INDEX [] · 2013-07-18 · Email: [email protected] 4.1 Transportation Desk A transportation...

2 Pista das Açoteias - Albufeira

INDEX

1. GENERAL INFORMATION 41.1 Host City Albufeira1.2 Business Hours Shops, Government Offices,

Banks

2. ORGANISATIONAL STRUCTURE 5

European Athletics Council2.2 European Athletics Delegates2.3 European Athletics Office2.4 Executive Board of the Portuguese

Federation2.5 Local Organising Committee2.6 Competition Organisation2.7 Participating Federations

3. ARRIVALS 93.1 Arrival by Air3.2 Arrival by Train3.3 Arrival by Road3.4 Visa Requirements

4. TRANSPORT 94.1 Transportation Desk4.2 Bus Service4.3 Return to Airport / Train Stations

5. ACCOMMODATION 105.1 General Information5.2 Information desk5.3 Official Hotels5.4 Costs and European Athletics Quota

5.4.1. Payment Procedures

5.5 Meals5.6 Meeting Room for Teams5.7 Medical Services in the Hotels5.8 Telephone

6. ACCREDITATION 126.1 General6.2 Accreditation Procedure6.3 Loss of Accreditation6.4 Access Areas for Teams

7. TECHNICAL INFORMATION 137.1 The Course7.2 Technical Information Centre (TIC)7.3 Technical Meeting

7.3.1 Technical Meeting Agenda7.4 Inspection of the Competition Venue7.5 Dressing/Massage Rooms7.6 Training

8. COMPETITION REGULATIONS 158.1 Entries

8.1.1 Team Entries8.1.2 Individual Entries

8.2 Final Entries8.2.1 Final Confirmation8.2.2 Withdrawal

8.3 Starting Stations8.4 Competition Numbers8.5 Scoring8.6 Competition Clothing

3www.albufeira2010.com

9. COMPETITION PROCEDURE 179.1 Timetable9.2 Warming up Before Events9.3 Assembly and Call Room Procedures

9.3.1 Last Checkpoint9.4 Event Presentation Format9.5 Competition Preparations

9.5.1 Starter’s Commands9.5.2 False Start

9.6 Timing9.7 Leaving the Course after the Competition9.8 Protests and Appeals9.9 Interviews9.10 Doping Control9.10.1 Additional Testing9.11 Victory Ceremonies

10. INFORMATION 1910.1 Clocks10.2 Announcements10.3 Start Lists10.4 Results / Intermediate Scores

11. MEDICAL SERVICES 2011.1 General11.2 Medical Services in the Hotel11.3 Medical Services at the Competition Venue 11.4 Physiotherapy11.5 Insurance

12. SECURITY 20

13. OPENING & CLOSING CEREMONIES 21

13.1 Opening Ceremony13.2 Closing Ceremony13.3 Closing Banquet

14. DEPARTURE 21

15. CONTACT DETAILS 22

APPENDICES 23Appendix 1 – Plan of the Competition VenueAppendix 1a - Warm-upAppendix 1b - Course & FacilitiesAppendix 2 - Map of the course and course

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1. GENERAL INFORMATION

1.1 Host City AlbufeiraThe city of Albufeira welcomes you on the 17th SPAR European Cross Country Championships 2010.

Located right in the heart of Algarve, boasts a coastal belt of exceptional scenery.

Surrounded by good access routes, Albufeira is a mere 20 minutes drive from Faro Airport and the transport network provides rapid access to other destinations.

The cultural traditions are well preserved in customs and traditions, from handicrafts to religious expressions in the folklore music, vocal tradition sessions, original harvest-gathering dances.

As well as the urban strip keeps an original architecture with vestiges that remains from the Arab period.

It’s a city by the seaside with strong fishing roots, which reflects on its gastronomy where you can find the traditional fish and shellfish dishes associated with the purity of olive oil and the use of herbs and spices and the traditional confectionary based on eggs and dried fruits.

That’s a reason why Albufeira hosts several gastronomic festivals.

Throughout the year, various shows of either a cultural, sporting or a scientific nature take place in the city.

Albufeira offers fun-filled nights with well known and famous bars and nightclubs and also with an old-town providing a selection of bars and many restaurants.

The hotel facilities are continually being awarded more stars and strive to find innovate ways to keep their guests well satisfied.

Regarding sports, gathers the necessary conditions to actively promote sporting tourism. There are excellent facilities for practising various sports and the city has been the birthplace of many athletes including those who have excelled in world championships events ranging from deep-sea fishing to athletics, motor cycling and many others.

1.2 Business Hours Shops, Government Offices, BanksNormal business hours including government offices from 9 am to 5 pm.

Shopping hours are 10 am to 7 pm extended up to 12pm within the shopping centres.

Banks are open from 8 am to 3 pm.


