Post on 03-Jun-2018
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 87
ADMINISTRATION
FY 18 Adopted
Administration Budget
$14,131,859
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
Board of Supervisors $686,818 $687,508 $641,385 $677,460 $677,460 $677,190 ($10,318) -1.5%
County Executive 1,231,540 1,311,677 1,213,872 1,309,630 1,309,630 1,308,898 ($2,779) -0.2%
Human Resources 688,228 644,772 698,409 804,212 782,273 782,196 $137,424 21.3%
County Attorney 1,077,640 1,063,239 1,068,808 1,202,409 1,202,409 1,201,793 $138,554 13.0%
Finance 4,803,920 5,257,855 5,366,892 5,720,991 5,646,991 5,716,014 $458,159 8.7%
Management & Budget 412,072 453,099 477,001 512,044 512,044 511,697 $58,598 12.9%
Information Technology 2,748,750 3,003,829 2,940,171 3,539,428 3,307,674 3,305,980 $302,151 10.1%
Voter Registration/ Elections 605,505 659,435 701,110 628,476 628,476 628,091 ($31,344) -4.8%
TOTAL ADMINISTRATION $12,254,474 $13,081,414 $13,107,648 $14,394,650 $14,066,957 $14,131,859 $1,050,445 8.0%
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 88
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 89
BOARD OF SUPERVISORS
MISSION
The mission of the Clerk of the Board is to preserve and protect the history of Albemarle County through the
historical preservation of the records of the Board of County Supervisors in accordance with standards of the Virginia
State Library and Archives.
DESCRIPTION
The Board of Supervisors sets policy and oversees the County Executive regarding the County’s operations/programs,
levies taxes, appropriates funds, makes land use decisions, implements the Comprehensive Plan, and appoints
members of Boards and Commissions, except for School Board members, who are elected by the voters.
The Clerk of the Board provides citizens with quick, easy, and accurate access to all records of the Board of
Supervisors through the use of advanced technology.
GOALS
Information about the Board of Supervisors’ goals, objectives, and timetable is included in the Strategic Plan section
of this document.
The goal of the Clerk of the Board is to provide essential support to the Board of Supervisors so that they are able to
effectively respond to the needs of their constituency through:
a) meeting management
b) constituent support
c) management of records
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $241,100 $231,514 $218,930 $229,514 $229,514 $229,514 ($2,000) -0.9%
BENEFITS 72,580 86,604 62,931 69,487 69,487 69,217 ($17,387) -20.1%
OPERATING 327,258 369,390 326,564 377,459 377,459 377,459 $8,069 2.2%
CAPITAL OUTLAY 45,880 0 32,960 1,000 1,000 1,000 $1,000
EXPENDITURE TOTAL $686,818 $687,508 $641,385 $677,460 $677,460 $677,190 ($10,318) -1.5%
REVENUE
LOCAL NON-TAX $3,899 $2,579 $2,733 $2,733 $2,733 $2,733 $154 6.0%
NET COST $682,918 $684,929 $638,652 $674,727 $674,727 $674,457 ($10,472) -1.5%
POSITIONS 2.0 2.5 2.5 2.5 2.5 2.5 0.0 0.0%
BOARD OF SUPERVISORS
OVERVIEW/NOTABLE CHANGES
FY 17 Projected:
Includes an appropriation totaling $28,706 for the purchase and installation of equipment to outfit Room 241
of the County Office Building for live video streaming of Board of Supervisors meetings and work sessions.
FY 18 Recommended Budget: The Board of Supervisors’ budget decreases by $10,048, or 1.5%, and reflects the
following:
2.0% overall increase for FY18 salaries effective July 1, 2017.
7.0% increase in the Board contribution for health insurance rates. The decrease in the benefits line reflects a
change in the number of employees electing health insurance coverage.
Net Increase of $8,069 or 2.2% in operating costs due primarily to costs associated with live video streaming
services.
FY 18 Adopted Budget: The Board of Supervisors’ budget decreases by $10,318, or 1.5%, and reflects the following
change to the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 90
(BOARD OF SUPERVISORS CONTINUED)
Descript ion FY 17 Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Board of Supervisors' Office (2.5 posit ions):
The Clerk to the Board of Supervisors is responsible
for the administration of services of the Board of
Supervisors, including agenda preparation, minutes
preparation, appointments to Boards and
Commissions, and public notice advertising. The
Clerk serves as Records Manager for the County of
Albemarle.
This funding also provides for Board of Supervisor's
salaries and compensation, mileage reimbursement,
and attendance at regional and state-sponsored
professional development/networking.
$687,508 $677,460 $677,190 ($10,318) -1.5%
TOTAL, BOARD OF SUPERVISORS $687,508 $677,460 $677,190 ($10,318) -1.5%
KEY PERFORMANCE INDICATORS (KPIs)
The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as
its overall performance. For the County’s KPI information, including the county’s most recent citizen survey results,
please visit the County’s performance management page on the website at www.albemarle.org/performance.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 91
COUNTY EXECUTIVE
MISSION
The mission of the County Executive’s Office is to ensure a responsive and effective government.
