TENDER FOR SUPPLY OF HP TONERS/CARTRIDGES, BROTHER
TONERS/DRUMMERS & CANON CARTRIDGES FOR THE YEAR 2016 -
2017
STOCK HOLDING CORPORATION OF INDIA LTD.
Administration Dept.
301, Centre Point, Dr. Babasaheb Ambedkar Road,
Parel, Mumbai 400 012.
INDEX
SR. NO. CONTENTS
1 Eligibility criteria (Annexure-A)
2 Procedure for submission of bid for supply of HP
toners/cartridges, Brother toners/drummers & Canon
cartridges (Annexure-B)
3 General Terms and Conditions (Annexure-C)
4 List of locations for dispatch (Annexure-D)
5 Application form (Annexure-E)
Annexure- A
Eligibility Criteria :
1. The Bidder should be authorised supplies partner of the manufacturer.
2. The Bidder should have its place of business in Mumbai / Navi Mumbai.
3. The Bidder should have an annual turnover of about Rs. 1 Crore per
annum in the last three financial years. The Bidder should be currently
supplying the toners/ cartridges/ drummers to atleast three reputed
organisations in Mumbai / Navi Mumbai
4. Declaration on letterhead of the bidder that they have not been put in the
negative list by any public sector bank/ govt. organisation, for breach of
applicable laws or violation of regulatory prescription or breach of
agreement.
Annexure- B
Procedure for submission of application for supply of HP
toners/cartridges, Brother toners/drummers & Canon cartridges for the
year 2016-2017
Procedure:
a. Bidder should submit two separate sealed envelopes
1. Technical Bid envelope
The bidder will submit Technical Bid in sealed & stamped envelope by
mentioning “Technical Bid for supply of HP toners/cartridges, Brother
toners/drummers & Canon cartridges” on the envelope
The bidder should provide the application only in the format given in
Annexure E
No indications pertaining to price or commercial terms should be made
on the envelopes. If any price indications are made, then the bids may
be rejected.
b. Sealed bid shall be dropped in tender box at our Head Office i.e 301,
Centre Point, Dr. B A Road, Parel, Mumbai -400012 on or before -3rd
March’2016 upto 03.00p.m.
c. The bids received after the prescribed date and time will be rejected.
d. Incomplete tender (i.e. without complete information/ overwriting/
cutting) shall be rejected.
e. All the documents must be duly signed by the authorised signatory.
f. Documents which are not required in the tender shall not be submitted.
g. The offer should be valid for 60 days from the date of opening of
tender.
h. The Technical Bid will be opened first for Technical evaluation. The bid
submitted by the bidder will be evaluated against the Eligibility criteria
set forth herein. Non-compliance to any of the mentioned criteria would
result in rejection of the bidder's proposal.
i. The Bids which are “Technically Qualified” will only be considered for
participating in Financial Bid.
j. The purchase order issued to the successful bidder shall have to be
accepted by the bidder in writing within 3 days from the date of issue of
the offer. Failure to accept the offer will result in cancellation of the
award.
k. All the documents must be duly signed by the authorised signatory.
Incomplete application (i.e. without complete information/ overwriting/
cutting) or without Security Deposit will not be considered shall be
rejected. The application received after the prescribed date and time
will be rejected.
l. The Corporation reserves the right to seek any clarification / additional
documents, if required. Further, to extend the date of submission of
tender.
Annexure – C
General Terms and conditions
The Bidder should enclose the copy of latest Authorization /registered
supplier certificate issued by the manufacturer.
Tenders received without Authorization /registered supplies certificate
will be summarily rejected.
The Bidder should enclose PAN/VAT/TIN.
The contract shall be subject to the Indian law and the jurisdiction of
the courts located in Mumbai.
The contractor shall abide by the terms and conditions of the tender
strictly.
If the services rendered by the Bidder are not found satisfactory at any
point of time during the period of the contract, the contract is liable to
be cancelled without any notice.
The Corporation reserves right to reject the goods for defects
(minor/major) and for delays, which shall be final and binding.
If supplied quantity is found less, the payment will not be made for the
same.
The bidder shall abide by all the guidelines issued by the Corporation.
Security Deposit :
The tenderer shall submit a demand draft of Rs.35,000/-in drawn in
favour of ‘Stockholding Corporation of India Ltd.’ should be submitted
along with technical bid. Security Deposit of successful bidder will be
refunded after satisfactory completion of the contract period of one
year. The DD of unsuccessful bidder will be returned after finalisation of
the bidding process.
In case the successful bidder fails to accept the work order within 3
days, the Security Deposit shall be forfeited. Also, the Security Deposit
shall be forfeited in case of delay, evasion, delivery of the goods not as
per specifications.
Delivery :
o The order will be placed once a month and the delivery will be as
per order and will be made within a week from the date of order.
o Free Delivery to be given to all locations as mentioned in
Annexure-D
Payment Terms :
o Within 15 working days on submission of bills
o All taxes, levies will be deducted at source as per current tax rate
while making payment and TDS certificate will be issued.
o The vendor will submit the bill at the end of every month.
Declaration on letterhead of the bidder that they have not been put in
the negative list by any public sector bank/ govt. organisation, for
breach of applicable laws or violation of regulatory prescription or
breach of agreement.
The Bidder should submit documentary evidence in support of fulfilling
eligibility criteria mentioned above including performance certificate
from clients.