2. ORGANISATIONAL STRUCTURE

2.1 European Athletics CouncilPresident Hansjörg Wirz (SUI)

Vice Presidents José Luis de Carlos (ESP) Svein Arne Hansen (NOR)

Treasurer Karel Pilny (CZE)

Director General Christian Milz (SUI)

Council Members Janez Aljancic (SLO) Franco Arese (ITA) Sylvia Barlag (NED) Jonathan Edwards (GBR) Frank Hensel (GER) Dobromir Karamarinov (BUL) Philippe Lamblin (FRA) Toralf Nilsson (SWE) Ludmila Olijar (LAT) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS)

IAAF President Lamine Diack (SEN)(ex officio member)

European Athletics Honorary Life President Carl-Olaf Homén (FIN)

2.2 European Athletics DelegatesTechnical Delegate Graham Helley (GBR)

Doping Control Delegate Richard Driscoll (GBR)

Event Presentation Consultant Riccardo Inganilla (ITA)

Jury of Appeal (3) (to be appointed with a fourth replacement at the Technical Meeting)



2.3 European Athletics OfficeEuropean Athletics Office

Avenue Louis Ruchonnet, 18 1003 Lausanne Switzerland

Tel.: +41 21 313 43 50 Fax: +41 21 313 43 51 Email: office@european–athletics.org

2.4. Executive Board of the Portuguese Federation

President Fernando Mota

Vice Presidents Fernando Boquinhas Alberto Coelho José Paulo Moreira Vitor Mota Jorge Vieira

General Secretary Jorge Salcedo

Treasurer Samuel Lopes

Members Carlos Miranda Norberto Correia Graça Paula Franco Fernando Fernandes Isabel Trigo Mira Susana Feitor

2.5. Local Organising CommitteeLoc President Jorge Salcedo

Vice Presidents Paulo Dias Artur Laura Ramos

LOC Event Co-ordinator Célia Mendes

Accreditation & Security Alexandra Cabrita Joaquim Fernandes Jorge Damásio

Accomodation & Transports Carlos Santos Helena Nunes Fátima Neves



Competition Pedro Santos Rui Costa Nuno Henrique

Facilities & Equipment Pedro Santos Ricardo Marques Luís Modesto José Luís Sousa

Finances Samuel Lopes Alberto Dionísio

Media Isabel Amado Pedro Kay Ricardo Silva

TV Rui Romano

Promotion & Marketing Fernando Boquinhas Carla Ponte

Protocol Cristiano Cabrita Teresa Moreira Manuel Guerreiro

Medical Services & Doping Pedro Branco

Volunteers & Team Services Fernando Tavares Hernani Baptista Felipe Lara Ramos

2.6. Competition OrganisationCompetition Director Pedro Santos

Deputies Rui Costa Nuno Henrique

Meeting Manager Luis Figueiredo

Deputy Francisco Chumbinho

Event Presentation Manager Fernando Marquina

Call Room Referee Luis Abegão

Referees Samuel Lopes/Fernando Mauricio

Technical Information Centre Manager José Paulo Moreira

Secretary of the Jury of Appeal Hugo Pacheco

Announcers Pablo Vega (ENG) Pedro Rocha (POR)



2.7 Participating Federations (based on the preliminary entries)

COUNTRY SEN M SEN W U23 M U23 W JUN M JUN W ATL M ATL W TOTAL

ALB 1 0 0 0 0 0 1 0 1ARM 1 0 0 0 0 0 1 0 1AUT 3 0 3 2 0 1 6 3 9BEL 4 3 5 1 5 5 14 9 23BIH 0 1 0 0 0 0 0 1 1BLR 0 0 0 0 1 1 1 1 2CRO 0 0 0 0 1 1 1 1 2CZE 2 0 1 1 1 1 3 2 5DEN 6 1 3 3 5 3 14 7 21ESP 6 6 6 6 6 6 18 18 36EST 1 1 1 1 1 0 3 2 5FIN 5 2 0 2 0 0 5 4 9FRA 6 6 6 6 6 6 18 18 36GBR 6 6 6 6 6 6 18 18 36GEO 0 0 1 1 0 0 1 1 2GER 5 5 5 5 6 6 16 16 32HUN 0 0 0 0 5 0 5 0 5IRL 6 6 6 6 6 6 18 18 36ITA 6 5 5 6 5 5 16 16 32LAT 3 3 0 0 3 3 6 6 12LUX 1 0 0 0 1 0 2 0 2MON 0 0 1 0 0 0 1 0 1NED 2 2 5 0 1 1 8 3 11NOR 2 2 6 1 6 1 14 4 18POL 1 1 3 3 2 2 6 6 12POR 6 6 6 6 6 6 18 18 36ROU 0 0 1 1 5 5 6 6 12RUS 5 5 5 0 5 5 15 10 25SLO 3 1 3 3 2 2 8 6 14SRB 0 0 0 0 1 1 1 1 2SUI 2 1 3 3 3 3 8 7 15SVK 0 1 0 0 0 0 0 1 1SWE 5 2 5 1 2 1 12 4 16TUR 1 1 4 4 5 5 10 10 20UKR 1 0 4 4 4 4 9 8 17TOTAL 90 67 94 72 100 86 282 225 508


3. ARRIVALS4. TRANSPORT

3.1 Arrival by Air

The official airport is Faro International Airport which is situated approximately 32 km from Albufeira.