DESCRIPTION
The County Executive is the Chief Executive Officer of Albemarle County, appointed by and accountable to the Board
of Supervisors. The County Executive is responsible for implementing the policies of the Board and directing the day-
to-day operations of County government.
GOALS
Strengthen relationships to improve/foster communication and teamwork toward one office.
Improve exchange of information through increased context, thoughtful and timely planning, clarification of
intent, and commitment to empowerment.
Additional information about this Department’s leadership role and direct ties to the County’s Strategic Plan goals and
objectives is included in the Strategic Planning Section of this document.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $871,669 $915,912 $843,130 $928,183 $928,183 $928,183 $12,271 1.3%
BENEFITS 263,113 274,301 245,863 284,641 284,641 283,909 $9,608 3.5%
OPERATING 90,758 117,464 120,879 92,806 92,806 92,806 ($24,658) -21.0%
CAPITAL OUTLAY 6,000 4,000 4,000 4,000 4,000 4,000 $0 0.0%
EXPENDITURE TOTAL $1,231,540 $1,311,677 $1,213,872 $1,309,630 $1,309,630 $1,308,898 ($2,779) -0.2%
NET COST $1,231,540 $1,311,677 $1,213,872 $1,309,630 $1,309,630 $1,308,898 ($2,779) -0.2%
POSITIONS 9.5 9.5 9.5 9.5 9.5 9.5 0.0 0.0%
COUNTY EXECUTIVE
OVERVIEW/NOTABLE CHANGES
FY 17 Projected:
Includes an appropriation of $42,000 in support of the bond referendum public education plan.
FY 18 Recommended Budget: The County Executive’s budget decreases by $2,047, or 0.2%, and reflects the
following:
2.0% overall increase for FY18 salaries effective July 1, 2017.
7.0% increase in the Board contribution for health insurance rates.
Net decrease of $24,658 or 21.0% in operating costs due primarily to the following decreases:
o Decrease of $4,000 to reflect removal of one-time costs in FY 17 that supported mailings and
meetings associated with Rt. 29 Solutions.
o Decrease of $7,000 for MindMixer software license that the County is no longer using.
o Reallocation of $8,000 from the County Executive’s Office to the Training Pool for countywide
training.
o Net decrease of $5,658 across a variety of operational expenditures to reflect actual expenditure
trends.
FY 18 Adopted Budget: The County Executive’s budget decreases by $2,779, or 0.2%, and reflects the following
change from the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 92
(COUNTY EXECUTIVE CONTINUED)
Descript ion FY 17 Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Execut ive Management (6.5 posit ions): The
County Executive's Office directs and guides the
day-to-day operations of the County government
and supervises all County departments, agencies,
and offices that are under the direct authority of
the Board of Supervisors.
$971,132 $971,516 $971,015 ($117) 0.0%
Communit y Relat ions (3.0 posit ions): This
office directs the County's community relations,
public engagement, tourism, and
communications/marketing functions and provides
oversight for administration of the County
Executive’s Office. Specific responsibilities include
managing county initiatives to achieve the goals
and objectives outlined by the strategic plan
related to communication, public engagement and
partnerships that support and encourage
community vitality. Manages citizen participation
in county government activities and supports
community partnerships to ensure meaningful
public engagement in planning and policy
development. Directs media relations program and
county internal and external websites.
340,545 338,114 337,883 ($2,662) -0.8%
TOTAL, COUNTY EXECUTIVE $1,311,677 $1,309,630 $1,308,898 ($2,779) -0.2%
KEY PERFORMANCE INDICATORS (KPIs)
The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as
its overall performance. For the County’s KPI information, including the county’s most recent citizen survey results,
please visit the County’s performance management page on the website at www.albemarle.org/performance.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 93
DEPARTMENT OF HUMAN RESOURCES
MISSION
The Human Resources mission is to work as strategic partners supporting organizational goals and helping
employees with all phases of their Albemarle County careers. Our values are to treat everyone with dignity, empathy
and respect; take a purposeful, thoughtful approach to our work; and to provide clear, consistent communication.
DESCRIPTION
The Human Resources (HR) Department provides human resources support for the entire School Division and all Local
Government departments. The department strives to help employees with all phases of their Albemarle County
careers. HR is focused on providing a high level of customer service and partnering with our employees to obtain a
deep understanding of needs. HR’s work includes the following areas:
Employee Recruitment, Selection, and Retention
Classification and Compensation
Administration of Benefits and Leave
Employee Relations
Employee Recognition and Rewards
Performance Management
Workplace Safety and Wellness
Teacher Licensure and Certification
Learning and Development
GOALS
Align Human Resources as a strategic partner with customers.
Attract, hire, retain and develop the best possible talent.
Improve HR-related processes, policies, and procedures.
