Afterschool snack, at-risk snack and/or supper, and expanded day programs. · Afterschool snack,...

2018/1/17

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Afterschool snack, at-risk snack and/or supper, and expanded day programs.

Nuts and Bolts School Nutrition Continuation Series

January 17, 2018

Massachusetts Department of Elementary and Secondary Education

Current USDA nondiscrimination statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies,

offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color,

national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American

Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have

speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made

available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:

http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the

information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

(2) fax: (202) 690-7442; or

(3) email: [email protected].

This institution is an equal opportunity provider.

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• Chat box:• Type your questions in the

chat box to the left of your screen

• Press the green “arrow” button to submit to the group

• All questions will be

answered at the end

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Please ask questions!

How to submit questions:

Massachusetts Department of Elementary and Secondary Education 4

Webinar presenters

Doreen Iovanna

• Program Monitor

Shannon Raymond

• Special Nutrition Program Training Specialist

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Goals for webinar

Administer a federal afterschool snack or meal program:

1. Learn about the different programs under which you can

provide an afterschool meal or snack

2. Understand what constitutes a reimbursable meal or snack

in either program

3. Complete all required administrative responsibilities

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CONTENTS

01 Afterschool meals/snacks: the basics

02 National School Lunch Program

03 Child and Adult Care Food Program

04 Applications and sponsor responsibilities

05 Afterschool snacks and summer feeding

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01Afterschool meals and snacks: the basics

Who, what, when, and why?


• Be organized primarily to provide

care for children

• Programs must provide educational

or enrichment activities • Snacks or meals cannot be provided

exclusively to sports teams; however, teams may participate in a snack or meal that occurs in the same school.

• Additional requirements for

participating in the Child and Adult

Care Food Program (CACFP)

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Who: Who can offer an afterschool meal and/or snack?

ALL afterschool sites must:

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What: What types of meals/snacks can be served?

•National School Lunch Program

(NSLP)

oSnack only

•Child and Adult Care Food

Program (CACFP)

oSnack and/or supper

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Click for more information on

options for afterschool snack

service


When: When can meals/snacks be served?

• NSLP

o Afterschool snack: after the regular school day has ended

o Expanded Learning Time (ELT): during the expanded learning time

o Snacks are only able to be served on regular school days only

• CACFP

o At risk afterschool meal/snack:

Traditional school hours: after the school day has ended

Expanded Learning Time (ELT): during the expanded learning time

o Snacks and meals are able to be served during weekends, holidays or

vacations during the regular school year

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https://www.fns.usda.gov/school-meals/afterschool-snacks

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Why: Why are afterschool meals important?

• When school is ended and

parents, guardians, or families

are still at work, children need a

safe place to be with their

friends, to engage in structured

activities, and be with

supportive adults.

• Meals and snacks fuel student

engagement in these

enrichment activities 11


Why: Why are afterschool meals important?

• Opportunities for safe, constructive

activities

• Meals/snacks provide necessary

nutrition to learn and grow

• Everyone benefits:

o Students

o Parents

oAfterschool staff

o Community

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02 National School Lunch Program (NSLP)


NSLP afterschool snack

• Who? Any school that operates in NSLP can offer

afterschool snack

o The Local Education Agency (LEA) must be the sponsor

of the snack program

• What? The menu planner must pick items from

two (2) of the four (4) meal pattern components:

Fruit or Vegetable

Meat/meat alternates

Whole grain or whole grain-rich

Fluid milk

• When? Snacks can be served to students after

the school day has completed

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NSLP Expanded Learning Time (ELT)

• Who? Expanded Learning Time (ELT) is a term commonly used to describe schools or school

districts that add significantly more time to their school day for academic and enrichment

opportunities in order to improve student enrichment. These schools operate at least one hour

longer than either:

1. the minimum number of school day hours as determined by the local education agency, or

2. the average length of the school day of surrounding LEAs (for comparable grade levels)

• What? The menu planner must pick two components of the four food groups:

Fruit/Vegetable


Grains

Fluid milk

• When? Snacks can be served to students before the end of the scheduled school day, during the

Expanded Learning Time at the end of the day

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SP04, CACFP01-2011: Expanded Learning Time

