Presentation to PROTECT GroupRotterdam, May 2014

James Douglas, DirectorPaul Ainscough, Technical Consulant

Supporting all links in the sea transport chain to:

� Improve efficiency and productivity

� Increase safety

� Ensure compliance

Exis Technologies

� Ensure compliance

• Leading supplier of computerised systems for the management of dangerous goods

• Over 26 years experience of supporting major shipping lines, logistics companies, shippers, ports and terminals, government and regulatory organisations worldwide.

Exis Technologies

• Customers include 16 of the top 20 container lines and 20 of the top ferry/RORO companies

Exis Technologies - customers

Exis Technologies - customers

• Hazcheck Onlinefor shippers and forwarders

• Hazcheck Workstationfor shippers, port inspectors and shipping line booking staff

• Hazcheck Professionalfor ferry operators and feeder container lines

• Hazcheck Enterprise• Hazcheck Enterprisefor deepsea container lines

• Hazcheck Gatewayfor internet global DG bookings, Restrictions and IMDG Code enquiry

• Hazcheck Toolkitsfor database and library of compliance check tools

• Hazcheck Lite (App/Online)free Dangerous goods list lookup

Common data access

App downloads 12,000+ free Data supply

Ports terminals

• ABP

• Marseille

• Poole

• Felixstowe (MCP)

• Portsmouth

• Bristol

• Rotterdam (RST)

• Dunkirk

• Sydney

• Melbourne

• Brisbane

• Freemantle

Logistics/ Forwarders

• Agility

• DHL

• DSV

• Damco

Authorities

• Australia

• Israel

• UK

• Hong Kong

• Panama

Carrier

booking

system

Customer service/

Agent bookings

P

or

ts

Hazcheck EDI

IFTMBF exported for automatic import into HCE and IFTMBC returned with resultsThe Hazcheck Enterprise dangerous goods operations functions

IFTSAI

Ship Planning system

Hazcheck

Enterprise/

ToolkitsValidation of all cargo

onboard and repository for all dg bookings

Ports

Partner DG requests on carrier vessels

IFTMBF/ IFTMBC

COPRAR IFTDGN

CERS

Ports

returned with results

Partners

could be built into the carrier systems if required

DG requests on partner ships

All data maintained to current IMDG Code Amdt

Dedicated maintenance tool can be supplied for maintaining restrictions

Common data and Toolkits

Hazcheck Toolkits provides the building blocks for key Hazcheck functionality in DG and ship planning systems

Databases

• IMDG Code Dangerous Goods List

• 49CFR / TDG data

• ADR data

• RID data

• Packaging data• Packaging data

• Substance index

• Variant list for EDI Processes

• Language options e.g. Spanish, German etc.

Library of tools / Web services

• Aggregate stowage requirements for mixed loads

• Mixed load validation

• Segregation between loads

• Packaging and restrictions

• Exis supply databases to many of the top shipping and port companies

• Approach from SMDG - terms for free supply agreed

Common data – Coded Variant List

UN Number Variant Code Description

1993

1000Variants resulting from different Packing

Groups I, II and III2000

3000

2100 Packing Group II and 4 PSNs:

1170

2100 Packing Group II and 4 PSNs:

ETHANOL

ETHYL ALCOHOL

ETHANOL SOLUTION

ETHYL ALCOHOL SOLUTION

2200

2300

2400

3100 Packing Group III and 4 PSNs:

ETHANOL

ETHYL ALCOHOL

ETHANOL SOLUTION

ETHYL ALCOHOL SOLUTION

3200

3300

3400

0004

0001 Variants resulting from different Packing

Instructions:

P112(a) - Solid wetted, 1.1D

P112(b) - Solid dry, other than powder

1.1D

P112(c) - Solid dry powder 1.1D

0002

0003

General

• Numeric flashpoint values – as provided in column 17 of the DGL. Either as a set figure or a range