Additional information about this Department’s support of the County’s Strategic Plan goals and objectives is
included in the Strategic Planning Section of this document.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $62,144 $64,047 $64,980 $65,328 $65,328 $65,328 $1,281 2.0%
BENEFITS 67,926 35,130 36,817 69,066 69,066 68,989 $33,859 96.4%
OPERATING 63,517 59,899 80,916 59,899 59,899 59,899 $0 0.0%
TR TO SCHOOLS 494,641 485,696 515,696 512,919 512,919 587,980 $102,284 21.1%
RESOURCE PLANS 0 0 0 97,000 75,061 0 $0
EXPENDITURE TOTAL $688,228 $644,772 $698,409 $804,212 $782,273 $782,196 $137,424 21.3%
REVENUE
LOCAL NON-TAX $25,000 $33,850 $25,000 $25,000 $25,000 $25,000 ($8,850) -26.1%
NET COST $663,228 $610,922 $673,409 $779,212 $757,273 $757,196 $146,274 23.9%
POSITIONS* 1.0 1.0 1.0 3.0 2.0 2.0 1.0 100.0%
HUMAN RESOURCES
* For FY 18 Human Resources has a total of 20.54 FTEs who are classified as employees of the School Division. These employees spend approximately 25%
of their time performing human resource services for local government. The 2.0 FTEs in classified as General Government employees and brings the HR total
FTE count to 22.54.
OVERVIEW/NOTABLE CHANGES
FY 17 Projected:
Includes an appropriation of $30,000 to support the general government share of a project to digitize
employee records.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 94
(DEPARTMENT OF HUMAN RESOURCES CONTINUED)
FY 18 Recommended Budget: The Human Resources budget increases by $137,501, or 21.3%, and reflects the
following:
2% overall increase for FY18 salaries effective July 1, 2017.
7.0% increase in the Board contribution for health insurance rates.
Increase of $33,000 in unemployment insurance due to recent actual expenses.
Increase in the transfer to the School Division for Human Resources of $27,223 or 5.6% based primarily on
School Division salary and benefit changes.
Funded resource plan request totaling $75,061 for a Diversity and Inclusion Generalist position that will focus
on recruiting and retaining a high-quality workforce that more accurately reflects the community it serves.
Unfunded requests total $21,939 and include the following:
o 25% of the cost of an HR Specialist.
o 25% of the cost of Total Compensation Statement Benefits Software.
Decrease of $8,850 in local revenue. This revenue is payment from the School Division for classes offered by
Organizational Development.
FY 18 Adopted Budget: The Human Resources budget increases by $137,424, or 21.3%, and reflects the following
change from the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
Descript ion
FY 17
Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Recruit ment , Select ion, and Ret ent ion -
Advertising vacancies; interview ing, testing, and
selection of applicants; completing pre-
employment requirements; processing employment
changes; exit interviews.
$500,976 $636,260 $636,260 $135,284 27.0%
Classificat ion and Compensat ion -
Creating/revising job descriptions; departmental
and individual classification reviews; market
research; forecasting salary increases;
administration of County compensation policies.
Administ ering Benefit s and Leave - Selection of
benefits providers; administration of benefit
programs; administration of family medical leave,
leaves of absence, disability, and military leave;
coordinating retirement programs; counseling
employees on benefits, leave, and retirement
issues.
Employee Relat ions - Conduct incident
investigations, disciplinary procedures, grievances,
and mediation.
Workplace Safet y and Wellness - Ensure
compliance w ith Federal, State, and County safety
regulations; provide training on workplace safety;
administration of worker’s compensation;
development and expansion of employee wellness
program; employee assistance program;
overseeing OSHA compliance.
Training and Development (1.0 posit ion):
Competency based management programs linking
competencies to selection, training and
development, performance management, and
promotions; Training programs to meet the training
needs of the organization and ensure continued
professional development of employees.
143,796 146,013 145,936 $2,140 1.5%
TOTAL, HUMAN RESOURCES $644,772 $782,273 $782,196 $137,424 21.3%
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 95
(DEPARTMENT OF HUMAN RESOURCES CONTINUED)
KEY PERFORMANCE INDICATORS (KPIs)
The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as
its overall performance. For the County’s KPI information, including the county’s most recent citizen survey results,
please visit the County’s performance management page on the website at www.albemarle.org/performance.
An example of a key performance indicator for the Human Resources department follows:
Turn-over Rate
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 96
COUNTY ATTORNEY
MISSION
The mission of the County Attorney’s Office is to deliver quality legal services and advice to the Albemarle County
Government: (1) to assure compliance with all federal, state, and other legal mandates; (2) by providing legal options
and analysis of legal liabilities; (3) by defending the County’s legal positions and interests; and (4) by implementing
and enforcing County policies, ordinances, and initiatives.
DESCRIPTION
The County Attorney's Office provides legal counsel and advice in all civil matters to the Board of Supervisors, the
School Board, and all other boards, agencies, and officials of the County in such areas as land use and zoning,
taxation and finance, law enforcement, social services, contracts, real estate, employment, legislation, and litigation.
The office drafts ordinances and resolutions to implement policy decisions of the Board of Supervisors, prepares
legislative proposals, represents the County and the School Board in litigation, and prosecutes Water Protection,
Subdivision and Zoning Ordinance violations. In addition, the office represents the Emergency Communications
Center and provides legal representation or services to the Economic Development Authority and constitutional
officers.
