eNottinghamCreating an online community at the

University of Nottingham

Stan Smith:Assistant Director of Information Services

Portal Project Director

MansfieldMatlock

Nottingham

Derby

Loughborough

Leicester

Lincoln

Boston

East Midland Airport

MedicalMedicalSchoolSchool

UniversityUniversityParkPark

A46

A6M1

M42

M42

M1

A52

A6A38

A6 A60

A52

A612

A52

A606A453

A38 A46

MansfieldMatlock

Nottingham

Derby

Loughborough

Leicester

Lincoln

Boston

East Midland Airport

MedicalMedicalSchoolSchool

JubileeJubileeCampusCampus

UniversityUniversityParkPark

A46

A6M1

M42

M42

M1

A52

A6A38

A6 A60

A52

A612

A52

A606A453

A38 A46

MansfieldMatlock

Nottingham

Derby

Loughborough

Leicester

Lincoln

Boston

East Midland Airport

SuttonSuttonBonington Bonington CampusCampus

MedicalMedicalSchoolSchool

JubileeJubileeCampusCampus

UniversityUniversityParkPark

A46

A6M1

M42

M42

M1

A52

A6A38

A6 A60

A52

A612

A52

A606A453

A38 A46

MansfieldMatlock

Nottingham

Derby

Loughborough

Leicester

Lincoln

Boston

East Midland Airport

SuttonSuttonBonington Bonington CampusCampus

MedicalMedicalSchoolSchool

JubileeJubileeCampusCampus

UniversityUniversityParkPark

A46

A6M1

M42

M42

M1

A52

A6A38

A6 A60

A52

A612

A52

A606A453

A38 A46School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

MansfieldMatlock

Nottingham

Derby

Loughborough

Leicester

Lincoln

Boston

East Midland Airport

SuttonSuttonBonington Bonington CampusCampus

MedicalMedicalSchoolSchool

JubileeJubileeCampusCampus

UniversityUniversityParkPark

A46

A6M1

M42

M42

M1

A52

A6A38

A6 A60

A52

A612

A52

A606A453

A38 A46School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

School ofSchool ofNursingNursing University of

Nottingham in Malaysia (UNiM)

MansfieldMatlock

Nottingham

Derby

Loughborough

Leicester

Lincoln

Boston

East Midland Airport

SuttonSuttonBonington Bonington CampusCampus

MedicalMedicalSchoolSchool

JubileeJubileeCampusCampus

UniversityUniversityParkPark

A46

A6M1

M42

M42

M1

A52

A6A38

A6 A60

A52

A612

A52

A606A453

A38 A46School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

School ofSchool ofNursingNursing

MedicalMedicalSchool School (2003)(2003)

University of Nottingham in Malaysia

(UNiM)

Nottingham – a community of communities

• 27,000 Students (FT/PT/Distance Learners)

•• 27,000 Students (FT/PT/Distance 27,000 Students (FT/PT/Distance Learners)Learners)

• 5,000 Staff (Academic/Admin)

Nottingham – a community of communities

•• 27,000 Students (FT/PT/Distance 27,000 Students (FT/PT/Distance Learners)Learners)

•• 5,000 Staff (Academic/Admin)5,000 Staff (Academic/Admin)• 76,000 Alumni

Nottingham – a community of communities

•• 27,000 Students (FT/PT/Distance 27,000 Students (FT/PT/Distance Learners)Learners)

•• 5,000 Staff (Academic/Admin)5,000 Staff (Academic/Admin)•• 76,000 Alumni76,000 Alumni• Local/Regional/National/Global

partners

Nottingham – a community of communities

Nottingham – a community of communities

• Different locations

Nottingham – a community of communities

•• Different locationsDifferent locations• Working at different times of the day

Nottingham – a community of communities

•• Different locationsDifferent locations•• Working at different times of the dayWorking at different times of the day• Members of differing external

communities

Disparate Systems/Data/Resources

• Sound infrastructure

Disparate Systems/Data/Resources

•• Sound infrastructureSound infrastructure• Disparate systems/data/resources

Disparate Systems/Data/Resources

•• Sound infrastructureSound infrastructure• Disparate systems/data/resources

–– Admin systems Admin systems (‘best of bread’, SQL Server, W2K)(‘best of bread’, SQL Server, W2K)

