Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1
SHIRE OF MOUNT MAGNET
MINUTES
ORDINARY COUNCIL MEETING
23 SEPTEMBER 2011
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act,
omission, statement or intimation occurring during this meeting.
It is strongly advised that persons do not act on what is heard at this meeting and should only rely
on written confirmation of Council’s decision, which will be provided within fourteen (14) days of
this meeting.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 2
SHIRE OF MOUNT MAGNET
Minutes for the Ordinary Council Meeting
In Council Chambers, Lot 163 Hepburn St, Mount Magnet
23 September 2011 at 1.00pm
TABLE OF CONTENTS
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ............................... 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................. 3
3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........................ 3
4 PUBLIC QUESTION TIME .................................................................................................... 3
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................... 5
6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ............................................. 5
6.1 Minutes of the Ordinary Council Meeting held 26 August 2011 ........................................... 5
7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ..................... 5
8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS .............................. 5
9 AGENDA ITEMS .................................................................................................................... 6
9.1 FINANCE .......................................................................................................................... 6
9.1.1 Finance/Audit Committee Meeting ............................................................................ 6
9.1.2 Accounts for Payment ................................................................................................ 7
9.1.3 Monthly Report to 31 August 2011.......................................................................... 12
9.2 MANAGEMENT & POLICY ......................................................................................... 34
9.2.1 Review of Country Local Government Fund (CLGF) ............................................. 34
9.2.2 Draft Submission - FIFO Workforce Practices ........................................................ 39
9.2.3 Strategic Community and Corporate Plan ................................................................ 44
9.2.4 Use of Portion of Old Hospital building by Mount Magnet Scout Group ............... 46
9.2.5 Use of Shade Structures – currently at the Racecourse ............................................ 48
9.2.6 Recreation Ground Power Supply ............................................................................ 49
9.2.7 Garden Competition ................................................................................................. 49
9.2.8 Musuem Project - Shed ............................................................................................ 49
9.2.9 MWDC – Mid West Improvement Plan .................................................................. 50
9.2.10 Council and Committee Meeting Arrangements ...................................................... 51
9.2.11 Confidential - Valuation Lot 223 Hepburn Street Mount Magnet ........................... 52
9.2.12 Confidential - Staff Matter ....................................................................................... 52
9.3 HEALTH ......................................................................................................................... 53
9.3.1 Ramelius Camp – Sewerage Disposal Request ........................................................ 53
9.4 WORKS ........................................................................................................................... 56
9.5 TOURISM ....................................................................................................................... 57
9 CONFIDENTIAL BUSINESS ............................................................................................... 58
11 NEW BUSINESS ................................................................................................................... 58
12 NEXT MEETING .................................................................................................................. 58
13 CLOSURE OF MEETING ..................................................................................................... 58
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 3
SHIRE OF MOUNT MAGNET
Minutes of Ordinary Council Meeting
23 September 2011
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
This meeting opened at 1.33pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
Councillors
President Cr Ashley Dowden
Deputy President Cr Greg Scott
Member Cr Kevin Brand
Member Cr Wendy McGorman
Member Cr Karen Williams
Member Cr Jorgen Jensen
Staff
Acting Chief Executive Officer Mr Murray Brown
Finance Assistant Ms Laurie Evans
Financial Advisor/Accountant Mr Jim Dillon
Public
Mr Paul Noble – 1.30pm
Mr Geoff Schafer – 1.30pm
Ms Marilyn Davies – 1.30pm
Ms Ronnie Hamilton – 1.30pm
APOLOGIES
Member Cr Will Scott
3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
Nil
4 PUBLIC QUESTION TIME
Marilyn Davies
1 - Is Council aware that the Minutes and Agendas are not up to date on the website? For
all future meetings, can it be arranged that the meeting Agenda be available on Council’s
website 3 days before the meeting to allow people time to read it prior to the meeting?
President advised that this matter will be attended to when possible.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 4
2 - Can David Jones’s position be shown as vacant on the website? His photo and full
details are still there.
President advised that David Jones website entry will be attended to.
3 - Why have the bougainvilleas that were in the median strip at the northern entrance to
town been cut down?
President advised obscuring visibility.
4 - What is being done to address the problem of dust being blown over the town from;
a) The dry evaporation ponds located out at the mine (last Sunday the town was not
visible from the Geraldton-Mount Magnet road, due to a huge cloud of dust brought
into the town by the strong NW wind). This also occured a couple of weeks prior to
then? and
b) The Swagman Roadhouse grounds, or when there has been rain, gets carried
down the mainstreet in the form of mud which then turns to dust.
President Ashley responded Swagman – attending next council meeting with a proposal
Decision can be made once proposal has been offered.
Evaporation ponds issue to be raised with Ramelius Resources.
5 - What steps has the Shire Undertaken to address the lack of medical/nursing care that
has been a significant feature of the past several weeks?
President Ashley Dowden responded that Council have talked about this and are not happy
with this result, agency nurse will be coming to fill in until a better solution.
Correspondence with Andrew Klein - WA Country Health Service on a few occasions
Marilyn asked if she could suggest a position on the community. Possible petition to
Minister could help?
CEO reported that at last MCZ – Hon Norman Moore, MLC had undertaken to speak to the
Minister for Health about increased incentives for remote nurses, no response to date.
Through MCZ Shire has requested that every nursing post in Remote areas be staffed by a
minimum of two nurses.
Also had dealings with Andrew Klein – don’t believe Murchison is a high enough priority in
the Health system.
Shire and community to convince Health department of need!
Marilyn notes that if the Shire was to take action the community would support.
CEO Grams nurse is willing to help out but the Nurse has not received approval for this to
occur – Awaiting Health Department approval.
President – We are doing something about this and will be talking to Mr Vince Catania
MLA Member for North West.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 5
Marilyn – Oval Toilets
Mention was made that at the Sports Carnival why the Shire could not clean the oval toilets
after they were dirtied during this event.
President
I was given an update that there was no one available.
Paul Noble
Requested that sand be provided in Federation Park under the Playground Equipment and
that a barrier be placed around the sand area to prevent the sand from spreading and the
grass from growing in to the sand.
President indicated that this will be attended to.
Mr Paul Noble, Ms Marilyn Davies and Ms Ronnie Hamilton left the meeting at 1.57pm
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
6.1 Minutes of the Ordinary Council Meeting held 26 August 2011
OFFICER RECOMMENDATION
Moved: Cr Williams Seconded: Cr McGorman
That the minutes of the Ordinary Council Meeting held 26 August 2011 as circulated
be confirmed as true and correct record of proceedings.
RESOLUTION 2011-09-01 CARRIED 6/0
7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION
President thanked Council for the input and contributions whilst he has been President
8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS
Cr Scott – MRVC discussion as there was no quorum on 6th September 2011.
CEO commented on Shire facilities, hirer is responsible for state of facility when in use.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 6
9 AGENDA ITEMS
9.1 FINANCE
9.1.1 Finance/Audit Committee Meeting
Nil
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 7
9.1.2 Accounts for Payment
File: FI-APAY
Officer: Acting Deputy Chief Executive Officer
Amended By: Nil
Disclosure of Interest: No Interest to Disclose
Date: 19 September 2011
Application:
Accounts for payment totalling $ 635,118.14 (Municipal Account) represented by-
Vouchers 13144 to 13192 $ 77,635.32
EFT’s 2211 to 2292 $ 557,552.82
Total $ 635,118.14
are presented for payment.
Background:
Nil
Comment:
Nil
Consultation:
Nil
Statutory Environment:
Local Government Act 1995
Policy Implications:
Nil
Financial Implications:
Nil
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Brand Seconded: Cr Williams
Accounts for payment totalling $ 635,118.14 (Municipal Account) represented by-
Vouchers 13144 to 13192 $ 77,635.32
EFT’s 2211 to 2292 $ 557,552.82
Total $ 635,118.14
are presented for payment.