GOALS
To support the Board of Supervisors, the County Executive’s Office, and all other County Departments in their
efforts to achieve the County’s Mission and to realize the County’s Strategic Plan goals.
To support the School Board, the Superintendent’s office, and School Administration in their efforts to achieve the
School Board’s Mission and to realize the School Board’s Strategic Plan goals.
To provide excellent service.
To provide proactive legal advice, education and training, to present legal options, and to avoid unnecessary
litigation or legal conflicts.
Additional information about this Department’s support of the County’s Strategic Plan goals and objectives is
included in the Strategic Planning Section of this Document.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $804,514 $786,264 $742,930 $776,150 $776,150 $860,260 $73,996 9.4%
BENEFITS 235,792 236,980 224,297 242,656 242,656 275,042 $38,062 16.1%
OPERATING 37,335 39,995 101,581 39,985 39,985 47,770 $7,775 19.4%
CAPITAL OUTLAY 0 0 0 0 0 6,850 $6,850
RESOURCE PLANS 0 0 0 143,618 143,618 11,871 $11,871
EXPENDITURE TOTAL $1,077,640 $1,063,239 $1,068,808 $1,202,409 $1,202,409 $1,201,793 $138,554 13.0%
NET COST $1,077,640 $1,063,239 $1,068,808 $1,202,409 $1,202,409 $1,201,793 $138,554 13.0%
POSITIONS 8.0 8.0 8.0 9.0 9.0 9.0 1.0 12.5%
COUNTY ATTORNEY
OVERVIEW/NOTABLE CHANGES
FY 17 Projected: Includes $52,990 appropriated for half-year costs to partner with Community Development to re-
organize and modernize the County’s Zoning Ordinance, as well as to implement the development of the Small Area
Plan.
FY 18 Recommended Budget: The County Attorney’s budget increases by $139,170, or 13.1%, and reflects the
following:
2.0% overall increase for FY18 salaries effective July 1, 2017.
7.0% increase in the Board contribution for health insurance rates.
Funded resource plan request totaling $143,618 for an Assistant County Attorney position to meet the
existing and future workload in core areas of Local Government and Schools.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 97
(COUNTY ATTORNEY CONTINUED)
FY 18 Adopted Budget: The County Attorney’s budget increases by $138,554, or 13.0%, and reflects the following
changes to the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
The expenditures previously noted in the Resource Plans category, which support an Assistant County
Attorney position, have been reallocated to the Salaries, Benefits, and Operating categories in the Financial
Data table for the FY 18 Adopted Budget. The $11,871 remaining in the Resource Plans category is for a
space renovation that is no longer needed.
Descript ion
FY 17
Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Count y At t orney's Office (9.0 posit ions):
Provides legal advice, assistance, and services to
the Board of Supervisors, School Board, Planning
Commission, and all other County boards,
departments, agencies, officials, and employees.
This includes representing or defending the County
and School Board in all matters of litigation;
updating County and School Board policies; and
maintaining in-house the County Code.
$1,063,239 $1,202,409 $1,201,793 $138,554 13.0%
TOTAL, COUNTY ATTORNEY $1,063,239 $1,202,409 $1,201,793 $138,554 13.0%
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 98
DEPARTMENT OF FINANCE
MISSION
To be responsible for management of the County’s finances guided by the fiscal policies adopted by the Board of
Supervisors while promoting excellence, quality, and efficiency of operations by enhancing the ability of our
employees to serve our internal and external customers in an outstanding manner.
DESCRIPTION
The Department of Finance is responsible for the County’s overall financial management including: financial
reporting, assessment and collection of all local revenues, cash management, debt management, risk management,
and financial systems management functions. Finance provides services to the public and to local government
entities, including Albemarle County Joint Entities, and Public Schools. Services provided include: payroll; accounts
payable; procurement; capital financing; general accounting, quarterly and annual financial reporting; economic
vitality monitoring and reporting; and, revenue forecasting for County budgeting purposes.
GOALS
Enforce fiscal policies that ensure a financially strong and effective County government, thus maintaining our
AAA rating.
Deliver cost-effective and high-quality services to external and internal customers.
Develop employee training plans that support staff development and succession planning, and encourage
membership in professional organizations.
Increased leveraging of online capabilities for improved internal and external customer service.
Ensure that best practices are followed to safeguard the County’s assets.
