REQUEST OF PROPOSAL FOR - Indore City Bus for Rental Bike...ATAL INDORE CITY TRANSPORT SERVICE LTD,...
Transcript of REQUEST OF PROPOSAL FOR - Indore City Bus for Rental Bike...ATAL INDORE CITY TRANSPORT SERVICE LTD,...
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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REQUEST OF PROPOSAL FOR PROVIDE, MANAGE AND OPERATE
“RENTAL BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
FEBRUARY - 2015
30, Residency Area, A.B. Road, Opp. MGM College, Indore Ph. : (0731) 2499888, E-Mail Id : [email protected]
ATAL INDORE CITY TRANSPORT SERVICE LTD,
RENTAL BIKE SERVICE UNDER PPP MODEL
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ISSUING FORM
THIS TENDER DOCUMENT TO OPERATE AND MANAGE THE “RENTAL BIKE SERVICE UNDER PPP
MODEL” HAS BEEN ISSUED BY THE MANAGING DIRECTOR, ATAL INDORE CITY TRANSPORT
SERVICES LTD, INDORE TO ------------------------------------------------------- ON DATED______________,
ON RECEIPT OF RS. 5,000/- (RS. FIVE THOUSAND ONLY) BY
CASH…………………………………………………… (RECEIPT NO. __________)
MANAGING DIRECTOR
ATAL INDORE CITY TRANSPORT SERVICES LTD, INDORE
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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TABLE OF CONTENTS
CONTENTS Page No.
1 Preamble……………………………………………………………………………………………………….…5
2. PROJECT REQUIREMENT: BIKE (TWO WHEELER) SERVICE OVERVIEW ………………….………..5
3. PUBLIC BIKE (TWO WHEELER) SERVICES CONCEPT….……………………………………….………5
4. INTENT OF CONTRACT………………………………………………………………… ......………….….…5
5. BIKE (TWO WHEELER) STANDS….……………………………………………………………………...…6
6. TYPES OF TWO WHEELER …….………………………………………………………………………….....7
7. OPERATION DETAILS….. ............................................................................................ ………………….….7
8. Advertising ...................................................................................................................... ………………….…..7
9. Branding of Scheme .......................................................................................................... …………………….7
10. Operating expenses ……………………………………………………………………………….……………7
11. Financial Arrangements ....................................................................................................................... ………7
12 . Hour of operation ................................................................................................................................. ……..7
13. Details of Bike User ............................................................................................................................ ………8
14. Bike Two Wheeler Fare….. ................................................................................................................. ………8
15. Cost of RFP Doc………………………………………………………………………………………………..8
16. Preparation of Bid……………………………………………………………………….…………………..… 8
17. Eligibility Criteria- Technical Stage………………………………………………………………………,,,,…13
18. Period of Contract………………………………………………………………………………………………14
19. Number of two wheeler……………………………………………………………..………………………… 14
20. Offer Bid……………………………………………………………………………………………………….. 14
21. Validity of offer…………………………..…………………………………………………………………. 15
22. Performance Guarantee…………………………………………………………………………………….…..15
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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23. Forfeiture the performance Guarantee/ bid security …………………………………………………………...15
24. Contract Under the Provisions…………………………………………………………………………….…...15
25. Insurance and Use of Helmet ........................................................................................... ……………………15
26. Termination of Agreement…………………………………………………………………………………….16
27. Dispute Resolution…………………………………………………………… .................................. …….….16
28 Tax Regime of the contract………………………………………………………………………………..……17
29. Surrender of Bike (Two Wheeler) station the operator……….………. ............................................. ….…….17
30. Termination of Agreement ……………………………………………………………… ................ …...…. 17 Annexure-I General Information ………….………..…………………………………………………...….…..19
Annexure -II Structure and Organization …….………………………………………………………….….…....20
Annexure -III Annual Turn Over……………………………………………………………………………..…...21
Annexure-IV Personnel Capabilities……………………………………………………………………….….…22
Annexure-V Financial Capabilities ………………………………………………………………………….…..23
Annexure-VI Format for Financial Bid………………………………………………………………..…….……26
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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NOTICE INVITING TENDER FOR PROVIDE, MANAGE AND OPERATE “RENTAL BIKE SERVICE”
(TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
RFP Notice no. R/B/ 57 Indore, Dated 25/02/2015
Atal Indore City Transport Services Limited has been incorporated as a company to operate and manage
the public transport system in Indore. AICTSL is duly constituted as a limited company under company’s
Act 1956.
