DIGITISE & AUTOMATE YOUR PRE-ADMISSIONS PROCESS

An Education Technology Webinar

Brought to you by:

Presenting Today

Tom OwenCareMonkey UKSales Director, Southern

towen@caremonkey.co.uk07391642667www.caremonkey.co.uk

1

2

3

4

Today’s Agenda

5

Seamlessly send digital communications to parents of pre-admitted students:– With minimal manual effort and without adding / removing data from your MIS

A single & secure source of truth for important pre-admissions data:– Accessible to authorised staff anywhere, anytime and on any device

Programmatically trigger all new student on-boarding requests upon enrolment: – With best practice templates for all your admissions and registration forms

Digitally distribute & collect admission forms with zero calls or pieces of paper: – Including dietary requirements, emergency and medical information

Streamline on-boarding by sending digital forms directly to students:– Finalise subject selections, club sign-ups & distribute student handbooks directly

A Little About Us

Pre-Admissions Are Resource-Intensive

Are manual processesweighing you down?➔ Emergency Information / contacts

➔ Doctors information

➔ Medical Information / Conditions

➔ Medical Treatments / expiry dates

➔ Acton Plans

➔ Dietary requirements

➔ SEN Requirements

➔ Ethnicity and language

➔ Passport and ID information

➔ Linked Agency information

➔ Pupil premium / free school meal applications

➔ Signing policies / home school agreements

➔ ICT usage agreements

➔ Direct marketing consent

➔ Media consent

➔ Transport applications and confirmations

Why Digitise and Automate?

Reduce workload

Stop chasing information

Better use data

Improve parent engagement

Ensure GDPR compliance

Save money

Cost of processing just the paper-based elements of student pre-admissions applications

Chasing information from prospective students and parents

Communicating with pre-admitted families

Manual data entry and data matching

Student on-boarding

And much, much more

£50mSpent across England’s government primary and secondary schools

£7,200Spent by the average secondary school in England

We have used CareMonkey to completely remove all paper

from the new starters parents experience. We send out all

permission forms including home/school agreement, biometric

permission and day trips agreement.

Parents also provide us with their medical information via

CareMonkey, which is linked to SIMS. The information flows

straight back into SIMS. All our trips and admin staff love it, and

it saves us loads of time, as it does the chasing for us!

- Dean Inns, Network ManagerRoundwood Park School

Demonstration➔ Accessible single source of truth for pre-admissions data

➔ Seamless send digital comms to pre-admitted families

➔ Automatically distribute & collect best practice forms

➔ Instantly sync student data upon acceptance

➔ Trigger on-boarding requests upon enrolment

➔ Send digital forms and requests directly to students

“CareMonkey will help us to

communicate more effectively with our

new parents and save on the amount of

paperwork we send out!”

- Louise Poulter, Office Manager Southfield School

Student policies / documentationICT Acceptable Use Agreement

Media Consent FormPhotographic Consents

Home School AgreementInappropriate Mobile Phone Usage

Passport DetailsStudent Trip / Club

Permission Form for Event - DayPermission Form for Event -

ResidentialPermission Form for Event - Overseas

After School Club permissionsAfter school Club proforma / option

Sports / team permissionsSports / team fixture update

After school Club proforma / optionStaff Trip / Club

Field Trip Approval Form - DayField Trip Approval Form - ResidentialField Trip Approval Form - Overseas

Risk Assessment - DayRisk Assessment - Overseas

Risk Assessment - Residential

Staff policies / documentationMedia Consent Form

Inappropriate Mobile Phone UsageStaff Policy SigningStaff Onboarding

Staff Onboarding Information Request

Staff Onboarding - document upload - driving licence, dbs etc.

Staff Leave Request FormStaff Training Modules

Staff HRStaff Medical Form

CPD / Training Application FormStaff Direct Credit of Salary Form

Equipment Purchase Request FormSupplies Purchase Request FormSoftware Purchase Request Form

Logging IT/Network TicketsReimbursement Request Form

Staff Travel Ticket request formStaff Damage and Defect report

Job ApplicationJob applicant document upload

Student OnboardingApplication FormPassport details

Finance FormPupil Premium Form

Free School Meals Application FormTransport Confirmation

Student RegistrationStudent results upload

Travel PermissionsStudent Handbooks

Data Sharing ConsentDirect Marketing Consent - for PTA

Student HRParent Teacher Interviews

Request for staff meetings (parent)Student Absentee Form - Illness

Student Absentee Form - Request for Leave

Administration of Medicine permissionNewsletter attachmentsEnd of term collections

Exam intervention / tutoring requests

1

2

3

We’ll follow-up with additional resources for running virtual schools

We’ll send you the webinar recording

And, if you’d like to know how CareMonkey can help you, simply ask:caremonkey.co.uk/contact

Next steps:

THANKS FOR YOUR TIMEAnd for the incredible work you’re doing

Q&A SessionQuestions?

We’re here to answer them!

caremonkey.co.uk/contact

Digitise & Automate Your School’s Pre-Admissions Process

Tom OwenCareMonkey UKSales Director, Southern

towen@caremonkey.co.uk07391642667www.caremonkey.co.uk