User ManualAP ITEM
2014.05.08
I. Summary
II. Menu and Basic Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Contents
1. Summary AP Item Code for FI-AP Vendor Invoice Input
Ⅰ. Summary
AP Item’s standard code structure is comprised of six arabic numbers.
AP Item
6 2 1 1 0 0
First Classification
Second Classification
Third Classification
ContentsI. Summary
II. Menu and Basic Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Code Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Code Modification and not In Use
Menu: Screen Description
Attention
Ⅱ. Menu and Basic Function
SAP > SAP menu > MDM > AP Item
-
1. MDM Log in > SAP
① MDM Log In Menu associated with AP Item
in SAP is as followed.
- SAP > SAP menu > MDM > AP Item
> Request : Request Menu for New AP Item
> Search : Search Menu for AP Item
> Charterage Search : Search Menu for
Charterage
Menu: Screen Description
Attention
Ⅱ. Menu and Basic Function
GAUS > 9030 Account Item Code Entry
-
① MDM Log In Menu associated with AP Item
in WINS is as followed.
- WINS > 9030 Account Item Code Entry
> Request : Request Menu for New AP Item
> Update : Update Menu for AP Item
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1. MDM Log in > WINS
Menu: Screen Description
Attention
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Layout
① The first page of MDM is composed of
Menu part on the top and Search part on the
bottom. The top is for standard Menu.
② If you click Menu on the top, you can go to
the page for Master Code search.
③ You can exit the program if you click ‘X’ on
the end of right side.
Ⅱ. Menu and Basic Function
2. Menu and the composition of a page
Menu: Screen Description
Attention
My Setting
① Screen after clicking ‘My Setting’.
② ‘My Info’ contains my sketchy information .
③ ‘My MDM Role’ is my Role list
④ All users who log in MDM system for
the first time should update ‘My Menu
Setting’
‘Menu List’ : all MDM menu list.
‘My Menu’ : menu list user can access and
can select what user want among the
‘Menu List’.
⑤ Up/Down arrow button sets the sequence.
⑥ Select menu among the menu list and
add selected one to My menu.
Remove menu from My menu list
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Ⅱ. Menu and Basic Function
2. Menu and the composition of a page
Menu: Screen Description
Attention
My Setting
① After setting My menu click the “Save”
button to save My menu
② click “confirm” to next step.
③ Changed My menu will be adjusted to MDM
system after user login again.
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Ⅱ. Menu and Basic Function
2. Menu and the composition of a page
Menu: Screen Description
Attention
3. My Work Status
My Work Status > Requested
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① Refresh function
② My work status – waiting approval /
request / reject / save temporary list.
③ Nos. of request
④ Request list is showing when click
Requested item.
- Master : Master Code.
- Code : requested Master Code
- Description : Master Code Description
- Nation : requested nation
- Approver: Detail information when click
- Request Date
- Workflow Step
- Comment : Additional Remarks
- : view workflow
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Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
My Work Status > Rejected
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① Refresh function
② My work status – waiting approval /
request / reject / save temporary list.
③ Nos. of reject
④ Reject list is showing when click Rejected
item.
- Master : Master Code.
- Code : Requested Master Code
- Description : Master Code Description
- Nation
- Rejecter: Reject list is showing when click Rejected item.
- Reject Date
- Comment : additional remarks
- : view workflow
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3. My Work Status
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
My Work Status > Draft
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① Refresh function
② My work status – waiting approval /
request / reject / save temporary list.
③ Nos. of temporary saving
④ Temporary list is showing when click draft
item
- Master : requested Master Code.
- Code : requested Master Code
- Description : Master Code Description
- Nation
- Requester : detail information when click
- Working Date : date of temporary saving
- Comment : additional remarks
- : view workflow
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3. My Work Status
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
My Work Status > Auth User List
① My work status – waiting approval /
request / reject / save temporary list.
② View detail information of Requester,
Approver, Rejecter (display all list of
approvers in case of many approvers)
③ Basic information of user.
④ Showing all approvers for requesting. User
can see detail information of approver
when click the approver
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3. My Work Status
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Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
My Work Status > Workflow View
① My work status – waiting approval /
request / reject / save temporary list.
② Showing workflow.
(from request to approval)
① Showing user and approver of each
workflow.
② Showing basic information of user.
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3. My Work Status
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
My Work Status > My Work History > & History View
① Showing My Workflow History.