Additional information about this Department’s support of the County’s Strategic Plan goals and objectives is
included in the Strategic Planning Section of this document.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $3,036,917 $3,191,750 $3,302,820 $3,316,120 $3,316,120 $3,444,570 $252,820 7.9%
BENEFITS 1,021,979 1,185,739 1,166,871 1,264,612 1,264,612 1,319,749 $134,010 11.3%
OPERATING 685,305 858,769 830,881 918,210 918,210 918,210 $59,441 6.9%
CAPITAL OUTLAY 59,718 21,597 66,320 33,485 33,485 33,485 $11,888 55.0%
RESOURCE PLANS 0 0 0 188,564 114,564 0 $0
EXPENDITURE TOTAL $4,803,920 $5,257,855 $5,366,892 $5,720,991 $5,646,991 $5,716,014 $458,159 8.7%
REVENUE
LOCAL NON-TAX $321,385 $344,239 $328,298 $354,185 $354,185 $354,185 $9,946 2.9%
STATE 433,283 446,594 446,594 446,778 446,778 446,728 $134 0.0%
REVENUE TOTAL $754,667 $790,833 $774,892 $800,963 $800,963 $800,913 $10,080 1.3%
NET COST $4,049,252 $4,467,022 $4,592,000 $4,920,028 $4,846,028 $4,915,101 $448,079 10.0%
POSITIONS 54.8 55.8 55.8 58.8 57.8 58.8 3.0 5.4%
DEPARTMENT OF FINANCE
OVERVIEW/NOTABLE CHANGES
FY 17 Projected: Includes an appropriation of $32,452 from the Innovation Fund reserve for the Payment Kiosk,
including purchase of the Kiosk, the cost of shipping and handling, and the cost of installation. In addition, it includes
a reallocation of funding from the Operating category to Salaries and Benefits for project management services related
to the installation of the new Time and Attendance System.
FY 18 Recommended Budget: The Finance Department budget increases by $389,136, or 7.4%, and reflects the
following:
The Salaries and Benefits categories are increasing by a combined $203,243, or 4.6% due primarily to the
following:
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 99
(DEPARTMENT OF FINANCE CONTINUED)
o 2.0% overall increase for FY18 salaries effective July 1, 2017.
o 7.0% increase in the Board contribution for health insurance rates.
o An increase of $90,000 in part time salaries and benefits to assist with the transition of key
positions, which is anticipated to occur during FY 18.
Operating expenditures are increasing $59,441, or 6.9%, and include the following:
o $22,000 increase for a sketch system for assessors, which will assist with the valuation of properties.
This is a one-time expense.
o $45,000 increase for a review and update of policies and procedures. This is a one-time expense.
o $12,800 decrease for the OPEB actuarial study, which occurs every other year.
$11,888 increase in Capital Outlay for equipment and furniture replacement.
Funded resource plan requests total $114,564 and include the following:
o One Buyer position to support the General Government and School Division. This position will
enhance customer service and improve contract administration and compliance.
o One Management Analyst position to address workload issues within the Department of Finance.
Resource plan request for a Real Estate Appraiser position is not funded.
FY 18 Adopted Budget: The Finance Department budget increases by $458,159, or 8.7%, and reflects the following
changes to the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
An additional $73,089 for a Real Estate Appraiser position.
The expenditures previously noted in the Resource Plans category, which support a Buyer position and a
Management Analyst position, have been reallocated to the Salaries, Benefits, and Operating categories in the
Financial Data table for the FY 18 Adopted Budget.
Descript ion
FY 17
Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Administ rat ion (7.0 posit ions): The
Administration Division provides oversight of
County financial operations to ensure that all
divisions carry out their duties in an efficient and
courteous manner while serving the citizens of the
County as a public fiduciary safeguarding the
County's assets. Division personnel included in the
Administration Division are those in Economic
Analysis and Forecasting, Financial Systems and
Business Operations, and Risk Management.
Responsibilities include preparing revenue
projections for annual and five-year financial
planning, quarterly economic indicators, leadership
over the County’s risk management program,
providing functional expertise to the review of
system-related processes that support the
County’s business operations, as well as debt
issuance and capital finance planning.
$804,933 $948,515 $948,053 $143,120 17.8%
Revenue Administ rat ion (19.0 posit ions): The
Revenue Administration Division consists of the
Assessments and Collections offices. This Division
is responsible for assessing and collecting current
and delinquent local taxes, fines, fees, and all other
County revenue (individual and business), other
than Real Estate assessments. This Division is also
responsible for assessing and auditing business
taxes, including business licenses, business
personal property, fiduciary taxes, and excise
taxes. The Revenue Administration Division also
manages the Real Estate Tax Relief for the Elderly
and/or Totally Disabled program.
1,628,178 1,666,467 1,665,081 $36,903 2.3%
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 100
(DEPARTMENT OF FINANCE CONTINUED)
Descript ion
FY 17
Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Financial Management (17.8 posit ions): The
Financial Management Division includes the
Accounting, Payroll, Purchasing, and Treasury
Management offices that support local
government, schools, and some regional agencies
for which the County serves as fiscal agent.
Among this Division’s responsibilities are
maintaining the integrity of the general ledger,
processing accounts payable, producing accurate
financial reports, and administering all employee
compensation for general government. The
Financial Management Division also issues
invitation for Bids and Requests for Proposals (RFP)
for the acquisition of goods and services, as well
as maintaining records for the proper disposition of
surplus vehicles, equipment, and supplies.
Additionally, this Division is responsible for
monitoring the County’s cash flow , managing
investments and cash, all activities related to
banking and P-cards, as well as preparation of the
Comprehensive Annual Financial Report (CAFR).