Upon arrival at Faro International Airport, the teams will be met by LOC staff. The Welcome Desk is situated in the arrivals lobby at the airport and will be open from Monday, 9th December to Saturday, 11th December according to the flights arrival hours (depending on travel schedules).

After collecting luggage, team members will be escorted to the official buses by the welcome desk staff and taken to the team hotel, approxi-mately 30 minutes from the airport.

3.2 Arrival by Train

There will be no Welcome Desk at the main railway station in Faro. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system.

3.3 Arrival by Road

Teams arriving by road are kindly asked to go directly to their hotels, where representatives from the LOC will welcome them.

3.4 Visa Requirements

Countries requiring visas to enter Portugal should obtain them from the Portuguese Embassy or Consulate in their country. The following countries require visas to enter:

Albania (ALB), Armenia (ARM), Azerbaijan (AZE), Belarus (BLR), Bosnia and Herzegovina (BIH), Georgia (GEO), Former Yugoslav Republic of Macedonia (MKD), Moldova (MDA), Montenegro (MNE), Russia (RUS), Serbia (SRB), Ukraine (UKR), Turkey (TUR).

In case of problems please contact the Local Organising Committee:

LOC Albufeira 2010 Tel: (+351) 214 146 020 Fax: (+351) 214 146 021

Email: [email protected]

4.1 Transportation Desk

A transportation Desk will be located in each Teams’ Hotel Hospitality Desk, with the following opening dates/hours:

Thursday 9th December 9 am to 8 pm

Friday 10th December 8 am to 8 pm

Saturday 11th December 8 am to 8 pm

Sunday 12th December 8 am to 8 pm

Monday 13th December 8am to 12 pm

4.2 Bus Service

A regular bus service will be provided between the official hotels, training venues, social functions, the technical meeting and the compe-tition venue. Transfer times between the hotels and the competition venue will be about 5 to 10 minutes, depending on the hotel and traffic conditions.

Information about transfer schedules between the official hotel(s) and the several venues will be available at the Hospitality Desks in each hotel

4.3 Return to Airport / Train station

Transport will be arranged according to the flight schedules submitted by the teams.

Further information will be available at the Hospitality Desk in each hotel.


5. ACCOMMODATION

5.1 General InformationThree Four Star Hotels in Albufeira, providing full board accommodation, are reserved for the teams.

5.2 Information Desk(s)An Hospitality Desk will be located in the lobby of each teams’ hotels with qualified personnel offering relevant information about all aspects of the 17th SPAR European Cross Country Cham-pionships Albufeira 2010. The Information Desks opening hours will be as follows:

Friday 10th December 8 am to 10 pm

Saturday 11th December 8 am to 10 pm

Sunday 12th December 8 am to 10 pm

Monday 13th December 8 am to 10 pm

5.3 Official Hotels

The official hotels for the 17th SPAR European Cross Country Championships Albufeira 2010 will be:

Teams Hotels

Falésia Hotel

Pinhal do Concelho - Praia da Falésia 8200-593 Albufeira - Algarve

Tel: (+351) 289 501 237 Fax: (+351) 289 501 270

Email: [email protected] Website: www.falesiahotel.com

Clube Humbria

Estrada de Albufeira – Olhos D’Água 8200-609 Albufeira - Algarve

Tel: (+351) 289 583 390 Fax: (+351) 289 583 398

Email: [email protected] Website: www.clubehumbria.ne

Apartamento Balaia Atlântico Hotel

Urbanização Vale Navio, Lote 101 – Branqueira 8200-393 Albufeira

Tel.(+351) 289 599 900 Fax (+351) 289 542 456

Email: [email protected] Website: www.varandoteis.pt

European Athletics Family and VIP Hotel

CS São Rafael Atlantic Hotel

Sesmarias, 8200-613 Albufeira - Algarve

Tel: (+351) 289 599 420 Fax: (+351) 289 599 421

Website: www.cshotelsandresorts.com

Media Hotel

Stella Maris Hotel Apartamento

Praia da Falésia - Açoteias 8200-593 Albufeira - Algarve

Tel: (+351) 289 003 500 Fax: (+351) 289 003 550

Email: [email protected] Website: www.tdhotels.pt

5.4 Costs and European Athletics Quota

According to Regulation 310.4 the European Athletics shall pay the board and lodging expenses for not more than 3 (three) days and for a maximum of:

- 4 (four) male and 4 (four) female athletes in the Junior category; - 4 (four) male and 4 (four) female athletes in the U23 category; - 4 (four) male and 4 (four) female athletes in the Senior category;


5. ACCOMMODATION

No contribution shall be made in respect of athletes representing the host European Athletics Member Federation.