② Inquiry options of my workflow history.
- Master : requested Master.
- Code : requested Master Code.
- Action : select one of Approve, Reject,
Request.
- Duration : inquiry period.
③ Showing detail information for selected
workflow history.
④ Showing updating history with current data
and updated data for selected updating
date.
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3. My Work Status
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
My Work Status > Workflow List > & Auth User List
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① Showing all workflow List by clicking
workflow list.
② Options for searching some workflows.
- Master : requested Master.
- Role: input existing MDM authority.
- Description : workflow description.
- Type : REGIST / MODIFY (new/modify)
③ Showing all users who have selected
role(authority).2
3. My Work Status
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Monitoring
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① Showing monitoring tab when click the
‘Monitoring’.
② Searching category.
- Operation overview
- Average Response Time
- Rejection status by user
- System Interface Error
③ Searching options for detail.
- Term : Searching peiod
- Area : requested area
- Nation : requested nation
- Master Code : requested Master
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4. Monitoring
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
4. Monitoring
Monitoring > Operation overview
① Operation Overview
- Showing summary by requested area and
nation regarding workflow from request to
approval.
② Searching result.
- Area : requested area
- Nation : requested nation
- New(Request/Reject/Approve)
- Modify(Request/Reject/Approve)
- Total(Request/Reject/Approve)
③ Showing total summary for searching.
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Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Monitoring > Average Response Time
4. Monitoring
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① Average Response Time
- Showing reposse time from request to
approval by requested area and nation.
② Searching result.
- Area : requested area
- Nation : requested area
- New(Count/Minute)
- Modify(Count/Minute)
- Total(Count/Minute)
③ Showing total summary for searching.
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Monitoring > Average Response Time
4. Monitoring
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① Rejection status by user
- Showing rejector and comment regarding
workflow by requested area and nation
② Searching result.
- Area : requested area
- Nation : requested area
- New(Count/Minute)
- Modify(Count/Minute)
- Total(Count/Minute)
③ Showing total summary for searching.
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Monitoring > Average Response Time
4. Monitoring
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① System Interface Error
- Showing the result of Interface.
② Searching result.
- Master Data : requested Master
- New(Count, I/F Error)
- Modify(Count, I/F Error)
- Total(Count, I/F Error)
③ Showing total summary for searching.
Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Q&A
5. Q&A - List
① Showing screen after clicking ‘Q/A’.
② For searching Master.
③ Button for adding question.
④ Status : question status.
Question. – questioning status
Answer: completed answer.
⑤ Q&A Lists per page (20, 40, 60)
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Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Q&A
5. Q&A – Detail inquiry for Question , Answer
① Detail of Q&A.
② Answer.
All users can answer for question. All users
cannot modify answers but can only delete
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Ⅱ. Menu and Basic Function
Menu: Screen Description
Attention
Q&A
5. Q&A – Add and Modify Question
① After selecting master, input title and
question.
② Save: Save question
List: Cancel adding question and return to
List
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Ⅱ. Menu and Basic Function
ContentsI. Summary
II. Menu and Basic Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Menu: Screen Description
Attention
Ⅲ. AP ITEM – Searching Master Code
① This page is for code search. You can input
in person or search with using *.
② You can search by clicking Search or
pushing Enter key.
③ The number of results will show if you
search.
④ A list of the results shows in ascending
order. If you click Code, you can see the list
in descending order.
For example, if you want to sort the list in
Division name, click Division. Then resorting
will be done.
⑤ showing total rewults.
-Starting word search : XXX*
-Ending word search : *XXX
-Partial word search : *XXX*
-Click the menu on the top to be resorted..
1. Code List
AP Item > Code Search
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Menu: Screen Description
Attention
① This page is for search, clicking Value List.
Division, Cost Type and Debit Or Credit are
possible to be searched by using Value List.
② If you want to search in ‘CNTR’ or ‘BULK’ of
Division, choose one in Division Type ,and then
click ‘Search’ button.
③ For example, if you choose one and click
‘Search’, the results will show as followed
-Clicking on each top of the lists enables to
resort each list.
1. Code List
AP Item > Code Search
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Ⅲ. AP ITEM – Searching Master Code
Menu: Screen Description
Attention
1. Code List > Detail View
AP Item > Code Search > Detail View
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① If you click relevant code for detailed
information you want, you can see AP Item
Code View as followed. Or you click the right
mouse button, you can see it.
