First Year Fellow Job Description - Miami
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First Year Fellow Job Description & Terms of Employment 1 OUR MISSION The Office of Academic Enhancement (OAE) fosters a community of support for students that emphasizes academic excellence, campus engagement, and professional development with a core focus on serving underrepresented and first-generation populations. Through mentoring, the OAE connects students to opportunities and resources that maximize their experience at the University of Miami and beyond. OUR PURPOSE Expose • Introduce students to campus resources that support academic excellence • Present students with opportunities, such as awards & fellowships, internships, and other academic experiences to support the development and pursuit of their goals during and beyond their undergraduate career • Connect students to programs and events that enhance their academic experience Encourage • Advocate for and mentor students • Offer a safe space that is welcoming to all students • Support and promote students’ professional and personal growth Engage • Connect students to/with faculty and campus partners to aid in setting goals and exploring their interests • Assist with the development of students’ professional communication skills Empower • Motivate students to take ownership of their education and learn to advocate for themselves along their journey to self-discovery • Nurture students’ resiliency allowing them to confront adversity and demonstrate perseverance in pursuit of their goals. POSITION SUMMARY First Year Fellows support the purpose of the Office of Academic Enhancement through their efforts to expose students to campus resources and opportunities, encourage students by serving as an advocate and mentor for their professional and personal growth, engage students by connecting them with faculty and campus partners, and to empower students by motivating them to take ownership of their education and learn to advocate for themselves along their journey. First Year Fellows (FYFs) are trained academic peer mentors who live and work with a group of students in one of first year experience residential colleges. The transition to a new university setting can be challenging, and FYFs support and coach students through academic challenges. In order to be successful in this position, FYFs build and maintain relationships with their residents through frequent individual interactions as well as answering questions about classes, majors, cognates, and other academic policies.
Transcript of First Year Fellow Job Description - Miami
FirstYearFellowJobDescription&TermsofEmployment
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OURMISSIONTheOffice ofAcademic Enhancement (OAE) fosters a community of support for students that emphasizesacademic excellence, campus engagement, and professional development with a core focus on servingunderrepresented and first-generation populations. Through mentoring, the OAE connects students toopportunitiesandresourcesthatmaximizetheirexperienceattheUniversityofMiamiandbeyond.
OURPURPOSEExpose
• Introducestudentstocampusresourcesthatsupportacademicexcellence• Presentstudentswithopportunities,suchasawards&fellowships,internships,andotheracademic
experiencestosupportthedevelopmentandpursuitoftheirgoalsduringandbeyondtheirundergraduatecareer
• Connectstudentstoprogramsandeventsthatenhancetheiracademicexperience
Encourage
• Advocateforandmentorstudents• Offerasafespacethatiswelcomingtoallstudents• Supportandpromotestudents’professionaland
personalgrowth
Engage
• Connectstudentsto/withfacultyandcampuspartnerstoaidinsettinggoalsandexploringtheirinterests
• Assistwiththedevelopmentofstudents’professionalcommunicationskills
Empower
• Motivatestudentstotakeownershipoftheireducationandlearntoadvocateforthemselvesalongtheirjourneytoself-discovery
• Nurturestudents’resiliencyallowingthemtoconfrontadversityanddemonstrateperseveranceinpursuitoftheirgoals.
POSITIONSUMMARYFirstYearFellowssupportthepurposeoftheOfficeofAcademicEnhancementthroughtheireffortstoexposestudentstocampusresourcesandopportunities,encouragestudentsbyservingasanadvocateandmentorfor their professional and personal growth, engage students by connecting themwith faculty and campuspartners,and toempower studentsbymotivating themto takeownershipof theireducationand learn toadvocateforthemselvesalongtheirjourney.
FirstYearFellows(FYFs)aretrainedacademicpeermentorswholiveandworkwithagroupofstudentsinoneoffirstyearexperienceresidentialcolleges.Thetransitiontoanewuniversitysettingcanbechallenging,andFYFssupportandcoachstudentsthroughacademicchallenges.Inordertobesuccessfulinthisposition,FYFsbuild and maintain relationships with their residents through frequent individual interactions as well asansweringquestionsaboutclasses,majors,cognates,andotheracademicpolicies.