AICTSL invites Tender from interested manufactures / companies / persons to provide, manage and operate “Rental
Bike Service” (two-wheeler) on Public Privet Partnership (PPP) model.
The RFP document can be purchased during office hour from the office of AICTSL, at 30, residency area, A.B. Road,
Indore from 02/03/2015 to 23/03/2015 by depositing Rs. 5000 (non refundable) payable in form of Demand Draft
from Nationalised Bank or could be downloaded from our website www.citybusindore.com. Cost of the tender form
if downloaded through website will have to deposited during submission of tender form otherwise tender document
will not be accepted. The deployment of bike (two wheeler) in the station phase vise as per under :-
Deployment No. of Bike Earnest Money (EMD)
First Phase 30 two wheeler
1,00000/- (one lack) Second Phase 30 two wheeler
Third Phase 40 two wheeler
Duly filled forms can be submitted till 3:00 PM on 24/03/2015 at AICTSL office. Technical bids will be opened on
the same date at 4:00 PM in the presence of operators or their representatives who wishes to be present.
Pre-bid meeting is scheduled on 13/03/2015 at 11:00 AM at AICTSL office.
Terms and Conditions and other details can be enquired from the same office during working hours. (Telephone
No. 0731-2499888).
Managing Director
Atal Indore City Transport Services Ltd, Indore
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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1. PREAMBLE
“Atal Indore City Transport Services Ltd” has been incorporated as company to operate and manage the public
transport system with Private sector participation in Indore City. The company is ideally constituted as a Public
Limited Company incorporated under the Companies Act, 1956. The Registered Office of the company is
situated at the Plot no 30, Residency Area, A.B. Road Indore.
2. PROJECT REQUIREMENT: BIKE (TWO WHEELER) SERVICE OVERVIEW-
Bike (two wheeler) service is aimed at promoting Indore tourism and transport as a last mile connection from
various feeder road, It is an eco friendly share ride public bike (two wheeler) system which require am offering of
convenient and economical way for travelers to conduct short distance trips to and from Stations, Bike (two
wheeler) stops, markets, workplaces, educational institutes, hospitals, parks and other places. This Bike (two
wheeler) feeder service enables a traveler to use a Bike (two wheeler) at economical rates & picking it up from
city Bike (two wheeler) station near to
3. PUBLIC BIKE (TWO WHEELER) SERVICES CONCEPT
“Cities would also be encouraged to explore the possibility of a public bike (two wheeler) service, where people
can rent a bike.
4. INTENT OF CONTRACT
The project seeks to provide an affordable and easy to use community Bike (two wheeler) hire scheme which will
provide a positive urban image and an enhanced perception of a quality urban lifestyle. It will increase the attractiveness of the city area as a preferred location for Indore citizens and visitors to work live and play. The Bike (two wheeler) services will use creative infrastructure design to reflect the character of Indore.
5. BIKE (TWO WHEELER) STANDS
Bike (two wheeler) stands will be setup at various location in Indore city.
AICTSL will provide free space for bike stand and necessary infrastructure will be the successful bidder’s
responsibility.
AICTSL's main focus will be on providing the excellent Bike (two wheeler) services to commuters.
AICTSL will allow to do advertisement on the structure of bike (two wheeler) stand.
Attendant should be in proper uniform and should also be polite and courteous while dealing with the customers.
Awareness to commuter for safe bike (two wheeler) driving.
Proper and regular maintenance and repairing of two wheeler as per needs on time to time to avoid
uncomfortably to commuters.
Displayed list of rental charges fixed for particular time period and security deposit amount
provision of receipt for rental charges.
6. TYPES OF TWO WHEELER
Branded - Color Scheme, name, logo, unique id serial number of each Bike (two wheeler), etc.
RFID / GPS Tracking enabled device with unique id for each bike.