② Broadly, there are Common, AP, and
Charterage & Slottage tab in AP Item
information.
- Common : Common items and
requirements. They are Code, Division, Cost
Type, and Code Description.
- AP : As associated with AP, they are PL Item, Account, Account Description and Debit Or Credit..
- Charterage & Slottage :As associated with Charterage & Slottage,
they are Division Type, CNTR Account, CNTR Account Description, CNTR Debit Or Credit, and CNTR Contra Account.③ A detailed description for the item inputted will pop up if you click .
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Ⅲ. AP ITEM – Searching Master Code
Menu: Screen Description
Attention
① Searching options - You can input
in person or search with using *
-Starting word search : XXX*
-Ending word search : *XXX
-Partial word search : *XXX*
-Click the menu on the top to be resorted.
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1. Code List > Detail View
AP Item > Code Search > Detail View
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Ⅲ. AP ITEM – Searching Master Code
1. Code Search > Detail View > Attribute Definition
Ⅲ. AP ITEM – Searching Master Code
Seq Field Definition & Usage
1 Code AP Item code
2 Division Division of Item Code ex. CN,BU,Charterage,Slottage
3 Cost Type Detail division of CNTR AP Item Code related to Freight Cost Only
4 Code Description Item Code description
5 PL Item 1 PL Item 1
6 PL Item 2 PL item 2
7 PL Item 3 PL item 3
8 Account Chart of Account Code related to AP Item code
9 Account Description Account Description
10 Debit Or Credit Debit or Credit
11 Definition 1 Detail definition 1 of AP Item
12 Definition 2 Detail definition 2 of AP Item
13 Division Type Charterage Code detail division
14 CNTR Account Account Code of CNTR Charterage
15 CNTR Account Description Account Description of CNTR Charterage
16 CNTR Debit Or Credit Debit/Credit of CNTR Charterage Account
17 CNTR Contra Account Contra Account Code of CNTR Charterage
18 CNTR Contra Account Description Contra Account Description of CNTR Charterage
1. Code Search > Detail View > Attribute Definition
Ⅲ. AP ITEM – Searching Master Code
Seq FIELD Definition & Usage (English)
19 Bulk Account Account Code of BULK Charterage
20 Bulk Account Description Account Description of BULK Charterage
21 Bulk Debit Or Credit Debit/Credit of BULK Charterage Account
22 Bulk Contra Account Contra Account Code of BULK Charterage
23 Bulk Contra Account Description Contra Account Description of BULK Charterage
24 Item Code Description 2 Detai Code Description For CNTR Charterage
25 Broker Type(BULK) Minus Amount Allowed
26 Type(BULK) Item Type For Bulk Charterage
27 Oil Type Oil Type Related Charterage (FO/DO)
28 Open Item Open Item clearing For Charterage
29 INV_SOA Check(BULK) Division(INV or SOA) For Bulk Charterage
30 SOA Code(BULK) Check SOA AP Item For Bulk Charterage
31 Use Code Use or Not Use
32 Input Date Input Data
33 Input Person Input Person
34 Update Date Update Date
35 Update Person Update Person
ContentsI. Summary
II. Menu and Basic Functions
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Menu: Screen Description
Attention
AP Item > Request > Pre Check
2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
① This page is for AP Item Code Creation when clicking ‘Request’.
② To Create AP Item Code, if you input AP Item Code and choose A1:CNTR in Division, ‘PL Item 3’ and ‘Cost Type’ are activated. Choose them. ‘Cost Type’ is a required item so you have to choose it.
③ ‘PL Item 3’ is optional. If you choose it, ‘Account’ is activated and becomes optional on the list.
④ After input AP item code and click “next” button, you can see this window when wrong code range is assigned by you.
⑤ According to ‘Cost Type’, each category of ‘AP Item Code’ is different. Confirm the category of ‘Cost Type’, input it again, and click ‘Next’.
- When choosing ‘A1:CNTR’ in Division, ‘Cost
Type’ is required item to be chosen.
- When inputting ‘AP Item Code’, each
category is different according to ‘Cost Type’.
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Menu: Screen Description
Attention
AP Item > Request > Pre Check
2. New AP Item Creation > Pre Check
① To Create AP Item Code, if you input AP Item Code and choose ‘A2:BULK’ in Division, ‘PL Item 3’ and ‘Account’ are activated. Choose them.
