Vocational Education and TrainingClassroom Presentation Series

Business Cert I, II and IIIBSB 10107, 20107, 30107

 

Maintaining Business Resources

Section 1

Office Resources Planning

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Maintaining Business Resources

Table of Contents

Section 1 – Office Resources Planning  Policy and Procedures Slide - 04Resources Planning Slide - 05Sourcing Office Supplies Slide - 07Maintaining Stock Slide - 08Types of Paper Slide - 09Weight of Paper Slide - 10Benefits of Maintaining Office Supplies Slide - 11Reduce Waste Slide - 12

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Maintaining Business Resources

Policy and Procedures

4

Most organisations have various policies and procedures in place that relate to business resources some of which include:

Purchasing policies Purchasing procedures Stock levels Access to supplies Personal use

Maintaining Business Resources

Resource Planning

5

‘Resource Planning’ is affected by:

Maintaining Business Resources

Resource Planning - continued

6

‘Resource Planning’ process would include:

Maintaining Business Resources

Sourcing Office Supplies

7

Companies in Australia purchase office supplies from various types of office suppliers including: 

Office supply superstores Mail order/online Local independents Contract suppliers

Maintaining Business Resources

Maintaining Stock

8

Businesses generally implement procedures to ensure office supply stock is at its optimum levels.

Here is a simple and basic system: 

Assign a person to be in charge of stock Sort and organise Empty cabinets and re-organise Designate areas for different types Take inventory Giving out supplies Keep track

Maintaining Business Resources

Types of Paper

9

The common types of paper used by businesses include:

Economy Copy Inkjet Laser All purpose Laid or woven

Maintaining Business Resources

Weight of Paper

10

The weight of paper is designated by ‘grams per square metre (GSM) more common weights being:

80 gsm 90 gsm 100 gsm 160 gsm 190 gsm 200 gsm

Maintaining Business Resources

Benefits of Maintaining Office Supplies

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The lack of adequate office supplies can cause:

Low staff moral Project delays Documents not available Customer service issues Increased costs Decreased efficiency

Maintaining Business Resources

Reducing Waste

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Office supply wastage can be reduce by:

Reduce paper consumption Recycle cartridges Make available paper recycle bins Use rechargeable batteries Buy supplies from markets Reduce internal supply usage

Maintaining Business Resources

End of Section 1

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Maintaining Business Resources