5 year guarantee of two wheeler
7. OPERATION DETAILS
Displayed list of rental charges for particular time, security deposit, monthly passes amount etc. Maintenance Proper and regular cleaning, maintenance and repairing of two wheeler should be carried out
efficiently to make max. no. of two wheeler always available for rent. Availability of repair team at each Bike (two
wheeler) stand is also required. Redistribution Licensee will ensure that two wheeler are always available for rent
at any Bike (two wheeler) stand by distributing two wheeler physically in case of accumulation of two wheeler at
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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certain stations at certain times of the day.
8. ADVERTISING
60% Advertisements revenue shall be received by the operator and 40% of revenue will be paid to AICTSL. For
this purpose the operator will intimate the rates of advertisement which he levies prior to entering into such deals
at this level. The Contractor will obtain at its own expense any necessary permits and/or approvals in relation to
the presentation of advertising materials.
9. BRANDING OF SCHEME
A distinctive branding of two wheeler and related infrastructure in keeping with the principles of active and
sustainable travel, and which acknowledges the uniqueness of Indore, shall be developed by the Contractor.
Branding shall incorporate acknowledgement of Indore City as the sponsor of the scheme.
10. OPERATING EXPENSES
All operating and maintenance cost, registration, road tax, insurance, PUC and other, cost required for operating
the services will be borne by the bike operator.
11. FINANCIAL ARRANGEMENTS
The Bike (two wheeler) services will be fully financed by the bike (two wheeler) operator. Income will be through any of the following sources:
Advertising on bike stand Rent
12. HOURS OF OPERATION
The Public Rental bike Services will be a 24 hour operation 365 days.
13. DETAILS OF RENTAL BIKE (TWO WHEELER) USER:-
A two wheeler user hiring the bike should have valid “Driving License” and any one Photo ID card Required as under:-
Voter ID Card Copy
Adhar Card
Address Proof Document Copy
PAN Card Copy
Any other Photo ID Card
14. RENTAL BIKE (TWO WHEELER) FARE
The Bike fare structure shall be decided by the Company from time to time and the Operator shall
be bound to collect such fares as specified by the Company.
15. COST OF RFP DOCUMENT
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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The RFP Document would cost Rs. 5,000/- (Rupees Five Thousand Only) (non refundable) to
be remitted payable in the form of a Demand Draft from a nationalised/scheduled bank in
India drawn in favour of “Atal Indore City Transport Services Limited”, Indore payable at
Indore.
16 PREPARATION OF BID
16.1 LANGUAGE OF BID
The Bid prepared by the Bidder, as well as all correspondence and documents relating to the Bid exchanged by
the Bidder and AICTSL shall be written in English only. However, in case Bidder chooses to enclose
certain supporting document(s) in any language other than English then Bidder shall also enclose
certified/authentic Translated copies of the same in English language. Any document which is not translated
into English will not be considered. For the purpose of interpretation and evaluation of the Bids, the English
language translation shall prevail.
16.2 BID CURRENCY
All prices quoted in the Bid shall be quoted in Indian National Rupee(s) (INR).
16.3 FORMAT OF EARNEST MONEY DEPOSIT (“EMD”) OR BID SECURITY
Bid submitted in response to the RFP document shall be accompanied by a interest free Bid Security of
Rs. 1 lack (Rupees One Lakh Only) (hereinafter referred to as “Bid Security” or “EMD”) form of a demand draft
from a Nationalised /Scheduled Bank in India drawn in favour of Atal Indore City Transport Services Limited, and
payable at Indore and shall be encashable at any branch of the bank at Indore. The technical bid shall not be
opened if no earnest money deposit in prescribed format is submitted.
16 .4 THE BID
The Bidder shall submit Technical Bid only in original form (no copies are required). Bidder shall submit only one
original of the Financial Bid, clearly marking the same as "Financial Bid”.
16.5 SEALING AND MARKING OF BIDS
1. “Envelope A: Technical Bid for Bike (two wheeler) operation. Should contain :
(a) The original of the Bid Security of the required value and in approved format in a
separate envelop duly marked as EMD
(b) The original of the Technical Bid (Annexure- I to VII)
(c) Original RFP document/MoM/any other correspondence duly signed by authorized signatory
2. “Envelope B : Financial Proposal for Bike (two wheeler) operation on suburban routes
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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(a) The original of the Financial Bids shall be sealed
separately (Annexure- VIII)
(b) Both the envelopes viz. „ A‟ and „ B‟ along with the original
bid documents issued by AICTSL along with updated
addendums/amendments thereto, duly signed by the Bidder through
its authorized signatory on all pages shall then be sealed in one outer
envelope.
i. The inner and outer envelopes shall be addressed to The Managing Director Atal
Indore City Transport Services Limited Indore, and marked as below:
“Tender for operate and maintain Public Bike (two wheeler) Indore ”
ii. The outer as well as inner envelopes shall indicate the name and address of the
Bidder to enable the Bid to be returned unopened in case it is received late or not supported
by valid earnest money deposit.
iii. If the outer envelope is not sealed and marked as above, AICTSL will assume no
responsibility for the misplacement or premature opening of the Bid.