② After input AP item code and click “next” button, you can see this window when wrong code range is assigned by you.
③ The category of ‘AP Item Code’ of ‘A2:BULK’ is from 800000 to 899999. Click the button ‘Confirm’ and input ‘AP Item Code’ again. Then you can go to next step.
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- If you choose ‘A2:BULK’ in Division, ‘PL Item 3’
and ‘Account’ are optional.
-If you input ‘AP Item Code’ of ‘A2:BULK’, the
category is from 800000 to 899999.
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
AP Item > Request > Value List
① This page is for input detailed information, after finishing ‘Pre Check’.
② AP Item Information is composed of three tabs, Common, AP, Charterage & Slottage.
- Common : Input item for common and
required item.
- AP : Input item for AP. In Pre Check on
Previous page, if you choose ‘CNTR
Freight Cost’ or ‘BULK Freight Cost’ in
‘Division’, it is possible to input.
- Charterage &Slottage : Input item for
Charterage & Slottage. It doesn’t have
pertinent date When registering AP.
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2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① “Temp Save” – save temporarily.
“Close” – After saving temporarily and
back to the Draft of ‘My work Status’
- : Mandatory input
- : No saving status
- checking validity for input values when
click Request button.
AP Item > Request > Value List
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2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① Confirm to save temporary save when click ‘Close’
click ‘Yes’ – Same as ‘Temp Save’ functionclick ‘No’ – Delete Draft and cancel
creationclick ‘Close’ – close window without any
action and keep the Draft.
AP Item > Request > Value List
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2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① If there is a error will be showing and
highlighted with red colour.
② In this case press ‘Request’ after correcting
error. Then will be transferred to approver
- : mandatory input
- : No saving status
- checking validity for input values when
click Request button..
- HS Code searching and input
AP Item > Request > Value List
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2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① If Revenue & Expense Auditing Team registers Agency and Bulk, an approval mail will be sent to accounting team. If Global Traffic Coordination Team registers Operation, and Corporate Equipment Management Teamregisters Equipment, the mails will be sent to the person in charge of Revenue & Expense Auditing Team.
② After new input value is normally saved, click ‘Request’. Then the box will show as followed.
If you click ‘Close’ to close the window, the box will show. If you want to cancel, click ‘Cancel’. If you want to delete temporary storage code, click ‘Yes’. If you want to save the code, click ‘No’. Temporary storage code will be in Draft of My Work Status.
③ If you click X on the right side of the top, it will be in Draft.
AP Item > Request > Value List
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2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① Users can confirm Requested in My Work
Status of Custom Tools.
② You can confirm detailed request
information by clicking ‘Close’.
My Work Status > Requested
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- Requested Master Code is approved or
denied. E-Mail is sent to the users.
2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① E-mail that an user requests to create AP
Item Code is sent to the approver.
② It offers information about requested master.
③ If you click the link, requests for approval in
My Work Status will appear.
Confirm requests for approval, clicking
‘Approval Pending’.
AP Item > Request > E-Mail
- The E-mail as followed show AP Item Code,
Description, request region, request date and
request.
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2. New AP Item Creation > Pre Check
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
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1 ① This page is for the approver’s My Work
Status.
② If you click requested master’s ‘Approval
Pending’, and detailed information of relevant
code, a window will show as followed.
③ It describes whether there is error. If there is,
modify and save it.
④ The approver in Revenue & Expense
Auditing Team chooses ‘AP’Tab and modify or
input the relevant item.
⑤ When you approve or deny approvals, you
can choose and input the reason in the combo
box.
⑥ If you approve a request about the relevant
Master Code, click ‘Approve’. If you deny, click
‘Reject’. If you click ‘Close’, the window will be
closed.
AP Item > Request > My Work Status > Approve
- The approver modify or input relevant items in
‘AP’Tab.
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2. New AP Item Creation > Confirm Requested(The Approver in Revenue & Expense Auditing Team)
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
AP Item > Request > E-Mail
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① E-mail that an user requests to create AP
Item Code is sent to the approver.
② It offers information about requested master.
③ If you click the link, requests for approval in
My Work Status will appear.
④ Confirm requests for approval, clicking
‘Approval Pending’.
- The E-mail show AP Item Code,
Description, request region, request date,
request as followed.
.
Ⅲ. AP ITEM – New AP Item Creation
2. New AP Item Creation > Confirm Requested(The Approver in Revenue & Expense Auditing Team)
Menu: Screen Description
Attention
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AP Item > Request > My Work Status > Approve
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① This page is for an approver’s My Work
Status.
