Post on 07-Apr-2018
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-1
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Microsoft Excel 2007 Level 1
PREPARING AN
EXCEL WORKBOOK
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Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-2
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create, Save, and
Print a Workbook
Enter Data
Edit Data
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
FeaturesSummary
Performance ObjectivesPerformance Objectives
Identify the various elements of anExcel workbook
Create, save, and print a workbook
Enter data in a workbook Edit data in a workbook
Insert a formula using the Sum button
Apply predesigned formatting to cellsin a workbook
Use the Help feature
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-3
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Opening Microsoft ExcelOpening Microsoft Excel
Point toAll Programs
Point toMicrosoft Office
Click Microsoft OfficeExcel 2007
Click Start
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-4
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Elements of an Excel WorkbookElements of an Excel Workbook
Quick AccessToolbar
Tabs Title Bar
Officebutton
Ribbon
Name
box
Worksheetarea
Statusbar
Activecell
Formula bar
Cell pointer
Verticalscroll bar
Horizontalscroll bar
Worksheettabs
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EXCEL 2007
Chapter 1
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1-5
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Elements of a Worksheet AreaElements of a Worksheet Area
Namebox
Formula bar
Cell pointer
Active cell
Select allbutton
Rowheader
Column headerFill handle (+)
Gridlines
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-6
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Opening a WorkbookOpening a Workbook
then New
or Ctrl + N
Click Open in the Quick Access toolbar
Click OfficeOR
Openor Ctrl + O
OR
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-8
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Entering Data in a Cell/2Entering Data in a Cell/2
Entered text
Notice Ready changesto Enter as soon as you
begin entering text
Text being entered alsoappears in Formula bar
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-9
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Entering Data into a Cell/3Entering Data into a Cell/3
A long text entryoverlaps the nextcell to the right
Long number entries
may appear asnumber symbols ifthe columnis not wide enough
Notice full numberstill appears inFormula bar
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EXCEL 2007
Chapter 1
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1-10
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create, Save, and
Print a Workbook
Enter Data
Edit Data
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
FeaturesSummary
Keyboard NavigationKeyboard Navigation
To make this cell active PressCell below current cell Enter
Cell above current cell Shift +Enter
Next cell Tab
Previous cell Shift + Tab
Cell at beginning of row Home
Next cell in the direction of the arrowUp, Down, Left, or Right
Arrow keys
Last cell in worksheet Ctrl + End
First cell in worksheet Ctrl + Home
Cell in next window Page Down
Cell in previous window Page Up
Cell in window to right Alt + Page Down
Cell in window to left Alt + Page Up
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-11
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Position cell
pointer ondesired cell andclick, then enter
data
Changing the Active Cell with the Mouse
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-12
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Changing the Active Cell Using TabChanging the Active Cell Using Tab
Tab movesinsertion
point tonext cell
Shift + tab movesinsertion point to
previous cell
Shift +TabTab
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-13
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting Help Feature
Features
Summary
Changing the Active Cell - GoTo Feature
Click Home Tab Click Find & Select,Then Go to
Type cell addressin the Referencebox and click OK
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-14
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Saving a WorkbookSaving a Workbook
ORClick the
Office button
then Save(or Ctrl + S)
Click Save in the Quick Access toolbar
OR
Save As
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Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-15
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create, Save, and
Print a Workbook
Enter Data
Edit Data
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Saving a Workbook /2Saving a Workbook /2
Enter location for saving the file
Enter file name Click SaveNote or change
file type
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Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-16
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create, Save, and
Print a Workbook
Enter Data
Edit Data
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Naming a Workbook (File)Naming a Workbook (File)
Up to 255 characters including drive letter
folder names
spaces
Excluded special characters include
forward slash (/) question mark (?)
backslash (\) quotation mark ()
greater than sign (>) colon (:)
less than sign (
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-17
LINKS TOOBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Editing Data in a CellEditing Data in a Cell
ClickClick cell to make it active:to make it active:start typing to replaceall existing data
Backspace keyBackspace keydeletes character leftof the insertion point
Delete keydeletes character rightof the insertion point
When cell editing is complete, to leave Edit mode:cell editing is complete, to leave Edit mode:click on another cell, press Enter, Tab, Shift + Tab key orclick on another cell, press Enter, Tab, Shift + Tab key or
click Enter button on the Formula bar.click Enter button on the Formula bar.
OROR
to edit directly within the cell:to edit directly within the cell:
Make changes in Formula barMake changes in Formula bar
Enter EDIT MODE:Enter EDIT MODE:
Press F2 key or double-click cell
OROR
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-18
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Printing a WorkbookPrinting a Workbook
Click the Print button inthe Quick Access toolbar
Opens Print dialog box
OR
Click theOffice button
then Print
Sends directly to
the printer
orCtrl + P
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-19
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Closing a WorkbookClosing a Workbook
Click theOffice button
then Close
OR
Click
OR
Ctrl + F4
(upper right ofwindow)
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-20
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Exiting ExcelExiting Excel
Click Office button
Click ExitExcel
OR Click(top X in upper
right of window)
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-21
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Using Automatic Entering FeaturesUsing Automatic Entering Features
AutoComplete
Automatically inserts dataAutomatically inserts datathat begins the same as athat begins the same as a
previous cellprevious cellPress Enter to accept
or continue typing
AutoCorrect
Automatically corrects manyAutomatically corrects manycommon typing errorscommon typing errors
e.g. teh changes to the
To view options, click Office,Excel Options, Proofing,
AutoCorrect Options
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-22
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Using Automatic Entering Features/2Using Automatic Entering Features/2
AutoFill
drag fill handle (+)to consecutive cells
select two cells
tod
eterminestart and increment
Hold down Ctrl while dragging the fill handleif you do not want a series to increment.