Stockholding doesn’t bind itself to accept any or all the applications at
any stage without assigning any reason whatsoever. Stockholding
reserves the right to reject any or all of the applications at any stage
without assigning any reasons whatsoever. Stockholding also reserves
right to withhold or withdraw the process at any stage with intimation
to all who have submitted their bids.
Stockholding reserves the right to change / modify / amend any or all
of the provisions of this RFP document without assigning any reason.
Any such change would be communicated to the bidders.
Annexure-D
List of locations for dispatch
Location Address Contact no.
Andheri Shop No.4 , Parisian Apartments,
V.P Road , Next To Zoroastrian Co-Op
Bank,
Off S.V.Road, Andheri (West),
Mumbai - 400 058
26230910
26230912
26230909(Fax)
Borivali Shop No.10, Ground Floor,
Madhumilan Chs,
Mangal Kunj, Sv Road,
Borivali (W), Mumbai - 400 092
28332104 /
28332085
28334067 (Fax)
Chembur Basaveshwar Bhawan,
1st Floor, Basaveshwar Chowk,
D K Sandhu Marg, Chembur,
Mumbai - 400 071
25288430 /
25288358
25290542
Dadar Ground Floor, 169/C , Neelkanth Niwas,
Dr. Ambedkar Road, Dadar Tt,
Near Metro Showroom, Mumbai 400 014
24151706
24151722
24151707 (Fax)
Dombivali Office No 6, First Floor
Shri Suyash Chs,Near Madhuban Talkies
Dombivali East, Thane - 421 201
2861195/96/97
Fort 12/14, Uti Building,
Bank Street, Cross Lane,
Near Old Custom House, Fort,
Mumbai - 400 023
22622677
22675960 / 61
22622756 (Fax)
Ghatkopar Vishwa Chs, Gr. Floor,
Junction Of Rb Mehta Road & Hingwala
Lane,
Ghatkopar (East),
Mumbai - 400 077
21020790 /
21021795
21021800
21023822 (Telefax)
Goregaon G-2, Unique Towers, Gr. Floor,
Behind Patel Auto, Sv Road,
Goregaon (West), Mumbai - 400 062
28787336 / 41
28787338
Kalyan Gala No 110, Vasant Vihar Complex
Chandulal Joshi Compound
Opp Kalyan Station,
Kalyan West, Thane - 421 301
2315421/22/23/24
2315423( Fax)
Mahalaxmi Rewa Apartment, B Wing,
Gr. Floor, Behind Bank Of India,
Opp. Cadbury House,
Bhulabhai Desai Road, Mahalaxmi,
Mumbai - 400 026
23538225 /
23526220,
23538221 (Fax)
Mahape Shcil House, Plot No. P-51,
T.T.C. Industrial Area, Midc, Mahape,
Navi Mumbai- 400 710
61778100 /01/ 02/
03/
04/ 05/ 06/ 07/
08/ 09
Mulund Shop No.2, Koteshwar Apts, Rhb Road,
Near Icici Bank,
Mulund West, Mumbai - 400 080
25907618 /
25907617
25620703 (Fax)
Nariman
Point
Raheja Chambers,
Office Number 15, Ground Floor,
Nariman Point, Mumbai - 400 021
22844247/228846
85
22818624 (Fax)
Parel 301, Centre Point,
Dr. Babasaheb Ambedkar Road,
61779400 /01 /
02/ 03/
Parel, Mumbai - 400 012 04/05/06/07/08/09
61779058(Fax)
Parel Branch Shop No 8, Bay Side Arcade,
Dr. Babasaheb Ambedkar Road,
Opp Bharatmata Cinema, Parel,
Mumbai - 400 012
24115313 /
24125313
24105131(Fax)
Thane Shop No.5, Laxmi Niwas Chs, Vishnu
Nagar
Opp. Thane Bharat Sahakari Bank,
Naupada, Thane West – 400602
25453790 / 91
25453802
Vashi Shop No 12, Ground Floor Thakker
Towers,
Plot No 86, Sector 17, Vashi,
Navi Mumbai - 400 703
27897167 /
27897170
27897168
Vikhroli 25 Hazari Baug,
Ground Floor, Station Road,
Vikhroli West, Mumbai - 400 083
25778466 /
25779282
Vileparle 104, Shyam Kamal, A - Wing, 1st Floor,
Opp. Vile Parle Station (East),
Mumbai - 400 057
26161101
/26105363
26184143
26161108 (Fax)
Annexure - E
APPLCIATION FORM FOR PREQUALIFICATION
1. Name & address of the Proprietary :____________________________
Concern / Company / Partnership
Firm
2. Correspondence Address : ____________________________________
3. Registered Address : _________________________________________
4. Contact Person Name : _________________________________________
Phone No : _________________________________________
E-mail :_______________________________________
5. Copies of following Statutory Registrations viz. :
a. VAT Act
b. Service Tax, if applicable
c. Copies of the registration certificate
d. Signed copy of PAN card
e. Any other regulatory requirement or Certification
g. Firm’s Bank A/c details for ECS payment.
f. HP , Canon, Brother Authorised dealer certificate
6. Important Customers:
Name of the Client Contact Person Phone No.
7. Any other relevant information.
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
________________________________________________________
8. Declaration.
I/We hereby declare that the information furnished above is true and correct.
I/We am/are aware that incorrectness of the aforesaid information shall result
in immediate termination of the contract and SHCIL shall be entitled to
recover the necessary costs and damages. I/We confirm that we comply with
the pre-qualification eligibility criteria.
Signature
With Seal and stamp
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