Board of County Commissioners Agenda Request Center... · Contract for D & J Enterprises, Inc. Page...

Post on 12-Jul-2020

4 views 0 download

Transcript of Board of County Commissioners Agenda Request Center... · Contract for D & J Enterprises, Inc. Page...

Board of County Commissioners

Agenda Request

Date of Meeting: February 16, 2016

Date Submitted: February 1, 2016

To: Honorable Chairperson and Members of the Board

From: Robert M. Presnell, County Administrator

Curtis Young, Public Works Director

Subject: Approval of the Contracts for J.B. Coxwell Contracting and D & J

Enterprises, Inc. for Emergency Debris Management Services

Statement of Issues:

This agenda item seeks Board approval to enter into a contract with J.B. Coxwell

Contracting and D & J Enterprises, Inc. for Emergency Debris Management Services.

Background:

The Board of County Commissioners contracted with AshBritt Inc. on November 16,

2010 for disaster recovery services in the event of a major storm event. On May 8, 2015,

proposals were received under Bid Number 15-04 to contract with a disaster debris

removal contractor. The contractor would only be employed if Public Works could not

manage debris removal and emergency repairs in response to a major hurricane or other

unforeseen emergencies. On June 2, 2015, evaluations were conducted to rank the six

contractors that submitted proposals for disaster debris removal.

Federal Emergency Management Agency (FEMA) is currently implementing a Public

Assistance Pilot Program which increases the Federal cost share by 5% (80/20). To

qualify a County must have an approved debris management plan and at least two

prequalified eligible contractors.

Analysis:

Historically, debris removal and disposal operations represent the most expensive

category under the FEMA Public Assistance Program. With Gadsden County contracting

with debris contractors and developing an approved Debris Management Plan to comply

with FEMA requirements, additional funding can be received should a disaster occur.

8

Fiscal Impact:

None at this time. This contract requires no annual cost from the County and the goal is

to never use their services. If the County requests services from a contractor during a

declared disaster, FEMA will pay for 80% of the costs incurred. The Florida Department

of Community Affairs will fund an additional 10% and the County will be responsible for

the remaining 10%.

Options:

1. Approve J.B. Coxwell Contracting & D & J Enterprises, Inc. as the debris

removal contractors and enter into a Contract with each for disaster debris

removal when required

2. Do not approve.

3. Board direction.

County Administrators Recommendation:

Option 1

Attachments:

1. Contract for J.B. Coxwell Contracting

2. Contract for D & J Enterprises, Inc.

Page 2 of 20

Page 3 of 20

Page 4 of 20

Page 5 of 20

Page 6 of 20

Page 7 of 20

Page 8 of 20

Page 9 of 20

Page 10 of 20

Page 11 of 20

Page 12 of 20

Page 13 of 20

Page 14 of 20

Page 15 of 20

Page 16 of 20

Page 17 of 20

Page 18 of 20

Page 19 of 20

Page 20 of 20