Disparate Systems/Data/Resources

•• Sound infrastructureSound infrastructure• Disparate systems/data/resources

–– Admin systems Admin systems (‘best of bread’, SQL Server, W2K)(‘best of bread’, SQL Server, W2K)

–– Online learning/VLEs Online learning/VLEs (4,000 modules (4,000 modules –– 400 Blackboard, 200 400 Blackboard, 200 WebCTWebCT))

Disparate Systems/Data/Resources

•• Sound infrastructureSound infrastructure• Disparate systems/data/resources

–– Admin systems Admin systems (‘best of bread’, SQL Server, W2K)(‘best of bread’, SQL Server, W2K)

–– Online learning/VLEs Online learning/VLEs (4,000 modules (4,000 modules –– 400 Blackboard, 200 400 Blackboard, 200 WebCTWebCT))

–– Nottingham/WWW online resourcesNottingham/WWW online resources(200 school/dept websites (200 school/dept websites –– CMS)CMS)

Disparate Systems/Data/Resources

•• Sound infrastructureSound infrastructure• Disparate systems/data/resources

–– Admin systems Admin systems (‘best of bread’, SQL Server, W2K)(‘best of bread’, SQL Server, W2K)–– Online learning/VLEs Online learning/VLEs (4,000 modules (4,000 modules –– 400 Blackboard, 200 400 Blackboard, 200 WebCTWebCT))–– Nottingham/WWW online resourcesNottingham/WWW online resources(200 school/dept websites (200 school/dept websites –– CMS)CMS)– Library catalogues (Aleph, Metalib)

Strategy – empower the community

• Integration (people, technology, data/information, support)

Strategy – empower the community

•• Integration (people, technology, Integration (people, technology, data/information, support)data/information, support)

• Personalised access to services and resources

Strategy – empower the community

•• Integration (people, technology, Integration (people, technology, data/information, support)data/information, support)

•• Personalised access to services and Personalised access to services and resourcesresources

• Recognise that staff and students are members of many ‘communities’ and require to interact with them

Strategy – empower the community

•• Integration (people, technology, Integration (people, technology, data/information, support)data/information, support)

•• Personalised access to services and Personalised access to services and resourcesresources

•• Recognise that staff and students Recognise that staff and students are members of many ‘communities’ are members of many ‘communities’ and require to interact with themand require to interact with them

• Provide flexibility and choice

How do we do this?

• Web Portal

• One stop shop

What is a Portal?

•• One stop shopOne stop shop• Using web technologies

What is a Portal?

•• One stop shopOne stop shop•• Using web technologiesUsing web technologies• Personalised information

What is a Portal?

•• One stop shopOne stop shop•• Using web technologiesUsing web technologies•• Personalised informationPersonalised information• Authenticated access

What is a Portal?

• Link to our e-learning & e-business strategies

Why is it important?

•• Link to our eLink to our e--learning & elearning & e--business business strategiesstrategies

• Milestone in developing our e-campus

Why is it important?

•• Link to our eLink to our e--learning & elearning & e--business business strategiesstrategies

•• Milestone in developing our eMilestone in developing our e--campuscampus• Change agent for the ‘way we do

things’

Why is it important?

• One stop shop (Student Focus)

Aims of the Portal

•• One stop shop (Student Focus)One stop shop (Student Focus)§Study Materials

Aims of the Portal

•• One stop shop (Student Focus)One stop shop (Student Focus)§§ Study MaterialsStudy Materials§Self Service

Aims of the Portal

•• One stop shop (Student Focus)One stop shop (Student Focus)§§ Study MaterialsStudy Materials§§ Self ServiceSelf Service§§ SocialSocial

Aims of the Portal

•• One stop shop (Student Focus)One stop shop (Student Focus)§§ Study MaterialsStudy Materials§§ Self ServiceSelf Service§§ SocialSocial§Support

Aims of the Portal

• Steering CommitteeAcademic/Admin/Student reps

How is it project managed?

•• Steering Committee Steering Committee Academic/Admin/Student repsAcademic/Admin/Student reps

• Manage expectations alongside the potential

How is it project managed?

•• Steering Committee Steering Committee Academic/Admin/Student repsAcademic/Admin/Student reps

•• SteeringSteering•• Manage expectations alongside the Manage expectations alongside the

potentialpotential• Incremental roll out

pilot/~1500 students from Oct 2002

How is it project managed?

