ePerformance Overview - HUIT

Friday, September 13, 2013

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What is ePerformance?

• A University-wide web-based performance management tool designed to

– streamline the performance management process – be fully integrated with core employee data in PeopleSoft

• All employees will be using the same forms, processes and overall ratings across the university– 12,000 Administrative and Professional employees and Staff

(including HUCTW) – 4,000 managers (including Faculty Managers)

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What is ePerformance?

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Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul -13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul -14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul -15R36 R37 R38 R39 R40 R41

= Possible on-boarding times

FY13 Annual Review

FY14 Planning Mid Year FY14 Annual Review

FY15 Planning

FISCAL YEAR 2014 FISCAL YEAR 2015FISCAL YEAR 2013

A B C

D E? F?

University-wide Implementation Timeline

FY13/FY14 – System implementation• Fall 2012 – Scope definition• Spring 2013 – Planning & Design• Summer 2013 – Build & Test

FY14 – Phased rollout

FY15 – First full university-wide performance cycle

HHR, HUIT, FAD, CS

FAS HBS, HSPH

HKS, Library

SEAS, HDS, GSD

HMS, HSDM, HLS, RAD,

HGSE, Other Central Admin

Units

PSoft Technical Team (HUIT)

Prabhakar Ramakrishnan

Project Team

PSoft Functional Team (HHR)

Melanie Pawluk

Change Mgt. Team (HHR + Schools/Units)Mary Ann O’Brien and Mary

Shafer

Project ManagerIsabelle Modiano

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Business Owners

Melissa Brown (HHR)

Beth Cooney (HHR)

Project Sponsors

HR Deans and Directors

Security Team (FSS) Teresa Butler/ Ket Panasy

Training Team (CWD) Bill Ganzenmuller / Susan

SpinelliHDW Team (HUIT) Teresa Schreitmueller

HR Reporting Team (HHR)

Ana Bard

Core Team

Representatives from all Schools/Units

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Project Guidelines

• Encourage a strong ongoing participation from all the schools and units

• Streamline the process by moving to university-wide forms

• Provide flexibility to the schools whenever possible

• Expose users to the system early and often (Agile-ish methodology)

• Minimize customizations

• Adopt existing and new PeopleSoft functionality

• Follow the existing PeopleSoft release management process

• Respect the business cycle of performance management

• Leverage Harvard’s experience and expertise in training and change

management

• Project timeline:

HUIT involvement

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ATSAdministrative

Systems

CSO

Help Desk

ITSM Team

HDW

ATSRelease

Management

DBAs

PeopleSoft

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Next steps

• Go-live is tomorrow

• It’s only the beginning

• Expect a challenging first year

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Some Cool Stuff…New PeopleSoft Menu – Quick LinksDirect URL links in automated emails

Delivered EXISTING

functionality

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Manager Dashboard – job data about your direct and indirect reports

Delivered NEW

functionality

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Team’s Status and Ratings – performance data about your direct and indirect reports

Custom page