② If you click a requested master’s ‘Approval
Pending’ and the window of detailed
information of the relevant code, the page will
show as followed.
③ Check whether there is error. If there is,
modify and save it.
④ The approver in accounting team have to
input the mark .
⑤ When you approve or deny approvals, you
can choose and input the reason in the combo
box.
⑥ If you approve a request about the relevant
Master Code, click ‘Approve’. If you deny, click
‘Reject’. If you click ‘Close’, the window will be
closed.
- If the icon is added, the item is required to be inputted.
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Ⅲ. AP ITEM – New AP Item Creation
2. New AP Item Creation > Confirm Requested(The Approver in Revenue & Expense Auditing Team)
Menu: Screen Description
Attention
① If rejected, the mail is sent to the requester.
It describes the requested master code is
rejected.
② It offers the information about requested
master.
③ If you click the link, the page for approval
pending in My Work Status will show.
④You can check rejected item and the reason
by clicking ‘Rejected’.
You can confirm the detailed rejected reason
by clicking it.
AP Item > Request > Rejected
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2. New AP Item Creation > Rejected (Requester)
Ⅲ. AP ITEM – New AP Item Creation
Menu: Screen Description
Attention
① If approved, the mail is sent to the requester
modifying information. It describes the
requested master code is approved.
② It offers the information about the
requested information.
③ The window of AP Item Code Search will
show by clicking the link.
④ You can check the master code created by
inputting the code in Opened Search Window.
AP Item > Request > Approved > E-Mail
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2. New AP Item Creation > Approval (Requester)
Ⅲ. AP ITEM – New AP Item Creation
ContentsI. Summary
II. Menu and Basic Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Menu: Screen Description
Attention
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Ⅲ. AP Item – Master Modification and not in use
① This page is for input search condition.
② You can search by pushing Enter key or
clicking Search.
③ Results will appear.
④ The list of results.
⑤ If you click the right mouse button, you can
choose Modify or Code View.
- Use * in search.
- Only Revenue & Expense Auditing Team can use Modify.- General users request Revenue & Expense Auditing Team in off-line.
AP Item > Code Search
3. AP Item Modification > Search
Menu: Screen Description
Attention
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- Use * in search.
- Only Revenue & Expense Auditing Team can use Modify.- General users request Revenue & Expense Auditing Team in off-line.
① If you click Modify, Workflow Request View
will appear and you can modify value in this
window.
② You can’t modify value of item that is
impossible to be inputted.
③ After modification, click Save. If error occurs,
storage will not be done and will be done after
correcting the error.
AP Item > Modify Request
Ⅲ. AP Item – Master Modification and not in use
3. AP Item Modification > Search
Menu: Screen Description
Attention
① is mandatory field and you should input it
without fail.
② “Use” field is to set use or non-use of code.
When creating code, it is done with Default “Y”,
But if you want not to use code any more and
modify it to “N”, it becomes Non use code by
approval procedure.
③ If you don’t save data and click Apply, the
box will appear as followed. In this case,
click Save and Apply. Then it will be done
and the box describing that it is done
correctly will show.
④ If you want to modify information click
‘Apply’ button.
AP Item > Modify Apply
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3. AP Item Modification > Apply Detailed Information
Ⅲ. AP Item – Master Modification and not in use
ContentsI. Contents
II. Menu and Basin Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Menu: Screen Description
Attention
Ⅳ. Charterage – Master Code Search and Inquiry
① This page is for input search condition. You
can search by inputting directly or using *.
② You can search by clicking Search or
pushing Enter key in each item.
③ A list of the result will appear in ascending
order. Clicking Code, it will be in descending
order.
④ For example, if you want to sort a list with
Account name, click Account. Then resorting
will be done according to the properties you
choose.
⑤ If you search, relevant results will show.
-Starting Word Search : XXX*
-Ending Word Search : *XXX
-Partial Word Search: *XXX*
-If you click the top of the list, resorting will be
done.
1. Code List
AP Item > Code Search
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Menu: Screen Description
Attention
① This page is for search by clicking Value List
name. You can search items such as Division,
Cost type and Debit or Credit by using Value
List.
② If you want to search through Division,
choose Value List name, and click Search
③ For example, if you choose Division and click
Search, the results of Dividion will appear.