Pilot Schools

•• Economics Economics (all courses, initially 2(all courses, initially 2ndnd year)year)

•• Clinical Laboratory Sciences Clinical Laboratory Sciences ((MSc in Molecular Medical MicrobiologyMSc in Molecular Medical Microbiology, all years) , all years)

•• Education Education (all courses, all years)(all courses, all years)

•• English English (UG courses, 2(UG courses, 2ndnd year)year)

•• MathsMaths ((MathsMaths, , MathsMaths & Economics courses, 3& Economics courses, 3rdrd & 4& 4thth years)years)

•• MMMM MMMM (UG courses, 2(UG courses, 2ndnd Year)Year)

LIBRARY MODULEDATA

COURSEMATERIALS

EMAIL ETC.

Windows &Web Access

CorporateDatabases& Services

WebPortal

CorporateDatabases& Services

LIBRARY FEESSTUDENTRECORDS VLE ePARS EMAIL ETC.

Demo

uPortal

Open-source, open-standard effort using Java, XML,XSLT,JSP and J2EE. It is a collaborative development project with the effort shared among several of the US Educause JA-SIG (Java in Administration Special Interest Group) member institutions.

North American• Harvard University• University of Delaware• University of Hawaii• The State University of New Jersey• University of British Columbia,

Vancouver• Princeton University• Syracuse University• University of California, Irvine• University of New Mexico• Columbia University• Yale University

UK• University of Bristol• De Montfort • Hull University• University of Nottingham

uPortal Training@Nottingham 2003• University of Birmingham• Cardiff University• De Montfort University• University College Dublin• University of East Anglia• Heriot Watt University• University of Oxford• Queens University Belfast• Royal Holloway College• University of Southampton

uPortal sites

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

UniversityWebsiteregulations,

forms, events

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

UniversityWebsiteregulations,

forms, events

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Business IntelligenceRegular and ad-hoc reporting/queries

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

UniversityWebsiteregulations,

forms, events

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Support (Learning & Pastoral)Social

Self ServiceStudy (Learning materials, VLEs)

Student/Academic Portal Business IntelligenceRegular and ad-hoc reporting/queries

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

CMS

UniversityWebsite

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Support (Learning & Pastoral)Social

Self ServiceStudy (Learning materials, VLEs)

Student/Academic Portal Business IntelligenceRegular and ad-hoc reporting/queries

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

CMS

UniversityWebsite

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Support (Learning & Pastoral)Social

Self ServiceStudy (Learning materials, VLEs)

Student/Academic Portal Business IntelligenceRegular and ad-hoc reporting/queries

Research Management System

Pre & post award processing, EDS, workflow

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

Nottingham & WWW Resources

Learning materials, online resources

Nottingham & WWW Resources

CMS

UniversityWebsite

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Support (Learning & Pastoral)Social

Self ServiceStudy (Learning materials, VLEs)

Student/Academic Portal Business IntelligenceRegular and ad-hoc reporting/queries

Research Management System

Pre & post award processing, EDS, workflow

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

Nottingham & WWW Resources

Learning materials, online resources

Nottingham & WWW Resources

CMS

UniversityWebsite

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Support (Learning & Pastoral)Social

Self ServiceStudy (Learning materials, VLEs)

Student/Academic Portal Business IntelligenceRegular and ad-hoc reporting/queries

Research Management System

Pre & post award processing, EDS, workflow

Staff PortalRole based (Academic, Administrator, Researcher)

InfrastructureNetwork (wired and wireless), Email, File Store, Print Services

Nottingham & WWW Resources

Learning materials, online resources

Nottingham & WWW Resources

CMS

UniversityWebsite

e-Nottingham

AlephLibrary

SaturnCourse, Modules,

Students

AgressoFinancials &

Logistics

ResourceLinkPersonnel &

Payroll

AgressoResearch Project

post-award processing

Support (Learning & Pastoral)Social

Self ServiceStudy (Learning materials, VLEs)

Student/Academic Portal Business IntelligenceRegular and ad-hoc reporting/queries

Research Management System

Pre & post award processing, EDS, workflow

Enquiries/Applicant

Portal

Alumni Portal

Staff PortalRole based (Academic, Administrator, Researcher)

Further Information:

www.nottingham.ac.uk/compass/

www.ja-sig.org/

www.uportal.biz

stan.smith@nottingham.ac.uk

Questions?