Post on 21-May-2018
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Afterschool snack, at-risk snack and/or supper, and expanded day programs.
Nuts and Bolts School Nutrition Continuation Series
January 17, 2018
Massachusetts Department of Elementary and Secondary Education
Current USDA nondiscrimination statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies,
offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color,
national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American
Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have
speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made
available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:
http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the
information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: program.intake@usda.gov.
This institution is an equal opportunity provider.
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Massachusetts Department of Elementary and Secondary Education
• Chat box:• Type your questions in the
chat box to the left of your screen
• Press the green “arrow” button to submit to the group
• All questions will be
answered at the end
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Please ask questions!
How to submit questions:
Massachusetts Department of Elementary and Secondary Education 4
Webinar presenters
Doreen Iovanna
• Program Monitor
Shannon Raymond
• Special Nutrition Program Training Specialist
2018/1/17
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Massachusetts Department of Elementary and Secondary Education
Goals for webinar
Administer a federal afterschool snack or meal program:
1. Learn about the different programs under which you can
provide an afterschool meal or snack
2. Understand what constitutes a reimbursable meal or snack
in either program
3. Complete all required administrative responsibilities
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CONTENTS
01 Afterschool meals/snacks: the basics
02 National School Lunch Program
03 Child and Adult Care Food Program
04 Applications and sponsor responsibilities
05 Afterschool snacks and summer feeding
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01Afterschool meals and snacks: the basics
Who, what, when, and why?
Massachusetts Department of Elementary and Secondary Education
• Be organized primarily to provide
care for children
• Programs must provide educational
or enrichment activities • Snacks or meals cannot be provided
exclusively to sports teams; however, teams may participate in a snack or meal that occurs in the same school.
• Additional requirements for
participating in the Child and Adult
Care Food Program (CACFP)
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Who: Who can offer an afterschool meal and/or snack?
ALL afterschool sites must:
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Massachusetts Department of Elementary and Secondary Education
What: What types of meals/snacks can be served?
•National School Lunch Program
(NSLP)
oSnack only
•Child and Adult Care Food
Program (CACFP)
oSnack and/or supper
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Click for more information on
options for afterschool snack
service
Massachusetts Department of Elementary and Secondary Education
When: When can meals/snacks be served?
• NSLP
o Afterschool snack: after the regular school day has ended
o Expanded Learning Time (ELT): during the expanded learning time
o Snacks are only able to be served on regular school days only
• CACFP
o At risk afterschool meal/snack:
Traditional school hours: after the school day has ended
Expanded Learning Time (ELT): during the expanded learning time
o Snacks and meals are able to be served during weekends, holidays or
vacations during the regular school year
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Massachusetts Department of Elementary and Secondary Education
Why: Why are afterschool meals important?
• When school is ended and
parents, guardians, or families
are still at work, children need a
safe place to be with their
friends, to engage in structured
activities, and be with
supportive adults.
• Meals and snacks fuel student
engagement in these
enrichment activities 11
Massachusetts Department of Elementary and Secondary Education
Why: Why are afterschool meals important?