FirstYearFellowJobDescription&TermsofEmployment
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SUPERVISOR
SeniorAdvisor,ResidentialColleges
DUTIESANDRESPONSIBILITIES
GeneralExpectations
1. Adheretothespecificexpectationsidentifiedandcommunicatedfromyoursupervisor.2. Develop andmaintain a supportiveworking relationshipwithOAE staffmembers, Residential
Faculty,AreaDirector/AssistantAreaDirectors,ResidentAssistants,andotherFirstYearFellows.3. RolemodelandadheretoUniversityandHousingandResidentialLifepoliciesandprocedures.4. BeapositiverepresentationofHousingandResidentialLife,theOfficeofAcademicEnhancement,
andtheUniversityofMiamiinallmediums(oncampus,offcampus,socialmedia,etc.).5. UnderstandrolewiththeFamilyEducationalRightsandProtectionsAct(FERPA)bymaintaining
confidentiality.6. Notalldutiesmaybelisted,asyoumaybeaskedtocompleteotherdutiesasassigned.
Administrative
1. Participate in all training, staff development, staff meetings, and one on one meetings withsupervisor.
2. Assistinopeningofresidentialcollegesincludingpreparationandmoveindays.3. Serveonacollateralassignment,whichmaytaketheformofaformalcommittee,campuspartner
liaison,orspecificdutytobeassignedbysupervisor.4. ProvideofficeandclericalsupportintheResidentialCollegeAdvisingoffice,asneeded.5. Completevariousreports,includingbutnotlimitedto:programproposals,programassessments,
residentinteractiontracking,andbudgettracking.6. Supportuniversityanddepartmental initiativesandcontribute to theFYF teamaswell as the
respectiveresidentialcollegeteam.7. Participate in and support all First Year Fellow staff recruitment, selection and evaluation
processes.Expose-FYFswillexposetheirresidentstocampusresources,events,andopportunitiesby:
1. AssiststudentsintheirgeneralorientationtocampusbyaccompanyingresidentstoOrientationsessionsandevents.
2. Assess the programming and developmental needs of students by means of questionnaires,personalcontacts,intentionalresidentconversationstomeetresidents’academic,educational,multicultural,social,andprofessionaldevelopmentalneeds.
3. BeavailableandaccessibletostudentswithintheassignedResidentialCollegethroughouttheyear.
4. Support,promote,andworktheMajorsandMinorsFairsponsoredbyToppelCareerCenteraswellasFirstYearExperience(FYE)programssponsoredbyHousingandResidentialLife.
5. EducateresidentsofUniversityacademicpoliciesandprocedures.6. Directresidentstopropercampuspartnersfortheappropriateresourcesandsupport.7. Createandmaintainbulletinboardsforeachassignedflooreachmonth.
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Encourage–FYFswilladvocateforandmentortheirresidents,offeraspacewelcomingforallstudents,andsupportstudents’personalandprofessionalgrowthby:
1. Developandmaintainhealthyandappropriaterelationshipswithresidentsinthebuilding.2. Conduct intentional resident one-on-one conversations with each resident in your assigned
community.3. RespectandrecognizethediversityofbeliefsvaluesandinterestsofUMstudents.Beconsistent
inbehaviortowardallstudentsregardlessofage,gender,race,ethnicbackground,socioeconomicstatus,sexualorientation,religion,disability,nationalityand/orveteranstatus.
4. AssiststudentstodevelopconfidenceinnavigatingtheUniversity.Engage–FYFswillconnectstudentstofacultyandcampuspartnerstoaid ingoalsettingandexploring their interests along with assisting with their professional communication skilldevelopmentby:
1. Provide support for all residents and promote an understanding between students byencouragingattendanceatprogramsofferedthroughtheUniversityandtheResidentialColleges.
