Post on 25-Jun-2020
DIGITISE & AUTOMATE YOUR PRE-ADMISSIONS PROCESS
An Education Technology Webinar
Brought to you by:
Presenting Today
Tom OwenCareMonkey UKSales Director, Southern
towen@caremonkey.co.uk07391642667www.caremonkey.co.uk
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Today’s Agenda
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Seamlessly send digital communications to parents of pre-admitted students:– With minimal manual effort and without adding / removing data from your MIS
A single & secure source of truth for important pre-admissions data:– Accessible to authorised staff anywhere, anytime and on any device
Programmatically trigger all new student on-boarding requests upon enrolment: – With best practice templates for all your admissions and registration forms
Digitally distribute & collect admission forms with zero calls or pieces of paper: – Including dietary requirements, emergency and medical information
Streamline on-boarding by sending digital forms directly to students:– Finalise subject selections, club sign-ups & distribute student handbooks directly
A Little About Us
Pre-Admissions Are Resource-Intensive
Are manual processesweighing you down?➔ Emergency Information / contacts
➔ Doctors information
➔ Medical Information / Conditions
➔ Medical Treatments / expiry dates
➔ Acton Plans
➔ Dietary requirements
➔ SEN Requirements
➔ Ethnicity and language
➔ Passport and ID information
➔ Linked Agency information
➔ Pupil premium / free school meal applications
➔ Signing policies / home school agreements
➔ ICT usage agreements
➔ Direct marketing consent
➔ Media consent
➔ Transport applications and confirmations
Why Digitise and Automate?
Reduce workload
Stop chasing information
Better use data
Improve parent engagement
Ensure GDPR compliance
Save money
Cost of processing just the paper-based elements of student pre-admissions applications
Chasing information from prospective students and parents
Communicating with pre-admitted families
Manual data entry and data matching
Student on-boarding
And much, much more
£50mSpent across England’s government primary and secondary schools
£7,200Spent by the average secondary school in England
We have used CareMonkey to completely remove all paper
from the new starters parents experience. We send out all
permission forms including home/school agreement, biometric
permission and day trips agreement.
Parents also provide us with their medical information via
CareMonkey, which is linked to SIMS. The information flows
straight back into SIMS. All our trips and admin staff love it, and
it saves us loads of time, as it does the chasing for us!
- Dean Inns, Network ManagerRoundwood Park School
Demonstration➔ Accessible single source of truth for pre-admissions data
➔ Seamless send digital comms to pre-admitted families
➔ Automatically distribute & collect best practice forms
➔ Instantly sync student data upon acceptance
➔ Trigger on-boarding requests upon enrolment
➔ Send digital forms and requests directly to students
“CareMonkey will help us to
communicate more effectively with our
new parents and save on the amount of
paperwork we send out!”
- Louise Poulter, Office Manager Southfield School
Student policies / documentationICT Acceptable Use Agreement
Media Consent FormPhotographic Consents
Home School AgreementInappropriate Mobile Phone Usage
Passport DetailsStudent Trip / Club
Permission Form for Event - DayPermission Form for Event -
ResidentialPermission Form for Event - Overseas
After School Club permissionsAfter school Club proforma / option
Sports / team permissionsSports / team fixture update
After school Club proforma / optionStaff Trip / Club
Field Trip Approval Form - DayField Trip Approval Form - ResidentialField Trip Approval Form - Overseas
Risk Assessment - DayRisk Assessment - Overseas
Risk Assessment - Residential
Staff policies / documentationMedia Consent Form
Inappropriate Mobile Phone UsageStaff Policy SigningStaff Onboarding
Staff Onboarding Information Request
Staff Onboarding - document upload - driving licence, dbs etc.
Staff Leave Request FormStaff Training Modules
Staff HRStaff Medical Form
CPD / Training Application FormStaff Direct Credit of Salary Form
Equipment Purchase Request FormSupplies Purchase Request FormSoftware Purchase Request Form
Logging IT/Network TicketsReimbursement Request Form
Staff Travel Ticket request formStaff Damage and Defect report
Job ApplicationJob applicant document upload
Student OnboardingApplication FormPassport details
Finance FormPupil Premium Form
Free School Meals Application FormTransport Confirmation
Student RegistrationStudent results upload
Travel PermissionsStudent Handbooks
Data Sharing ConsentDirect Marketing Consent - for PTA
Student HRParent Teacher Interviews
Request for staff meetings (parent)Student Absentee Form - Illness
Student Absentee Form - Request for Leave
Administration of Medicine permissionNewsletter attachmentsEnd of term collections
Exam intervention / tutoring requests
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We’ll follow-up with additional resources for running virtual schools
We’ll send you the webinar recording
And, if you’d like to know how CareMonkey can help you, simply ask:caremonkey.co.uk/contact
Next steps:
THANKS FOR YOUR TIMEAnd for the incredible work you’re doing
Q&A SessionQuestions?
We’re here to answer them!
caremonkey.co.uk/contact
Digitise & Automate Your School’s Pre-Admissions Process
Tom OwenCareMonkey UKSales Director, Southern
towen@caremonkey.co.uk07391642667www.caremonkey.co.uk