1,462,321 1,512,233 1,511,016 $48,695 3.3%
Real Est at e (14.0 posit ions): The Real Estate
Assessor’s Division is responsible for the annual
valuation of all real property located w ithin
Albemarle County. This Division is also responsible
for making changes to land records from new
deeds, w ills and plats received from the Clerk's
Office including the record of ownership, legal
description, acreage, and class code. Other
functions of the Real Estate Division include
interpreting and administering all laws pertaining
to real estate assessments, producing
supplemental assessments for all new construction
in the County, responding to inquiries concerning
assessment and valuation procedures, defending
assessed values before the Board of Equalization
and managing the Land Use Valuation and
Disabled Veterans programs.
1,362,423 1,519,776 1,591,864 $229,441 16.8%
TOTAL, FINANCE $5,257,855 $5,646,991 $5,716,014 $458,159 8.7%
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 101
(DEPARTMENT OF FINANCE CONTINUED)
KEY PERFORMANCE INDICATORS (KPIs)
The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as
its overall performance. For the County’s KPI information, including the county’s most recent citizen survey results,
please visit the County’s performance management page on the website at www.albemarle.org/performance.
Examples of key performance indicators for the Department of Finance follow:
Real Estate Assessment to Sales Ratio
The Real Estate Assessment to Sales Ratio compares the assessed values of real estate to the selling prices of normal,
single-family property. A ratio of 100% is theoretically ideal because it shows that property was assessed in
accordance with Virginia Constitutional standards.
Taxes Collected Within Fiscal Year of Levy
The following chart represents the percentage of property taxes collected within the fiscal year levied.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 102
OFFICE OF MANAGEMENT & BUDGET
MISSION
To develop and maintain sustainable, structurally balanced annual operating and capital budgets so the County can
meet its long-range priorities and achieve its mission within available resources.
DESCRIPTION
The Office of Management and Budget (OMB) has four primary responsibilities:
Annual budgeting – develop and implement the County’s operating and capital budgets, establish budget
policies, and monitor departmental and agency budgetary and program performance.
Long Range Planning – prepares the five-year Financial Plan, five-year Capital Improvement Plan, and the
long range Capital Needs Assessment.
Performance Management – responsible for the management of the performance management system.
Grants Management – responsible for the management of local government grants application and award
process and to facilitate and support efforts to obtain outside resources.
GOALS
Effectively develop and implement the County’s annual operating and capital budgets in the context of long-
range financial and programmatic plans that effectively and efficiently link resource allocation to County
priorities.
Provide increased transparency in the budget process and documents.
Provide accurate and timely budget and policy information to all stakeholders to facilitate information sharing
and decision-making.
Increase the County’s ability to obtain and utilize outside resources to support core governmental services
and the County’s strategic goals.
Additional information about this Department’s support of the County’s Strategic Plan goals and objectives is
included in the Strategic Planning Section of this Document.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $308,637 $327,547 $336,359 $343,085 $343,085 $363,682 $36,135 11.0%
BENEFITS 90,443 111,449 103,472 117,265 117,265 126,321 $14,872 13.3%
OPERATING 11,796 13,153 36,220 21,124 21,124 21,124 $7,971 60.6%
CAPITAL OUTLAY 1,195 950 950 570 570 570 ($380) -40.0%
RESOURCE PLANS 0 0 0 30,000 30,000 0 $0
EXPENDITURE TOTAL $412,072 $453,099 $477,001 $512,044 $512,044 $511,697 $58,598 12.9%
REVENUE
LOCAL NON-TAX $0 $31,275 $31,275 $31,275 $31,275 $31,275 $0 0.0%
REVENUE TOTAL $0 $31,275 $31,275 $31,275 $31,275 $31,275 $0 0.0%
NET COST $412,071.83 $421,824 $445,726 $480,769 $480,769 $480,422 $58,598 13.9%
POSITIONS 4.3 5.0 5.3 5.8 5.8 5.8 0.8 15.8%
OFFICE OF MANAGEMENT & BUDGET
OVERVIEW/NOTABLE CHANGES
FY 17 Projected:
Salary and related benefits increased during FY17 to comply with anticipated changes in Fair Labor Standards
Act (FLSA) regulations. This resulted in an increase of 0.29 FTE.
$16,735 one-time increase in salaries, benefits, and operations to assist with priority-driven budgeting
process.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 103
(OFFICE OF MANAGEMENT & BUDGET CONTINUED)
FY 18 Recommended Budget: The OMB budget increases by $58,945, or 13.0%, and reflects the following:
2.0% overall increase for FY18 salaries effective July 1, 2017.
7.0% increase in the Board contribution for health insurance rates.
Continued funding of salary and benefits increase related to anticipated FLSA regulations.
$7,971 increase in operating expenditures due primarily to increased support for training and performance
management efforts.
The funded resource plan request totals $30,000 and converts the existing part time Office Associate
position to a full time Management Analyst to assist with OMB workload.
FY 18 Adopted Budget: The OMB budget increases by $58,598, or 12.9%, and reflects the following changes to the
Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
The expenditures previously noted in the Resource Plans category, which support a full time Management
Analyst position, have been reallocated to the Salaries, Benefits, and Operating categories in the Financial
Data table for the FY 18 Adopted Budget.