- If you click the top of the list, resorting will
be done..
1. Code List
AP Item > Code Search
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Ⅳ. Charterage – Master Code Search and Inquiry
Menu: Screen Description
Attention
1. Code List > Detail View
AP Item > Code Search > Detail View
① If you click the relevant code that you want
to know detailed information, you can see AP
Item Code View by clicking the right mouse
button.
② AP Item is broadly distinguished into
Common, AP, Charterage & Slottage.
-Common : Required and common items.
There are Code, Division, Cost
Type, Code, Description.
- AP : AP items. There are PL Item, Account, Account Description, and Debit Or Credit..
- Charterage&Slottage :Charterage&Slottage Items. There are
Division Type, CNTR Account, CNTR Account Description, CNTR Debit Or Credit, and CNTR Contra Account.
③ If you click , the detailed description
about the item will pop up
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Ⅳ. Charterage – Master Code Search and Inquiry
ContentsI. Summary
II. Menu and Basic Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Menu: Screen Description
Attention
AP Item > Charterage Code Search > Request > Value List
2. Charterage New Creation > Pre Check
Ⅳ. Charterage – New Code Creation
① This page is for AP Item Charterage Code Creation if you click Request.
② To create AP Item Charterage Code, you have to choose Division.
③ CNTR Account and Bulk Account are activated, and you can choose relevant items from the list.
④ After inputting AP Item Code, and then you click Next button. If you choose a incorrect category, Then the window will appear as followed.
⑤The category of AP Item Code of C1:Charter IN is from 910000 to 919999.
The category of AP Item Code of C2: Charter-OUT is from 920000 to 929999. The category of AP Item Code of S1:Slot Charter-IN is from 930000 to 939999. The category of AP Item Code of S2:Slot Charter-OUT is from 940000 to 949999. Click Confirm, input relevant value again and click Next.
The category of AP Item Code of C1:Charter IN is from 910000 to 919999.
The category of AP Item Code of C2: Charter-OUT is from 920000 to 929999.
The category of AP Item Code of S1:Slot Charter-IN is from 930000 to 939999.
The category of AP Item Code of S2:Slot Charter-OUT is from 940000 to 949999.
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Menu: Screen Description
Attention
① After ‘Pre Check’, this page is for Value List input.
② AP Item information is comprised of Common, AP, Charterage and Slottage. -Common : Common and required.
- AP : AP Item. It doesn’t have
pertinent date When you register
charterage & Slottage.
- Charterage&Slottage : It is Input Item
when registering Charterage & Slottage. If
you choose ‘Charter-IN’, and ‘Charter-OUT’
and ‘Slot Charter-IN’, and ‘Slot Charter-
OUT’ in ‘Division’ type on pre check page,
you can input.
AP Item > Charterage Code Search > Request > Value List
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2. Charterage New Creation > Pre Check
Ⅳ. Charterage – New Code Creation
Menu: Screen Description
Attention
AP Item > Charterage Code Search > Request > Value List
① “Temp Save” – save temporarily.
“Close” – After saving temporarily and
back to the Draft of ‘My work Status
- : Mandatory input
- : No saving status
- checking validity for input values when
click Request button.
2. Charterage New Creation > Pre Check
Ⅳ. Charterage – New Code Creation
Menu: Screen Description
Attention
① Confirm to save temporary save when click ‘Close’
click ‘Yes’ – Same as ‘Temp Save’ functionclick ‘No’ – Delete Draft and cancel
creationclick ‘Close’ – close window without any
action and keep the Draft.
AP Item > Charterage Code Search > Request > Value List
2. Charterage New Creation > Pre Check
Ⅳ. Charterage – New Code Creation
Menu: Screen Description
Attention
① If there is a error will be showing and
highlighted with red colour.
② In this case press ‘Request’ after correcting
error. Then will be transferred to approver
- : mandatory input
- : No saving status
- checking validity for input values when
click Request button..
- HS Code searching and input
AP Item > Charterage Code Search > Request > Value List
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2. Charterage New Creation > Pre Check
Ⅳ. Charterage – New Code Creation
Menu: Screen Description
Attention
AP Item > Charterage Code Search > Request > Enter Values > Requested
① After new input value is saved correctly, if
you click Request, a message will show as
followed.
② If you click Close to close the window, a box
will appear as followed. If you want to cancel
the work, click Cancel. If you want to delete
temporary storage code, click Yes. If you want
to save, click No. Temporary storage code will
be in Draft of My Work Status.
