FirstYearFellowJobDescription&TermsofEmployment

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OURMISSIONTheOffice ofAcademic Enhancement (OAE) fosters a community of support for students that emphasizesacademic excellence, campus engagement, and professional development with a core focus on servingunderrepresented and first-generation populations. Through mentoring, the OAE connects students toopportunitiesandresourcesthatmaximizetheirexperienceattheUniversityofMiamiandbeyond.

OURPURPOSEExpose

• Introducestudentstocampusresourcesthatsupportacademicexcellence• Presentstudentswithopportunities,suchasawards&fellowships,internships,andotheracademic

experiencestosupportthedevelopmentandpursuitoftheirgoalsduringandbeyondtheirundergraduatecareer

• Connectstudentstoprogramsandeventsthatenhancetheiracademicexperience

Encourage

• Advocateforandmentorstudents• Offerasafespacethatiswelcomingtoallstudents• Supportandpromotestudents’professionaland

personalgrowth

Engage

• Connectstudentsto/withfacultyandcampuspartnerstoaidinsettinggoalsandexploringtheirinterests

• Assistwiththedevelopmentofstudents’professionalcommunicationskills

Empower

• Motivatestudentstotakeownershipoftheireducationandlearntoadvocateforthemselvesalongtheirjourneytoself-discovery

• Nurturestudents’resiliencyallowingthemtoconfrontadversityanddemonstrateperseveranceinpursuitoftheirgoals.

POSITIONSUMMARYFirstYearFellowssupportthepurposeoftheOfficeofAcademicEnhancementthroughtheireffortstoexposestudentstocampusresourcesandopportunities,encouragestudentsbyservingasanadvocateandmentorfor their professional and personal growth, engage students by connecting themwith faculty and campuspartners,and toempower studentsbymotivating themto takeownershipof theireducationand learn toadvocateforthemselvesalongtheirjourney.

FirstYearFellows(FYFs)aretrainedacademicpeermentorswholiveandworkwithagroupofstudentsinoneoffirstyearexperienceresidentialcolleges.Thetransitiontoanewuniversitysettingcanbechallenging,andFYFssupportandcoachstudentsthroughacademicchallenges.Inordertobesuccessfulinthisposition,FYFsbuild and maintain relationships with their residents through frequent individual interactions as well asansweringquestionsaboutclasses,majors,cognates,andotheracademicpolicies.

FirstYearFellowJobDescription&TermsofEmployment

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SUPERVISOR

SeniorAdvisor,ResidentialColleges

DUTIESANDRESPONSIBILITIES

GeneralExpectations

1. Adheretothespecificexpectationsidentifiedandcommunicatedfromyoursupervisor.2. Develop andmaintain a supportiveworking relationshipwithOAE staffmembers, Residential

Faculty,AreaDirector/AssistantAreaDirectors,ResidentAssistants,andotherFirstYearFellows.3. RolemodelandadheretoUniversityandHousingandResidentialLifepoliciesandprocedures.4. BeapositiverepresentationofHousingandResidentialLife,theOfficeofAcademicEnhancement,

andtheUniversityofMiamiinallmediums(oncampus,offcampus,socialmedia,etc.).5. UnderstandrolewiththeFamilyEducationalRightsandProtectionsAct(FERPA)bymaintaining

confidentiality.6. Notalldutiesmaybelisted,asyoumaybeaskedtocompleteotherdutiesasassigned.

Administrative

1. Participate in all training, staff development, staff meetings, and one on one meetings withsupervisor.

2. Assistinopeningofresidentialcollegesincludingpreparationandmoveindays.3. Serveonacollateralassignment,whichmaytaketheformofaformalcommittee,campuspartner

liaison,orspecificdutytobeassignedbysupervisor.4. ProvideofficeandclericalsupportintheResidentialCollegeAdvisingoffice,asneeded.5. Completevariousreports,includingbutnotlimitedto:programproposals,programassessments,

residentinteractiontracking,andbudgettracking.6. Supportuniversityanddepartmental initiativesandcontribute to theFYF teamaswell as the

respectiveresidentialcollegeteam.7. Participate in and support all First Year Fellow staff recruitment, selection and evaluation

processes.Expose-FYFswillexposetheirresidentstocampusresources,events,andopportunitiesby:

1. AssiststudentsintheirgeneralorientationtocampusbyaccompanyingresidentstoOrientationsessionsandevents.

2. Assess the programming and developmental needs of students by means of questionnaires,personalcontacts,intentionalresidentconversationstomeetresidents’academic,educational,multicultural,social,andprofessionaldevelopmentalneeds.

3. BeavailableandaccessibletostudentswithintheassignedResidentialCollegethroughouttheyear.

4. Support,promote,andworktheMajorsandMinorsFairsponsoredbyToppelCareerCenteraswellasFirstYearExperience(FYE)programssponsoredbyHousingandResidentialLife.