RESOLUTION 2011-09-02 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 8
List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd
September 2011
Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer
Vchr No Date Payee's Name Particulars Amount Other
of Payment Funds Trust
13164 29/07/2011 DEPARTMENT OF TRANSPORT Vehicle Registrations to 31 July
2012
-4008.45
13165 29/07/2011 HORIZON POWER Electricity Accounts Various -4962.06
13166 29/07/2011 MURCHISON COUNTRY ZONE
WALGA
Membership Subscription
2011/2012
-2100.00
13167 29/07/2011 PIVOTEL SATELLITE Satellite Phone Accounts -225.20
13168 29/07/2011 TELSTRA Telephone Accounts Various -1911.30
13169 29/07/2011 WATER CORPORATION Annual Service Charges Various -4287.80
EFT2211 22/08/2011 MURCHISON REGIONAL
VERMIN COUNCIL
Precepts 2011-2012 -5623.78
DIRECT 25/08/2011 PAYROLL PPE 23/08/2011 -41360.27
EFT2212 30/08/2011 AERODROME MANAGEMENT
SERVICES
Landing Data - July 2011 -627.89
EFT2213 30/08/2011 AUSTRALIAN TAXATION
OFFICE
BAS - July 2011 -27921.00
EFT2214 30/08/2011 BATTERIES PLUS
TECHNOLOGIES
Stationery - EPSON Printer
Cartridges
-216.50
EFT2215 30/08/2011 CADBURY FUNDRAISING Fundraising Chocolates -437.99
EFT2216 30/08/2011 CANINE CONTROL Rangers Duties - 26/07 &
28/07/2011
-1811.04
EFT2217 30/08/2011 CORPORATE EXPRESS
AUSTRALIA LTD
Stationery & Printing Supplies -1051.62
EFT2218 30/08/2011 FX HANGING SYSTEMS Art Exhibition 2011 - Hangers &
Hooks
-815.50
EFT2219 30/08/2011 IT VISION Synergysoft & Universe Annual
Fees
-19316.00
EFT2220 30/08/2011 JASON SIGNMAKERS Signage - Floodway Signs &
Brackets
-1416.80
EFT2221 30/08/2011 KANGAROO EDUCATIONAL
PTY LTD
Mount Magnet Girls Club - Craft
Supplies
-505.56
EFT2222 30/08/2011 MT MAGNET MEAT SUPPLY 50 x Hot Dogs for Disco held on
19 Aug 2011
-50.00
EFT2223 30/08/2011 MTF SERVICES Tender 10/11-05 Mount Farmer
Road Works
-190066.80
EFT2224 30/08/2011 MURCHISON HARDWARE Hardware & Gas Bottles -1581.40
EFT2225 30/08/2011 MURRAY BROWN CEO - Temporary Relief -6880.00
EFT2226 30/08/2011 PERFECT COMPUTER
SOLUTIONS
CDO Laptop, Works Manger
Computer, Printers, Hardware &
Software
-8315.00
EFT2227 30/08/2011 SUPERPOP PTY LTD Cinema - New Popcorn Machine -286.00
EFT2228 30/08/2011 WA TREASURY CORPORATION Loan 38 - Principal & Interest
Repayments
-6823.88
EFT2229 30/08/2011 WYNYANGOO STATION Maintenance Grading - Wogarno
Yowergabbie Road
-12705.00
13170 31/08/2011 CASH Petty Cash Reimbursements -401.05
13171 26/08/2011 AMIST Superannuation Contributions -297.80
13172 26/08/2011 MLC SUPER Superannuation Contributions -267.37
13173 26/08/2011 SUNSUPER Superannuation Contributions -355.96
13174 26/08/2011 WALGA Superannuation Contributions -11588.21
13175 26/08/2011 WEST SCHEME Superannuation Contributions -340.26
EFT2230 05/09/2011 MIDWEST ELECTRICAL Museum - Complete outstanding
Electrical Works
-43213.50
EFT2231 08/09/2011 DANELLE FAUNTLEROY Reimbursement - Festival
Expenses
-881.82
DIRECT 08/09/2011 PAYROLL PPE 06/09/2011 -50533.06
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 9
List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd
September 2011
Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer
Vchr No Date Payee's Name Particulars Amount Other
of Payment Funds Trust
13176 09/09/2011 AMIST Superannuation Contributions -298.39
13177 09/09/2011 SUNSUPER Superannuation Contributions -349.75
13178 09/09/2011 WALGA Superannuation Contributions -10397.81
13179 09/09/2011 WEST SCHEME Superannuation Contributions -340.27
13180 14/09/2011 ALBERT BOND Art Exhibition Awards 2011 -
People's Choice Winner
-500.00
13181 14/09/2011 AMANDA MOFFLIN Art Exhibition Awards 2011 -
Indigenous Category Winner
-500.00
13182 14/09/2011 BERT PIERCE Art Exhibition Awards 2011 -
Sold Artwork
-99.00
13183 14/09/2011 CHERYL BOND Art Exhibition Awards 2011 -
Local Artist Category Winner
-500.00
13184 14/09/2011 CHRISTY ROCK Art Exhibition Awards 2011 -
Overall Winner
-5000.00
13185 14/09/2011 DANA ANARU Art Exhibition Awards 2011 -
Artist Under 18 Years Winner
-200.00
13186 14/09/2011 GEORGE SCICLUNA Midwest Entertainment - 2011
Festival Entertainment/Band
-3500.00
13187 14/09/2011 GRAND HOTEL Accommodation - Art Exhibition
Judge
-105.00
13188 14/09/2011 HORIZON POWER Electricity Accounts Various &
Town Street Lighting
-22053.91
13189 14/09/2011 JAMES BROCKMAN Art Exhibition Awards 2011 -
Painting Category Winner
-500.00
13190 14/09/2011 MARIANNE PENBERTHY Art Exhibition Awards 2011 -
Drawing/Mixed Media Winner
-500.00
13191 14/09/2011 PIVOTEL SATELLITE Satellite Phone Accounts -177.11
13192 14/09/2011 TELSTRA Phone Accounts Various -1868.62
EFT2232 16/09/2011 ATYEOS ENVIRO HEALTH EHO/Building Surveyor August -5767.30
EFT2233 16/09/2011 MURCHISON CARPENTRY Lot 343 - Progress Payment 2 -18813.20
EFT2234 16/09/2011 MURRAY BROWN CEO - Temporary Relief -6080.00
EFT2235 19/09/2011 AERODROME MANAGEMENT
SERVICES
Airport - Windsock & Gables -3343.76
EFT2236 19/09/2011 ALEXANDER INSTALLATION
SERVICE
Supply & Install Split Systems to
Pens Unit 4 & Lot 162 Hepburn.