2. CreateandfacilitateacademicallyorientedprogramswithintheassignedResidentialCollege.3. Completetwoconsistentlyscheduledcommunityhoursperweekinthefloorstudyloungesor
designatedareaarrangedwithsupervisor.4. Be personally involved with and encourage student involvement in campus and Residential
Collegeactivities.5. Helpstudentstoidentifypersonalgoalsandstrategiesforsuccessbasedontheirdefinitionof
success.6. Provide opportunities for individual reflection and academic conversations in the residential
colleges.Empower–FYFswillmotivatestudentstotakeownershipoftheireducation,learntoadvocateforthemselves,andnurtureresiliencyinordertoconfrontadversityinpursuitoftheirgoalsby:
1. Encouragetheprinciplesofindividualresponsibilityandrespectforothers’developmentthroughpositiverolemodeling,challengingandsupporting,andeducationalinitiatives.
2. Discusspotential referralsand/orproblemswithsupervisor. Regardanypersonal informationabout residents as confidential to protect the rights of the residents and increase trust andcredibility as a peer helper. However, the FYF will “consult up” as appropriate with theirsupervisor.
3. Utilize academic coaching techniques to assist students in developing strategies to overcomeacademicchallenges.
4. Outreachtostudentsexperiencingacademicdifficulty.TERMSOFEMPLOYMENT
EmploymentPeriod
PositionTenure:Thispositionrequiresacommitmentforthefullacademicyearof2018-2019.
DatesofEmployment:• Sunday,April15,2018–FYFKickoffDay• Saturday,August4,2018–Thursday,December13,2018• Wednesday,January9,2019–Thursday,May9,2019
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RemunerationandBenefits
HousingAssignment:FirstYearFellowsreside inasingleroomattherateofadoubleroominEaton,Hecht,orStanfordResidentialCollege.AwaiverintheamountofthedifferencebetweenasingleroomandadoubleroomisprovidedbyHousingandResidentialLifeandappliedtotheFYF’saccount.
MealPlan:HousingandResidentialLifeprovidesFirstYearFellowswitha14-mealplanwhenUniversityBoardPlanisoperating.Mealsarenotprovidedwhenthediningfacilitiesareclosed,andsubstitutionsarenotallowed,(e.g.cash,forthosenotwishingthemealplan,orthosewishingforalessermealplan).
Note:Thevalueofthehousingwaiverandmealplanisappliedasaresourcetoastudent’sfinancialaid.Please consultwith theOfficeof FinancialAssistance if youhavequestions about the impact to yourfinancialaid.
Qualifications
• CourseLoad:FYFsmustmaintainfull-timeundergraduate,degree-seekingstatusattheUniversityofMiamifortheentireyear,andbeenrolledinatleast12credits.FYFsmustalsonottakemorethan18credits,particularlyinthefirstsemesterofemployment.Requeststotakemorethan18creditsmaybemadetotheDirectoroftheOfficeofAcademicEnhancement.
• StudentStatus:FYFsmusthavebeenaUMstudentfortwosemesters(fallandspring)bythestartoftheirappointment.
• GradePointAverage:MaintainaminimumsemesterandcumulativeUMgradepointaverageof3.25attimeofapplicationandmaintainaminimumcumulativeandsemesterUMgradepointaverageof3.25duringthecontractedperiodofemployment.IfeithertheminimumcumulativeorsemesterUMGPAisnotmaintained,theFYFmaybegrantedamaximumofone(1)academicterm(FallorSpring)toreturntotheminimumstandards.IftheFYFisunabletoachieveminimumstandardsofa3.25cumulativeandsemesterUMGPAafteroneacademicterm,theFYFmaybeterminated.Newhiresarenotallowedtobegintheircontractedperiodofemploymentunderprobationduetofailuretomeettheminimumacademicrequirements.
• University Standing: FYFs may not be on strict disciplinary probation or final disciplinaryprobationattimeofhireoranypointduringemployment.