5. EducateresidentsofUniversityacademicpoliciesandprocedures.6. Directresidentstopropercampuspartnersfortheappropriateresourcesandsupport.7. Createandmaintainbulletinboardsforeachassignedflooreachmonth.

FirstYearFellowJobDescription&TermsofEmployment

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Encourage–FYFswilladvocateforandmentortheirresidents,offeraspacewelcomingforallstudents,andsupportstudents’personalandprofessionalgrowthby:

1. Developandmaintainhealthyandappropriaterelationshipswithresidentsinthebuilding.2. Conduct intentional resident one-on-one conversations with each resident in your assigned

community.3. RespectandrecognizethediversityofbeliefsvaluesandinterestsofUMstudents.Beconsistent

inbehaviortowardallstudentsregardlessofage,gender,race,ethnicbackground,socioeconomicstatus,sexualorientation,religion,disability,nationalityand/orveteranstatus.

4. AssiststudentstodevelopconfidenceinnavigatingtheUniversity.Engage–FYFswillconnectstudentstofacultyandcampuspartnerstoaid ingoalsettingandexploring their interests along with assisting with their professional communication skilldevelopmentby:

1. Provide support for all residents and promote an understanding between students byencouragingattendanceatprogramsofferedthroughtheUniversityandtheResidentialColleges.

2. CreateandfacilitateacademicallyorientedprogramswithintheassignedResidentialCollege.3. Completetwoconsistentlyscheduledcommunityhoursperweekinthefloorstudyloungesor

designatedareaarrangedwithsupervisor.4. Be personally involved with and encourage student involvement in campus and Residential

Collegeactivities.5. Helpstudentstoidentifypersonalgoalsandstrategiesforsuccessbasedontheirdefinitionof

success.6. Provide opportunities for individual reflection and academic conversations in the residential

colleges.Empower–FYFswillmotivatestudentstotakeownershipoftheireducation,learntoadvocateforthemselves,andnurtureresiliencyinordertoconfrontadversityinpursuitoftheirgoalsby:

1. Encouragetheprinciplesofindividualresponsibilityandrespectforothers’developmentthroughpositiverolemodeling,challengingandsupporting,andeducationalinitiatives.

2. Discusspotential referralsand/orproblemswithsupervisor. Regardanypersonal informationabout residents as confidential to protect the rights of the residents and increase trust andcredibility as a peer helper. However, the FYF will “consult up” as appropriate with theirsupervisor.

3. Utilize academic coaching techniques to assist students in developing strategies to overcomeacademicchallenges.

4. Outreachtostudentsexperiencingacademicdifficulty.TERMSOFEMPLOYMENT

EmploymentPeriod

PositionTenure:Thispositionrequiresacommitmentforthefullacademicyearof2018-2019.

DatesofEmployment:• Sunday,April15,2018–FYFKickoffDay• Saturday,August4,2018–Thursday,December13,2018• Wednesday,January9,2019–Thursday,May9,2019

FirstYearFellowJobDescription&TermsofEmployment

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RemunerationandBenefits

HousingAssignment:FirstYearFellowsreside inasingleroomattherateofadoubleroominEaton,Hecht,orStanfordResidentialCollege.AwaiverintheamountofthedifferencebetweenasingleroomandadoubleroomisprovidedbyHousingandResidentialLifeandappliedtotheFYF’saccount.

MealPlan:HousingandResidentialLifeprovidesFirstYearFellowswitha14-mealplanwhenUniversityBoardPlanisoperating.Mealsarenotprovidedwhenthediningfacilitiesareclosed,andsubstitutionsarenotallowed,(e.g.cash,forthosenotwishingthemealplan,orthosewishingforalessermealplan).

Note:Thevalueofthehousingwaiverandmealplanisappliedasaresourcetoastudent’sfinancialaid.Please consultwith theOfficeof FinancialAssistance if youhavequestions about the impact to yourfinancialaid.

Qualifications

• CourseLoad:FYFsmustmaintainfull-timeundergraduate,degree-seekingstatusattheUniversityofMiamifortheentireyear,andbeenrolledinatleast12credits.FYFsmustalsonottakemorethan18credits,particularlyinthefirstsemesterofemployment.Requeststotakemorethan18creditsmaybemadetotheDirectoroftheOfficeofAcademicEnhancement.

• StudentStatus:FYFsmusthavebeenaUMstudentfortwosemesters(fallandspring)bythestartoftheirappointment.