Electrical Works Library &
Caravan Park
-6935.50
EFT2237 19/09/2011 ALL DECOR Museum - Blinds & Security
Screens
-7343.00
EFT2238 19/09/2011 ANDERSON MUNRO & WYLLIE Interim Audit for the Year Ended
30 June 2011
-6716.05
EFT2239 19/09/2011 AURUM PUBLISHING TIC Stock - Books -231.00
EFT2240 19/09/2011 AUSTRALIA DAY COUNCIL OF
WA
Bronze Membership 2011-2012 -200.00
EFT2241 19/09/2011 AUSTRALIA POST Postage - August & Photocopy
Paper
-2207.00
EFT2242 19/09/2011 BOC GASES Depot - Acetylene/Oxy -369.71
EFT2243 19/09/2011 BUNNINGS BUILDING SUPPLIES
PTY LTD
Festival - Poles for Bali Flags -274.03
EFT2244 19/09/2011 CANINE CONTROL Rangers Duties - August 2011 -3622.08
EFT2245 19/09/2011 COLLINS DISTRIBUTORS TIC Stock - Assorted Jewellery -678.37
EFT2246 19/09/2011 CORPORATE EXPRESS
AUSTRALIA LTD
Photocopying Charges - August
2011
-1668.04
EFT2247 19/09/2011 COURIER AUSTRALIA Freight - Paint -8.80
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 10
List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd
September 2011
Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer
Vchr No Date Payee's Name Particulars Amount Other
of Payment Funds Trust
EFT2248 19/09/2011 FIRE & EMERGENCY SERVICES
AUTHORITY
ESLB 1st Qtr Contribution -9037.50
EFT2249 19/09/2011 FITZGERALD STRATEGIES IR Services 2011-2012 -2336.48
EFT2250 19/09/2011 FLETCHER COMMUNICATIONS Airport Inspections - 2 x
Handheld Radios
-877.80
EFT2251 19/09/2011 GEOFFREY BROOKS Reimbursement - CEO - Police
Criminal History Check
-50.00
EFT2252 19/09/2011 GERALDTON FUEL COMPANY Bulk Diesel - 8000 Litres -11981.60
EFT2253 19/09/2011 GERALDTON SIGNMAKERS Mount Magnet Festival - Banners -448.80
EFT2254 19/09/2011 GETAWAY OUTDOORS -
GERALDTON
Festival - Purchase 2 x Gazebos -520.00
EFT2255 19/09/2011 HELEN ANSELL Helen Ansell - Judging of
2011Mount Magnet Art Awards -
02nd September 2011
-800.00
EFT2256 19/09/2011 IT VISION USER GROUP INC. Annual Subscription 2011/2012 -522.50
EFT2257 19/09/2011 JASON SIGNMAKERS Hepburn Street - 3 x Caravan
Signs & Brackets
-754.60
EFT2258 19/09/2011 JK PLUMBING GAS &
MAINTENANCE
Basketball Courts - Supply &
Install New Anti-Vandal
Drinking Fountain
-2145.00
EFT2259 19/09/2011 JR & A HERSEY PTY LTD Depot Consumables -445.83
EFT2260 19/09/2011 LANDGATE Mining Tenement Roll -166.20
EFT2261 19/09/2011 LANDGATE TIC Stock - Touring Maps -129.40
EFT2262 19/09/2011 LANDGATE Mining Tenement Schedule
M2011/8
-249.75
EFT2263 19/09/2011 LANDMARK ENGINEERING &
DESIGN
Federation Toilets - Door Handle,
Indicator Lock & Touchup Paint
-77.00
EFT2264 19/09/2011 LGIS INSURANCE BROKING Marine Cargo Insurance Increase
11-12
-82.50
EFT2265 19/09/2011 M2 COMMANDER PTY LIMITED Commander Service Assurance -
August 2011
-118.73
EFT2266 19/09/2011 MARKET CREATIONS Website Maintenance - August
2011
-286.00
EFT2267 19/09/2011 MCDONALDS WHOLESALERS Festival & Disco Consumables -377.80
EFT2268 19/09/2011 MICKS OASIS Ordinary Council Meeting
Lunches for June & July 2011
-495.00
EFT2269 19/09/2011 MIDWEST FINANCIAL Professional Services - August
2011
-4125.00
EFT2270 19/09/2011 MT MAGNET MEAT SUPPLY Council Contribution - Funeral of
the late Cr David Jones
-1200.00
EFT2271 19/09/2011 MT MAGNET WASTE DISPOSAL Town Rubbish Collection -
August 2011
-9838.40
EFT2272 19/09/2011 MURCHISON HARDWARE Hardware & Gas Bottles -1547.90
EFT2273 19/09/2011 MURCHISON MECHANICAL
SERVICES
MA038 Service, MA80 Annual
Inspection, 1TIY535 Dolly
Repairs to Wheel Bearings &
Brakes, MA30 Minor Service &
Diagnose Seatbelt Fault,
MA2099 Tyre Repair
-2270.28
EFT2274 19/09/2011 OUTBACK GEMS TIC Stock - Assorted Polished
Gems
-306.90
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 11
List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd
September 2011
Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer
Vchr No Date Payee's Name Particulars Amount Other
of Payment Funds Trust
EFT2275 19/09/2011 PAPER PLUS OFFICE NATIONAL Stationery -33.20
EFT2276 19/09/2011 PAYNES FIND ROADHOUSE Accommodation & Meals -
September 2011
-880.00
EFT2277 19/09/2011 PERFECT COMPUTER
SOLUTIONS
Computer Services - July 2011 -155.00
EFT2278 19/09/2011 PERLEX HOLDINGS PTY LTD
(MAD COW ENTERTAINMENT)
2011 Mount Magnet Festival -
Hire of Rides
-3670.00
EFT2279 19/09/2011 PIONEER PROSPECTING AND
OUTBACK SUPPLIES
Catering - Council Lunch 26th
August 2011 & Disco
-280.00
EFT2280 19/09/2011 RELIANCE PETROLEUM Fuel - August 2011 -567.30
EFT2281 19/09/2011 ROY CRIDDLE TIC Stock - 5 x copies 'October 4' -100.00
EFT2282 19/09/2011 SKIPPERS AVIATION EHO-B/S - Return Flights - W
Atyeo
-795.00
EFT2283 19/09/2011 SPOTLIGHT PTY LTD Festival 2011 - Tablecloths -193.70
EFT2284 19/09/2011 STATE LAW PUBLISHER Advertising Authorised Officers
as per attached
-104.00
EFT2285 19/09/2011 TENNANT AUSTRALIA Street Sweeper - Panel Dust Filter -397.27
EFT2286 19/09/2011 THE SUNDAY TIMES Tourism Advertising - Winter
Escapes 2011
-806.40
EFT2287 19/09/2011 TOLL IPEC PTY LTD Freight - Various -224.95
EFT2288 19/09/2011 TOTALLY WORKWEAR -
GERALDTON
Protective Equipment - Safety
Boots
-186.51
EFT2289 19/09/2011 WESTERN AUSTRALIA
CRICKET ASSOCIATION
20 x Milo In2Cricket Packs -1200.00
EFT2290 19/09/2011 WESTRAC PTY LTD P030 - Grader - 10 x Scarifiers -127.05
EFT2291 19/09/2011 WESTSIDE PAINTING SERVICE Lot 398 - External Paint -9709.22
EFT2292 19/09/2011 WIRNDA BARNA ARTISTS 2011 Mount Magnet Art Awards -
Artwork Sold Seven Sisters &
Their Husband""
-234.00
Municipal Fund …. …. …. …. …. …. …. …. -635188.14 0.00
Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Total …. …. …. …. -635188.14 -$
……………………...……………..…...…..………..……….….CHAIR
23rd September 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 12
9.1.3 Monthly Report to 31 August 2011
File: FI-REP
Officer: Jim Dillon – Financial Consultant
Amended By: Nil
Disclosure of Interest: Nil
Date: 19 September 2011
Application:
To consider the Financial Reports for 31 August 2011
Background:
Financial Activity Statement Report – s.6.4
(1) A local government is to prepare each month a statement of financial activity reporting
on the sources and applications of funds, as out in the annual budget under regulation
22(1)(d), for that month in the following detail –
(a) Annual budget estimates, taking into account any expenditure incurred for an
additional purpose under section 6.8(1)(b) or(c);
(b) Budget estimates to the end of the month to which the statement relates;
(c) Actual amounts of expenditure, revenue and income to the end of the month to which
the statement relates;
(d) Material variances between the comparable amounts referred to in paragraphs (b) and
(c); and (e) The net current assets at the end of the month to which the statement relates.
(2) Each statement of financial activity is to be accompanied by documents containing-
(a) an explanation of the composition of the net current assets of the month to which the
statement relates, less committed assets and restricted assets;
(b) An explanation of each of the material variances referred to in sub-regulation (1)(d);
and
(c) Such other supporting information as is considered relevant by the local government.
