VIDYABHARTI TRUST COLLEGE OF BBA & BCA. UMRAKH … · Developed By: Ronak K. Panchal(IC...

VIDYABHARTI TRUST COLLEGE OF BBA & BCA. UMRAKH

SUBJECT: PC SOFTWARE-I

CLASS: BCA SEM: I

Developed By: Ronak K. Panchal(IC Principal,BCA,VTCBB) of 12

Desktop

The Screen that you can see when starting the window is known as desktop. Desktop

provides an interface between you and the application. Desktop refers to the main

background area (in our example the white area), changing the color, or even adding a

background picture can customize your desktop.

Desktop consists of

1. One or more Icons

2. Taskbar

1. Icons

An Icon is a small graphical picture that represents

1. File

2. Folders

3. Application Program

An icon is a graphical image. Icon help you execute commands quickly command tell the

computer what you want the computer to do.

To activate an icon you double clicks (two clicks in quick succession) on it with the left

mouse button, this will activate the icon and either Start a program or open a file/folder.

The icon on your desktop can be renamed by right clicking on them and selecting

rename, similarly they can be deleted by right clicking and selecting delete.

You can easily create your own icons for your favorite programs folders, etc. Below is a

quick guide to the icons we have in our example:

My Computer:

This is a standard icon and is very useful, it gives you access to your computer’s disk

drives as well as your printer setting and the control panel.



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My Documents:

The My Documents icon links to a standard folder, which uses to store, your documents.

Internet Explorer:

This icon is a shortcut to Microsoft’s Internet Explorer program; Internet Explorer is used

to view web pages on the Internet.

Network Neighborhood:

The Network Neighborhood icon points to folder that contains links to any other

computers those are in your workgroup (if you have one), or on your network (again, if

you have one).

Recycle Bin:

When you delete a file, windows will place the file into the recycle bin instead of deleting

it altogether.

2. Task Bar:

The long horizontal bar at bottom of the screen is called Taskbar. The Taskbar consists

of:

1. Start button

2. currently open application button

3. Date & Time

4. Buttons to start application

Taskbar properties:

1. Always on top: ensures that taskbar is always visible even if any window on the

desktop is maximized.

2. Auto hide: keeps the taskbar hidden. If you want to use taskbar, move the mouse

pointer to the taskbar locations, it will appear automatically.

3. Show small icon in start menu: it is useful. If there are too many items in the start

menu.

4. Show clock: display the clock on right side of taskbar. To apply any properties

select the checkbox and click on ok.

How to arrange icons on your desktop

Right click the mouse at any blank

area on the screen and windows

display a menu that contains

“Arrange Icon” besides other

command. After clicking on it, it

display submenu like given figure.



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By Name Arrange icon by name on the icon.

By Type Arrange icon in order of type. For example: If you have shortcuts to

several power point presentations on your desktop, these will be

arranged next to each other.

By Size Arrange icon in order of the size.

By Modified Arrange icon that short was last modified

Auto Arrange If the Auto arrange icon is checked and you move an icon. Windows

automatically rearrange the spacing between icons to maintain gap

between them.

How to create new folder on desktop?

In windows, a folder is like the MS-DOS subdirectory. You can store documents and

application in a folder. A folder can also contain another folder.

Right click mouse at any empty area on desktop to display desktop menu

Move the mouse pointer on the new command then click on it

Window display a submenu that display various item like figure

Click the mouse on folder in the submenu and windows create a new folder on

the desktop and names it “new folder” rename the folder and Enter to open the

folder and short cut for renaming F2

How do you create Shortcut?

A shortcut is a quick way to start a program or open a file or folder without having to go

to its permanent location in Windows Explorer. Shortcuts are especially useful for

programs, files and folders you use frequently. There are three ways you can create a

shortcut:

To create a shortcut in folder

1. In My Computer or Windows Explorer, click the folder in which you want to

create the shortcut.

2. On the File menu, point to New, and then click Shortcut.

3. Follow the instruction on the screen.



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Notes

To change any settings for the shortcut, such as what kind of window it starts in,

right the shortcut, and then click Properties

To delete a shortcut, drag it to the Recycle Bin. The original item still exists on

the disk

To add a new submenu to the program menu

1. Right click Start, and then click Open

2. Click the Programs folder to select it

3. Select File menu and click on new then select shortcut option

4. It display shortcut wizard

5. Type in the location and name of item to which you want to create a shortcut

alternatively browser to find the item

6. Click on Next dialog boxes appear



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7. Accept the default name or type new name for shortcut

8. Click on Finish Button then Shortcut is created

Additional, if we want to create a shortcut on desktop than first right click on any empty

area. It display menu, click new then select shortcut option. It display shortcut wizard

than with the help of it shortcut will be created.