• Labels, placards and marks – provided as graphic images

• Technical names – if required as per SP 274, SP318 (others) and if marine pollutant as per 3.1.2.9

• High consequence goods – identify each entry in the DGL as whether belonging to high consequence dangerous goods

Common Data – Hazcheck Options

whether belonging to high consequence dangerous goods category as per 1.4.3

• State - solid/liquid/gas/explosive substance/explosive article

• Organic peroxide and self-reactives tables (chapters 2.4.and 2.5)

• P200 pressure receptacles table

• T50 non-refrigerated gas table

Text for items notated in the DGL

• Packing, IBC and tank instructions

• Packing provisions (also free format)

• Text of special provisions (also free format)

• Additional text from the any section of the IMDG Code

• The above can be supplied in HTML or fixed format 80-column lines. Some is also available as free format text (e.g. Access memo fields)

Common Data – Hazcheck Options

Access memo fields)

• Listed in Port of Singapore's "first schedule"

• ADR tunnel restriction code

• EmS schedules

• Substance indexes, English, French and Spanish

• Proper shipping names in German, Danish, Swedish (which are not official IMDG languages).

• The tabular data is normally supplied in Access but can be exported to Excel or CSV.

• Web portal for entry of restrictions/ manual entry or import / export of restrictions for upload to external systems

• Restrictions entered UN Number, class (including sub-class and division), or PSN. Restrictions applied to operator, port or vessel.

• Restriction categories: prohibited, with approval, restricted by, on deck only, on or under deck. Restrictions can be input

Common data - Hazcheck Restrictions

by, on deck only, on or under deck. Restrictions can be input against class, class sub division, UN Number, for a specified packing group and/or gross weight (kg) and/or net weight (kg), and/or capacity (litre), and/or net explosive content, and/or transport index.

• Additional restrictions categories: direct delivery, limited storage (enter hours/ days); notification required military /waste cargo and ability to apply restrictions against tanks, bulk containers, reefers

• Restrictions for specific groups of UN Numbers /classes or locations. Ability to apply restrictions to a specific terminal

Common data - Hazcheck Restrictions

locations. Ability to apply restrictions to a specific terminal within a port

Case history; project 1

Client - Exis customer base

Hazcheck Portal

• The process by which containership operators manage partner

Exis Technologies

• The process by which containership operators manage partner line bookings is slow and error-prone. Critical checks must be made against port restrictions for voyage legs, ship and line restrictions, availability of slots.

• Exis is automating the process with a shipping community portal.

Hazcheck Portal

• Participating lines upload and maintain operator, vessel and port restrictions

• Each line controls its own data and authorises password-controlled access for partner lines to check for DG compliance and accept a provisional booking

Exis Technologies

compliance and accept a provisional booking

• Lines can download the complete set of partner restrictions and check the provisional booking locally

• Participating lines will have instant access to continually updated partner line restrictions, searchable by UN Class, UN Number or Proper Shipping Name.

• Checks include classification, packaging, validation of mixed DG against IMDG Code requirements and 49 CFR checks for US shipments under IMDG Code

Carrier

system

Customer

service/

Agent P

o

rt

sOperator’s own All partner line

Manual entry or file transfer

Hazcheck Portal – Common Data

Operator’s own restrictions

All partner line operator restrictions

Ports

Pa

rtn

ersEach line is responsible for their own operator restrictions maintenance and in return for sharing them with the portal they will receive all partner line operator restrictions for upload to in house system.Objective to save time and effort for all partners

Restrictions

PortalData and enquiry

portal for operator restrictionsv

Partners

Operator’s own restrictions

All partner line operator restrictions

Hazcheck Portal – Common Data

Hazcheck Portal – Common Data

Case history; project 2

Client - Container Owners Association

CINSNET• The Cargo Incident Notification System (CINSNET) was

developed to capture and analyse global information on all cargo

Exis Technologies

developed to capture and analyse global information on all cargo and container related accidents. It allows carriers to share data to improve safety in the transport chain.