(3) The information in a statement of financial activity may be shown –
(a) According to nature and type classification,
(b) By program; or
(c) By business unit.
(4) A statement of financial activity, and the accompanying documents referred to
in sub-regulation (2), are to be –
(a) presented to the council –
(i) at the next ordinary meeting of the council following the end of the month to
which the statement relates; or
(ii) if the statement is not prepared in time to present it to the meeting referred
to in subparagraph (i), to the next ordinary meeting of the council after that
meeting;
and
(b) recorded in the minutes of the meeting at which it is presented.
(5) Each financial year, a local government is to adopt a percentage or value, calculated in
accordance with AAS 5, to be used in statements of financial activity for reporting
material variances.
(6) In this regulation –} committed assets~ means revenue unspent but set aside under the
annual budget for a specific purpose; } restricted assets~ have the same meaning as in
AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]
[35. Repealed in Gazette 31 Mar 2005 p. 1050.]
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 13
Comment:
A monthly financial report is to be presented to Council at the next ordinary meeting
following the end of the reporting period.
Statement of Financial Activity
Significant Accounting Policies
Graphical Representation
Net Current Funding Position
Cash and Investments
Major Variances
Budget Amendments
Receivables
Grants and Contributions
Cash Backed Reserves
Capital Disposals and Acquisitions
Trust
Consultation:
Jim Dillon - Midwest Financial
Statutory Environment:
Local Government Act 1995 Section 6.4 Financial Report
Financial Management Regulations 34 & 35
Policy Implications:
Nil
Financial Implications:
Nil
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr McGorman Seconded: Cr Brand
That the financial report for the period ending 31 August 2011 be received.
RESOLUTION 2011-09-03 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 14
Shire of Mount Magnet
MONTHLY FINANCIAL REPORT
For the Period Ended 31st August 2011
TABLE OF CONTENTS
Statement of Financial Activity
Note 1 Significant Accounting Policies
Note 2 Graphical Representation
Note 3 Net Current Funding Position
Note 4 Cash and Investments
Note 5 Major Variances
Note 6 Budget Amendments
Note 7 Receivables
Note 8 Grants and Contributions
Note 9 Cash Backed Reserves
Note 10 Capital Disposals and Acquisitions
Note 11 Trust
LOCAL GOVERNMENT ACT 1995
LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 15
Revised
Annual
Budget
YTD
Budget
(a)
YTD
Actual
(b)
Var. $
(b)-(a)
Var. %
(b)-
(a)/(b)
Note 4 3 3
Operating Revenues $ $ $ $ %
Grants, Subsidies and Contributions 8 3,044,279 328,495 390,413 61,918 15.9% p
Profit on Asset Disposal 10 20,000 0 0 0
Fees and Charges 1,040,464 245,545 117,593 (127,952) (108.8%) q
Service Charges 0 0 0 0
Interest Earnings 112,540 18,756 15,992 (2,764) (17.3%) q
Other Revenue 0 1,894 5,761 3,867 67.1% p
Total (Excluding Rates) 4,217,283 594,690 529,759 (64,931)
Operating Expense
Employee Costs (1,628,485) (400,083) (289,584) 110,499 38.2% q
Materials and Contracts (1,448,410) (188,399) (201,814) (13,415) (6.6%) p
Utilities Charges (191,550) (22,384) (27,997) (5,613) (20.0%) p
Depreciation (Non-Current Assets) (1,091,471) (181,886) (181,886) 0 0.0%
Interest Expenses (32,032) (8,669) (12,522) (3,853) (30.8%) p
Insurance Expenses (139,344) (43,041) (66,192) (23,151) (35.0%) p
Loss on Asset Disposal 10 0 0 0 0
Other Expenditure (157,769) (48,895) (24,406) 24,489 100.3% q
Total (4,689,061) (893,357) (804,401) 88,956
Funding Balance Adjustment
Add Back Depreciation 1,091,471 181,886 181,886 0 0.0% p
Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0
Adjust Provisions and Accruals 0 0 0 0
Net Operating (Ex. Rates) 599,693 (116,781) (92,756) 24,025
Capital Revenues
Grants, Subsidies and Contributions 8 0 0 0 0
Proceeds from Disposal of Assets 10 20,000 0 0 0
Proceeds from New Debentures 150,000 0 0 0
Proceeds from Sale of Investments 0 0 0 0
Proceeds from Advances 0 0 0 0
Self-Supporting Loan Principal 0 0 0 0
Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) (0.8%) q
Total 1,349,245 375,000 372,000 (3,000)
Capital Expenses
Land Held for Resale 0 0 0 0
Land and Buildings 10 (1,631,386) 0 (81,651) (81,651) (100.0%) p
Plant and Equipment 10 (201,000) 0 0 0
Furniture and Equipment 10 (10,000) 0 (127) (127) (100.0%) p
Infrastructure Assets - Roads 10 (529,936) (103,302) (29,369) 73,933 251.7% q
Infrastructure Assets - Other 10 (416,177) (39,496) 0 39,496 100.0% q
Purchase of Investments 0 0 0 0
Repayment of Debentures (56,284) (11,392) (14,450) (3,058) (21.2%) p
Advances to Community Groups 0 0 0 0
Transfer to Reserves 9 (79,440) (13,240) (12,278) 962 7.8% q
Total (2,924,223) (167,430) (137,875) 29,555
Net Capital (1,574,978) 207,570 234,125 26,555
Total Net Operating + Capital (975,285) 90,789 141,369 50,580
Rate Revenue 994,196 994,196 0 (994,196) (100.0%) q
Opening Funding Surplus(Deficit) 799,653 799,653 576,004 (223,649) (38.8%) q
Closing Funding Surplus(Deficit) 3 818,564 1,884,638 717,373 (1,167,265)
Shire of Mount Magnet
STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
(Nature or Type)
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 16
Revised
Annual
Budget
YTD
Budget
(a)
YTD
Actual
(b)
Var. $
(b)-(a)
Var. %
(b)-(a)/(b) Var.