For the remaining team members, the following rates apply. This includes full board and accom-modation and applies to any additional days for Athletes and Officials within the quota and outside the quota:

Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of the total number of team members entered in the final entries. Additional single rooms can be requested and will be given according to availability. The price for the additional single room is CHF 150,00 for the full board accommodation for all days.

Cancellation policy

The final account for accommodation attributa-ble to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials.

5.4.1 Payment Procedures

An invoice will be sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment of at least 50% by 5th November. Advance payments

should be made in Euros by bank transfer to the following account:Bank account name: Caixa Geral de DepósitosBank account number: 0391002501530Bank address: R. Buenos Aires, 12 B; 1200 624

Lisbon - PortugalSwift No: CGDIPTPLIBAN: PT50 0035 0391 00002501530 90Note: A copy of the bank transfer will be required upon arrival

The balance of the payment must be paid on-site by the Team Leader on arrival at the Hotel. Payment can be made by credit card or by cash in Euros. The Team Leader must settle phone bills and all other extra services at the hotel reception, before departure. The Team Leader will be requested a credit card by the hotel reception desk for extras.

All payments must be made in Euros.

5.5 MealsAll meals will be taken in the teams’ hotels restaurants. The restaurants opening times are:

From 9th to 11th and 13th December(except competition day)

Breakfast: 8 am - 10 am Lunch: 12 am - 2 pm Dinner: 7:30 pm - 10 pm

12th December

Breakfast: 7 am – 11 am Lunch: 11 am – 3:30 pm (from 3:30 pm to 5 pm snacks and fruit will be available)Dinner: Closing Banquet (no dinner will be provided at the teams’ hotel)

Accreditation cards will allow access to meals in the hotels’ restaurants.

For lunch and dinner, mineral water and one soft drink per person are available free of charge. All other drinks have to be paid for.

On the competition date late serving provisions will be made for those athletes detained at the venue due to doping controls or protests.

All prices include VAT.

Group Single room Double/ Twin room

Athletes outside the quota CHF 120,00 CHF 110,00

Officials outside the quota CHF 150,00 CHF 130,00

Additional nights (Athletes and Officials) CHF 150,00 CHF 130,00


5. ACCOMMODATION 6. ACCREDITATION

5.6 Meeting Rooms for TeamsArrangements can be made for a team meeting room through the Hospitality Desks in the Teams’ hotels. Requests shall be made 12 hours in advance.

5.7 Medical Service in the hotelMedical service and/or emergency calls will be available by phone (information is available at the hotels Hospitality Desks during the opening times, and through the hotels’ receptions during the night).

5.8 Telephone CallsThe telephone will be automatically activated to make room to room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrange-ments with the hotels’ receptions. The telephone will be made available upon the presentation of a credit card to cover all charges.

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system.

6.2 Accreditation ProcedureAccreditation cards will be prepared in advance, based on the information provided by the Member Federations through the online entry system. No changes will be accepted after the final entry deadline.

Accreditation cards will be distributed in the Teams’ Hotels. The Team Leader will be responsible for collecting the team’s accredita-tion cards.

Team Leaders are requested to take the athletes’ passports to the Welcome Desk in the respective hotel in order to allow verification of Junior and Under 23 participants’ age.

The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and confirm the athletes participating in the Championships. Hour to be scheduled upon arrival.

After the payment and confirmation, the Team Leader can collect the accreditations cards for the whole team.

6.3 Loss of an Accreditation CardAny lost or damaged accreditation cards should be reported to LOC, at the Hospitality Desks or the TIC. Duplicate cards can be obtained where proof of identity can be established.

6.4 Access Areas for TeamsAll team accreditation cards will allow access to the warm-up area and teams’ tent. Only athletes who are directly involved in the competition will have access to the call room and to the course.

The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card.

Separate cards will be issued for the Team Leaders, for access to the information available in the Technical Information Centre (TIC).

Doping Control Passes will be managed by the Doping Control Area, according to the needs.


7. TECHNICAL INFORMATION

7.1 The CourseThe 2010 SPAR European Cross Country 2010 will be disputed on a 1600m lap course typically grassed and partially solid ground not grassed (see Appendix 2). In order to comply with each category’s official distances a smaller lap of 500m will be used in all the races except for the Senior Men.

The few obstacles added to the course - two small hills and a ditch - will make it more challenging.

Most of the supporting facilities will be installed next to the finish straight (see Appendix 1).