• BackgroundCheck:FYFsmustpassabackgroundcheck,whichrequiresasocialsecuritynumber.This is completed upon job offer, and failure to clear the background checkwill result in thewithdrawalofthejoboffer.
Note: International studentswho havenot previouslyworked on campus and obtained a valid socialsecurity number will be required tomake arrangements to return to the United States to completepaperworktoacquireasocialsecuritynumber30daysbeforetheemploymentstartdateinAugust.PleaseconsultwiththeOfficeofInternationalStudent&ScholarServicesfordetailsonthisprocess.
Requirements
• Additionalandoutsideemployment including internshipsandresearchmustbediscussedandapprovedbydirectsupervisor.
• The FYF position is to be considered the principal non-academic commitment for each FYF.Extracurricularandco-curricularactivities,includingresearch,shouldnotconflictwiththetimeneededtoperformeffectivelyasanFYFthroughouttheacademicyear.
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• Adherencetoallpolicies,rules,andregulationsoftheUniversityofMiami.Failuretoabidebyallregulationsandpolicies;orfailuretopresentyourselfasapositiverolemodelmayresultinjobtermination.
• Aneveningclassisdefinedasendingafter6:15PM.Eveningclassesarenotallowedunlesstheclassisrequiredtograduateandneedstobetakenthatsemestertoremainontrack.Thisclassmustbeapprovedbytherespectiveseniorstaffthroughawrittenapprovalprocess.Tuesdayeveningclassesareprohibitedduetoweeklystaffmeetings.
• Tuesdayeveningsarereservedforweeklystaffmeetings,andFYFsmustbeavailable6:30PMto10:00PM.Whilethesemeetingswillnotlasttheentiretime,therewillbeoccasionsthatrequiretheflexibilityoftimeonTuesdayevening.
• TheFirstYearFellowpositioncommitmentis10-12hoursperweekonaverage.Therearesomeweekswherethecommitmentwillbeslightlymore,andotherweekswherethecommitmentwillbeslightlyless.Someofthiscommitmentwillbethroughformalevents,activities,andtangiblework,whilesomeofthecommitmentwillbemaintainingapresenceinthecommunitiestheFYFserves.
• Asaresultofthetimecommitment,majoroutsidecommitmentsmaypresentsignificantconflictsor greater than normal time management challenges. FYFs must not be committed to UMAthletics,Fraternity/SororityPresident,Orientationstaff,theStudentGovernmentPresident,ortheResidentAssistantposition.
• Additionally,MarchingBandmustbediscussedinadvancewiththeSr.AdvisorandtheDirectoroftheMarchingBand,whereanunderstandingisreachedthatFYFresponsibilitieswillcomefirst.ThemainconcernforMarchingBandistheopening.
• AllFYFsareexpectedtoattendandparticipateinstafftraining.TheAugusttrainingshouldbetheFYF’sonlycommitmentfromthestartoftrainingthroughthefirstdayofclasses.Thosewhorelyonexternalemploymentwillneedtoplantorequestthetimeoff.Thisisavitaltimeperiodforbuildingrelationshipswiththeteamanddevelopingskillstoserveresidents.
FirstYearU
• FourtofiveFYFswillbeidentifiedduringtimeofhireasfacilitatorsforFirstYearU.TheseFYFswillbeplacedonafloorinwhichtheyareresponsibleforservingonlyoneresidentialfloor,ratherthantwo,duetotheextracommitmentofFirstYearU.
• AttendaseparatetrainingandworkcloselywithButlerCenterforService&Leadershipstaff.• First Year U commitment includes four Sundays and six Mondays. The Sundays are for
teambuilding and experienceMiami trips, while theMondays are for scheduled dinners anddiscussionnights.
AppointmentTenure
• TheFYFappointmentisforthe2018-2019academicyearonly.Selectionofthe2019-2020academicyearstaffwillbebasedontheentirecandidatepoolincludingcurrentFYFsdeemedeligibleforrehire.Renewal of the appointment is based upon job performance and performance evaluations,whichincludeaformalmid-yearevaluationandasummaryevaluationinlatespringsemester.