Note 4 3 3
Operating Revenues $ $ $ $ %
Governance 6,200 1,032 99 (933) (942.42%) q
General Purpose Funding 2,340,796 321,067 392,793 71,726 18.26% p
Law, Order and Public Safety 8,450 2,574 116 (2,458) (2118.97%) q
Health 100 16 100 84 84.00% p
Education and Welfare 11,000 1,826 240 (1,586) (660.83%) q
Housing 15,400 2,566 1,218 (1,348) (110.67%) q
Community Amenities 85,500 80,912 30 (80,882) (269606.67%) q
Recreation and Culture 231,200 17,378 6,487 (10,891) (167.89%) q
Transport 618,917 11,716 23,386 11,670 49.90% p
Economic Services 228,368 49,471 67,160 17,689 26.34% p
Other Property and Services 671,354 106,132 37,657 (68,475) (181.84%) q
Total (Excluding Rates) 4,217,285 594,690 529,286 (65,404)
Operating Expense
Governance (380,033) (77,454) (69,333) 8,121 11.71% q
General Purpose Funding (173,062) (35,502) (22,897) 12,605 55.05% q
Law, Order and Public Safety (73,282) (12,649) (10,828) 1,821 16.82% q
Health (55,436) (8,066) (8,590) (524) (6.10%) p
Education and Welfare (75,003) (12,802) (8,526) 4,276 50.15% q
Housing (45,228) (10,317) (16,136) (5,819) (36.06%) p
Community Amenities (321,808) (55,670) (45,093) 10,577 23.46% q
Recreation and Culture (981,708) (169,278) (141,889) 27,389 19.30% q
Transport (1,285,269) (209,913) (228,630) (18,717) (8.19%) p
Economic Services (764,210) (127,536) (145,030) (17,494) (12.06%) p
Other Property and Services (534,024) (174,170) (106,976) 67,194 62.81% q
Total (4,689,063) (893,357) (803,928) 89,429
Funding Balance Adjustment
Add back Depreciation 1,091,471 181,886 181,886 0
Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0
Adjust Provisions and Accruals 0 0 0 0
Net Operating (Ex. Rates) 599,693 (116,781) (92,756) 24,025
Capital Revenues
Proceeds from Disposal of Assets 10 20,000 0 0 0
Proceeds from New Debentures 150,000 0 0 0
Proceeds from Sale of Investments 0 0 0 0
Proceeds from Advances 0 0 0 0
Self-Supporting Loan Principal 0 0 0 0
Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) 0.80%
Total 1,349,245 375,000 372,000 (3,000)
Capital Expenses
Land Held for Resale 0 0 0 0
Land and Buildings 10 (1,631,386) 0 (81,651) (81,651) (100.00%) p
Plant and Equipment 10 (201,000) 0 0 0
Furniture and Equipment 10 (10,000) 0 (127) (127) (100.00%) p
Infrastructure Assets - Roads 10 (529,936) (103,302) (29,369) 73,933 251.74% q
Infrastructure Assets - Other 10 (416,177) (39,496) 0 39,496 100.00% q
Purchase of Investments 0 0 0 0
Repayment of Debentures (56,284) (11,392) (14,450) (3,058) (21.16%) p
Advances to Community Groups 0 0 0 0
Transfer to Reserves 9 (79,440) (13,240) (12,278) 962 7.84% q
Total (2,924,223) (167,430) (137,875) 29,555
Net Capital (1,574,978) 207,570 234,125 26,555
Total Net Operating + Capital (975,285) 90,789 141,369 50,580
Rate Revenue 994,196 994,196 0 (994,196) (100.00%) q
Opening Funding Surplus(Deficit) 799,653 799,653 576,004 (223,649) (38.83%) q
Closing Funding Surplus(Deficit) 3 818,564 1,884,638 717,373 (1,167,265)
Shire of Mount Magnet
STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
(Statutory Reporting Program)
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 17
1. SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies which have been adopted in the preparation of this statement of
financial activity are:
(a) Basis of Accounting
This statement is a special purpose financial report, prepared in accordance with applicable Australian
Australian Accounting Standards, other mandatory professional reporting requirements and the Local
Government Act 1995 (as amended) and accompanying regulations (as amended).
(b) The Local Government Reporting Entity
All Funds through which the Council controls resources to carry on its functions have been included in this
statement.
In the process of reporting on the local government as a single unit, all transactions and balances
between those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement of those
monies appears at Note 11.
(c) Rounding Off Figures
All figures shown in this statement are rounded to the nearest dollar.
(d) Rates, Grants, Donations and Other Contributions
Rates, grants, donations and other contributions are recognised as revenues when the local government
obtains control over the assets comprising the contributions. Control over assets acquired from rates is
obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
(e) Goods and Services Tax
In accordance with recommended practice, revenues, expenses and assets capitalised are stated net
of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.
(f) Cash and Cash Equivalents
Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily
convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.
For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash
equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as
short-term borrowings in current liabilities.
(g) Trade and Other Receivables
Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and
subsequently measured at amortised cost using the effective interest rate method, less any allowance for
uncollectible amounts.
Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible
are written off when identified. An allowance for doubtful debts is raised when there is objective evidence
that they will not be collectible.
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 18
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(h) Inventories
General
Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated
selling price in the ordinary course of business less the estimated costs of completion and the estimated
costs of necessary to make the sale.
Inventories held from trading are classified as current even if not expected to be realised in the next 12
months.
Land Held for Resale
Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.
Cost includes the cost of acquisition, development and interest incurred on the financing of that land during
its development. Interest and holding charges incurred after development is complete are recognised as
expenses.
Revenue arising from the sale of property is recognised in the operating statement as at the time of
signing a binding contract of sale.
Land held for resale is classified as current except where it is held as non-current based on Council's
intentions to release for sale.
(i) Fixed Assets
All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as
consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal
consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets
constructed by the local government includes the cost of all materials used in the construction, direct
labour on the project and an appropriate proportion of variable and fixed overhead.
Certain asset classes may be revalued on a regular basis such that the carrying values are not materially
different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure
the carrying amount does not differ materially from that determined using fair value at reporting date.
(j) Depreciation of Non-Current Assets
All non-current assets having a limited useful life are systematically depreciated over their useful
lives in a manner which reflects the consumption of the future economic benefits embodied in
those assets.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting
period. Major depreciation rates and periods are:
Buildings 2%
Furniture and Equipment 10-25%
Plant and Equipment 15-25%
Motor Vehicles 25%
Roads - Aggregate 25 years
Roads - Unsealed - Gravel 35 years
Drains and Sewers 75 years
Airfield - Runways 12 years
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 19
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(k) Trade and Other Payables
Trade and other payables are carried at amortised cost. They represent liabilities for goods and services
provided to the local government prior to the end of the financial year that are unpaid and arise when the
Shire becomes obliged to make future payments in respect of the purchase of these goods and
services. The amounts are unsecured and are usually paid within 30 days of recognition.
(l) Employee Benefits
The provisions for employee benefits relates to amounts expected to be paid for long service leave,
annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)
The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to
be settled within 12 months represents the amount the Shire has a present obligation to
pay resulting from employees services provided to balance date. The provision has been calculated at
nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.
(ii) Annual Leave and Long Service Leave (Long-term Benefits)
The liability for long service leave is recognised in the provision for employee benefits and measured as the
present value of expected future payments to be made in respect of services provided by employees up to
the reporting date using the project unit credit method. Consideration is given to expected future wage
and salary levels, experience of employee departures and periods of service. Expected future payments
are discounted using market yields at the reporting date on national government bonds with terms to
maturity and currency that match as closely as possible, the estimated future cash outflows. Where the
Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is
recognised as a current liability.
(m) Interest-bearing Loans and Borrowings
All loans and borrowings are initially recognised at the fair value of the consideration received less
directly attributable transaction costs.
After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised
cost using the effective interest method. Fees paid on the establishment of loan facilities that are
yield related are included as part of the carrying amount of the loans and borrowings.
Borrowings are classified as current liabilities unless the Council has an unconditional right to defer
settlement of the liability for at least 12 months after the balance sheet date.
Borrowing Costs
Borrowing costs are recognised as an expense when incurred except where they are directly attributable
to the acquisition, construction or production of a qualifying asset. Where this is the case, they are
capitalised as part of the cost of the particular asset.
(n) Provisions
Provisions are recognised when: The council has a present legal or constructive obligation as a result of
past events; it is more likely than not that an outflow of resources will be required to settle the obligation;
and the amount has been reliably estimated. Provisions are not recognised for future operating losses.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement
is determined by considering the class of obligations as a whole. A provision is recognised even if the
likelihood of an outflow with respect to any one of item included in the same class of obligations may be
small.
(o) Current and Non-Current Classification
In the determination of whether an asset or liability is current or non-current, consideration is given to the
time when each asset or liability is expected to be settled. The asset or liability is classified as current
if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the
case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,
such as vested long service leave, the liability is classified as current even if not expected to be settled
within the next 12 months. Inventories held for trading are classified as current even if not expected to be
realised in the next 12 months except for land held for resale where it is held as non current based on
Council's intentions to release for sale.
For the Period Ended 31st August 2011
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 20
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(p) Nature or Type Classifications
Rates
All rates levied under the Local Government Act 1995. Includes general, differential, specific area
rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude
administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.
Operating Grants, Subsidies and Contributions
Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.