The distances per race are as follows:

Juniors Women (3970m)(270m + Short Lap 500m + 2 x Long Lap 1600m)

Juniors Men and Under23 Women (6070m)(270m + 2 x Short Lap 500m + 3 x Long Lap 1600m)

Seniors Women and Under23 Men (8170m)(270m + 3 x Short Lap 500m + 4 x Long Lap 1600m)

Seniors Men (9870m)(270m + 6 Long Laps 1600m)

7.2 Technical Information Centre (TIC)The main function of the Technical Information Centre is to ensure smooth communication between each Team Delegates and the LOC, the European Athletics Technical Delegate and the Competition Management, regarding technical matters.

On the 10th, 11th and 12th December the TIC is located at the competition venue.

Opening hours:

10th December - 2 pm to 6 pm11th December - 9 am to 6 pm 12th December - 9 am to 6 pm

The TIC will be linked to all Hospitality Desks set up for this event and shall be responsible for the following:

- Settlement of technical enquiries from delegations;

- Competition information;- Recovery of confiscated items at the Call

Room;- Applications for additional doping control

tests;- Urgent notices – collection and delivery of any

urgent written notices to the Team Delegations from Technical Delegates, European Athletics and LOC;

- Publication of results;- Receipt of protests from the teams.

All technical information regarding the competition will be distributed to each delegation in a pigeon box given to each team. This information will also be displayed on information boards. Access to the information to be distributed at the TIC will be controlled by a separate card, not by the accreditation card. TIC cards will be given to each Team Leader.

Teams that are not able to attend the Technical Meeting, under extreme circumstances, can collect their information material from the TIC after the technical meeting.

7.3 Technical Meeting

The Technical Meeting will be held on the 11th December at 12:00, in the CS São Rafael Atlantic Hotel (VIP Hotel).

Each team may be represented by a maximum of two team delegates and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.


7. TECHNICAL INFORMATION

All questions related to the Technical Meeting must be presented in writing in English, at the Hospitality Desks before 5 pm on Friday, 10th December in the appropriate form. The Technical Meeting will be held in English.

The Technical Meeting will be attended by:- European Athletics President;- LOC President;- European Athletics Officiating Persons

(Technical and Doping Control Delegates);- Jury of Appeal;- Competition Director;- Competition Officials;- TIC Manager;- Competition Data Handling Representative

(if required);- European Athletics Staff.

7.3.1 Agenda

The preliminary agenda of the Technical Meeting includes:

- Welcome by the President of the Local Organising Committee;

- Welcome by the European Athletics President or his representative;

- Presentation of the Competition Officials;- Information briefing by the Technical Delegate

on matters not covered by the Team Manual;- Presentation of the competition and warm-up

venues;- Opening/Closing Ceremony and Closing

Banquet;- Information briefing by the Doping Control

Delegate;- Answering of questions submitted in writing by

federations.

7.4 Inspection of Competition VenueThere will be no organised tour as the presen-tation regarding the competition and warm-up areas will be given at the Technical Meeting.

Heads of Delegation and team members may visit the venue inspecting access routes and other facilities which will be important to the teams on Saturday, 11th December between 10 am and 12 am during the training.

7.5 Dressing / Physiotherapy RoomsNo dressing rooms will be available at the training and competition areas.

Physiotherapy areas will be available at the Teams’ tent installed in the training area.

7.6 TrainingThe Course will be open for training on Saturday, from 10 am to 12 am.

Train is also possible in the warm-up area that has a 400m synthetic track, further to a central grassed area:

- Friday 10th December: 2 pm - 5 pm.

Information about transport will be provided at the Hospitality Desks of the Hotels.


8. COMPETITION REGULATIONS

8.1. EntriesEvery European Athletics Member may enter 1 (one) team for each event.

In accordance with European Athletics Regulation 302.8, each European Athletics Member Federation may enter a maximum of 8 (eight) athletes in each event, of which a maximum of 6 (six) may participate, in the following conditions:- Only athletes aged at least 16 (sixteen) and not

more than 19 (nineteen) years on 31 December of the year of the competition may participate in the Junior events;

- Only athletes aged at least 20 (twenty) and not more than 22 (twenty two) years on 31 December of the year of the competition may participate in the Under 23 events;

- Only athletes aged at least 20 (twenty) years on 31 December of the year of the competition may compete in the Senior events.

All athletes must be able to present, if requested to do so by the Technical Delegate an official document stating their date of birth.

“Each athlete may only be entered in one race of the Championships and he/she can only compete in the race for which he/she was entered.”

Although the European Cross Country Cham-pionships are basically a team competition, individual entries may be accepted.

8.1.1 Final Entries

Final entries shall be made through the European Athletics Teams Online Entry System. The online entry system will be accessible at the European Athletics website: www.european-athletics.org in the section “Member Federations Zone/Competition”. Member Federations should use the already known ID and password.

Final entries indicating the names of the competitors and of the officials must be received not later than 10 (ten) days before the event.

According to the regulations the deadlines for the final entries are:

- Opening of the final entries: Friday 19 November 2010;- Deadline for the final entries: Wednesday 2

December 2010, at 12 pm (CET).