If you click X on the right side of the top, it
will be in Draft.
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2. Charterage New Creation > Pre Check
Ⅳ. Charterage – New Code Creation
Menu: Screen Description
Attention
My Work Status > Requested
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① Users can check requests through My Work
Status of Custom Tools.
② You can check detailed request information
by clicking Requested.
- If requested AP Item Charterage code is
approved or denied, the mail will be sent
to the user.
2. New Charterage Creation > Confrim Requested (Requester)
Ⅳ. Charterage – New Code Creation
Menu: Screen Description
Attention
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① A mail that an user requests to create AP
Item Charterage Code is sent to the approver.
② It offers information about requested master.
③ If you click the link, approval pending of My
Work Status will show.
④ If you click Approval Pending, you can check
it.
AP Item > Charterage Code Search > Request > E-Mail
- The mail describes Code and Description
of AP Item, and shows request region,
requester, request date and comment on
request.
Ⅳ. Charterage – New Code Creation
2. New Charterage Creation > Confrim Requested (Requester)
Menu: Screen Description
Attention
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① This is approver’s My Work Status.
② If you click Approval Pending of requested
master and detailed information of relevant
code, a window will appear as followed.
③ Check whether there is error. If there is,
modify it and save.
④ When you approve or deny, you can input
reason in the combo box.
⑤ If you approve relevant Master Code, click
Approve. If you deny, click Reject. You can
close the window by clicking Close.
AP Item > Charterage Code Search > Request > My Work Status > Approve
Ⅳ. Charterage – New Code Creation
2. New Charterage Creation > Confirm Requested(Approver)
Menu: Screen Description
Attention
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① When rejected, this is a mail sent to a
requester. The message is that master code has
been rejected.
It offers information about requested master.
If you click the link, a window of approval
pending of My Work Status will show.
② If you click Rejected, you can check
requested items and the reasons.
You can check detailed rejected reason by
clicking it.
AP Item > Charterage Code Search > Request > Rejected
Ⅳ. Charterage – New Code Creation
2. New Charterage Creation > Rejected(Requester)
Menu: Screen Description
Attention
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① When approved, this is a mail sent to
Modification requester. It means that requested
master has been approved.
② It offers information about requested master.
③ If you click the link, a window of AP Item
Charterage Code Search will appear.
④ You can check created code through the
opened search window
AP Item > Charterage Code Search > Request > Approved > E-Mail
2. New Charterage Creation > Approval(Requester)
Ⅳ. Charterage – New Code Creation
ContentsI. Summary
II. Menu and Basic Function
III. AP Item
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Ⅳ. Charterage
- Master Code Search and Inquiry
- New Code Creation
- Master Modification and not In Use
Menu: Screen Description
Attention
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Ⅳ. Charterage – Master Modification and not in use
AP Item > Charterage Code Search
- Use * in Search.
- Only accounting team can use Modify. General users can’t use Modify.
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① This page is for input search condition.
You can search by inputting directly or
using *.
② You can search by pushing Enter key or
clicking Search.
③ A list of the result will appear in ascending
order. Clicking Code, it will be in descending
order.
④ If you click the right mouse button, you can
choose Modify or Code View.
⑤ Relevant results will show if you click Search
or pushing Enter key.
3. Charterage Modification > Search
Menu: Screen Description
Attention
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AP Item > Charterage Code Search > Modify Request
① If you click Modify, Work Request View will
appear and you can modify value in the
window.
② User cannot modify for disabled field.
③ After modifying and clicking Save, if there is
error, it will not be saved. It can be saved if
error is modified.
Ⅳ. Charterage – Master Modification and not in use
3. Charterage Modification > Search
Menu: Screen Description
Attention
① If the icon is added, the item is required
to be inputted.
② “Use” field is to set use or non-use of code.
When creating code, it is done with Default “Y”,
but if you want not to use code any more and
modify it to“N”, it becomes Non use code by
approval procedure.
③ If you don’t save data and click Apply, the
box will appear as followed. In this case,
click Save and Apply. Then it will be done
and the box describing that it is done
correctly will show. .
④ Click Apply if you want to modify
information.
AP Item > Charterage Code Search > Modify Request
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4. Charterage Modification > Apply Detailed Information
Ⅳ. Charterage – Master Modification and not in use
End of Document
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