Non-Operating Grants, Subsidies and Contributions
Amounts received specifically for the acquisition, construction of new or the upgrading of noncurrent
assets paid to a local government, irrespective of whether these amounts are received as capital grants,
subsidies, contributions or donations.
Profit on Asset Disposal
Profit on the disposal of assets including gains on the disposal of long term investments.
Losses are disclosed under the expenditure classifications.
Fees and Charges
Revenues (other than service charges) from the use of facilities and charges made for local government
services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale
of goods or information, fines, penalties and administration fees. Local governments may wish to disclose
more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.
Service Charges
Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54
of the Local Government (Financial Management) Regulations 1996 identifies these are television
and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude
rubbish removal charges. Interest and other items of a similar nature received from bank and investment
accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Interest Earnings
Interest and other items of a similar nature received from bank and investment accounts, interest on rate
instalments, interest on rate arrears and interest on debtors.
Other Revenue / Income
Other revenue, which can not be classified under the above headings, includes dividends, discounts,
rebates etc.
Employee Costs
All costs associate with the employment of person such as salaries, wages, allowances, benefits such
as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,
worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,
fringe benefit tax, etc.
Materials and Contracts
All expenditures on materials, supplies and contracts not classified under other headings. These include
supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication
expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,
postage and freight etc. Local governments may wish to disclose more detail such as contract services,
consultancy, information technology, rental or lease expenditures.
Utilities (Gas, Electricity, Water, etc.)
Expenditures made to the respective agencies for the provision of power, gas or water. Exclude
expenditures incurred for the reinstatement of roadwork on behalf of these agencies.
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 21
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(q) Nature or Type Classifications (Continued)
Insurance
All insurance other than worker's compensation and health benefit insurance included as a cost of
employment.
Loss on asset disposal
Loss on the disposal of fixed assets.
Depreciation on non-current assets
Depreciation expense raised on all classes of assets.
Interest expenses
Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft
accommodation and refinancing expenses.
Other expenditure
Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade
Levy and State taxes. Donations and subsidies made to community groups.
(r) Statement of Objectives
In order to discharge its responsibilities to the community, the Council has developed a set of
operational and financial objectives. These objectives have been established both on an overall
basis and for each of its broad activities/programs.
Council operations as disclosed in this statement encompass the following service orientated
activities/programs:
GOVERNANCE
This includes those income and expenses relating to Councillors, and Council's Governance role,
and a portion of Administration which cannot be reliably allocated or linked to other programs.
GENERAL PURPOSE FUNDING
This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on
Investments. It also includes expenses related to Rating functions.
LAW, ORDER, PUBLIC SAFETY
Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;
as well as supervision, related costs, & enforcement of Local Laws.
HEALTH
Involves food inspection, control and licensing of food outlets, food hygiene and promotion,
Mosquito Control, & other Health issue including Aboriginal Health issues
EDUCATION AND WELFARE
The program includes Prizes/Donations applicable to School events; & certain Youth related items
HOUSING
This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.
COMMUNITY AMENITIES
This includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;
Public Toilets; & Cemeteries.
RECREATION AND CULTURE
Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;
The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other
Recreation items; Library operations; as well as TV & Radio broadcasting;
TRANSPORT
Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;
verge & trees maintenance; large plant & machine replacements.
Airport operations are also involved, but shown separately as an important Council service
ECONOMIC SERVICES
Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.
OTHER PROPERTY & SERVICES
Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified
Services. This section also includes Administration costs in gross terms, which have then been reallocated
to the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 22
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 23
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 24
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 25
Note 4: CASH AND INVESTMENTS
Interest Unrestricted Restricted Trust Investments Total Institution Maturity
Rate $ $ $ $ Amount $ Date
(a) Cash Deposits
35416107 4.65% 391,123 391,123 CBA Call
Cheque 0.00% 254,417 21,522 275,939 CBA
(b) Term Deposits
TD 36129101B 5.50% 1,141,353 1,141,353 CBA 31/08/2011
(c) Investments
Nil 0 0 0 0 0
Total 391,123 1,395,770 21,522 0 1,808,415
Comments/Notes - Investments
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 26
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 27
Note 6: BUDGET AMENDMENTS
Amendments to original budget since budget adoption. Surplus/(Deficit)
GL Account
Code Description
Council
Resolution Classification
No Change -
(Non Cash
Items)
Adjust.
Increase in
Available
Cash
Decrease in
Available
Cash
Amended
Budget
Running
Balance $ $ $ $
Budget Adoption Opening Surplus(Deficit) 818,564
1132000 Building Improvements 11/08/2011 Capital Expenses 9,667 828,231
1231005 Road Constructions - Council Funded 11/08/2011 Capital Expenses (18,000) 810,231
1412001 Salaries & Wages 11/08/2011 Operating Expenses 8,333 818,564
Closing Funding Surplus (Deficit) 0 18,000 (18,000) 818,564
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 28
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 29
Note 8: GRANTS AND CONTRIBUTIONS
Program/Details Provider Approval 2011-12 Variations Revised Recoup Status
GL Yes Budget Additions Grant Received Not Received
No (Deletions)
(Yes/No) $ $ $ $ $
GENERAL PURPOSE FUNDING
Royalties for Regions Grants Yes 1,018,000 1,018,000 106,005 911,995
LGGC Financial Assistance Grants Yes 884,353 884,353 190,703 693,650
LGGC Local Road Grant Yes 318,903 318,903 79,725 239,178
LAW, ORDER, PUBLIC SAFETY
Fire Prevention Grant Yes 5,000 5,000 5,000
Other Law & Order Public Safety Grant Yes 1,200 1,200 1,200
EDUCATION AND WELFARE
Youth Grant Yes 5,000 5,000 5,000
Youth Centre Contributions Yes 6,000 6,000 50 5,950
RECREATION AND CULTURE
Swimming Pool Grant Yes 3,000 3,000 3,000
Recreation Grant Yes 5,000 5,000 5,000
Community Events Yes 19,000 19,000 142 18,858
Other Culture Grant Yes 60,000 60,000 60,000
Recreation Centre & Oval Contributions Yes 85,400 85,400 85,400
Contributions & Donations Yes 13,000 13,000 1,136 11,864
Centrelink Subsidy Yes 25,000 25,000 11 24,989
TRANSPORT
MRWA Direct Grant Yes 48,574 48,574 48,574
Street Light Subsidy Grant Yes 4,000 4,000 4,000
Regional Road Group Grant Yes 145,757 145,757 145,757
Roads to Recovery Grant Yes 232,627 232,627 232,627
MRD Flood Damage Grant Yes 26,667 26,667 26,667
Sundry Grant Yes 52,493 52,493 52,493
