Atlantic DataSystems: Sage Web Chat for Accounts Receivable
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Monthly Web Chat with Calvin O’Driscoll October 11, 2012
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Transcript of Atlantic DataSystems: Sage Web Chat for Accounts Receivable
Monthly Web Chat with Calvin O’Driscoll
October 11, 2012
Agenda
• GoToMeeting housekeeping
• Overview of Accounts Receivable
• Demonstration of Accounts Receivable
• Q & A
Housekeeping
• During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
Accounts Receivable
Customer Configuration Notes:
• You can establish multiple customer group types to speed up the task of adding customer records.
• Customer functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
Accounts Receivable
Customer Configuration Process:
• Open accounts receivable / AR customers / customer groups.
• On group tab: enter group code, description, account type, account set, terms code, billing cycle, and interest profile.
• On invoicing tab: enter tax group, and salesperson code if applicable.
• Enter additional information on credit, and optional fields tabs if applicable.
• Click save.
Accounts Receivable
Customer Configuration Process:
• Open accounts receivable / AR customers / customers.
• On address tab: enter customer number, name, group code, and address details.
• On processing tab: enter account set, terms code, billing cycle, interest profile, payment code, delivery method, check language, and additional detail if required.
• On invoicing tab: enter price list, tax group, and additional details if required.
• Enter additional information on contact, comments, and optional fields tabs if applicable.
• Click save.
Accounts Receivable
Accounts Receivable Notes:
• You can use accounts receivable to process invoices, debit notes, credit notes, receipts, and refunds.
• Accounts receivable is integrated with general ledger.
• Accounts receivable functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
Accounts Receivable
AR Invoice Process:
• Open accounts receivable / AR transactions/ invoice batch list.
• Click new to create new batch or click open add transactions to an existing batch.
• Enter batch description, type, entry description, customer number, document type (invoice), date, item or GL account, and amount.
• Enter optional data in order, customer, taxes, sales split and optional fields sections .
• Click add, and print invoice form if required.
• Post batch to update customer account and general ledger.
Accounts Receivable
AR Credit Note Process:
• Open accounts receivable / AR transactions/ invoice batch list.
• Click new to create new batch or click open to add transactions to an existing batch.
• Enter batch description, type, entry description, customer number, document type (credit note), date, apply to document, item or GL account, and amount.
• Enter optional data in order, customer, taxes, sales split and optional fields sections .
• Click add, and print credit note form if required.
• Post batch to update customer account and general ledger.
Accounts Receivable
AR receipt Process:
• Open accounts receivable / AR transactions/ AR receipt batch list.
• Click new to create new batch or click open to add transactions to an existing batch.
• Enter batch description, batch date, bank, type, receipt date, entry description, customer number, payment code, receipt amount, and click go button, and select documents to apply receipt.
• Enter optional data if applicable.
• Click add, and print receipt form if required.
• Post batch to update customer account and general ledger.
Accounts Receivable
AR refund Process:
• Open accounts receivable / AR transactions/ AR refund batch list.
• Click new to create new batch or click open to add transactions to an existing batch.
• Enter batch description, batch date, entry description, customer number, refund date, select document, payment amount, and click print check option.
• Enter optional data if applicable.
• Click add, and print cheque form if required.
• Post batch to update customer account and general ledger.
Accounts Receivable
Additional Notes:
• Common customer reports: statements, and customers.
• Common transaction reports: invoices, receipts, deposits, customer transactions, and aged trial balance.
• Drilldown functionality in accounts receivable, and general ledger.
• AR sub ledger should be reconciled with control account on a regular basis.
Q & A
Contact Details: Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419 [email protected]
For support:
