Table of Contents (TOC) Project for Multi-volume Sets
Hee-sook Shin
Columbia University
Introduction Limited space for housing its collection
Low-use materials, Multi-volume sets are sent to an offsite location
Analytic records are not created
Guangxu Xuantong liang chao hang yu dang
Tanabe Seiko zenshu
Hanguk minsokhak yongu nonjo
Materials are neither browseable nor directly accessible
Users have difficulty finding materials that are offsite
TOC Project is developed to provide online access to the TOC of the materials
Procedure1. The Table of Contents for each volume is scanned using Adobe
Professional software. The scanned image is modified, such as cropping, and saved into C drive. The pdf file is named with (bib. no.barcode.sort-key)
Procedure
2. When pdf files are created, the files are then uploaded onto the library server using the TOC process workflow for scanned tables of contents (This is programmed by the IT department at CU). While processing this step, the system generates a item id and “TOC link”, and a “Request from offsite” link will be generated when these books are sent to offsite.
Procedure
3. For the last step, the bibliographic record in our local system is opened and the 856 field is added in which the TOC link appears on the bib. record. The 856 is also added in RLIN record.
(e.g. 856 41 $3 Table of Contents $u http://www.columbia.edu/cgi-bin/cul/toc.pl?4770466)
Only for CU members
Pros and Cons of the project Pros
• Provides users with information
• Eliminates unnecessary ILL requests
• Saves time and shipping costs for the Circulation desk
Cons• Not searchable, only browseable
• Not copy text from the TOC
Future plan This is a worthwhile project to take on and it will be a
great benefit to us all: as librarians, libraries and for our users as well.
We look forward your participation and working with you to enhance our user services.
Thank you for your attention
The end
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