Descript ion
FY 17
Adopt ed
FY 18
Recomm
FY 18
Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Office of Management & Budget (5.8
posit ions): The office develops the
annual operating and capital budgets, five-
year Financial Plan, policy analysis, Capital
Improvement Program, Performance
Management and Grants Management
systems.
$453,099 $512,044 $511,697 $58,598 12.9%
TOTAL, MANAGEMENT & BUDGET $453,099 $512,044 $511,697 $58,598 12.9%
KEY PERFORMANCE INDICATORS (KPIs)
The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as
its overall performance. For the County’s KPI information, including the county’s most recent citizen survey results,
please visit the County’s performance management page on the website at www.albemarle.org/performance.
An example of a key performance indicator for the Office of Management and Budget follows:
Government Expenditures
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 104
DEPARTMENT OF INFORMATION TECHNOLOGY
MISSION
Consistent with the County’s strategic goals and the priorities of the Board of Supervisors, the Department of
Information Technology will use strategic planning, innovative technology, and teamwork to deliver government
telecommunications and convenient access to information for County staff, the business community, and citizens.
DESCRIPTION
Provide technologies, which offer quick and reliable access to information and communications services. These
technologies enhance County government staffs’ decision-making, ability to communicate with internal and external
contacts, and the performance of routine tasks.
GOALS
Support Request Response Time Goal – Complete all support requests within 4 hours of receipt.
Telephone Systems Uptime Goal – Maintain 95% uptime for County telephone systems in all three buildings.
Network/Major Systems Uptime Goal – Maintain 99% uptime for all County networks (LAN, WAN, and wireless.)
Additional information about this Department’s support of the County’s Strategic Plan goals and objectives is
included in the Strategic Planning Section of this document.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $1,591,994 $1,664,948 $1,605,280 $1,645,571 $1,645,571 $1,645,571 ($19,377) -1.2%
BENEFITS 530,476 550,838 534,433 571,274 571,274 569,580 $18,742 3.4%
OPERATING 608,822 764,043 772,758 1,069,329 1,069,329 1,069,329 $305,286 40.0%
CAPITAL OUTLAY 17,458 24,000 27,700 21,500 21,500 21,500 ($2,500) -10.4%
RESOURCE PLANS 0 0 0 231,754 0 0 $0
EXPENDITURE TOTAL $2,748,750 $3,003,829 $2,940,171 $3,539,428 $3,307,674 $3,305,980 $302,151 10.1%
REVENUE
TRANSFER IN $0 $0 $0 $50,000 $50,000 $50,000 $50,000
NET COST $2,748,750 $3,003,829 $2,940,171 $3,489,428 $3,257,674 $3,255,980 $252,151 8.4%
POSITIONS 21.0 22.0 22.0 25.0 22.0 22.0 0.0 0.0%
INFORMATION TECHNOLOGY
OVERVIEW/NOTABLE CHANGES
FY 17 Projected:
Includes appropriations of $50,000 to purchase Microsoft Office365 licenses, $50,000 for website redesign,
and a re-appropriation of $18,186 for Innovation Fund projects.
FY 18 Recommended Budget: The Information Technology budget increases by $303,845, or 10.1%, and reflects the
following:
2.0% overall increase for FY18 salaries effective July 1, 2017.
7.0% increase in the Board contribution for health insurance rates.
$105,286 increase in operating expenses due primarily to the following:
o Anticipated increases in vendor prices for system maintenance and new required maintenance costs
associated with the PCI system.
o Ongoing funding to support the County’s website redesign efforts.
$2,500 decrease in capital outlay due to the removal of one-time expenses in FY17.
Funded request totaling $200,000 to purchase Microsoft Office365 licenses. This will allow the County to
begin to reduce the number of physical servers and move to a cloud-based environment. Of this increase,
$50,000 is funded with a transfer in from the Computer Maintenance and Replacement Fund.
Unfunded requests total $231,754 and include an Enterprise Records Manager, a Help Desk Analyst, and a
Systems Analyst.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 105
(INFORMATION TECHNOLOGY CONTINUED)
FY 18 Adopted Budget: The Information Technology budget increases by $302,151, or 10.1%, and reflects the
following change to the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
Descript ion
FY 17
Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
Administ rat ion (5.0 posit ions): Administration staff is
responsible for the overall management of the department
including support of the County's strategic plan,
technology research and planning, budget preparation,
financial management, purchasing, and tasks related to
personnel management.
$3,003,829 $3,307,674 $3,305,980 $302,151 10.1%
Syst ems (6.0 posit ions): Systems staff provides
administration, technical support, and custom
programming for the HR, Payroll, Purchasing, and Financial
Systems in use by Local Government and the School
Division. Systems staff also manage, maintain and update
the Local Government LAN, WAN, Internet, and Intranet; as
well as manage security and backup for all systems.
Applicat ions (11.0 posit ions): Applications is
responsible for help desk services, training, hardware and
software installation and support services for the
desktop,mobile devices and phones, and analytical
support for user application software packages. A key
function for this program is to provide a liaison between
Information Technology and the user departments.