Programs for Afterschool Snack Service, memo


Snack reimbursement through NSLP

School Food Authorities (SFAs) providing snack through NSLP are reimbursed

based on eligibility, which is determined in two ways:

1. All-free• School data: schools with at least 50% of their students qualifying for free or reduced-

price lunch

• Area eligible: community locations in the attendance area of a school with at least 50%

of students qualifying for free or reduced-price lunch

• Note: schools cannot qualify another school as area eligible

• Community Eligibility Provision (CEP)

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Reimbursement rates, snack

Free $0.88

Reduced-price $0.44

Paid $0.08

2. Free, reduced-price, and paid• Schools who do not qualify for all-free reimbursement

must be claimed with the point of service indicating the

status of each child

https://www.fns.usda.gov/eligibility-expanded-learning-time-programs-afterschool-snack-service-nslp-and-cacfp

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What: NSLP snack, the “A-List”

• A-List: vending and snack products that meet the

“Massachusetts Nutrition Standards for Competitive Foods

and Beverages in Public Schools” and the USDA's Smart

Snacks nutritional standards

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• BE AWARE Some of these items are

not creditable in NSLP or CACFP

afterschool snack

• Example: popcorn is NOT

creditable, but on A-List


Co-mingling and afterschool snack

• If your afterschool program serves snack to both school age

(ages 6+) and pre-k (ages 3-5) children, you have the option

of following the NSLP meal pattern, and claiming both

groups under NSLP IF:

All children are served at the same time, and

All children are served in the same space

This is known as co-mingling (SP 37-2017), and is only available

through NSLP.

If not: All pre-k children must follow the CACFP meal pattern,

but can still be claimed under NSLP. 18

http://johnstalkerinstitute.org/alist/

http://www.mass.gov/eohhs/docs/dph/mass-in-motion/school-nutrition-guide.pdf

https://www.fns.usda.gov/school-meals/tools-schools-focusing-smart-snacks

https://fns-prod.azureedge.net/sites/default/files/cn/SP37-2017os.pdf

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03Child and Adult Care Food Program

(CACFP)


• Eligible schools are those serving

high-need students, or those located

in high-poverty areas

• Schools can determine their

eligibility in two ways:1. School data– MA Eligible Schools List

2. Area eligibility– located in attendance area of eligible school

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CACFP at-risk afterschool meals and snacks: eligibility

Who? To provide meals or snacks through the Child and Adult Care Food Program (CACFP), the school must be considered eligible. Eligible schools are then able to participate as an at-risk program through CACFP.

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Eligibility is determined by

the Eligible Schools List

which is released every

February• Feel you should be on the

list? Schools can request consideration for eligibility based on data from a later month.

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CACFP at-risk afterschool meals and snacks: eligibility

Who/where? Schools with 50% or more of enrolled students eligible for free or reduced-price.


If your school or organization is not on the ESE

list, you may still qualify through area

eligibility.

If your school operates in the attendance area

of a school that is on the eligible list, then you

qualify as eligible for CACFP at-risk after school

meals and snacks. A school’s attendance area is

determined by each individual school district.

Note:

- Schools on the eligible list with an asterisk (*)

are not able to provide area eligibility.

- Schools highlighted in orange are able to

qualify the entire district as at-risk

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What if I’m not on that list? Area eligibility.

High school A’s attendance

areaA

B High school B’s

attendance area

http://www.doe.mass.edu/news/news.aspx?id=24179

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• Pick from the five meal

components:

Fruit

Vegetable


Grains

Fluid milk

Food components Planning a meal and/or snack

CACFP at-risk afterschool meals and snacks: meal pattern

• For SNACK: select 2 components

• For SUPPER: select 5 components

SFAs: can follow either meal pattern

o At-Risk Afterschool Meals (p. 33)


CACFP meal pattern

• Fruit and vegetables are two separate

components

• Unflavored, fluid milk must be low or

nonfat (ages 2+)

• Fat-free flavored milk can only be served to

children 6+

• No grain-based desserts

o CACFP 01-2018

Exception: graham crackers and

animal crackers can be served no more

than twice per week at snack

• Sugar limits on breakfast cereals and yogurt

o CACFP 01-2018

o CACFP 02-2018

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If you are offering a meal or snack under