To Rename the shortcut right click on shortcut than click on rename, type

the new name

To Delete the shortcut then click on Delete option, it will be deleted

Windows Explorer

Windows Explorer is an application that is part of modern version of the

Microsoft Windows operating system that provides a graphical user interface for

accessing the systems. Windows explorer displays the hierarchical structure of

files, folder and drives on your computer.

Windows Explorer is basically the same environment as My Computer except it

has a folder list shown by default (which can be turned on anyway in the My

Computer environment, making them exactly the same) so all of the tasks in this

section can be achieved using either windows Explorer or the My Computer

environment.

To Open Windows Explorer

There are a few ways to open Windows Explorer, here are four different methods:

Method 1

Click on the START button, however your mouse over the All Programs or programs in

classic view) and then hover over Accessories, finally click on Windows Explorer.

Method 2

Hold down the START button and press the E key

Method 3

Open My Computer and click on the Folders button at the top of the My Computer

environment.

Method 4

Click START button, click on run

command and type explorer into the box

and press enter.

Whichever method you choose to use it has

the same results

Navigating through your drives and

folders

When you have opened Windows Explorer

(or opened my computer and then clicked

the folders button) you will see something

similar to that shown in figure below:



CLASS: BCA SEM: I


(figure)

You can see Windows Explorer is split into two parts the left hand side which is called

the folder (A in figure) and the right hand side(B in figure), which is where you will be

managing your files and folders.

First let’s concentrate on the folder list, you may have noticed the small plus sign(+) next

to some of the icons, these indicate that the drive/folder has more folder inside it.

The file system of your PC is organized in hierarchical

way, below is an example:

The Disk or Drive is the upper hierarchical level and is

known as the root. Notice how the folders are organized,

this type of structure can facilitate a very organized PC.

In the following example the disk or device is Local

Disk(C:).

(figure)

In above figure we have navigated to the pcsoftwaer folder on Local Disk(c:).

1. First we clicked on the small arrow next to the My Computer icon

2. Then clicking the arrow next to Local Disk(C:)

3. And finally left clicking on the pcsoftware folder in the left pane

Creating a new folder or folders

As mentioned there are numerous ways to create a new folder in win XP, we will look at

only one method here.

Open Windows Explorer, navigate to the drive or folder in which you want to create your

new folder for our example we are

going to create a new folder in our

pcsoftware folder.

The steps are:



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1. Right click any where in the white space and hover the mouse over new

2. Then click on folder from the sub menu that appears

My Computer

My Computer allows the user to explore the contents of their computer

drives as well as manage their computer files. To the right, the top image is

an example of the My Computer icon in Microsoft Windows XP. With the

introduction of Windows Vista, Microsoft changed the traditional My

Computer icon to Computer, the bottom image to the right is an example of

what this icon looks like. Although the name has changed this icon still acts identical to

the earlier My Computer.

How to open My Computer

1. Get to the Windows Desktop.

2. Double-click the My Computer icon, this icon

is almost always located on the top-left

portion of the desktop and should look similar

to the icon above. Below are two examples of

what should appear when My Computer is

open. If this icon is missing see document

C

H

0

0

0

9

2

7

.

Drive listing in My Computer

Using My Computer

Once My Computer is open you'll see all available drives on your computer. For

most users you'll only be concerned with the Local Disc (C:) drive. This is your

hard disk drive and what all your files are stored on. Double-click this drive icon to

open it and view of its contents.

If you're looking for a document such as a word processor file you've created,

music file, picture, or other personal file it's likely that it's contained in your

documents folder. This folder is displayed in My computer as a folder and usually

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CLASS: BCA SEM: I


contains your name. For example, if your username was John, this folder would be

named John's Documents.

Finding files in My Computer

If you're having trouble finding where one of your files is stored use the Windows

find feature to quickly find the file. To do this from within My Computer either

click on File and then Search or right-click on the C: drive or other folder you wish

to search and click Search.

In the Search window type the name or part of the name of the file you're looking

for.

Adjust system settings with your computer

If you wish to manage your computer and/or view other settings and information about

your computer instead of double-clicking the My Computer icon to open it, right-click on

the My Computer icon and click Properties. Performing these steps will open your

System Properties (the same window accessible through the

To open a file or folder

1. Double-click My Computer

2. Double-click the drive that contains the file

3. Double-click the file or folder you want to open

Notes

You can use commands on the View menu to change the way files are displayed

If the file is on another computer, double-click Network Neighborhood instead of

My Computer

You can switch back to the previous folder by clicking on the toolbar or pressing

the BACKSPACE key. If the toolbar is not visible, on the view menu, point to

Toolbar, and then click Standard Buttons

Network Neighborhood (My Network Places)

To make a shortcut to a network place

1. Open My Network Places.

2. Under Network Tasks, click Add a network place.

3. Follow the instructions in the Add Network Place Wizard to add a

shortcut to a location on your network, Web site, or FTP site.

Notes

To open My Network Places, click Start, and then click My Computer. Under

Other Places, click My Network Places.