• Opportunities for safe, constructive
activities
• Meals/snacks provide necessary
nutrition to learn and grow
• Everyone benefits:
o Students
o Parents
oAfterschool staff
o Community
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02 National School Lunch Program (NSLP)
Massachusetts Department of Elementary and Secondary Education
NSLP afterschool snack
• Who? Any school that operates in NSLP can offer
afterschool snack
o The Local Education Agency (LEA) must be the sponsor
of the snack program
• What? The menu planner must pick items from
two (2) of the four (4) meal pattern components:
Fruit or Vegetable
Meat/meat alternates
Whole grain or whole grain-rich
Fluid milk
• When? Snacks can be served to students after
the school day has completed
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Massachusetts Department of Elementary and Secondary Education
NSLP Expanded Learning Time (ELT)
• Who? Expanded Learning Time (ELT) is a term commonly used to describe schools or school
districts that add significantly more time to their school day for academic and enrichment
opportunities in order to improve student enrichment. These schools operate at least one hour
longer than either:
1. the minimum number of school day hours as determined by the local education agency, or
2. the average length of the school day of surrounding LEAs (for comparable grade levels)
• What? The menu planner must pick two components of the four food groups:
Fruit/Vegetable
Meat/meat alternates
Grains
Fluid milk
• When? Snacks can be served to students before the end of the scheduled school day, during the
Expanded Learning Time at the end of the day
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SP04, CACFP01-2011: Expanded Learning Time
Programs for Afterschool Snack Service, memo
Massachusetts Department of Elementary and Secondary Education
Snack reimbursement through NSLP
School Food Authorities (SFAs) providing snack through NSLP are reimbursed
based on eligibility, which is determined in two ways:
1. All-free• School data: schools with at least 50% of their students qualifying for free or reduced-
price lunch
• Area eligible: community locations in the attendance area of a school with at least 50%
of students qualifying for free or reduced-price lunch
• Note: schools cannot qualify another school as area eligible
• Community Eligibility Provision (CEP)
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Reimbursement rates, snack
Free $0.88
Reduced-price $0.44
Paid $0.08
2. Free, reduced-price, and paid• Schools who do not qualify for all-free reimbursement
must be claimed with the point of service indicating the
status of each child
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Massachusetts Department of Elementary and Secondary Education
What: NSLP snack, the “A-List”
• A-List: vending and snack products that meet the
“Massachusetts Nutrition Standards for Competitive Foods
and Beverages in Public Schools” and the USDA's Smart
Snacks nutritional standards
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• BE AWARE Some of these items are
not creditable in NSLP or CACFP
afterschool snack
• Example: popcorn is NOT
creditable, but on A-List
Massachusetts Department of Elementary and Secondary Education
Co-mingling and afterschool snack
• If your afterschool program serves snack to both school age
(ages 6+) and pre-k (ages 3-5) children, you have the option
of following the NSLP meal pattern, and claiming both
groups under NSLP IF:
All children are served at the same time, and
All children are served in the same space
This is known as co-mingling (SP 37-2017), and is only available
through NSLP.
If not: All pre-k children must follow the CACFP meal pattern,
but can still be claimed under NSLP. 18
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03Child and Adult Care Food Program
(CACFP)
Massachusetts Department of Elementary and Secondary Education
• Eligible schools are those serving
high-need students, or those located
in high-poverty areas
• Schools can determine their
eligibility in two ways:1. School data– MA Eligible Schools List
2. Area eligibility– located in attendance area of eligible school
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CACFP at-risk afterschool meals and snacks: eligibility
Who? To provide meals or snacks through the Child and Adult Care Food Program (CACFP), the school must be considered eligible. Eligible schools are then able to participate as an at-risk program through CACFP.
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Massachusetts Department of Elementary and Secondary Education
Eligibility is determined by
the Eligible Schools List
which is released every
February• Feel you should be on the
list? Schools can request consideration for eligibility based on data from a later month.
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CACFP at-risk afterschool meals and snacks: eligibility
Who/where? Schools with 50% or more of enrolled students eligible for free or reduced-price.
Massachusetts Department of Elementary and Secondary Education
If your school or organization is not on the ESE
list, you may still qualify through area
eligibility.
If your school operates in the attendance area
of a school that is on the eligible list, then you
qualify as eligible for CACFP at-risk after school
meals and snacks. A school’s attendance area is
determined by each individual school district.
Note:
- Schools on the eligible list with an asterisk (*)
are not able to provide area eligibility.
- Schools highlighted in orange are able to
qualify the entire district as at-risk
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What if I’m not on that list? Area eligibility.
High school A’s attendance
areaA
B High school B’s
attendance area
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Massachusetts Department of Elementary and Secondary Education 23
• Pick from the five meal
components:
Fruit
Vegetable
Meat/meat alternates
Grains
Fluid milk
Food components Planning a meal and/or snack
CACFP at-risk afterschool meals and snacks: meal pattern
• For SNACK: select 2 components
• For SUPPER: select 5 components
SFAs: can follow either meal pattern
o At-Risk Afterschool Meals (p. 33)
Massachusetts Department of Elementary and Secondary Education
CACFP meal pattern
• Fruit and vegetables are two separate
components
• Unflavored, fluid milk must be low or
nonfat (ages 2+)
• Fat-free flavored milk can only be served to
children 6+
• No grain-based desserts
o CACFP 01-2018
Exception: graham crackers and
animal crackers can be served no more
than twice per week at snack
• Sugar limits on breakfast cereals and yogurt
o CACFP 01-2018
o CACFP 02-2018
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If you are offering a meal or snack under
CACFP:
• If serving a grain, at least one item must
whole-grain rich
o CACFP 01-2018
o Could be at snack or supper
• Juice may only be served one time per
day
o Cannot serve juice at snack if other
component is fluid milk
**More detail on serving meals and snacks
through CACFP**
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Massachusetts Department of Elementary and Secondary Education
CACFP afterschool supper
• Why serve supper?
