Post on 24-Oct-2014
HOUSEKEEPING INVENTORY
TYPES OF INVENTORY
Recycled Inventory
Inventory that is re-used
Linen, room attendant carts, vacuum cleaners
Ironing boards, Irons, Cribs
Non-Recycled Inventory
Inventory that is not re-used
Cleaning Supplies
Guestroom Supplies
CALCULATING INVENTORY
A physical count should be taken at least weekly.
Compare physical count with predicted usage to
determine variances
Physical count will be beginning inventory for next
week
TYPES OF CLEANING SUPPLIES
All-Purpose Cleaners
Disinfectants
Germicides
Bowl Cleaners
Window Cleaners
Metal Polishes
Furniture Polishes
Scrubbing Pads
ESTABLISHING INVENTORY LEVELS
All supplies should have a par level or minimum
quantity
This number should account for ordering and
delivery time
Inventories will have a cushion called a safety
stock level to account for emergencies, spoilage,
or delays in delivery
INVENTORY CONTROL OF CLEANING
SUPPLIES
Need strict issuing procedures to regulate flow of
product
Need to maintain accurate counts
Keeping a perpetual inventory will help to
regulate on hand inventory
It is important not to have too much or too little
on hand
LINEN INVENTORY AND
CONTROL
TYPES OF LINEN
Bed Linens
Sheets, pillowcases, mattress pads
Bath Linens
Bath towels, hand towels, specialty towels, wash
cloths, fabric bath mat
Table Linens (Depends on Property)
Tablecloths, napkins
ESTABLISHING PAR LEVELS
The executive housekeeper needs to establish levels to ensure that linens do not run out
Guest service can be impacted by a guest having to wait for a their room because there were not enough linens available
The useful life of linens can also be shortened by not having an adequate inventory
If the inventories are too high, excessive money will be tied up unnecessarily
ESTABLISHING PAR LEVELS (CONT.)
One Par of linen is the amount needed to outfit
all guestrooms one time
One par is not enough for efficient operation
Consider three factors
The laundry cycle, replacement linens, and
emergency situations
ESTABLISHING PAR LEVELS (CONT.)
Three par is a good rule of thumb with on
premise laundry
One par
Linens laundered, stored, and ready for use today
Second par
Yesterday’s linens which are being laundered today
Third par
Linens to be striped from the rooms today and laundered
tomorrow
ESTABLISHING PAR LEVELS (CONT.)
Another factor to take into account is
replacement of worn, damaged, lost or stolen
linens
Based on property history
Usually no more than one par
ESTABLISHING PAR LEVELS (CONT.)
The third factor to take into account is
emergencies such as power failure, equipment
breakdown, etc.
Up to one par is usually held back for emergencies
This may add up to a total of five par
INVENTORY CONTROL OF LINENS
The executive housekeeper will work with the
laundry manager to maintain an accurate daily
count of all linens sent to and received from the
laundry
An effective way to control linens is to set a floor
par which is the amount of linens needed to outfit
all rooms on a floor
PHYSICAL INVENTORY OF LINENS
Physical counts should be done once a month but
at least once a quarter
Two people should perform the inventory making
sure that all areas that may have linens are
counted
LINEN PURCHASES
The executive housekeeper submits purchase
orders to the purchasing department
Linens are the second largest expense of the
housekeeping department
Typically purchases are made annually with
deliveries to be dropped quarterly
Suppliers of linens must be carefully chosen
When receiving linen check what is received
against the PO and that the quality is up to
standard