TOTAL, INFORMATION TECHNOLOGY $3,003,829 $3,307,674 $3,305,980 $302,151 10.1%
KEY PERFORMANCE INDICATORS (KPIs)
The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as
its overall performance. For the County’s KPI information, including the county’s most recent citizen survey results,
please visit the County’s performance management page on the website at www.albemarle.org/performance.
Examples of key performance indicators for the Department of Information Technology follow:
Major Systems Uptime
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 106
(INFORMATION TECHNOLOGY CONTINUED)
Network Uptime
Support Request Response Time
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 107
DEPARTMENT OF VOTER REGISTRATION
AND ELECTIONS
MISSION
The mission of the Albemarle County Department of Voter Registration and Elections is to provide the citizens of
Albemarle County with timely and accessible services designed to maintain accurate voter registration records and
ensure the administration of free, fair, and transparent elections, in accordance with the law.
DESCRIPTION
The department provides the means for eligible citizens to register to vote in Albemarle County; provides information
to the general public regarding elections and voting; maintains a dual filing system for over 75,000 registered voters
in Albemarle County; administers all Federal, State, and local elections held in Albemarle County; provides
information and assistance to candidates for elected office and to elected officials; and provides for the internal
administration of the department, including staff training, personnel management, short and long-range planning,
budget preparation, and general operations management.
GOALS
Continue to maintain fair and efficient voter registration opportunities for County residents.
Continue to assist Electoral Board in administering fair and smooth elections in the County.
Continue to assist local candidates with candidate qualification and disclosure procedures.
FINANCIAL DATA
FY16 FY17 FY17 FY18 FY18 FY18 $ %
ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP
EXPENDITURES
SALARIES $261,304 $289,334 $287,207 $272,169 $272,169 $272,169 ($17,165) -5.9%
BENEFITS 90,369 100,098 99,520 101,077 101,077 100,692 $594 0.6%
OPERATING 197,672 270,003 277,628 255,230 255,230 255,230 ($14,773) -5.5%
CAPITAL OUTLAY 56,160 0 36,755 0 0 0 $0
EXPENDITURE TOTAL $605,505 $659,435 $701,110 $628,476 $628,476 $628,091 ($31,344) -4.8%
REVENUE
STATE 103,981 59,992 59,992 60,017 60,017 60,017 $25 0.0%
REVENUE TOTAL $103,981 $59,992 $59,992 $60,017 $60,017 $60,017 $25 0.0%
NET COST $501,524 $599,443 $641,118 $568,459 $568,459 $568,074 ($31,369) -5.2%
POSITIONS 4.8 4.8 4.8 4.8 4.8 4.8 0.0 0.0%
VOTER REGISTRATION AND BOARD OF ELECTIONS
OVERVIEW/NOTABLE CHANGES
FY 17 Projected:
Includes an appropriation of $51,444 to support a high number of Election Day voters and absentee voters in
the November 8, 2016 presidential election.
FY 18 Recommended Budget: The Voter Registration and Board of Elections budget decreases by $30,959, or 4.7%,
and reflects the following:
2.0% overall increase for FY18 salaries effective July 1, 2017.
Decrease of $16,000 for overtime and part time wages.
7.0% increase in the Board contribution for health insurance rates.
Operating expenditures are decreasing by $14,773 or 5.5% primarily due to the removal of one-time costs
associated with the 2016 presidential election.
FY 18 Adopted Budget: The Voter Registration and Board of Elections budget decreases by $31,344, or 4.8%, and
reflects the following change to the Recommended Budget:
6.0% increase in the Board contribution for health insurance rates.
FY 18 ADOPTED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
ADMINISTRATION PAGE 108
(VOTER REGISTRATION AND ELECTIONS CONTINUED)
Descript ion
FY 17
Adopt ed FY 18 Recomm FY 18 Adopt ed
Dollar
Inc/(Dec)
Percent
Inc/(Dec)
(4.8 posit ions )
Administ rat ion and Management : The purpose
of this program is to manage the daily functions of
a County Department, including basic
administrative functions, staff training, FOIA,
budget management, contract development, and
equipment acquisitions.
Candidat e Services: This program is responsible
for providing direct services to candidates for
office and elected officials, and provides candidate
information to interested parties. The program
audits and reviews all campaign expenditure
documents, assesses and collects fines, and
cooperates w ith the Commonwealth's Attorney in
matters of enforcement.
Dat a Management : This program maintains the
dual filing system for registered voters in Albemarle
County and all other records of the department.
Elect ion Administ rat ion: This program is
responsible for the oversight of all aspects of the
administration of federal, state, municipal, and
local elections held in Albemarle County or any of
its subdivisions.
$659,435 $628,476 $628,091 ($31,344) -4.8%
Vot er Educat ion Services: The purpose of this
program is to provide informational services to the
voters of Albemarle County in accordance w ith all
applicable local, state, and federal legal
requirements.
Vot er Regist rat ion Services: The voter
registration services program is responsible for the
provision of voter registration to eligible citizens.
TOTAL, REGISTRATION AND ELECTIONS $659,435 $628,476 $628,091 ($31,344) -4.8%