CACFP:

• If serving a grain, at least one item must

whole-grain rich

o CACFP 01-2018

o Could be at snack or supper

• Juice may only be served one time per

day

o Cannot serve juice at snack if other

component is fluid milk

**More detail on serving meals and snacks

through CACFP**

https://fns-prod.azureedge.net/sites/default/files/cacfp/atriskguide2016.pdf

https://fns-prod.azureedge.net/sites/default/files/cacfp/CACFP01-2018os.pdf




https://fns-prod.azureedge.net/sites/default/files/cacfp/CACFP_MealBP.pdf

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CACFP afterschool supper

• Why serve supper?

o Snacks may not be enough

o School lunch often served early in day

o Can rebrand as a Super Snack

• CACFP afterschool meals:

o Can be served at any point during

afterschool program

o Do not need to be prepared onsite

o Can be served hot or cold

o For SFAs: can follow either the CACFP

or NSLP meal pattern

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How to participate in the at-risk

afterschool meals component of CACFP


CACFP after school supper: meal pattern

• Same components as lunch in NSLP and

child care programs

• Five components in total:

o Milk

o Meat and meat alternatives

o Fruits

o Vegetables

o Grains

• Offer vs. serve:

o Only available for meals

o Only for school-aged children (6+)

o Participants must select at least 3 food

components out of 5 offered

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Age Group 3-5 6-12 13-18

Fluid Milk 6 fl oz 8 fl oz

Vegetable ¼ c ½ C

Fruit ¼ c ¼ C

Grains ½ serving 1 serving

Meat/Meat

Alternate1 ½ oz 2 oz

https://fns-prod.azureedge.net/sites/default/files/cacfp/CACFPfactsheet_atrisk.pdf

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• For all at-risk programs, the

free reimbursement rates will

apply to everyone

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CACFP afterschool meals and snacks reimbursement

Reimbursement rates for at-risk afterschool programs:

Supper Snack

Free $3.23 $0.88


• For traditional (non-extended)

school days, meals and snacks

must be served after the

school day is completed

• For expanded learning time

(ELT) programs, meals or

snacks can occur during the

expanded learning time at

the end of the day.

School days Weekends/vacation

CACFP at-risk afterschool meals and snacks: food service time

• Can serve one meal (breakfast,

lunch, or supper) and one snack

per day

• Meals/snacks may be served at

any time

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How: How to pick the best snack/meal program for your facility?

• First question– in

which program am I

eligible to participate?

o You can only

participate in CACFP if

your school is

included on the

“Eligible Schools List”,

or your facility is in

the attendance area

of an eligible location. 29

Is your facility

at-risk or area

eligible?

National

School Lunch

Program

Child and

Adult Care

Food Program

No Yes


YES, I am an at-risk/area eligible facility.

Do you want to

serve supper at

your facility?

(Easiest) NSLP

afterschool snack

CACFP at-risk

afterschool meals

and/or snacks

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You are eligible to participate in

CACFP.

• Next question to consider is if

your facility would like to

serve suppers, or a snack

AND a supper, to your

program participants. o You can only serve supper

through the CACFP at-risk

afterschool program.

o SFAs can follow either CACFP

or NSLP meal pattern

No Yes

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NO, I am not an at-risk/area eligible facility.

Is your facility

participating in the

Expanded Learning

Time (ELT) initiative?

NSLP Afterschool

Snack

NSLP Extended Day

Snack

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You are only eligible to

participate afterschool snack

through NSLP.

• Next question to consider is if

your facility operates an

Expanded Learning Time (ELT)

day.

o The only difference

between the two NSLP

snack programs is when

the snack can be served.