Capital Improvements Grant Yes 20,000 20,000 20,000
ECONOMIC SERVICES
Economic Development Grant Yes 10,000 10,000 10,000
OTHER PROPERTY & SERVICES
Energy Credit Scheme Grants Yes 18,000 18,000 2,279 15,721
Sundry Reimbursements Yes 35,805 35,805 10,362 25,443
Public Works Reimbursements Yes 1,500 1,500 0 1,500
TOTALS 3,044,279 0 3,044,279 390,413 2,653,866
Comments - Grants and Contributions
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 30
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 31
Note 10: CAPITAL DISPOSALS AND ACQUISITIONS
Cost
Accum
Depr Proceeds
Profit
(Loss) Budget Actual Variance
$ $ $ $ $ $ $
0 Dual Cab Hilux 50,000 0 (50,000) q
0 0
0 0
0 0
0 0
0 0 0 0 Totals 50,000 0 (50,000)
Comments - Capital Disposal
Grants Reserves Borrowing Total Budget Actual Variance
$ $ $ $ $ $ $
Property, Plant & Equipment
0 0 0 0 Land for Resale 0 0 0
0 482,631 0 482,631 Land and Buildings 1,631,386 81,651 (1,549,735) q
0 21,000 150,000 171,000 Plant & Property 201,000 0 (201,000) q
0 0 0 0 Furniture & Equipment 10,000 127 (9,873) q
Infrastructure
0 0 0 0 Roadworks 529,936 29,369 (500,567) q
0 0 0 0 Drainage 0 0 0
0 0 0 0 Bridges 0 0 0
0 0 0 0 Footpath & Cycleways 104,985 0 (104,985) q
0 0 0 0 Parks, Gardens & Reserves 77,692 0 (77,692) q
0 17,500 0 17,500 Airports 55,000 0 (55,000) q
0 0 0 0 Sewerage 0 0 0
0 60,000 0 60,000 Other Infrastructure 178,500 0 (178,500) q
0 581,131 150,000 731,131 Totals 2,788,499 111,147 (2,677,352)
Comments - Capital Acquisitions
Grants Reserves Borrowing Total Budget Actual Variance
$ $ $ $ $ $ $
0 Youth/Community Planning 25,000 0 (25,000) q
0 2 x New Staff Houses 559,000 0 (559,000) q
0 Housing Improvements - Lot 43 Hepburn Street 33,500 10,994 (22,506) q
0 Housing Improvements - Lot 151 Hepburn Street 22,500 0 (22,500) q
0 Housing Improvements - Lot 157 Hepburn Street 15,000 0 (15,000) q
0 Housing Improvements - Lot 226 Watson Street 3,000 0 (3,000) q
0 Housing Improvements - Lot 343 Laurie Street 61,133 22,000 (39,133) q
0 Housing Improvements - Lot 397 Hepburn Street 3,000 0 (3,000) q
0 Housing Improvements - Lot 398 Hepburn Street 9,000 0 (9,000) q
0 Housing Improvements - Lot 453 Jensen Close 2,800 0 (2,800) q
0 Housing Improvements - Lot 460 Jensen Close 1,200 0 (1,200) q
0 Toilet at the Cemetery 30,000 0 (30,000) q
452,631 452,631 New Kiosk/Change rooms including Gym 462,964 0 (462,964) q
0 Recreation Centre Paving 6,000 0 (6,000) q
0 Golf Club Septic system & Improve Gym Building 20,000 0 (20,000) q
30,000 30,000 Construct Museum 295,000 45,960 (249,040) q
0 Repave Cinema Pathways inc Disables Access 30,000 0 (30,000) q
0 Caravan Park - Repaint, Solar & 3 x TV Antenna's 14,789 0 (14,789) q
0 Data & Phone Connection to Sport & Rec Office 8,000 0 (8,000) q
0 Caravan Park - Solar for Toilet 2,000 0 (2,000) q
0 Caravan Park - Convert Single Room to Double 2,000 0 (2,000) q
0 Repairs to Front Façade of Admin Building 20,000 327 (19,673) q
0 Housing Improvements - Lot 162 Hepburn Street 5,500 2,370 (3,130) q
0 0
0 0
0 482,631 0 482,631 Totals 1,631,386 81,651 (1,549,735)
Disposals
Current Budget
Replacement
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
Contributions
Land & Buildings
Current Budget
This Year
For the Period Ended 31st August 2011
Profit(Loss) of Asset Disposal
Contributions Information
Summary AcquisitionsCurrent Budget
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 32
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
21,000 21,000 Works Manager Dual Cab 50,000 0 (50,000) q
150,000 150,000 Contract Road Maintenance Truck 150,000 0 (150,000) q
0 Compressor 1,000 0 (1,000) q
0 0
0 0
0 21,000 150,000 171,000 Totals 201,000 0 (201,000)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
0 CEO Office Fit out 10,000 0 (10,000) q
0 Computers 0 127 127 p
0 0
0 0
0 0 0 0 Totals 10,000 127 (9,873)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
0 Mount Farmer Road - Infrastructure 95,757 29,369 (66,388) q
0 Watson Street - Roads to Recovery Project 61,571 0 (61,571) q
0 Rubbish Tip Road - Roads to Recovery Project 195,056 0 (195,056) q
0 Reform/Resheet Mount Farmer Road 47,878 0 (47,878) q
0 Install New Grid - Burnerbinmah Nalbarra Access Rd 24,000 0 (24,000) q
0 Reform/Resheet Paynesville Road 57,000 0 (57,000) q
0 Construct & Reseal Race Cource Road 48,674 0 (48,674) q
0 0
0 0
0 0 0 0 Totals 529,936 29,369 (500,567)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
0 Footpath Construction - Hepburn Street 104,985 0 (104,985) q
0 0
0 0 0 0 Totals 104,985 0 (104,985)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
0 Federation Park Irrigation 18,842 0 (18,842) q
0 Resurface 2xBasketball Courts inc rings 58,850 0 (58,850) q
0 0
0 0
0 0 0 0 Totals 77,692 0 (77,692)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
17,500 17,500 Airport Car park Entry Statement 35,000 0 (35,000) q
0 New Wind sock/Lighting Tower 8,000 0 (8,000) q
0 Weather Information Broadcaster 12,000 0 (12,000) q
0 0
0 0
0 17,500 0 17,500 Totals 55,000 0 (55,000)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over
$ $ $ $ $ $ $
0 Security Fence to Effluent Site 22,000 0 (22,000) q
0 Cemetery Irrigation 6,500 0 (6,500) q
60,000 60,000 Running Power to Race Course 120,000 0 (120,000) q
0 Tourist Trail Signage Upgrade 30,000 0 (30,000) q
0 0
0 0
0 60,000 0 60,000 Totals 178,500 0 (178,500)
Current Budget
This Year
Contributions
This Year
Furniture & Equipment
Current Budget
This Year
Contributions
Plant & Equipment
Current Budget
Contributions
Roads
Contributions
Parks, Gardens & Reserves
Contributions
Footpaths & Cycleways
Current Budget
This Year
Current Budget
This Year
Current Budget
This Year
Contributions
Other Infrastructure
Current Budget
This Year
Contributions
Airports
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 33
Note 11: TRUST FUND
Funds held at balance date over which the Shire has no control and which are
not included in this statement are as follows:
Opening
Balance Amount Amount
Closing
Balance
Description 1-Jul-11 Received Paid 30-Jun-12
$ $ $ $History Books 8,967 0 0 8,967
Future Directions Committee 390 0 0 390
Mt Magnet Chamber of Commerce 924 0 0 924
Tennis Club 185 0 0 185
Safer WA Committee 549 0 0 549
Shire Practice 8,542 0 0 8,542
Other Deposits 1,965 0 0 1,965
21,522 0 0 21,522
Shire of Mount Magnet
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31st August 2011
Cr Brand left the meeting at 2.28pm and returned to the meeting at 2.30pm
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 34
9.2 MANAGEMENT & POLICY
9.2.1 Review of Country Local Government Fund (CLGF)
File: FI-RFR
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 3rd September 2011
Application:
Requesting Council endorsement of a draft response prepared for Council to forward to the
review being carried out of the Country Local Government Fund.
Background:
The State Government is carrying out a review of the Royalties for Regions Country Local
Government Fund. This review is to be carried out by the Western Australian Regional
Development Trust. The Trust is an independent statutory body that provides advice and
recommendations to the Minister on the allocation and management of funds from the Fund.
Comment:
Issues for consideration in the review are set out in the following page:-
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 35
See draft response set out hereunder:-
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 36
Our ref: FI:RFR
Western Australian Regional Development Trust
PO Box 1143
WEST PERTH WA 6872
Dear Sir/Madam
REVIEW OF COUNTRY LOCAL GOVERNMENT FUND (CLGF)
The Shire of Mount Magnet is pleased to provide comment on its experience resulting from
the funding made available from the State Government’s Country Local Government Fund.
These comments are for your consideration as part of the review of the CLGF.
This funding has provided a major boost to rural Local Governments in terms of providing
grants for a variety of capital works.