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You can use the Add Network Place Wizard to create a shortcut to a network

place or a personal online folder stored on the Microsoft Network (MSN). The

shortcut is stored in My Network Places, but you can move it to another location

by selecting it and dragging it to your desktop or another folder.

Internet Explorer

With Internet Explorer and an Internet connection, you can search

for and view information on the World Wide Web. You can type

the address of the Web page you want to visit into the address bar,

or click an address from your list of Favorites. Internet Explorer

also lets you search the Internet for people, businesses, and

information about subjects that interest you.

Open Internet Explorer.

Notes

To open Internet Explorer, click Start, point to All Programs, and then click

Internet Explorer.

It is possible that Internet Explorer may not be installed on your computer. To

install Internet Explorer, click Start, click Control Panel, and then click Add or

Remove Programs.

Recycle Bin

The Recycle Bin provides a safety net when deleting files or folders. When you delete

any of these items from your hard disk, Windows places it in the

Recycle Bin and the Recycle Bin icon changes from empty to full.

Items deleted from a floppy disk or a network drive are permanently

deleted and are not sent to the Recycle Bin.

Items in the Recycle Bin remain there until you decide to permanently delete them from

your computer. These items still take up hard disk space and can be undeleted or restored

back to their original location. When it fills up, Windows automatically cleans out

enough space in the Recycle Bin to accommodate the most recently deleted files and

folders.

If you're running low on hard disk space, always remember to empty the Recycle Bin.

You can also restrict the size of the Recycle Bin to limit the amount of hard disk space it

takes up.

Windows allocates one Recycle Bin for each partition or hard disk. If your hard disk is

partitioned, or if you have more than one hard disk in your computer, you can specify a

different size for each Recycle Bin.

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CLASS: BCA SEM: I

Developed By: Ronak K. Panchal(IC Principal,BCA,VTCBB) of

12

You can also delete files or folders by right-clicking the file or folder and then

clicking Delete.

To retrieve a file you have deleted, double-click the Recycle Bin icon on your

desktop. Right-click the file you want to retrieve, and then click Restore.

To permanently delete a file, press and hold down SHIFT and drag it to the

Recycle Bin. The item is permanently deleted and cannot be retrieved from the

Recycle Bin.

To empty the Recycle Bin

1. On the desktop, double-click Recycle Bin.

2. On the File menu, click Empty Recycle Bin.

Important

Emptying the Recycle Bin permanently deletes all items.

To delete or restore files in the Recycle Bin

1. On the desktop, double-click Recycle Bin.

2. Do one of the following:

o To restore an item, right-click it, and then click Restore.

o To restore all of the items, on the Edit menu, click Select All, and then on

the File menu, click Restore.

o To delete an item, right-click it, and then click Delete.

o To delete all of the items, on the File menu, click Empty Recycle Bin.

Control Panel

A section in Microsoft Windows that enables a

user to modify the computer's settings. Changing

the mouse settings, display settings, sound

settings, and keyboard settings are just a few of

the examples of what can be modified in the

Control Panel. Below is an example of what the

Microsoft Windows Control Panel may look like.

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Microsoft Windows 7 Control Panel Microsoft Windows XP Control Panel

Microsoft Windows Control Panel

Additional information about each of the icons in Control Panel and related

troubleshooting with adding and removing Windows Control Panel icons can be found.



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How to get into the Control panel

Microsoft Vista and 7 users

1. Click Start

2. Click Control Panel.

Microsoft Windows 95, 98, ME, NT, XP users

Users running Microsoft Windows 95, 98, ME, NT, XP or above can open Control Panel

by following the below steps.

1. Click Start

2. Click Settings

3. Clicking the Control Panel.

Users running Windows ME, XP or above who are unable to find icons in the Control

Panel

Open Control Panel icons from Internet Explorer by typing Control Panel\<name of

Control Panel item>. For example, if you wanted to open the system properties from

Control Panel you could type Control Panel\System.

Accessing Control Panel from MS-DOS

Users can also use the MS-DOS control command to open the Control Panel as well as

many of the Control Panel icons from the MS-DOS prompt.

How to Change Date/Time:

Click on the Control panel from the

Start menu

Go to "Clock, Language and Region."

Click "Date and Time."

Click the "Date and Time" tab and

then "Change Date and Time." Enter

your password if prompted to do so

Double-click the minutes. Use the up

or down arrows to set the correct

number of minutes after the hour, or

type it manually

Select the correct month from the

dropdown menu on the calendar to the left of the clock

Click the correct date on the calendar

Click "OK" when you have finished setting the date and time

Select the "Automatically adjust clock for Daylight Saving Time" box to have

your computer's clock automatically updated for Daylight Savings

Hover your mouse over the clock on the right side of the desktop to change the

time from the sidebar

Click Apply and Ok

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VIDYABHARTI TRUST COLLEGE OF BBA & BCA. UMRAKH … · Developed By: Ronak K. Panchal(IC...

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