16.5 VALIDITY PERIOD
Bids shall remain valid for a period of 120 days (one hundred and twenty) after the date of
Financial bid opening prescribed by AICTSL. AICTSL reserves the right to reject a Bid as non-
responsive if such Bid is valid for a period of less than 120 (one hundred and twenty) days and
AICTSL shall not be liable to send an intimation of any such rejection to such Bidder.
16.6 EXTENSION OF PERIOD OF VALIDITY
In exceptional circumstances, AICTSL may solicit the Bidder’s consent for an extension of the
period of Bid validity. Any such request by the AICTSL and the response thereto shall be
made in writing and such extension of Bid validity period by the Bidder should be
unconditional. A Bidder may refuse AICTSL’s request for such extension without forfeiting the
Bid Security. A Bidder accepting the request of AICTSL shall not be permitted to modify its
Bid.
16.7 AMENDMENT OF BIDDING DOCUMENTS
At any time before the Deadline for Submission of Bids, AICTSL may, for any reason, whether at
its own initiative or in response to a clarification requested by a prospective Bidder, modify the
RFP by amendment. Any amendments / modifications to the RFP Document, which may
become necessary for any reason, shall be through issue of addendum(s) to the RFP which
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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shall set forth the said amendments/modifications thereto (hereinafter referred to as the
“Addendum(s)”). All prospective Bidders who have purchased the RFP document shall be
informed of such Addendum(s) in writing by e-mail and / or registered post, and the contents,
terms and conditions of all such Addendums(s) shall be binding on Bidders. If required, in order
to allow prospective Bidders reasonable time in which to take the Addendum(s) into account in
preparing their respective Bids, AICTSL, reserves the right to extend the deadline for the
submission of Bids. However no request from the prospective Bidder(s), shall be binding on
AICTSL for the same.
16.8 PRE-BID MEETING
A pre-bid meeting shall be held for any clarifications and replies to the queries raised by prospective bidders
on 13/03/2014 at 11.00 AM in Board Room of Atal Indore City Transport Services Limited, Indore.
16.9 DATE & PLACE OF ISSUING OF FORM
Tender form can be purchased during office hours from the office of Managing Director, AICTSL, Plot No. 30,
Residency Area, A.B. Road, Indore, from 02/03/2015 to 23/03/2015. The other details can be enquired from
the same office during working hours.
16.10 DATE & PLACE OF SUBMISSION OF FORM
Dully filled application form shall be submitted as per instructions till 3:00 PM on 24/03/2015 at the
office of Managing Director. Technical bids will be opened on the same date at 4.00 PM.
16.11 FINANCIAL BID
The Financial Bids should be in the form and manner set forth in Annexure-VIII to this RFP.
16.12 LATE BIDS
Any Bid received after the Deadline for Submission of Bids prescribed by AICTSL will be
summarily rejected and returned unopened to the Bidder. AICTSL shall not be responsible for any postal
delay or non-receipt/non-delivery of any documents. No further correspondence on this subject shall be
entertained by AICTSL.
16.13 MODIFICATION AND WITHDRAWAL OF BIDS
Bidder shall be allowed to modify any part of its Bid or withdraw the bid in its entirety after the
Bid submission but only up to the Deadline for Submission of Bids. This shall be done by the
bidder through written notice to be put in the tender box before the deadline for submission.
