‘Master the Media’ · Guidelines for tweets • When to tweet and when not to tweet • Think...

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1 @CarrCommsLtd @LawSocIreland #MastertheMedia @CarrCommsLtd @LawSocIreland #MastertheMedia ‘Master the Media’ How to Effectively Engage with Local Media to Promote Your Services Sinéad O’Donnell Account Director Johnny Fallon Account Manager

Transcript of ‘Master the Media’ · Guidelines for tweets • When to tweet and when not to tweet • Think...

Page 1: ‘Master the Media’ · Guidelines for tweets • When to tweet and when not to tweet • Think about future or other coverage • Get from local to national if required • Avoid

1 @CarrCommsLtd @LawSocIreland #MastertheMedia

@CarrCommsLtd

@LawSocIreland

#MastertheMedia

‘Master the Media’ How to Effectively Engage with Local Media to Promote Your Services

Sinéad O’Donnell Account Director

Johnny Fallon Account Manager

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Agenda

• Understanding the power of local media

• Engaging with local media • Conducting an effective media interview

• Social media – extending the reach

• Representing the profession – Q & A

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Understanding the power of local media

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Why engage with local media?

• Local media is a very powerful channel of communication

• Impactful and cost effective

• Allows you to engage directly with clients

• Helps build trust

• Ensures you are recognised as a ‘thought leader’

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National Radio vs. Local Radio

• 3.4 million people in Ireland listen to radio every week (82% of all adults)

• 56% tune into their local station, while 44% listen to a national station

• More people listen to local radio everyday than a national radio station

• 31 local or regional radio stations in Ireland

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Local Radio Stations in Ireland

LEINSTER – 15 Stations

ULSTER – 2 Stations

CONNACHT – 5 Stations

MUNSTER – 9 Stations

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96 Local Newspapers in Ireland

Most Papers: Cork 11 Dublin 10 Donegal 8 Kerry 6

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Local Media for Local People

• 82% spend half their money within an 8km radius of their home

• 66% rely on advertisements in local paper to help with grocery shopping decisions

• 78% said they trust what they read in their local newspaper

Source: Survey by Local Ireland conducted with 6,016 participants in September 2015

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Engaging with local media

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How local newsrooms operate?

Editor and Deputy Editor

Reporter and Regional Correspondents

Photographer

Sports Editor and Sports Journalists

Production Online staff

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What makes a story newsworthy?

• Timeliness

• Impact

• Proximity

• Human interest

• Prominence

• Conflict

• The Bizarre and Extremes

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Six techniques to get you in the news

1. Newsjacking – peg your pitch to a timely news story or event

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Six techniques to get you in the news

2. Source Filing

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Six techniques to get you in the news

3. Expert Analysis

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Six techniques to get you in the news

4. Bylined Article

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Six techniques to get you in the news

5. Press Releases

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Six techniques to get you in the news

6. Pitch a Legal Slot Series

Solicitor Susan Webster conducts a monthly legal advice slot on KFM

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10 Tips for Pitching

1. Pitch a story – not your company

2. Target the right media

3. Do Email First

4. Call – but not repeatedly

5. Pitch in private – not in public

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10 Tips for Pitching

6. Get straight to the point - don’t waffle

7. Do personalise your pitch

8. Be exclusive

9. Do give plenty of lead time

10. Be available

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When to call?

• Worst time to contact a local newspaper is the day before publication

• Worst time to call local radio newsrooms - between quarter to the hour and ten past the hour

• Best time to contact show producer is just after the show ends

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Press Release Layout

Headline

Subhead

- Bullet point summary

- Bullet point summary

Paragraph 1

“Quote”

Paragraph 2

“Quote”

End Contact information, background notes to editor

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Press Release Sample Headline

Subhead • Bullet Point Summary

Paragraph 1

Paragraph 2

Quote

Contact / Boilerplate Information / Notes to

Editor

Date

Quote

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Writing an effective press release – dos and don’ts

• DO - Grab attention with a good headline

• DO - Get to the point in the first paragraph

• DO - Keep it short

• DO - Use active verbs and first degree words

• DO - Include quotes whenever possible

• DO - Include your contact information

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Writing an effective press release – dos and don’ts

• Don’t let your press release sound like a sales pitch • Don’t type your press release in capital letters or italics

• Don’t fail to proof read your press release

• Don’t use clichés or padding (‘with regard to’ ‘in the context of’)

• Don’t send it to wrong person or to right person with name wrongly spelt

• Don’t use bold type to emphasis points in your press release

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Law Society Press Office Contact Details

Craig Easdown, Manager, Representation and Member Services [email protected] (01) 672 4960 Kathy McKenna, PR Coordinator [email protected] 672 4915 Sarah Carroll, PR Administrator [email protected] 672 4831

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Conducting an effective interview

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How to prepare for media interviews

• Research

• Clarify your message

• Assertion must be followed by evidence

• Think of questions – obvious and nasty

• Practise, practise, practise

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10 things NOT to do during a media interview

1. Don’t wait for the right question

2. Don’t continuously mention your company name

3. Don’t use jargon, acronyms or technical language

4. Don’t bring mobile phone, clicky pen or loud watch into studio

5. Don’t write out full sentences on a card or piece of paper

6. Don’t overestimate a reporter’s knowledge of your subject

7. If on a panel, do not attack the man or woman, attack the issue

8. Don’t interrupt the presenter or other guests – especially on radio

9. Don’t thank the presenter for having you on the programme

10. Don’t tell the interviewer what to ask you or argue with the interviewer

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How to deal with difficult questions

• Never repeat an accusation

• Bridging – Answer briefly and connect to your key message

• Keep your focus – avoid distraction

• Embrace the silence

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Coping with nerves

• Understand Adrenaline – it’s only natural

• Controlling your nerves

• Always avoid self analysis

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Social media - extending the reach

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Leveraging social media

• Social media can influence what topics are covered in media

• Journalists live there – make connections

• Watch the stories – What are they talking about?

• Give a thought – make it timely and relevant

• Stick to the facts

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Guidelines for tweets

• When to tweet and when not to tweet

• Think about future or other coverage

• Get from local to national if required

• Avoid side-line arguments on social media

• Get longer attention by retweeting podcasts

• Don’t look up your timeline straight after a show

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(01) 772 8900

[email protected]

www.carrcommunications.ie

@CarrCommsLtd