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Educause 2009
Data Administration
Constituent Group
November 5th, 2009 11/5/2009 1Educause DASIG Constituent Group
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23 states report higher unemployment in
September
Worst recession in three decades
Endowments lose billions
Grant funding cut 11/5/2009 Educause DASIG Constituent Group 2
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Layoffs
Harvard
Stanford
Arizona State
Yale
WashingtonUniversity of Chicago
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Budgets Cut
Frozen Salaries
Research Reduced
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Aren’t we here to talk about
Data Management ???
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All the President’s Men
(1976)
Robert Redford
Hal Holbrook
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Use Data Management
to
Follow the Money !!!!!
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Data Management can
contribute to the bottom lineby …..
• Cost Savings
• Cost Avoidance
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Questions
• How many of you are engaged in a full time
data management role ?
• How many of you full time data managers
have other responsibilities besides data
management ?
• How many of you are in roles that require data
management assistance ?
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Data Management
Data Management comprises all
the disciplines related to
managing data as a valuableresource.
Wikipedia
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Data Management
Data Management is thedevelopment and execution of
architectures, policies, practices,and procedures that properlymanage the full data lifecycle needs
of an enterprise.
DAMA
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So what are some of these
practices, procedures, andpolicies ?
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Metadata Management
• Data About Data
•
Knowing where your data is … • … And everything about it
• Promotes consistency, quality, standardization
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Data Classification
• Classify data by sensitivity
• HIPAA , FERPA , SSN’s, Personal Privacy, etc.
• Develop policies for various levels of classification
• Develop guidelines for usage and security
• Develop training in use of the data
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Data Classification
• Valuable to prevent compromises
•
Guides usage of data
• Directs reporting and BI
• Encryption, archiving, removable storage
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Data Integration
• Data from system of record needed somewhereelse
• Do you want that data moved somewhere else ?
• Consistency /integrity once it leaves the source
system
• Reporting across systems
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Data Integration
•
Traditional Feed Approach – Extract, ship it somewhere, load it up
• SOA/Web Services
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Traditional Feed Approach
• Proven
• Can be accomplished in many technologies
• Can result in many, many feeds
• Each one is hand crafted• Timing issues
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SOA/Web Services
• Limited number
• Real time or “batch”
• Don’t have to hand craft every time
• Granularity of data
• Security
• Technology
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Data Governance
The discipline embodies a convergence of dataquality, data management, business processmanagement, and risk management
surrounding the handling of data in anorganization. Through data governance,organizations are looking to exercise positivecontrol over the processes and methods used
by their data stewards to handle data.Wikipedia
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Data Governance
• Who has Data Governance bodies in place ?
• What types of activities do those groups
undertake ?
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Master Data Management
• Data items used by multiple applications
•
Codes• Department numbers
• Building identifiers
• Class identifiers
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Why Should I Manage Master Data ?
• Provides data consistency
•
IPEDS reporting• I-9
• Dept of Homeland Security
• Business Intelligence
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Data Archiving
•
Legal records
• Institutional records
• Research data
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Data Archiving
• Where is it, and what is it ?
•
How to search archives ?
• How to access archives ?
• Volume
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Ediscovery
• Discovery and securing of electronic
information
• Required by some form of litigation or criminal
proceedings
• Court ordered
• Email, IM chats, documents, databases, logs,
web sites, other forms of electronic data
• May also require associated metadata
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Ediscovery
• Zubulake v. UBS Warburg LLC
•
Court found that defendant deleted emailsand/or failed to produce files
• Adverse inference jury instructions given
•
Plaintiff awarded $29.2 Million
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Ediscovery
• Coleman Holdings Inc. v. Morgan Stanley
•
Defendant failed to disclose and process numerousbackup tapes until late in the proceedings
• Adverse inference jury instructions given, reversing theburden of proof
•Jury verdict for plaintiff in the amount of $1.5 Billion
• Court awarded $15 Million in fines for failing to complywith discovery obligations
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Ediscovery
• Talk to your legal department
• Make info handling routines routine and
consistent
• Keep a trail – DOCUMENT IT !!!!!
• Avoid spoilation
– The deliberate or negligent destruction,
withholding, or hiding of evidence when an
investigation or litigation is under way
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Ediscovery
• Know what you have
•
Backups• Archives
• Files
•Databases
• Optical media
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Data Management
Following the Money
to
Cost Savings
&Cost Avoidance
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Almost the Final Slide
•
Plug DASIG
• Listhost
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Mike Fary
Enterprise Data Architect
University of Chicago
mfary@uchicago.edu
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