16.14 BID PROCESS - STEPS & EVALUATION
I. OPENING OF TECHNICAL BIDS
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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The envelop containing EMD shall first be opened. If the EMD is found in order then only
Technical Bids received in response to this RFP shall be opened by AICTSL in the presence
of Bidders’s representatives who choose to attend the opening of Technical Bid at 4:00 PM on
24.03.2015 in the Board Room of Atal Indore City Transport Services Ltd. The Bidders’s
representatives who are present at such opening shall sign a register evidencing their
attendance as a witness to the Bids opening process. In the event of the specified date of Bid
opening being declared a holiday for AICTSL, the Bids shall be opened at the appointed time and
location on the next working day.
II. ANNOUNCEMENT OF BIDS
The Bidder’s names, the presence or absence of requisite Bid Security and such other details
as AICTSL in its sole discretion may consider appropriate, will be announced at the opening
of Technical Bid. Bids, in the absence of EMD will be considered as non responsive and solely
rejected.
III. OPENING OF FINANCIAL BIDS
(a) After the evaluation of Technical Bid has been completed, AICTSL shall open the
Financial Bids of only those Bidders who qualify the prescribed criteria for the
Technical Bid. Decision of AICTSL in this regard will be final. Financial Bids of those
Bidders who do not qualify on the basis of evaluation of their Technical Bids shall not
be opened and shall be returned to such bidders as per the procedure set forth in this
RFP.
(b) Financial Bids shall be opened in the presence of Bidder’s representatives who
choose to attend the Financial Bid opening on such date and time which shall be
communicated to the Bidders who have been found to qualify on the basis of their
Technical Bids. The Bidder’s representatives who are present at such opening of
Financial Bids shall sign a register evidencing their attendance as a witness to the
Bids opening process. The name of Bidder, Bid rates, etc. will be announced at such
opening.
(c) AICTSL reserves all the rights related to the opening, evaluation and cancellation of
bids without assigning any reasons thereof.
(d) AICTSL can accept or reject the financial bids without assigning any reason and
decision of the AICTSL will be final in this regard.
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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16.15 CRITERIA FOR EVALUATION OF BIDS
I. CRITERIA FOR EVALUATION OF TECHNICAL BIDS
The Technical Bids shall be evaluated in accordance with the information submitted by the bidder in
response.
16.16 DISCHARGE OF BID SECURITY OF SUCCESSFUL BIDDER
The Bid security of successful bidder shall be retained as interest free security during the
currency of Public Bike (two wheeler) Service Agreement. The Successful Bidder shall be required to
furnish a Performance Guarantee on or before the date of signing the Bike (two wheeler) Operator
Agreement.
16.17 CONTACTING AICTSL
Unless specifically requested by AICTSL for a clarification, no Bidder shall contact AICTSL on any matter
relating to its Bid, from the time of Qualification Bid opening to the time the Public Bike (two wheeler)
Service Agreement is executed with the Successful Bidder.
16.18 AICTSL’S RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL BIDS
AICTSL reserves the right to accept or reject any Bid in its sole discretion, and to annul the
bidding process and reject all Bids without assigning any reason whatsoever at its sole
discretion at any time before issuance of a Letter of Acceptance without incurring any liability.
16.19 AWARD OF CONTRACT
AICTSL may award the contract to Highest Bidder (H-1) whose offer is determined to be the
highest acceptable for award of contract.
6.20 ANNULMENT OF AWARD
Failure of the Successful Bidder to comply with the requirements set forth in this RFP Document
and /or the provisions of the Public Bike (two wheeler) Service Agreement shall constitute sufficient grounds
for the annulment of the award and forfeiture of the Bid Security & performance guarantee.
16.21 PART OF AGREEMENT FOLLOWING DOCUMENT
(a) The Letter of Acceptance;
(b) Pre bids Minutes of Meeting
(c) RFP document
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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17. ELIGIBILITY CRITERIA- TECHNICAL STAGE :-
A bidder shall be required to fulfill the following eligibility criteria:-
Experience in public rental bike services this must be supported by authentic documents copies of the
documents must be enclosed.
A bidder shall be required rental bike (two wheeler) commercial license in M.P. state.
FINANCIAL CAPABILITY :-
Net Worth Turnover
(Rs. in Millions) (Rs. in Millions)
1.00 2.00
Note - A: The Bidder fulfilling any one of the above mentioned criteria (i.e. Turnover or Net
Worth) shall be considered as Financially Capable.
