Draft

Michael Perry

Business Teacher, East Paulding High School Paulding County

Adjunct Business Professor, Kennesaw State University

T.R.A.C.S.Teacher Reporting of Accountable Contact Support

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Accountability

• Current Political Climate mandates that Educators are accountable for our student’s performance

• Burden is on the educator when the student does not succeed

• Document contact with parents of students who are not succeeding

• Recordkeeping chores continue to expand to meet the accountability standard

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Challenges

• Limited access to school records that include contact information for teachers

• Records are kept in a central office or with counselors making immediate parent contact difficult

• Limited access to telephones to make these contacts

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Technology Solutions

• Email is an efficient method of contacting parents and other staff members

• Email provides a written record of the contact and the information discussed

• Email becomes a more viable solution as more parents have access to this technology

• Email will not meet all of your accountability responsibilities

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Meeting Accountability Mandates

• A multi-phase approach– Teacher Created Website– Online Grade Reporting– Dedicated email address with email filtering– Telephone contact using voice mail number– Staff member consultations – Parent conferences

• A Teacher Created Database to keep up with contact information, student/parent information and contact records

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Teacher Reporting of Accountable Contact Support

• Developed by Michael Perry and Michael Goynes to store contact information and contact records

• Developed in Microsoft Access

• Beta version now in final testing

• Information collected by a website form

• Confidential information added by the user

• Contacts are then logged by the user

• Reports generated for contacts by the user

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T.R.A.C.S. Versions

• Version 1 was done in Microsoft Access

• Version 2 is in development using Filemaker Pro

• Version 2 features an improved information layout

• Version 2 will be compiled to allow distributions to other teachers

• Version 2 will support student photos embedded in the database

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Access ver.1 Main Screen

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Access ver.1 Data Entry

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Access ver.1 Reports Screen

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Access ver.1 Contact Screen

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Access ver. 1Student Aid Screen

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Access ver. 1Student Note Screen

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Access ver. 1 Parent Info Screen

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Access v.1 Input Screen Layout

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Access v.1 Form List

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Filemaker Pro

• Fall of 2003, moved development of TRACS to Filemaker Pro

• Filemaker will let me compile the database to distribute to others who do not have Filemaker

• Filemaker allows pictures of students to easily be included

• 3rd party scripts available to integrate email into Filemaker

• Web form data collection is easy with Filemaker Companion

• New Version in Filemaker is in initial testing

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T.R.A.C.S. Student Record Card

• Main information is captured on www.pdragons.com

• Information is then exported and imported into Filemaker database

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Pdragons Grade Recovery Contract

• New forms are being added to the Filemaker Database to allow for automation of tasks involving student support

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Pdragons ISS Assignment

• Another new TRACS form

• Coming Soon– Hall Passes– Discipline Forms– Conference

Forms– Labels for file

folders

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Future Plans

• Capture all contact information including a help ticket system being developed for the web

• Respond back by email and have that info linked to the student

• Link major assignments to a student’s record

• Scan and keep signed progress reports as we go paperless

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New TRACS opening menu

• Based on the Campus productivity kit template

• New student view

• Email lists will be added

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Contact List View

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Goals

• One stop source to record short notes• Organize passes, ISS, Grade Contracts• Receive data from Website help ticket system in

development• Record short notes about student performance• Capture student signed progress reports when

scanned• Links to major assignments• Ability to print out reports to verify teacher support

for student who are not successful in courses