o Snacks may not be enough
o School lunch often served early in day
o Can rebrand as a Super Snack
• CACFP afterschool meals:
o Can be served at any point during
afterschool program
o Do not need to be prepared onsite
o Can be served hot or cold
o For SFAs: can follow either the CACFP
or NSLP meal pattern
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How to participate in the at-risk
afterschool meals component of CACFP
Massachusetts Department of Elementary and Secondary Education
CACFP after school supper: meal pattern
• Same components as lunch in NSLP and
child care programs
• Five components in total:
o Milk
o Meat and meat alternatives
o Fruits
o Vegetables
o Grains
• Offer vs. serve:
o Only available for meals
o Only for school-aged children (6+)
o Participants must select at least 3 food
components out of 5 offered
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Age Group 3-5 6-12 13-18
Fluid Milk 6 fl oz 8 fl oz
Vegetable ¼ c ½ C
Fruit ¼ c ¼ C
Grains ½ serving 1 serving
Meat/Meat
Alternate1 ½ oz 2 oz
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Massachusetts Department of Elementary and Secondary Education
• For all at-risk programs, the
free reimbursement rates will
apply to everyone
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CACFP afterschool meals and snacks reimbursement
Reimbursement rates for at-risk afterschool programs:
Supper Snack
Free $3.23 $0.88
Massachusetts Department of Elementary and Secondary Education 28
• For traditional (non-extended)
school days, meals and snacks
must be served after the
school day is completed
• For expanded learning time
(ELT) programs, meals or
snacks can occur during the
expanded learning time at
the end of the day.
School days Weekends/vacation
CACFP at-risk afterschool meals and snacks: food service time
• Can serve one meal (breakfast,
lunch, or supper) and one snack
per day
• Meals/snacks may be served at
any time
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Massachusetts Department of Elementary and Secondary Education
How: How to pick the best snack/meal program for your facility?
• First question– in
which program am I
eligible to participate?
o You can only
participate in CACFP if
your school is
included on the
“Eligible Schools List”,
or your facility is in
the attendance area
of an eligible location. 29
Is your facility
at-risk or area
eligible?
National
School Lunch
Program
Child and
Adult Care
Food Program
No Yes
Massachusetts Department of Elementary and Secondary Education
YES, I am an at-risk/area eligible facility.
Do you want to
serve supper at
your facility?
(Easiest) NSLP
afterschool snack
CACFP at-risk
afterschool meals
and/or snacks
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You are eligible to participate in
CACFP.
• Next question to consider is if
your facility would like to
serve suppers, or a snack
AND a supper, to your
program participants. o You can only serve supper
through the CACFP at-risk
afterschool program.
o SFAs can follow either CACFP
or NSLP meal pattern
No Yes
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Massachusetts Department of Elementary and Secondary Education
NO, I am not an at-risk/area eligible facility.
Is your facility
participating in the
Expanded Learning
Time (ELT) initiative?
NSLP Afterschool
Snack
NSLP Extended Day
Snack
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You are only eligible to
participate afterschool snack
through NSLP.
• Next question to consider is if
your facility operates an
Expanded Learning Time (ELT)
day.
o The only difference
between the two NSLP
snack programs is when
the snack can be served.