All teams will receive a pdf report with a status of their entries 24h before the deadline and one pdf confirmation after closing of the system.

8.2 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each de-legation during accreditation. These forms must be completed and returned immediately or no later than 8 am Saturday, 11th December to the Hospitality Desks at the Teams’ Hotels.

Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’ participation via email to [email protected].

Final start lists will be ready for collection together with the bib numbers after the Technical Meeting.

8.2.1 Withdrawal

Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form.

8.3. Starting Stations According to 305.2 the allocation of starting gates should be as follows:

The first 5 (five) teams from the previous year’s championships will be allocated the 5 (five) starting gates in the centre of the start area. The host country will be added next followed by the previous year’s individual winner’s team (if the individual winner is declared in this year’s


8. COMPETITION REGULATIONS

team) and they have not already been allocated a starting gate. All teams with the maximum number of athlete, (currently 6 (six)), will be allocated starting gates either side of the above. Then teams with 5(five) competitors will be added to each side followed by teams with 4 (four) and then teams of 3 (three) and finally teams of 2 (two). Any team with only one athlete will be allocated a starting gate with another country’s athlete who only have 1 (one) single athlete.

The Technical Delegate shall have the power to alter the above starting positions in special cir-cumstances.

The exact placing in the various groups being made by the drawing of lots by the Technical Delegate.

The result of the draw will be announced at the technical meeting and displayed at the Hospitality Desks in the teams’ hotels as well as on the start gantry at the course.

8.4 Competition BibsEach athlete will receive 4 bib numbers, 3 after the Technical Meeting, 1 in the call room. The 3 bibs have to be put as follows: one on the back of the singlet, one on the warm-up track suit and the other one for the bag.

The bib for the front will be handed out in the call room. It has a plastic pocket on the inner side with the chip transponder included. Athletes and Coaches must ensure the proper return of the chip transponder after the race. The competition bibs may not be cut, bent, covered or ruined in any way.

8.5 ScoringEach race shall be scored separately. In all races, 4 (four) athletes shall score. The team results shall be decided by the aggregate of placing recorded by the scoring athletes of each team. The team with the lowest aggregate of placing points will be judged the winner.

If a team fails to finish with a complete scoring team, it will not be classified in the team result.

The athletes finishing shall be counted as individuals in the race result and shall be eligible for the individual placing. No adjustment to the scoring placing of the finishing teams shall be made in respect of any non-scoring team runners or of individual entries.

8.5.1 Ties

In the event of a tie, it shall be resolved in favour of the team whose last scoring runner finishes nearest to the first place in accordance with European Athletics Regulation 302.16.

If two or more athletes tie for a place in any event, the attributable points shall be divided equally between them.

8.6 Competition ClothingCompetitors must wear the Federation’s official team clothing. IAAF Rule 143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations (version 1st January 2010), and items not conforming to this rule and the current IAAF Advertising Regulations will be removed at the call room.

The European Athletics has a record of the Team vests of all Member Federations on its web site. If the team vest displayed on the website differs from your current official team vest, a full set of photographs must be provided to the European Athletics Office (preferably in an electronic version) by 1st December at the latest:

- JPEG file, maximum resolution and size 300 dpi / 500KB;

- Compressed ZIP file, if possible;- Mail to: [email protected];- Otherwise, the existing records will be used as

reference.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.


9. COMPETITION PROCEDURE

9.1 TimetableThe timetable on 12th December 2010 will be:

11:00 Opening Ceremony 11.15 Junior W11.40 Junior W Victory Ceremony (Individual)11:46 Junior W Victory Ceremony (Team)11:55 Junior M12:18 Junior M Victory Ceremony (Individual)12:24 Junior M Victory Ceremony (Team)12:35 U23 W13:03 U23 W Victory Ceremony (Individual)13.09 U23 W Victory Ceremony (Team)13.20 U23 M13.52 U23 M Victory Ceremony (Individual)13.58 U23 M Victory Ceremony (Team)14.10 Senior W14.43 Senior W Victory Ceremony (Individual)14.49 Senior W Victory Ceremony (Team)15.05 Senior M15.39 Senior M Victory Ceremony (Individual)15.45 Senior M Victory Ceremony (Team)

9.2 Warming Up Before EventsWarming up will take place in the Athletics Track adjacent to the Stella Maris Hotel and next to the competition venue. Warm-up just before the race will be possible next to the Call Room.

At the end of the warming up the athletes shall prepare for the race and will put the removed clothing in dedicated bags identified with the respective country code name (one for each Federation). These will be transported by the LOC staff from the start to the mixed zone.

9.3 Assembly and Call Room Procedures

The first call for the participants will be made in the Call Room near the start line. It is the respon-sibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event.

