Web Trns•port ImplementationWeb Trns•port Implementation
TEA/TUG October 1-9, 2008 Saratoga Springs, NY
To implement web Trns•port…To implement web Trns•port…Get Ready - license, change management, system upgrades, data clean-up In the Gate - configuration/customizations analysis
The Race Is On - install, migrate data, configure, train, test
Home Stretch - parallel test, user training
Finish Line - go into production
Get ReadyGet Ready
• License
– Acquire web Trns•port licensefrom AASHTO (no additional $ if you already license)
– 2 Service Units provided forWeb Trns•port Preconstruction effort
• Applies to the initial production release• To be used within timeframe set by the TTF• For implementation services (e.g., installation, data migration,
customizations)
Get ReadyGet Ready
• Change Management
– Prepare your agency forimplementation of the new system
– Keep users and management informed aboutprogress and critical dates
Get ReadyGet Ready
• System Upgrades
– Upgrade Client/Server Trns•port products to the latest release
– Upgrade supporting software (e.g., Oracle)
– Acquire appropriate web Trns•port hardware/software
– Hardware/software requirements are located at http://www.cloverleaf.net/ Select Products/Supported Versions and System Specifications
Get ReadyGet Ready
• Data
– Pass awarded contracts toBAMS/DSS
– Consider deleting awarded contractsresiding in PES/LAS
– Clean up reference data• Determine used but obsolete codes, items, vendors
and set obsolete flag• Delete invalid and unused codes, items, vendors, and other
reference data
• Inventory Customizations
– Analyze PES/LAS customizationsand configurations
• Reports• Interfaces• Plug-ins• Screen formats• Metadata• System configurations (line numbering, uppercase, etc.)• Security
In the GateIn the Gate
In the GateIn the Gate• CRLMS Evaluation
– Determine if CRLMS will be implemented
• Review web Trns•port preview site to help your decision http://www.cloverleaf.net/ Select Products/web Trns•port/Member Links (Preview Site)
If yes, then …
– Analyze existing civil rights business processes
– Perform a Fit/Gap analysis
– Complete Business Process Adaptation
In the GateIn the Gate
• Customizations Evaluation
– Determine which PES/LAScustomizations are still required
– Review web Trns•port preview site to help your evaluationhttp://www.cloverleaf.net/ Select Products/web Trns•port/Member Links (Preview Site)
– Compile sample outputs and customization designs
In the GateIn the Gate
• Customizations Evaluation(continued)
– Determine which web Trns•portbase reports need modification
– Evaluate the need for new customized reports
– Determine if your agency requires customized documentation
– Decide who will develop customizations
The Race Is OnThe Race Is On
• Web Trns•port Installation Plan
– Decide on agency options(e.g., uppercase)
– Make a web Trns•port security plan considering agency permissions
– Evaluate agency’s IIS expertise
– Utilize web Trns•port checklist • http://www.cloverleaf.net/
The Race Is OnThe Race Is On
• Web Trns•port Installation
– Verify system meets specifications – Install web Trns•port via download
from Cloverleaf• Acceptance test environment• Development environment
– Run automated acceptance tests that are delivered with the system (Fitness)
The Race Is OnThe Race Is On
• System Configuration
– Set agency-appropriate systemconfigurations
– Set up minimum, basic security workflows and phases
The Race Is OnThe Race Is On
• Data Migration
– Review data migration mappingand adjust as needed
– Run data migration utility to migrate PES/LAS data to web Trns•port
– Review data migration issues, fix data in PES/LAS if needed, and re-migrate
– CRLMS – additional data migration and manual population
The Race Is OnThe Race Is On
• CRLMS
– Document new business processes
– Develop Use Cases
– Plan and perform pilot projects
The Race Is OnThe Race Is On
• System Customizations
– Modify web Trns•port base reportsas needed
– Rewrite RTF customized reports,interfaces, etc. (AR Report Designer tool is supported in Web Trns•port )
– Test non-RTF customizations for compatibility with web Trns•port and adjust as needed
– Apply customizations to web Trns•port
– Write customized documentation if needed
The Race Is OnThe Race Is On
• Training
– Train core group of testers onweb Trns•port
– Train universe of users after system testing and closer to the time they will use web Trns•port
The Race Is OnThe Race Is On
• Testing
– Create a web Trns•port test planappropriate for your agency (including interfaces betweenTrns•port systems and non-Trns•port systems)
– Perform web Trns•port testing according to test plan
– Compare PES/LAS and web Trns•port Preconstruction report output results on identical projects/proposals
– Adjust as needed and retest
Home StretchHome Stretch
• Parallel Testing
– Run PES/LAS and web Trns•portPreconstruction in parallel for several lettings
– Run CRLMS and agency legacy processes in parallel
– Compare results from both systems
– Adjust as needed and retest
Finish LineFinish Line
• Go Into Production
– Train all users
– Turn off PES/LAS and/or agency legacy systems and processes
– Pat yourselves on the back!
Get new picture
If you’re behind the pack…If you’re behind the pack…
……guess what you’ll seeguess what you’ll see
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