No Yes

04After school snack applications and

Sponsor responsibilities

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• Sign and submit a National School Lunch Program Afterschool

Snack Addendum (available in Online Document and Reference

Library)

• Amend your application to reflect meal service times

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NSLP snack application process


CACFP afterschool meals or snacks application

1. Verify your school is located on the Eligible Schools list or is

in the attendance area of an eligible school

2. Send letter of intent to the Department of Elementary and

Secondary Education

3. Complete and submit a simplified application to become a

CACFP sponsor

4. Attend CACFP-specific training

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http://www.doe.mass.edu/cnp/news/FY2017FreeMeals.html

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CACFP meals and snacks application: letter of intent

• Submit the letter on your school’s letterhead with an original

signature of the superintendent

• Letter should include sponsor details, including:

oName and physical address

oNature of the child care program you operate

o Intent to participate as an At-Risk Afterschool site

• Mail to the attention of:Robert Leshin, Director

Office for Food and Nutrition Programs

75 Pleasant St., Malden, MA, 02148

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Sponsor responsibilities

•Sponsor responsibilities for all programs

1. Perform and document monitoring visits for all sites

2. Complete and retain required records

3. Train all staff involved in snack program

a) For school food service staff, this training can be added to

their professional standards tracking tool

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• Review each facility two (2)

times per school year

• One review must be during the

first four (4) weeks of operation

• Monitoring form available in the

security portal

NSLP Afterschool Snack & Expanded Day Snack

CACFP At-Risk Afterschool Snack and Meals

Monitoring

• Review each facility three (3) times per

year

o No more than 6 months between reviews

• At least two (2) of the three (3) reviews

must be unannounced

o Varied Timing of Unannounced Reviews

• NEW programs: One must be during the

first four (4) weeks of operation

• Monitoring form available in the security

portal


Recordkeeping

• Records that need to be retained:

oMonthly menus

oMeal count sheets

o Records of the number of snacks/meals delivered

oAttendance records

o Training documentation

o Financial records (receipts, invoices, payroll)

• Retain records for current year and the prior 3 years

o If you have an open CAP/audit, maintain records from that fiscal

year

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NSLP Snack Program Form

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MONTHLY


How to complete the NSLP snack program form

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Monthly information

Daily information

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CACFP Percentage method of reimbursement

• As an at-risk snack and/or

supper program, SFAs are

required to utilize the

percentage method when

documenting meal

service

• Sample form available in

Online Document and

Reference Library

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Training

• Conduct and document at least two (2) hours annually:

o Recordkeeping requirements (1 hour):

Meal counts/attendance, free and reduced price applications, menu

planning

oAdministration and operation of federal meal programs (1 hour):

Food safety training, civil rights, and nutrition

Civil rights training available on-demand in security portal document library

• New staff must be trained upon hire

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05Connecting afterschool and summer

meals


CACFP At-Risk Afterschool Sites

do not need to re-establish area

eligibility

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SFSP eligibility

Afterschool programs in CACFP and NSLP may be able to transition to the Summer Food Service Program (SFSP) when school is not in session.

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Similarities and differences between CACFP and SFSP

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• Staff

o Less staff turnover

oReduced need for training

• Youth

oChildren remain in program all

year

oHigher number of youth with

greater awareness

For individuals For the community

Benefits of year round meal service

• Stronger collaborations

oGreater purchasing power with

vendors

oStronger relationships with

partners

• Increased awareness

oStable, long-term presence of an

anti-hunger effort in the

community

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• Chat box:• Type your questions in the

chat box to the left of your screen

• Press the green “arrow” button to submit to the group

47

Please ask questions!

How to submit questions:


Additional resources

• School Based Afterschool Program FAQ’s

• CACFP At Risk Afterschool Meals Handbook

• FRAC Moving from snack to meals

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http://www.fns.usda.gov/school-meals/afterschool-snacks-faqs

https://www.fns.usda.gov/sites/default/files/cn/atriskhandbook.pdf

http://frac.org/newsite/wp-content/uploads/2009/09/moving_snack_to_meal.pdf

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• National School Lunch Program

[email protected]

o781-338-6480

• Child and Adult Care Food

Program

oShannon Raymond

[email protected]

Contact information Participation survey

Additional information

• Complete the feedback survey

to receive your participation

certificate!

• Survey will be sent to all

confirmed attendees. Once you

have completed the survey you

will be able to print your

participation certificate.

THANK YOU

[email protected] [email protected]

www.doe.mass.edu 75 Pleasant Street, Malden, MA 02148

mailto:[email protected]

mailto:[email protected]

Afterschool snack, at-risk snack and/or supper, and expanded day programs. · Afterschool snack,...

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