ScreenTip displaysending data
Fill a range of cells with the sameFill a range of cells with the samedata or with a seriesdata or with a series
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-23
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Using the Sum Button
Click in desired cell, click Sum button,verify or set range and press Enter
Use the Sum () button to Add Numbers
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-24
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Using the Sum Button
Click in desired cell, click Sum button arrow,then Average, verify or set range and press Enter
Use the Sum drop-down arrowto Average Numbers
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EXCEL 2007
Chapter 1
BACK NEXT END
1-25
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Copying Formulas
Using fill handle (+), drag through cellsthat should have the formula
Use the Fill Handle to Copy a Formulawith relative cell reference
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EXCEL 2007
Chapter 1
BACK NEXT END
1-26
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Selecting CellsSelecting Cells
Using the mouseSelectSelectcolumncolumn
Selectrow
Select Allcells
adjacent cellsadjacent cellsdrag with mouse
nonadjacent cellsnonadjacent cellsHoldCtrl key as you selectcells, rows, or columns
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EXCEL 2007
Chapter 1
BACK NEXT END
1-27
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create, Save, and
Print a Workbook
Enter Data
Edit Data
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Selecting Cells/2Selecting Cells/2
Using the keyboard
To select Press
Cells in direction of arrow key Shift + arrow key
To beginning of row Shift + Home
To beginning of worksheet Shift + Ctrl + Home
To last cell in worksheet containing data Shift + Ctrl + End
An entire column Ctrl + spacebar
An entire row Shift + spacebar
An entire worksheet Ctrl + A or Ctrl +Shift + spacebar
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EXCEL 2007
Chapter 1
BACK NEXT END
1-28
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Selecting Data within CellsSelecting Data within Cells
Data within cells
Double-click cell anddrag with mouse or use
Shift + arrow key
Can also press F8 to turnon Extend Selection mode
Afterselecting data,press F8 to turn off
Extend Selection mode
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-29
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Formatting with Predesigned StylesFormatting with Predesigned Styles
Table Styles: select cells firstTable Styles: select cells first
Click the Home Tab,then Format As Table
Choose astyle
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EXCEL 2007
Chapter 1
BACK NEXT END
1-30
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Formatting with Predesigned StylesFormatting with Predesigned Styles
Cell Styles: select cells firstCell Styles: select cells first
Click HomeTab, then
Cell Styles
Choosea style
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EXCEL 2007
Chapter 1
BACK NEXT END
1-31
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Using the Help FeatureUsing the Help Feature
ORClick topic
To access help, Click Excel Help buttonOR press the F1 key
Type your
question ortopic in theSearch box
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-32
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
How do you close a workbook?
Features SummaryFeatures Summary
Click theOffice button
Then Close
OR
Click
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-33
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
How do you exit Excel?
Features SummaryFeatures Summary
Click Office button, then Exit Excel
OR Click Closebutton
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EXCEL 2007
Chapter 1
BACK NEXT END
1-34
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook
Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Howd
o youd
isplay the Go Tod
ialog box?
Features SummaryFeatures Summary
Click Home tab Click Find and Select,Then Go To
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EXCEL 2007
Chapter 1
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LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Howd
o you open the Help wind
ow?
Features SummaryFeatures Summary
To access help, Click Excel Help button
OR
Press the F1 key
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EXCEL 2007
Chapter 1
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1-36
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Howd
o you open a workbook?
Features SummaryFeatures Summary
Click theOffice button
Ctrl + OOR
Then Open
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EXCEL 2007
Chapter 1
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1-37
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Howd
o you print a workbook?
Features SummaryFeatures Summary
Click the Print button inthe Quick Access toolbar
OR
Click theOffice button
then Print
OR
Ctrl + P
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-38
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Howdo you save a workbook?
Features SummaryFeatures Summary
OR Click the
Office button
Then SaveOr Save as
Click Save in the Quick Access toolbar
OR
Ctrl + S
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EXCEL 2007
Chapter 1
BACK NEXT END
1-39
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
How do you display Format As Table gallery?
Features SummaryFeatures Summary
Click the Home Tab,then Format as Table
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EXCEL 2007
Chapter 1
BACK NEXT END
1-40
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
How do you display the Cell Styles gallery?
Features SummaryFeatures Summary
Click HomeTab, then
Cell Styles
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-41
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Howd
o youdisplay the Sum button
drop
down list?
Features SummaryFeatures Summary
Click Home, then theSum button arrow
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Copyright 2007 Paradigm Publishing Inc
EXCEL 2007
Chapter 1
BACK NEXT END
1-42
LINKS TO
OBJECTIVES
Identify Elements
of an Excel
Workbook
Create a
Workbook
Enter Data
Save a Workbook Edit Data
Print a Workbook
Insert a Formula
using Sum
Apply
Predesigned
Formatting
Help Feature
Features
Summary
Coming NextComing Next
INSERTING FORMULAS
IN A WORKSHEET