All athletes must report to both the call room and the last checkpoint. Athletes must report to the Call Room before each event as follows:

Junior W - 10:45 am to 11:00 amJunior M - 11:25 am to 11:40 amU23 W - 12:05 am to 12:20 amU23 M - 12:50 am to 1:05 pmSenior W - 1:40 pm to 1:55 pmSenior M - 2:35 pm to 2:50 pm

On leaving the call room, athletes will be directed into the start area to prepare for the race. A warning signal will be given 5 minutes, 3 minutes and 1 minute before the start of the race.

9.4 Event Presentation formatAnnouncements will be made in English and Portuguese.

Before each race there will be a short reference to the favourite teams and athletes competition for the title, based on the previous year’s results.

The video-hall will show images from the Cham-pionships, the start lists and results, including in-termediate results.

9.5 Competition Preparations

9.5.1 Starter’s Commands

All instructions will be given in English. The command is ”On your marks” followed by a shot from the starter’s gun.

9.5.2 False start

In the event of the false start, the starter will fire a second shot and officials will raise a rope/tape across the course, 75m m from the start line.

9.6 TimingThe official timing will be provided by Omega and will be displayed on the official electronic timing instruments and photo finish cameras provided by Omega.

M (man) - W (Woman) - U23 (Under 23).


9. COMPETITION PROCEDURE

9.7 Leaving the course after the competition

After the competition, athletes leave immediately the course through the mixed zone where they will find the clothing baskets and the media interviews will be carried out.

Athletes attending the award ceremony will be accompanied directly to the Victory Ceremony zone.

9.8 Protests and AppealsProtests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announ-cement of the decision made by the Referee.

When submitting an appeal form, a deposit of EUR 70, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing.

9.9 InterviewsImmediately after the competition, the flash interview group will interview the winning athletes. These interviews will be distributed on information sheets to the media. In the mixed zone, all athletes meet the media: first TV, then radio and finally the written press. It is for the athlete to decide whether he/she will give an interview.

The first three athletes in each event may be asked to attend an official press conference. These press conferences will take priority over all other interview requirements. They will usually be held before doping control testing.

9.10 Doping Control9.10.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Procedures under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships.

Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notifica-tion. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC).

A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to dis-qualification and may lead to further disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the Championships.


9. COMPETITION PROCEDURE10. INFORMATION

9.10.2Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.

9.10.3 Additional Controls

Additional athletes may present themselves for testing. These athletes must report to the TIC where they will have to complete the “Doping Control Request Form”. They will then be escorted to the Doping Control Station.

The cost of this control will be paid by the European Athletics and will be deducted from the member federation’s European Athletics subvention after the Championships.

9.11 Victory CeremoniesThe victory ceremony for individuals and teams will take place on the venue immediately after finish of each race, as scheduled on the event programme.

Athletes must wear the official team clothing for the ceremonies, and no other items shall be taken to the podium such as flags, bags or other.

10.1 ClocksA clock showing the race time is positioned on the finish line gantry as well as at the lap point. Final and intermediate results of the races and the respective team points will be indicated on the video board.

10.2 AnnouncementsOfficial announcements will be made in Portuguese and English.

10.3 Start ListsStart Lists will be available for the Team Leaders on 11th December after the Technical Meeting.

10.4 Result Lists / Intermediate ScoresResults will be displayed on the notice boards located at TIC area immediately after each race. A copy of each event results will be available at the TIC in each team pigeon box.

The complete results of the 17th SPAR European Cross Country Championships in will be issued and distributed to the Team Leaders at the Closing Banquet, together with the diplomas.


11. MEDICAL SERVICES12. SECURITY

11.1 GeneralThe medical service will provide medical information and assistance to teams, organisa-tion personnel, and honorary guests as well as, during the competition, to the spectators.

In case of emergency, please contact the nearest medical first aid station.

11.2 Medical Services in the HotelFor medical or emergency at the hotels please read 5.7 before.

11.3 Medical Care at the Competition VenueA medical tent will be active at the Venue site for acute medical assistance. First aid teams Red Cross marked, supervised by doctors, will be distributed around the course during the competition.

The local medical service will be responsible for any problem concerning the athletes’ health both at competition and warming up areas. In case of injuries, only the official physician will be admitted to the course. The respective physician will decide on the further treatment of the injured athlete.

Team doctors will have access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention.

11.4 PhysiotherapyFor those teams requiring physiotherapy services there will be a team of physiotherapists for the teams’ hotels available in the following schedule:

10th December: 2 pm – 7 pm 11th December: 9 am – 7 pm

Equipped physiotherapy facilities will be available on site. At the venue the LOC physiotherapists will be available as follows:

Physo Area 12th December: 9:30 am – 4 pm

11.5 InsuranceAccording to the Regulation 310.9 the parti-cipating Member Federations are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfil these require-ments well in advance.

12.1 Security

Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk.

If necessary, the police can be contacted through the LOC hospitality desks at your hotel.


