AESOP For Principals and

Secretaries

Automated Substitute Automated Substitute Placement and Employee Placement and Employee

Absence Management Absence Management SystemSystem

OBJECTIVES:

Review of AESOP Reports Tools to train employees

Review of AESOP

Log on to AESOPLog on to AESOP

Creating an employee absence

Creating an employee Creating an employee absence:absence:

Enter start date

Enter end date

Choose absence reason

(various sick leave options or To Be Determined)

Choose full day or half day

Click NEXT

Mary Teacher

Sick Leave-personal illness

Sick Leave-family illness

Sick Leave- Death immed. Family

Sick Leave-death, not immediate family

To Be Determined

Creating an employee absence Creating an employee absence cont…cont…

Verify all information!

Enter notes for substitute (optional) You may also attach lesson plan files

Enter notes for administrator (optional)

Administrator can add private notes (optional)

This is the third field time this year she has requested absence to chaperone.

To Be Determined

Creating an employee absence Creating an employee absence cont…cont…Finalize absence - 2 options:

1. Click SAVESAVE - - AESOP finds a substitute

2.Click SAVE AND ASSIGNSAVE AND ASSIGN – AESOP does NOTNOT find a sub; you must have pre-arranged coverage with a substitute for that absence

Choose the sub you want and click AssignAssign

Mary Teacher ABC

VERY IMPORTANT:VERY IMPORTANT:IF YOU CLICK SAVE AND ASSIGNSAVE AND ASSIGN,

AESOP ASSUMES THAT YOUYOU HAVE NOTFIED AND SECURED A SUBSTITUTE FOR THE ABSENCE AND WILL NOTNOT POST IT TO THE WEB OR CALL FOR A SUBSTITUTE

ALSO VERY ALSO VERY IMPORTANTIMPORTANT::

When manually making calls along with Aesop, be sure you immediately note it online that you filled it or two subs may well show up! One with a confirmation number from Aesop and one who spoke with an employee. The school will have to pay the extra sub if it was the school’s mistake.

Modify an absence

Modify an absenceModify an absenceYou can assign a substitute, delete the absence

partially or completely, or change any absence information, even 30 days after the absence.

Mary Teacher ABC

Preferred Substitutes

Preferred substitute list:

Preferred substitute list

Reports

Daily Report

Daily Absence Report: Daily Absence Report: Recommend printing this report daily and have the substitutes initial next to their name to verify their attendance.

Report shows teacher leave type and:

Unfilled absences - substitute was not assigned yet

Filled absences – substitute has been assigned

Substitute not needed

(You could use the Substitute Sign-in Report, but it will not show any unfilled absences at the time you printed it.)

Day of Week Absence Analysis

Day of week absence analysis: Day of week absence analysis: Breaks absences down by days, absence reason and employee. Maximum date range 365 days

Absence Summary

Absence Summary Report: A monthly calendar that includes daily totals and a monthly re-cap summary at the bottom

Absentee Report

Absentee Report:Absentee Report: Same information as the Daily Report, however, a

date range must be specified

Maximum date range for the school report is 92 days (recommend to print this report every payroll cycle)

Maximum range for an individual employee is 365 days (recommend to print this report for employee evaluations)

Substitute Availability Substitute Availability Report Report To review the availability of all substitutes for a specific date (may use as directory for manually calling instructional

assistant subs)

Employee Register

Voice Recording Instructions

Voice recording for Voice recording for employees:employees:

• You have the OPTION to voice record your employees name and title for them (Ex. Mary Teacher, Grade 5 or Mary Teacher, Special Education Math)

• Click on Voice Recording Instructions and AESOP will prompt you for the Recording ID

Training Tools for your Employees

Welcome letter Phone System Instructions Brochure Powerpoint for employees who

require a substitute Powerpoint for employees who do

not require a substitute Basic / Advanced Training Video

Quick Start User Guides

AESOP Tutorials accessible on AESOP Tutorials accessible on your homepage your homepage (Click on Quick Start (Click on Quick Start User Guides)User Guides)

Questions?