Note- B: last three financial years shall be reckoned as F.Y. 2012- 13, 2013- 14 and 2014-15
In order that Bidder(s) qualify to bid for this RFP, Bidder(s) shall be liable to submit a Technical Bid in the
form and manner set forth in Annexure- I to VII of the RFP Document along with all documents required to be
submitted as per the said Annexure including but without limitation any Memorandum of Understanding and
the Bid Security. The said Technical Bids shall be evaluated by AICTSL in its sole discretion.
18. PERIOD OF CONTRACT
The contract will be awarded for the period of Five Years which can be renewed up to Two more years
depending upon the condition of the Bike (two wheeler) and performance of the operator. The extension
shall be subject increase of 10% in premium every year.
19. NUMBER OF BIKE
The company will allow to the selected Bike (two wheeler) operators to operate and maintain with minimum
10 of given on each two wheeler station daily between the specified timings. Any changes in number of
two wheeler will be subjected to the prior permission of the company. The Deployment of Bike (two wheeler)
in the station phase vise as per under :-
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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First Phase 30 two wheeler
Second Phase 30 two wheeler
Third Phase 40 two wheeler
Company can increase the number of bike on any location/station as required and desired. However in case
of increase in number of bike on any location/station, the operator will be given preference at the discretion of
AICTSL.
20. OFFER BID
Monthly amount per two wheeler quoted for all station by the operator to operate and
manage the public rental bike system in Indore City in the prescribed form of Price Bid
Offer given in the tender/offer document shall be firm and shall not be subjected to any
exchange variations, labour conditions, and fluctuations in freight, taxes, and any
conditions whatsoever. Amount quoted by the operator shall exclude expenditure for
providing all the required staff, daily consumables, fuel, issuing tickets, maintenance of
bike (two wheeler) to keep it in excellent condition, to fulfill all the mandatory and statuary
requirements, etc. The amount of premium shall be deposited by 5th of the succeeding
month failing which interest of normal banking rates will be levied on overdue amount.
21. VALIDITY OF OFFER
Tender/offer shall remain open to acceptance for a period of 120 days from the date of opening of price bid.
22. PERFORMANCE GUARANTEE
The Earnest Money Deposit shall, on acceptance of tender, shall be termed as Performance
Guarantee which will be retained till completes of contract.
23. FORFEITURE THE PERFORMANCE GUARANTEE/BID SECURITY
The Bid Security of a Bidder shall be forfeited in the following events:
(i) If a Bidder withdraws or amends the bid proposal during the period of Bid validity or, (ii) In the
case of a Successful Bidder, if the Bidder fails to sign the Bike (two wheeler) Operator
Agreement.
(iii) In the case of any other situation as may be specified in the RFP document. (iv) In case
of breach of Agreement by the operator.
(v) Bid security shall be retained till completion of the contract.
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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24. INSURANCE AND USE OF HELMET
A rental bike (two wheeler) operator will provide the helmet to the bike user with adequate insurance facility of bike user.
25. CONTRACT UNDER THE PROVISIONS
The Bike (two wheeler) operator shall at all times indemnify the Corporation against all claims, damages
or compensation under this contract under the provisions of,
i. Payment of Wages Act, 1936;
ii. Minimum Wages Act, 1948;
iii. Employers Liability Act, 1938;
iv. The Workmen’s Compensation Act, 1923;
v. Industrial Dispute Act, 1947;
vi. Indian Factories Act, 1948; and
vii. Maternity Benefit Act, 1961
viii. Any other relevant Act
Or any modifications thereof and rules made there under time to time or as a consequence or any accident
or injury to any workman or other persons in or about the operations, and also against all cost, charges
and expenses of any suit, action or proceedings arising out of such accident injury and against all sum or
sums which may with the consent of the Bike (two wheeler) Operator be paid to compromise or compound
any such claim without limiting his/her obligations and liabilities.
