DATA QUALITY FOR CRIMINAL JUSTICE

FRAMEWORK PROJECT

INTRODUCTIONS

Implementation Team

Steering Committee Administrative Office of Pennsylvania Courts

(AOPC) CDI, Inc. (District Attorney records management

system) County Chief Adult Probation & Parole Officers’

Association of Pennsylvania County Commissioners Association of

Pennsylvania (CCAP) County Jails - Berks, Indiana, Lancaster Digital Solutions, Inc. (AP & Jail records

management systems)

Steering Committee (con’t.) Pennsylvania Justice Network (JNET) Juvenile Detention Centers Association of PA

(JDCAP) PA Board of Probation & Parole  PA Commission on Crime & Delinquency (PCCD)  PA Commission on Sentencing   PA Department of Corrections  PA District Attorneys Association/Institute PA Juvenile Court Judges' Commission (JCJC)  PA Office of Attorney General PA State Police

DATA QUALITY OVERVIEW

What is the concern?Good quality data and consistent data within criminal justice records management systems.

Who does it impact?All users of criminal justice information.

Where do we start?County District Attorney, Adult Probation, and Jails.

Reports Display Data

PCCD Grant Funded DQ Program

Data standardization and clean-up using

NIEM toolkit

User Enters Data

Records Management System

DQ Goal:90% OTN & SID Reporting Rate

Data Entry StandardThe National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies.

Benefits to Participating Counties NIEM compliance and data

standardization at the county level. Access to additional resources to assist

with historical record clean-up. Improvement in JNET and PSP data

submission and acceptance.

PA CRIMINAL HISTORY RECORDS SYSTEM

Law Enforcement

Criminal Complaint

Warrant Arrest

AFIS Fingerprint Data Base

PA State Police Records &

Identification Division

Booking Agency Suspect

information Fingerprints o Photos

PA Courts Arraignment Charges Disposition Sentencing

State Incarceration

Intake Release

o CPIN Commonwealth

Photo Identification

Network

Computerized Criminal History Records

Data Base SID key

State Parole Begin Complete

County Incarceration Intake Release

County Parole Begin Complete

CLEAN PICS National Crime

Information Center (NCIC)

State Attorney General

Investigation

Juvenile Court Judges Comm Juvenile

Records

PILOT

Pilot Results Creation of toolkit that identifies data

elements critical to criminal history. Five participating counties:

Allegheny Berks Franklin Mifflin Venango

Pilot Results Over 80 percent improvement in submission

success rates to PSP and JNET.

DQ2 UPDATE

Initial NIEM Compliance Averages

County by ClassInitial AP

ScoreInitial DA

ScoreInitial Jail

Score

Post Launch

AP ScorePost DA

ScorePost Jail

ScoreAP

DifferenceDA

DifferenceJail

DifferenceAP %

ChangeDA %

ChangeJail %

ChangeClass 2A Average 23% 0% 20%Class 2 Average 28% 14% 58% 68% 40% 135%Class 3 Average 27% 16% 37% 74% 92% 46% 54% 412%Class 4 Average 17% 17% 20% 173%Class 5 Average 24% 28% 91% 70%Class 6 Average 23% 15% 29% 92% 91% 70% 305%Class 7 Average 0%

PROJECT AVERAGE BY DEPT 22% 14% 32% 85% 91% 62% 54% 290% 253%

PROJECT AVERAGE 23% 88% 271%58%

Lessons Learned Judge names and religion consistently

ranked as most error prone fields

Judge List Example

Dashboarding Examples

Lessons Learned (con’t) Development environment necessary

Verify backup and restore process

DQ ACTION PLAN

Next Steps Review initial reports and score Create development environment DQ Team implements recommendation in

development County reviews changes and finalizes in

development Deployment in production scheduled and

executed during system downtime

ADULT PROBATION

JAIL

Timeframe Execution is approximately 10 business

days AFTER development environment availability

Engage DSI, county IT, County CJ team

ADD’L CCAP PROGRAMS OF INTEREST

Reports Display Data

PCCD Grant Funded DQ Program

Data standardization and clean-up using

NIEM toolkit

User Enters Data

CJIEP Optional ProgramCJIEP takes AOPC Court Case Event

message and populates DSI System electronically

Crystal Support Optional Program

Crystal Reports Support program

writes/customizes reports

Records Management System

DQ Goal

CJIEP electronically populates missing

information!

90% OTN & SID Reporting Rate

Criminal Justice Information Exchange Project (CJIEP) Registration and setup coordinated by

CCAP. Installation requires technical coordination

between the county, CCAP, JNET, and AOPC.

Annual maintenance/service fees apply. May subscribe to receive messages for

one or all three offices (DA, AP, Jail).

Criminal Justice Information Exchange Project (CJIEP) County enters CPCMS information AOPC generates a Court Case Event

Message (CCE) CCE is delivered through JNET CJIEP picks up message and updates

available DSI/CDI/ITI systems

Criminal Justice Information Exchange Project (CJIEP) Message types - Bind case over, Report

Probation Sentence, Noncompliance Sentence Modification, Sentence Modified.

Benefits Update DSI software directly with Criminal

Complaint information Offender SSN, OTN, SID, Address Charges – imported instead of typed!

Website: http://pacounties.org/TechnologyServices/Pages/CriminalJusticeProjects-CJIEP.aspx

CRYSTAL REPORTS SUPPORT

Crystal Reports Support• Crystal Reports assistance/writing• Crystal Reports training• Online virtual report repository

PARTICIPATION

Program Fees

QUESTIONS?

Amy RehmeyerContracted Project Managerarehmeyer@pacounties.org

Mark ProperDeputy Director of Technology Developmentmproper@pacounties.org

Rita ReynoldsDirector of Technology Services and Telecommunicationsrreynold@pacounties.org

Heather BrownContracted Project Manager Assistanthbrown@pacounties.org

Conway BusheyAdult Probation and Parole Officers Assoc of PAwcbushey@embarqmail.com

Richard LongPA District Attorneys Association Executive Directorrlong@pdaa.org