No Yes
04After school snack applications and
Sponsor responsibilities
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Massachusetts Department of Elementary and Secondary Education
• Sign and submit a National School Lunch Program Afterschool
Snack Addendum (available in Online Document and Reference
Library)
• Amend your application to reflect meal service times
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NSLP snack application process
Massachusetts Department of Elementary and Secondary Education
CACFP afterschool meals or snacks application
1. Verify your school is located on the Eligible Schools list or is
in the attendance area of an eligible school
2. Send letter of intent to the Department of Elementary and
Secondary Education
3. Complete and submit a simplified application to become a
CACFP sponsor
4. Attend CACFP-specific training
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Massachusetts Department of Elementary and Secondary Education
CACFP meals and snacks application: letter of intent
• Submit the letter on your school’s letterhead with an original
signature of the superintendent
• Letter should include sponsor details, including:
oName and physical address
oNature of the child care program you operate
o Intent to participate as an At-Risk Afterschool site
• Mail to the attention of:Robert Leshin, Director
Office for Food and Nutrition Programs
75 Pleasant St., Malden, MA, 02148
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Massachusetts Department of Elementary and Secondary Education
Sponsor responsibilities
•Sponsor responsibilities for all programs
1. Perform and document monitoring visits for all sites
2. Complete and retain required records
3. Train all staff involved in snack program
a) For school food service staff, this training can be added to
their professional standards tracking tool
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Massachusetts Department of Elementary and Secondary Education 37
• Review each facility two (2)
times per school year
• One review must be during the
first four (4) weeks of operation
• Monitoring form available in the
security portal
NSLP Afterschool Snack & Expanded Day Snack
CACFP At-Risk Afterschool Snack and Meals
Monitoring
• Review each facility three (3) times per
year
o No more than 6 months between reviews
• At least two (2) of the three (3) reviews
must be unannounced
o Varied Timing of Unannounced Reviews
• NEW programs: One must be during the
first four (4) weeks of operation
• Monitoring form available in the security
portal
Massachusetts Department of Elementary and Secondary Education
Recordkeeping
• Records that need to be retained:
oMonthly menus
oMeal count sheets
o Records of the number of snacks/meals delivered
oAttendance records
o Training documentation
o Financial records (receipts, invoices, payroll)
• Retain records for current year and the prior 3 years
o If you have an open CAP/audit, maintain records from that fiscal
year
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Massachusetts Department of Elementary and Secondary Education
NSLP Snack Program Form
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MONTHLY
Massachusetts Department of Elementary and Secondary Education
How to complete the NSLP snack program form
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Monthly information
Daily information
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Massachusetts Department of Elementary and Secondary Education
CACFP Percentage method of reimbursement
• As an at-risk snack and/or
supper program, SFAs are
required to utilize the
percentage method when
documenting meal
service
• Sample form available in
Online Document and
Reference Library
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Massachusetts Department of Elementary and Secondary Education
Training
• Conduct and document at least two (2) hours annually:
o Recordkeeping requirements (1 hour):
Meal counts/attendance, free and reduced price applications, menu
planning
oAdministration and operation of federal meal programs (1 hour):
Food safety training, civil rights, and nutrition
Civil rights training available on-demand in security portal document library
• New staff must be trained upon hire
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05Connecting afterschool and summer
meals
Massachusetts Department of Elementary and Secondary Education
CACFP At-Risk Afterschool Sites
do not need to re-establish area
eligibility
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SFSP eligibility
Afterschool programs in CACFP and NSLP may be able to transition to the Summer Food Service Program (SFSP) when school is not in session.
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Massachusetts Department of Elementary and Secondary Education
Similarities and differences between CACFP and SFSP
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Massachusetts Department of Elementary and Secondary Education 46
• Staff
o Less staff turnover
oReduced need for training
• Youth
oChildren remain in program all
year
oHigher number of youth with
greater awareness
For individuals For the community
Benefits of year round meal service
• Stronger collaborations
oGreater purchasing power with
vendors
oStronger relationships with
partners
• Increased awareness
oStable, long-term presence of an
anti-hunger effort in the
community
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Massachusetts Department of Elementary and Secondary Education
• Chat box:• Type your questions in the
chat box to the left of your screen
• Press the green “arrow” button to submit to the group
47
Please ask questions!
How to submit questions:
Massachusetts Department of Elementary and Secondary Education
Additional resources
• School Based Afterschool Program FAQ’s
• CACFP At Risk Afterschool Meals Handbook
• FRAC Moving from snack to meals
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Massachusetts Department of Elementary and Secondary Education 49
• National School Lunch Program
oNutrition@doe.mass.edu
o781-338-6480
• Child and Adult Care Food
Program
oShannon Raymond
oShannon.Raymond@doe.mass.edu
Contact information Participation survey
Additional information
• Complete the feedback survey
to receive your participation
certificate!
• Survey will be sent to all
confirmed attendees. Once you
have completed the survey you
will be able to print your
participation certificate.
THANK YOU
diovanna@doe.mass.edu shannon.raymond@doe.mass.edu
www.doe.mass.edu 75 Pleasant Street, Malden, MA 02148