26. TERMINATION OF AGREEMENT
a. Annulment of Agreement :
Failure of the Successful Bidder to comply with the requirements set forth in this RFP Document
and/or the provisions of the Rental Bike Operator Agreement shall constitute sufficient grounds for the
annulment of the award and forfeiture of the Bid Security.
b. Failure to abide by the rental bike (two wheeler) operator agreement The conditions stipulated in the Bike (two
wheeler) operator agreement shall be strictly adhered to by the Bike (two wheeler) Operator and any violation
thereof by the Bike (two wheeler) operator may result in termination of the Bike (two wheeler) operator
agreement without prejudice to any rights available to AICTSL upon such termination as set forth in the Bike
(two wheeler) operator agreement.
c Without prejudice to any other rights available to AICTSL for breach of contract or otherwise AICTSL
may in its sole discretion terminate the Bike (two wheeler) operator agreement in whole or in part if:
(i) bike operator fails to perform any of bike (two wheeler) operation obligations set forth in
the bike operator agreement; and / or
(ii) rental bike operator fails to adhere to the timelines set forth in the operator
agreement for performance of rental bike operator’s obligations there under; and/or (iii) rental
bike operator fails to comply with the applicable laws, rules, regulations,
NB:- AICTSL shall however issue a 15 days show cause notice before actually terminating the contract
and will allow the Bike (two wheeler) operator to respond to such show cause notice.
d. In any of the above mentioned conditions, AICTSL shall have the right to
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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-- Invoke the Performance Guarantee and/or take any other action including
provisioning of buses through another Bike (two wheeler) operator agreement with
any replacement Bike (two wheeler) operator selected by AICTSL in its sole discretion.
e. If Bike (two wheeler) Operator, having been notified, fails to remedy the defect(s) within a timeframe
specified in the Service Level Acceptance metrics section, AICTSL may proceed to take such
remedial action as may be necessary, at Bike (two wheeler) operator’s risk and expense and without
prejudice to any other rights which AICTSL may have against the Bike (two wheeler) operator
under the Bike (two wheeler) Operator Agreement.
27. DISPUTE RESOLUTION
27.1 AMICABLE RESOLUTION
(a) Save where expressly stated otherwise in this Agreement, any dispute, difference or controversy of
whatever nature howsoever arising under, out of or in relation to this agreement between the Parties
and so notified in writing by either Party to the other (the "Dispute") in the first instance shall be
attempted to be resolved amicably by the Parties, in accordance with the procedure set forth in sub-
article (b) below.
(b) Either Party may require the Dispute to be referred to the Managing Director (MD), AICTSL for
amicable settlement. Upon such reference, both the Parties and the MD or his nominee (who may or may
not be an employee of AICTSL shall meet at the earliest mutual convenience and in any event within 15
(fifteen) days of such reference to discuss and attempt to amicably resolve the Dispute. If the Dispute
is not amicably resolved within 15 (fifteen) days of such meeting, either Party may refer the Dispute to
Arbitration.
28. TAX REGIME OF THE CONTRACT
The tax matters of this contract will be governed in accordance with the following:
i. The execution of this contract will be in accordance with the provisions of applicable tax
regulations of the State of Madhya Pradesh and GOI.
ii. All existing taxes, duties and contributions imposed at the National level, State level or by any
territorial entity or any other authority, and which accrue as a result of the execution, signature,
performance, compliance or liquidation of this contract will be assumed by the Bike (two wheeler)
Operator.
iii. The existing taxes, duties or contributions imposed on the title of the assets delivered under
administration if any, will be assumed by the Bike (two wheeler) Operator as of the date of the
Delivery Certificate of the assets, if any, whether provisional or final.
29. SURRENDER OF BIKE STATION THE OPERATOR
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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In case an Operator chooses to terminate the Agreement before completion of the term then if he is
awarded all Bike (two wheeler) station then he will surrender only one Bike (two wheeler) station in
particular location, if he is awarded all location in city then all the city Bike (two wheeler) station of
the same operator shall be surrendered. Also, the Performance Guarantee given by the Operator
shall be invoked and amount forfeited.
30. TERMINATION OF AGREEMENT
AICTSL may at any time terminate the Agreement by giving written notice of 30 days to
Bike (two wheeler) Operator without any compensation to Bike (two wheeler) Operator, if Bike (two
wheeler) Operator becomes bankrupt or otherwise insolvent or in case of dissolution of firm or winding
up of the company, provided that such termination will not prejudice any other rights of AICTSL. In the
case of such an event, provisions of this section shall be applicable.
This Agreement shall be executed on the understanding that there will be no change in the
legal and beneficial ownership of the Operator. If the Operator is a partnership firm or corporate body
and there is any change in the composition of partners/directors or their profit sharing ratio/shareholding
pattern, the Operator shall be required to obtain the prior permission of such change from the AICTSL.
