Philippe Delisle

Visualize your Project Management model in 15

minutes

January 2011

Why me?

• Understanding of the big picture• To be proactive• To link• Someone will ask

Solution Users

The most important

It all starts with a solution to answer a need.

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

The most important

Users need a solution and you enable it. The rest is how

you ensure delivery.

ScopeWhat is needed? For who? What are the benefits and

expectations

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

User-based solution for a succesful project

What are the expectactions? Who will be impacted? How many will use the solution?

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

User-based solution for a succesful project

It is the users role to provide acceptance on delivery.

"Know your (friendly) enemy" Sun Tzu's The Art of War

Close the gap between the solution and the users.

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

User-based solution for a succesful project

User implication from end-to-end to avoid waste of energy.

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Managing costs will become crucial for project survival

All costs related to the project umbrella

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Estimating costs from predictable to unpredictable

Partnership is inevitable, better let the expert handle the unknown

PartnersSuppliers,

consulting firms, ...

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Estimating costs from predictable to unpredictable

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Right tools for the job will make success a certainty

Estimating costs from predictable to unpredictable

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

"Anything that can go wrong, will go wrong" Murphy's Law

Estimating costs from predictable to unpredictable

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

RisksPotential issues to mitigate

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Prevention is far more cost effective than corrective actions

Project management is an art where communicating,

accounting, planning and managing are key

The sponsor also have expectations to manage

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

RisksPotential issues to mitigate

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

ProjectManagementProtects quality

vs managing costs, scope and

delay

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

RisksPotential issues to mitigate

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

ProjectManagementProtects quality

vs managing costs, scope and

delay

PlanOptimized

sequence of milestones and

deliverables

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Managing costs will become crucial for project survival

Commitment will come with a solid plan to success

The project and the Organization

Harmonization is essential to ensure viability

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

RisksPotential issues to mitigate

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

ProjectManagementProtects quality

vs managing costs, scope and

delay

PlanOptimized

sequence of milestones and

deliverables

Integration StrategyHow will the Organization receive the solution?

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

The project and the Organization

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

RisksPotential issues to mitigate

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

ProjectManagementProtects quality

vs managing costs, scope and

delay

PlanOptimized

sequence of milestones and

deliverables

Integration StrategyHow will the Organization receive the solution?

Deployment StrategyHow will the solution be

introduced to real life?

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Perception is reality

What about a recap in 15 seconds?

Visualize your project delivery modelVisualize your project delivery model

SolutionThere was once an idea, a problem, an objective or a

potential. Now a physical or conceptual response is

developped to materialize it, to bring it to reality. The

Solution is a capability which could be used.

UsersSponsor, users and bi-

users who were identified a benefactor of the Solution which could

be used.

Visualize your project delivery model

AppropriationTraining and preparation for

user reception

ScopeWhat is needed? For who? What are the benefits and

expectations

AcceptanceUser approval of scope

delivery

CostsDetailed cost of

efforts and materials

required to deliver the

solution from end-to-end

PartnersSuppliers,

consulting firms, ...

RessourcesAll resources

human and phys. Req.

IssuesEvents

preventing delivery

RisksPotential issues to mitigate

ProjectManagementProtects quality

vs managing costs, scope and

delay

PlanOptimized

sequence of milestones and

deliverables

Integration StrategyHow will the Organization receive the solution?

Deployment StrategyHow will the solution be

introduced to real life?

PHEW!

Prevent – manage risks

Project delivery

Enable success – Resolve issues

Focus – Mobilize to maintain objective

Optimize – Revise and realign to ensure delivery

Organize

ExecuteValidate

- Steering committee, ensures decision making for the project. Single instance of authority on the project.- Action committee, ensures project execution.

Str

ate

gic

What is the project?

What is the scope?Why is this solution needed?What are the milestones?When will the milestones be completed?Who will be required to execute the projet?How will the milestones be achieved?How much will it cost to complete the project?

Project creation- Project manager, ensures delivery of the scope on date within approved budget.- Subject matter expert, ensures optimized solution to create IDEA.- Pilot, ensures delivery quality acceptance and organization alignement to receive IDEA.

Response teamStep 1: Steering committee approval

Step 2 : Project Kick off meeting

Step 3 : Project team consolidation (physical location, mobilize, …)

Project kickoff

Ta

ctic

Wh

at?

Wh

y?

Wh

en

? W

ho

?

Ho

w?

Ho

w m

uc

h?

Exe

cu

tio

n c

ycle

Materialization of an IDEA

How do I start ?

Visualize your project delivery model

Partners

Ressources

Issues

Risks

Costs

ProjectManagement

Plan Deployment Strategy

Appropriation

Scope

Acceptance

Solution Users

Integration Strategy

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Inspirations