Exis Technologies role

• To develop, deliver and host the web-based site, database and infrastructure.

Project – CINSNET database and portal

Carrier

incidents

Customer

service/

Agent P

o

rt

sOperator’s own All partner line

Manual entry or file transfer

Project – CINSNET database and portal

Operator’s own incidents

All partner line incidents

Ports

Pa

rtn

ersEach line is responsible for their own incident entry and in return for sharing them with the portal they will rbe able to view partner line incidents and upload to in house system.Objective to share data and improve safety

CINSNET

PortalData and enquiry portal for cargo

incidents v

Partners

Operator’s own incidents

All partner line incidents

Project – CINSNET database and Portal

Project – CINSNET database and Portal

Case history; project 3

Client - IOPC Funds

HNS Finder• The site was re-developed in 2011 to enable users to more

easily monitor the status of the HNS Convention and provide States with easy access to all the relevant instruments, documentation and information required to be able to ratify or

Exis Technologies

documentation and information required to be able to ratify or accede to the 2010 Protocol.

Exis Technologies role

• Provide the data set to populate HNS Finder.

• Categorise, merge and quality assure names without exact correspondence from varying sources

• Produce a consolidated list of all HNS including classification criteria and whether substance qualifies as contributing cargo.

• Allocate substances to HNS Account

Project HNS Finder – IOPC Funds

Project HNS Finder – IOPC Funds

Project HNS Finder – IOPC Funds

HNS Finder� HNS data comes from several sources. Common field is the

substance name.

� No exact correspondence between the way names are written in the different sources. Punctuation differences, singular and plural forms, abbreviation of prefixes such as normal- to n-, descriptions of normal or iso versus 1- or 2-, general

Exis Technologies

descriptions of normal or iso versus 1- or 2-, general descriptions or specific isomers.

� As each source is added, the task is to identify whether a name is new or corresponds to a previously encountered name. Each source can also include differing numbers of alternative names for a substance.

� A substance can be in one or several of seven HNS categories depending on which sources it comes from. A synonym of a substance appears in the same categories as its other entries, even if the particular synonym does not appear in all the sources Provide the data set to populate HNS Finder.

� Bulk liquids proper shipping names - chapters 17 and 18 of the IBC Code are in category (ii) unless they are listed as out of scope. Those in chapter 17 are also in category (iii). Synonyms in chapter 19 are in the same categories as their proper shipping names.

� All names in the MEPC.2 tripartite agreement lists are in category (ii)

� All names in the IMDG substance index are in category (iv)

Exis Technologies

� All names in the IMDG substance index are in category (iv) except for the radioactive materials and the ‘transport prohibited’ entries. Bulk flammable liquids (class or subrisk 3, if also covered by IBC Code and hence in category (ii)) are also in Category (vi).

� Category (i) is for oils listed in Appendix I to Annex I of MARPOL, IMDG provides some alternative names for these.

� Category (v) is for gases listed in IGC Code.

� Bulk solids from the IMSBC code only appear in the list if they are also in IMDG, category (iv). They are in category (vii) as well as (iv).

• Implementation support

Consultation, system design, customisation, integration, testing and training

• Standard support

Hazcheck Support

• Standard support

Product maintenance in line with regulatory amendments, including published errata.

� Hazcheck Toolkits and data supply- QA and data maintenance. Enquiry/ Web service or download

� Can supply a service for all the following regs: IMDG, IMSBC, IBC, IGC, Marpol Annex 1

� Keen to work with EMSA

Exis Technologies - EMSA

� Keen to work with EMSA

Computer-based training for shore side staff involved in

dangerous goods handling and transport.

e-learning courses

Cargo Transport Unit packing training aligned with the

new IMO/ILO/UNECE Code of Practice

Exis Technologies - website

THANK YOUTHANK YOU

www.existec.com