PAGING A WORD DOCUMENT
USING SECTION BREAKS
Daniel Adeboye | e-Learning | June 2014
i
Acknowledgement
This is first and foremost Dedicated to God, who led me this way and helped me follow Him
into the Paths He had prepared for me.
I want to acknowledge my BSc (Hons) IT research supervisor, Corne Van Staden who is also
the Dean of IT faculty at Midrand Graduate Institute. She has really been very helpful and
motherly with respect to my research work. It was as she showed me her research work that
I saw first many possibilities with Microsoft word.
I also want to acknowledge Dr (Mrs) Oluwatoyin Osundiran who pushed me search out how
this could be achieved with Microsoft word and also challenged me to produce this e-Learning
material to help others. She’s also been a wonderful mum to me in company of her wonderful
husband. Thanks so much.
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Table of Content
Acknowledgement i
Table of Content ii
List of Figures iii
Introduction 1
Step One: Locate and Open Document 2
Step Two: Insert Section Breaks 3
Step Three: Insert Page numbers 6
Conclusion 8
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List of Figures
Figure 1: Locating the document you want to number 2
Figure 2: Show Paragraph Marks in the document 3
Figure 3: Locate last paragraph mark and click before 3
Figure 4: Insert Section break after cover page 4
Figure 5: Unlink sections from one another 4
Figure 6: Set format page number 6
Figure 7: Format page number 6
Figure 8: Insert page number 7
1
Introduction
While in my final year in the university, I had to do a final year project (like we all do) but
much more to write a report of the project. My project report was over a 100 pages which
included as requested…the title Page, Acknowledgment, Dedication, List of figures, List of
tables, List of Abbreviations, Table of Content, Abstract; then Chapters 1-5, Conclusion,
Bibliography! (I hope I didn’t miss out any critical section). The most challenging part of
compiling my report was Numbering the entire work in a single document! You know, I had
an easy way out but it was only a display of my ignorance.
What did I do?
I actually needed no page number on my title page, I wanted roman numerals (starting from
i to maybe ix) on my introductory pages and finally numbers (starting from 1 to maybe 94)
on the body of the report. So, I created my title page separately, and then my Introductory
pages (Acknowledgment to Abstract) also separately and finally the body of my work
(Chapters 1 to Bibliography) as a separate document. So in all, I had three separate
documents for one work! I then numbered each document as I needed. Brilliant… isn’t it?
Yes but if only I knew what I know now!
Solution!!!
This write up will therefore attempt to teach you how to put Page Numbers to your report
as a single document; with no number on your title page, roman numerals on your
Introductory pages and then Numeric figures on the body of your work.
Doing this is as simple as 1, 2 and 3!
Step 1: Locate and Open Document
Step 2: Insert Section Breaks
Step 3: Insert Page numbers
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Step One
Locate and Open the Document
Where did you save the document you want to put page numbers? By default, new
documents are saved in the ‘(My) Documents’ folder. Open “My Computer” and look for
“My Documents”. Search for the file as shown in the figure below.
Figure 1: Locating the document you want to number
When you find the document, double-click it to open the document…and you’re set to go
ahead.
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Step Two
Insert Section Breaks
1. In the ‘HOME’ title tab, locate the Paragraph symbol and click it once to show paragraphs in
the entire document as shown below.
Figure 2: Show Paragraph Marks in the document
Now remember:
- First page (Title/cover page) will carry no page number,
- Introductory pages (Pp 2-4 of this document) will be numbered in roman numerals (i, ii, iii),
- The rest of the document will be numbered with figure numbers (1, 2, 3, 4, 5).
This is what we want to do:
We want to divide the entire document into three sections (with different numbering style)
as explained above.
2. Scroll down to the end of cover page and locate the last paragraph mark on that page. Click
the mouse just in front of it as shown below.
Figure 3: Locate last paragraph mark and click before
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3. In the ‘PAGE LAYOUT’ title tab, locate ‘Breaks’ and click ‘Next Page’ under Section Breaks.
Figure 4: Insert Section break after cover page
4. Do three quick things as shown in the figure below (labeled a, b, c).
- First, double-click the footer area on the cover page (a)
- Then locate and click ‘Link to Previous’ (b)
- Click ‘Close Header and Footer’ to close (c)
Figure 5: Unlink sections from one another
NB: The cover page footer shows ‘Section 1’ while the second page header shows ‘Section
2’. This shows you succeeded with this step.
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5. Repeat previous steps 2 – 4 but this time around, scroll to the end of ‘List of figures’ page
and locate the last paragraph mark on that page. Click the mouse just in front of it.
Add section breaks.
Double-click on footer area.
Unlink from previous section. Notice also ‘Section 2’ shown in the footer of ‘list of figures’
page and ‘Section 3’ shown in the header of ‘Introduction’ page.
Close the Header and Footer.
6. You can HIDE the paragraph marks by clicking the same place you clicked to show it as in
step 1 above. (This is just so it does not confuse you).
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Step Three
Insert Page numbers
1. Scroll to ‘Acknowledgement’ page and Click anywhere on that page.
2. In the ‘INSERT’ title tab, locate ‘Page Number’ and click ‘Format Page number’.
Figure 6: Set format page number
3. A dialog box appears as shown below.
- Click the drop-down under ‘Number format’ (Labelled a).
- Select the roman numeral ‘i, ii, iii…’ (Labelled b)
- Select ‘Start at’ and change to ‘i’ (Labelled c) and Click ‘OK’.
Figure 7: Format page number
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4. Now, still in ‘INSERT’ tab, Locate ‘Page Number’ once again. But this time, select your
preferred location of page say ‘Bottom of Page’. Next Select preferred type of numbering as
shown in figure below.
Figure 8: Insert page number
This should have created page numbers i, ii and iii on the ‘Acknowledgement’, Table of
Contents’ and ‘List of Figures’ pages respectively!
5. Repeat above steps 1 – 4 but this around, Scroll to ‘Introduction’ page and Click anywhere
on that page.
Format Page number but this time select figure numbers ‘1, 2, 3…’ and click ‘OK’
Insert Page number at the ‘Bottom of Page’ and that settles it all!
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Conclusion
Even the bible says “My people perish for lack of knowledge’. And someone else also said
“What you don’t know may be killing you”.
I believe you can go ahead and put page numbers to your project or research report
properly now without any problems.
All the best!
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