• GradePointAverage:MaintainaminimumsemesterandcumulativeUMgradepointaverageof3.25attimeofapplicationandmaintainaminimumcumulativeandsemesterUMgradepointaverageof3.25duringthecontractedperiodofemployment.IfeithertheminimumcumulativeorsemesterUMGPAisnotmaintained,theFYFmaybegrantedamaximumofone(1)academicterm(FallorSpring)toreturntotheminimumstandards.IftheFYFisunabletoachieveminimumstandardsofa3.25cumulativeandsemesterUMGPAafteroneacademicterm,theFYFmaybeterminated.Newhiresarenotallowedtobegintheircontractedperiodofemploymentunderprobationduetofailuretomeettheminimumacademicrequirements.

• University Standing: FYFs may not be on strict disciplinary probation or final disciplinaryprobationattimeofhireoranypointduringemployment.

• BackgroundCheck:FYFsmustpassabackgroundcheck,whichrequiresasocialsecuritynumber.This is completed upon job offer, and failure to clear the background checkwill result in thewithdrawalofthejoboffer.

Note: International studentswho havenot previouslyworked on campus and obtained a valid socialsecurity number will be required tomake arrangements to return to the United States to completepaperworktoacquireasocialsecuritynumber30daysbeforetheemploymentstartdateinAugust.PleaseconsultwiththeOfficeofInternationalStudent&ScholarServicesfordetailsonthisprocess.

Requirements

• Additionalandoutsideemployment including internshipsandresearchmustbediscussedandapprovedbydirectsupervisor.

• The FYF position is to be considered the principal non-academic commitment for each FYF.Extracurricularandco-curricularactivities,includingresearch,shouldnotconflictwiththetimeneededtoperformeffectivelyasanFYFthroughouttheacademicyear.

FirstYearFellowJobDescription&TermsofEmployment

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• Adherencetoallpolicies,rules,andregulationsoftheUniversityofMiami.Failuretoabidebyallregulationsandpolicies;orfailuretopresentyourselfasapositiverolemodelmayresultinjobtermination.

• Aneveningclassisdefinedasendingafter6:15PM.Eveningclassesarenotallowedunlesstheclassisrequiredtograduateandneedstobetakenthatsemestertoremainontrack.Thisclassmustbeapprovedbytherespectiveseniorstaffthroughawrittenapprovalprocess.Tuesdayeveningclassesareprohibitedduetoweeklystaffmeetings.

• Tuesdayeveningsarereservedforweeklystaffmeetings,andFYFsmustbeavailable6:30PMto10:00PM.Whilethesemeetingswillnotlasttheentiretime,therewillbeoccasionsthatrequiretheflexibilityoftimeonTuesdayevening.

• TheFirstYearFellowpositioncommitmentis10-12hoursperweekonaverage.Therearesomeweekswherethecommitmentwillbeslightlymore,andotherweekswherethecommitmentwillbeslightlyless.Someofthiscommitmentwillbethroughformalevents,activities,andtangiblework,whilesomeofthecommitmentwillbemaintainingapresenceinthecommunitiestheFYFserves.

• Asaresultofthetimecommitment,majoroutsidecommitmentsmaypresentsignificantconflictsor greater than normal time management challenges. FYFs must not be committed to UMAthletics,Fraternity/SororityPresident,Orientationstaff,theStudentGovernmentPresident,ortheResidentAssistantposition.

• Additionally,MarchingBandmustbediscussedinadvancewiththeSr.AdvisorandtheDirectoroftheMarchingBand,whereanunderstandingisreachedthatFYFresponsibilitieswillcomefirst.ThemainconcernforMarchingBandistheopening.

• AllFYFsareexpectedtoattendandparticipateinstafftraining.TheAugusttrainingshouldbetheFYF’sonlycommitmentfromthestartoftrainingthroughthefirstdayofclasses.Thosewhorelyonexternalemploymentwillneedtoplantorequestthetimeoff.Thisisavitaltimeperiodforbuildingrelationshipswiththeteamanddevelopingskillstoserveresidents.

FirstYearU

• FourtofiveFYFswillbeidentifiedduringtimeofhireasfacilitatorsforFirstYearU.TheseFYFswillbeplacedonafloorinwhichtheyareresponsibleforservingonlyoneresidentialfloor,ratherthantwo,duetotheextracommitmentofFirstYearU.

• AttendaseparatetrainingandworkcloselywithButlerCenterforService&Leadershipstaff.• First Year U commitment includes four Sundays and six Mondays. The Sundays are for

teambuilding and experienceMiami trips, while theMondays are for scheduled dinners anddiscussionnights.

AppointmentTenure

• TheFYFappointmentisforthe2018-2019academicyearonly.Selectionofthe2019-2020academicyearstaffwillbebasedontheentirecandidatepoolincludingcurrentFYFsdeemedeligibleforrehire.Renewal of the appointment is based upon job performance and performance evaluations,whichincludeaformalmid-yearevaluationandasummaryevaluationinlatespringsemester.