In case of failure to obtain the permission, the same shall be treated as default by Operator and the
consequences for non fulfillment of obligations shall follow.
THE AICTSL RESERVES THE RIGHT TO REJECT ANY/ALL OFFERS WITHOUT ASSIGNING ANY
REASON. ACCEPTANCE OF THE HIGHEST BID/OFFER IS NOT BINDING ON THE AICTSL.
In Witness whereof the parties hereto have caused this Agreement to be executed the day and year first
before written.
The Common seal of _________________________ was hereunto affixed in the presence of: or Signed,
Sealed and Delivered by the said ____________________ in the presence of:
Binding Signature of Employer Binding Signature of the Bike (two wheeler) Operator
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ANNEXTURE-I
GENERAL INFORMATION
All Individual firms applying for Expression of Interest are requested to complete the information in this
form. Information to be provided for all owners or application who are partnership or individually
owned firms.
In case of Joint Ventures the details of all the firms entering into Joint Venture are to be submitted separately.
1. Name of Firm................................................................................................................................
2. Head office address.......................................................................................................................
3. Telephone.........................................., Contact.............................................................................
4. Fax..................................................., Telex..................................................................................
5. Place of incorporation....................., Year of incorporation /Registration
/Registration
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ANNEXTURE-II
STRUCTURE AND ORGANIZATION
1. The applicant is _________________________
(a) an individual
(b) an proprietor firm (c) an firm partnership
(d) an Limited Company or
Corporation.
2. Attach the organization Chart
showing the structure of the __________________________
Organization, including the
Names of the Directors and
Position of offers. ___________________________
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ANNEXTURE-III
ANNUAL TURN OVER
Year
annual turn over in indian rs. as per balance sheet or income tax clearance returns
2012-2013
Rs.
2013-2014
Rs.
2014-2015
Rs.
NOTE: The above data is to be supported by balance sheets / ITC Returns In case of JV the annual turnover of each company
separately and cumulative should be submitted.
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ANNEXTURE-IV
PERSONNEL CAPBILITIES
SI. NO.
Name & Address of the Employee Technical
Qualifications
Post held Date of
Employment
1.
2.
3.
4.
5.
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ANNEXTURE-V
FINANCIAL CAPABILITIES
Financial Information in Rs.
equivalent
For year 2012-2013
For year 2013-2014
For year 2014-2015
1.Total Assets
2.Current Assets
3. Total Liabilities
4.Current Liabilities
5. Profit before Tax
6. Profit after Tax
7.Net Worth
8.Liquid Assets
9.Solvency Certificate from banker
Attach audited balance sheets for all three years
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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ANNEXTURE-VI
INVITATIONS OF PROPOSAL FOR PROVIDE, MANAGE AND OPERATE “RENTAL
BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP
(PPP) MODEL.
FORMAT FOR FINANCIAL BID
To,
The Managing Director,
Atal Indore City Transport Services Limited,
30, Residency Area Opp. MGM, Medical College,
Indore
Subject :- Submission of Bid for operating and manage Public Bike (two Wheeler)in Indore city on
specified location.
Dear Sir,
1.0 I the undersigned --------------------------------------------------- on behalf of --------------------------------------------
------- ----------------------------------- herewith submit my offer as under:
2.0 I have read RFP documents in detail and on the basis of my full study of the above mentioned document and
the conditions, I undertake to operate and manage the Public Bike (two wheeler) System in Indore city area
exactly in accordance with the conditions as provided in the above mentioned documents
3.0 I undertake to pay to the Atal Indore City Transport Services Ltd. Indore a monthly premium per Bike (two
wheeler) as mentioned below:- premium quoted by bidder per bike (two wheeler) per month.
ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)
ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL
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Particular
Premium quoted by bidder per bike (per two
wheeler), per month
Rs. In Words Rs. In Figures
Rental bike services
Note:- 1. In case of difference between words and figures, highest figure will prevail
4.0 In addition to above, I undertake if our bid is accepted, to completely discharge our obligations,
commence operations and manage as per the RFP else to forefeet my earnest money deposit.
Binding Signature of Employer
Dated------------ Binding Signature of the Bike (two wheeler) Operator
Full Address of the Bidder
Witness to the Signature of Bidder