Monthly Web Chat with Calvin O’Driscoll

October 11, 2012

Agenda

• GoToMeeting housekeeping

• Overview of Accounts Receivable

• Demonstration of Accounts Receivable

• Q & A

Housekeeping

• During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers.

• If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.

Accounts Receivable

Customer Configuration Notes:

• You can establish multiple customer group types to speed up the task of adding customer records.

• Customer functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

Accounts Receivable

Customer Configuration Process:

• Open accounts receivable / AR customers / customer groups.

• On group tab: enter group code, description, account type, account set, terms code, billing cycle, and interest profile.

• On invoicing tab: enter tax group, and salesperson code if applicable.

• Enter additional information on credit, and optional fields tabs if applicable.

• Click save.

Accounts Receivable

Customer Configuration Process:

• Open accounts receivable / AR customers / customers.

• On address tab: enter customer number, name, group code, and address details.

• On processing tab: enter account set, terms code, billing cycle, interest profile, payment code, delivery method, check language, and additional detail if required.

• On invoicing tab: enter price list, tax group, and additional details if required.

• Enter additional information on contact, comments, and optional fields tabs if applicable.

• Click save.

Accounts Receivable

Accounts Receivable Notes:

• You can use accounts receivable to process invoices, debit notes, credit notes, receipts, and refunds.

• Accounts receivable is integrated with general ledger.

• Accounts receivable functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

Accounts Receivable

AR Invoice Process:

• Open accounts receivable / AR transactions/ invoice batch list.

• Click new to create new batch or click open add transactions to an existing batch.

• Enter batch description, type, entry description, customer number, document type (invoice), date, item or GL account, and amount.

• Enter optional data in order, customer, taxes, sales split and optional fields sections .

• Click add, and print invoice form if required.

• Post batch to update customer account and general ledger.

Accounts Receivable

AR Credit Note Process:

• Open accounts receivable / AR transactions/ invoice batch list.

• Click new to create new batch or click open to add transactions to an existing batch.

• Enter batch description, type, entry description, customer number, document type (credit note), date, apply to document, item or GL account, and amount.

• Enter optional data in order, customer, taxes, sales split and optional fields sections .

• Click add, and print credit note form if required.

• Post batch to update customer account and general ledger.

Accounts Receivable

AR receipt Process:

• Open accounts receivable / AR transactions/ AR receipt batch list.

• Click new to create new batch or click open to add transactions to an existing batch.

• Enter batch description, batch date, bank, type, receipt date, entry description, customer number, payment code, receipt amount, and click go button, and select documents to apply receipt.

• Enter optional data if applicable.

• Click add, and print receipt form if required.

• Post batch to update customer account and general ledger.

Accounts Receivable

AR refund Process:

• Open accounts receivable / AR transactions/ AR refund batch list.

• Click new to create new batch or click open to add transactions to an existing batch.

• Enter batch description, batch date, entry description, customer number, refund date, select document, payment amount, and click print check option.

• Enter optional data if applicable.

• Click add, and print cheque form if required.

• Post batch to update customer account and general ledger.

Accounts Receivable

Additional Notes:

• Common customer reports: statements, and customers.

• Common transaction reports: invoices, receipts, deposits, customer transactions, and aged trial balance.

• Drilldown functionality in accounts receivable, and general ledger.

• AR sub ledger should be reconciled with control account on a regular basis.

Q & A

Contact Details: Calvin O’Driscoll, ERP Manager

(709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com

For support:

support@atlanticdatasystems.com