13. OPENING & CLOSING CEREMONIES 14. DEPARTURE

13.1 Opening CeremonyThe Opening Ceremony will take place on 12th December at 11:00 at the competition venue, the Açoteias Cross Country course. No team members will be involved in the ceremony.

13.2 Closing CeremonyThe Closing Ceremony will take place on 12th December immediately after the last victory ceremony at the Açoteias Cross Country course.

13.3. Closing Banquet

The Closing Banquet will take place on 12th December at 20:00 at the Hotel Montechoro in Albufeira. Everyone team member with accredi-tation or invitation is welcome to attend.

14. Departure

Teams will be asked to provide full travel details together with the final entries. Teams will also receive a departure form, which should be completed and returned to the LOC Informa-tion desk in the hotel, at least 24 hours before departure, especially if there are any changes to the provided details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Hospitality desks.

All outstanding fees, charges and possible other expenses must be settled with the LOC financial department.


15. CONTACT DETAILS

15. Contact Details

For further details about the 17th SPAR European Cross Country Championships in Albufeira please contact:

Célia Mendes

LOC Event Coordinator LOC Albufeira 2010

Largo da Lagoa, 15B 2799-538 Linda-a-Velha Portugal

Tel: (+351) 21 414 60 20 Fax: (+351) 21 414 60 21

Email: [email protected] Website: www.albufeira2010.com


APPENDICES Appendix 1 – Plan of the Competition Venue

COURSE MAP

01

PLOC

Media

PPUBLIC

21

Start

3A

04 04

34

32 35

29

06

27

0708

10

25

23

19

20

2122

25

26

331811

1213

2927

09

1715

30

05

28

PVIP

04

24

01 1121 31

02 1222 32

03 1323 33

1424 34

1525 35

1626

1727

1828

TEAMS DROP OFF / PICK-UP

WARM-UP

TEAMS TENT

WC ATHLETES (WARM-UP)

TEAMS ENTRANCE

CALL ROOM

WC ATHLETES (START)

START (GANTRY)

VIDEO SCREEN

FINISH LINE

PHOTOGRAPHERS PLATAFORM

MIXED ZONE

DRESSING AREA

MEDICAL SERVICES

SWISS TIMMING (LEVEL1)

EA/LOC OFFICE (LEVEL2)

JURY OF APPEAL

EVENT PRESENTATION ANNOUNCERS

TIC / COPY ROOM

VICTORY CEREMONIES/WAITING AREA

AWARDS PODIUM

VIP TRIBUNE

MEDIA TRIBUNE

VIP TENT

MEDIA REFRESHMENTS

WCs VIP

WCs MEDIA

WCs PUBLIC

MARKET SQUARE

PUBLIC ENTRANCES

VIP ENTRANCE

MEDIA ENTRANCE

MEDIA CENTER

TV COMPOUND

ACCREDITATION CENTER

DOPING CONTROL CENTER

1929

2030

Grass

Solid Ground

not grassed

04

05

06

07

08

09

10

3A

3114

16

02

03


APPENDICESAppendix 1a - Warm-up

01

04 04

34

32 35

WARM-UP AREA

02

3A

03

01

02

03

TEAMS DROP OFF / PICK-UP

WARM-UP

TEAMS TENT

WC ATHLETES (WARM-UP)

TEAMS ENTRANCE

MEDIA CENTER

ACCREDITATION CENTER

DOPING CONTROL CENTER

04

3A

32

34

35


PLOC

Media

PPUBLIC

21

Start

29

06

27

0708

10

25

23

19

20

2122

25

26

331811

1213

2927

09

1715

30

05

28

PVIP

04

24

COURSE AND FACILITIES

11 2131

12 2232

13 2333

TEAMS ENTRANCE

CALL ROOM

WC ATHLETES (START)

START (GANTRY)

VIDEO SCREEN

FINISH LINE

PHOTOGRAPHERS PLATAFORM

MIXED ZONE

DRESSING AREA

MEDICAL SERVICES

SWISS TIMMING (LEVEL1)

EA/LOC OFFICE (LEVEL2)

JURY OF APPEAL

EVENT PRESENTATION ANNOUNCERS

TIC / COPY ROOM

VICTORY CEREMONIES/WAITING AREA

AWARDS PODIUM

VIP TRIBUNE

MEDIA TRIBUNE

VIP TENT

MEDIA REFRESHMENTS

WCs VIP

WCs MEDIA

WCs PUBLIC

MARKET SQUARE

PUBLIC ENTRANCES

VIP ENTRANCE

MEDIA ENTRANCE

MEDIA CENTER

TV COMPOUND

Grass

Solid Ground

not grassed

04

05

06

07

08

09

10

14

15

16

17

18

19

20

24

25

26

27

28

29

30

3114

16

APPENDICES Appendix 1b - Course & Facilities


APPENDICESAppendix 2 - Map of the course and course profile

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