1. Council believes that the CLGF is assisting in addressing local government’s
infrastructure backlogs and is enhancing local governments capacity building.
On a regional basis this fund has been of significant benefit in being able to fund groups of
country local governments with larger scale infrastructure projects.
The CLGF funding has, and will, contribute to an improved financial sustainability of
country local governments.
2. Like any new program, country local governments have taken time to adjust to the
meeting of the Department of Regional Development and Lands applications and
approvals, executing, acquitting, reporting and managing projects under this program.
It is considered that country local governments can, will, and have adjusted to this
valuable initiative. We are confident that the level of administrative and financial
efficiency of local governments will improve as the program continues and we become
more familiar with the procedures.
The requirement for country local governments to prepare and adopt a Forward Capital
Works Plan is seen as a positive initiative as it provides for elected members, members of
the public, and Council staff to better be able to plan for future capital works.
3. The efficiency of the current formula in allocating funds to individual and groups of local
governments, we believe is based on a formula similar to that used by the Western
Australian Local Government Grants Commission, in their allocation of the Federal
General Purpose Grants to country local governments.
Council believe that while there may be some deficiency in that formula, it is a formula
that has been used and continually refined over many years. For the CLGF funding to be
provided a different formula is seen as being unnecessary and a duplication of effort.
Most local governments accept the formula used by the WA Local Government Grants
Commission.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 37
4. Council believes that the appropriate proportional allocation of funding between
individual, group and regional components should remain at the present 50% to individual
local governments and 50% regional group allocations.
5. Council believes that the existing focus on the provision of infrastructure is appropriate.
When undertaking projects of this type, Councils should be aware that when they provide
new or upgraded existing infrastructure, there will nearly always be ongoing operational
and maintenance costs involved.
(Building a swimming Pool in a town, from CLGF funding is a good initiative, providing
that Council is prepared to meet the shortfall in operational and maintenance cost
estimated at some $200,000 upwards per annum.)
6. Council believes that the following matters would improve the efficiency and
effectiveness of the CLG Fund’s implementation:-
a. Negative Publicity - All Government Members of Parliament should strongly
support the Royalties for Regions concept. Negative publicity of this program,
mainly raised by State Opposition Members of Parliament and the print media, has
not been productive. (Unfortunately all the positive publicity that has been generated
about the benefits of this has not been effective as the negative publicity.)
Perhaps country local governments should do more to positively support this
program publicly?
b. Review - Council believes that this review should have been conducted in another
one or two years time, when this program has had a chance to be more “tried and
tested” and more showcase projects will have been completed and operating.
c. Continuity – We all have to deal with change from time to time, however one thing
that local governments want and need is some stability in funding sources and the
accompanying administrative and financial arrangements.
d. Forward Capital Works Plan – Now that each country local government has a
Forward Capital Works Plan, this document can be used to plan and implement
future works from funding from the CLGF.
With some medium term certainty of funding from this program, local governments
could plan ahead by preparing “Business Cases” and plans and specifications and
other documentation for the projects planned for the next few years.
Poorly resourced shires will not and can not do this without some funding certainty.
e. Council believes that it is too early to assess the effectiveness and efficiency of this
program, which in many ways is still in its infancy.
Council thanks you for the opportunity to contribute briefly to your review.
The CLGF has been a valuable resource for this Shire and indeed for all Shires in the
Murchison Region.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 38
Yours faithfully
Murray Brown
Acting Chief Executive Officer
3rd
September 2011
Consultation:
Acting DCEO - Maureen Murat
Statutory Environment:
Local Government Act – General Provisions
Policy Implications:
Nil
Financial Implications:
Nil at this time.
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Cr Jensen Seconded: Cr Brand
That Council forward the Draft Submission as presented to the review.
RESOLUTION 2011-09-04 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 39
9.2.2 Draft Submission - FIFO Workforce Practices
File: GB-RDL
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 3rd September 2011
Application:
Council to consider a draft submission prepared for submission to the House Standing
Committee on Regional Australia – Inquiry into the use of “fly in, fly out” (FIFO)
workforce practices in regional Australia.
Background:
Council has the opportunity to make comment on this matter, which has an effect on this
and many other Shires in Regional Western Australia.
Comment:
Attached is a draft copy of a submission.
Councillors may wish to have changes to this draft, perhaps leaving the “Introduction “ page
out.
Consultation:
Shire President
Statutory Environment:
Local Government Act – General Provisions
Policy Implications:
Nil
Financial Implications:
Nil
Strategic Implications:
Regional Development – Often Spoken About (Rarely Practiced)
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION/ COUNCIL RESOLUTION
Moved: Cr Scott Seconded: Cr Brand
That the Draft Submission as presented be submitted.
RESOLUTION 2011-09-05 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 40
SHIRE OF MOUNT MAGNET
Submission to
INQUIRY INTO THE USE OF “FLY IN, FLY OUT” WORKFORCE
PRACTICES IN REGIONAL AUSTRALIA
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 41
Introduction:
I have over 42 years experience in local government in Western Australia, with the major portion of
this time being employed as Chief Executive Officer.
I have been Chief Executive Officer for various Shires that have had major resource development,
including Wyndham East Kimberley (Argyle Diamond Mine), Laverton (2 gold mines plus a major
Nickel mine at Murrin Murrin) and at present Mount Magnet (Gold and Vanadium mines).
I have a son 39 years of age, who works on various mines on a FIFO basis. He has a wife and three
daughters aged 10, 10 and 3 years of age.
He continues working on a FIFO basis because he can earn around $160,000 per annum and he
needs this to support his 4 girls (wife included) and the 3 mortgages. With recent interest rate
increases and the reduction in property valuations in Perth and Kalgoorlie he is stuck in a situation
where he cannot sell the houses as their value is now lower than the mortgage debt.
My son lives half a day’s drive from Perth, he has to make his own way from and to Perth for his
FIFO and his break, unfortunately reducing his time at home on break from 7 to 6 days, (he works
14 days on and 7 days off).
He believes this being away from home is having some effect on his family.
For him to relocate close to his worksite (ie) Karratha is not practical due to the shortage of housing
there and rentals being too high (estimated at $2000 per week).
Murray Brown
Acting Chief Executive Officer
4th September 2011
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 42
Mount Magnet Shire Comments
The Mount Magnet Shire Council is keen to see as much development here as is possible.
This will improve work opportunities for local residents and also improve opportunities for local
established and new businesses.
A local community can benefit significantly from a resource project work force that recruits locally.
It improves the social fabric of the town and makes use of existing and planned infrastructure.
The Shire of Mount Magnet has two major mining operations in this Shire. Both of these mines are
gearing up following a period of closure.
(1) Windimurra Mine (Vanadium and Iron Ore) – 50km East of Mount Magnet
This mine is almost totally FIFO however they do use the Shire owned Aerodrome for their
charter plane flights.
There is minimal “spin off” to local businesses or the local community.
(2) Ramelius Resources – Mt Magnet Gold NL
This company recently acquired the historical Hill 50 mine from Harmony Gold.
Their plans are well advanced in commencing mining operations here again.
A single person’s accommodation camp facility has been constructed in Mount Magnet.
This facility is located close to various town facilities including hotels, shops and recreation
facilities.
In recent newspaper advertisements by Ramelius Resources seeking employees, the employees
will be given the option of FIFO from Perth and or Geraldton or an “attractive housing
package” to reside in Mount Magnet.
We understand that the major earthmoving contractor for this mine is only offering the FIFO
option.
Council supports the options provided to employees by Ramelius regarding FIFO employees
and local housing options.
These options support employment of local residents, and will have a positive impact on local
businesses and local voluntary organisations.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 43
Council makes the following comments on FIFO workforce:
(A) Organisations using the FIFO options to towns that have appropriate infrastructure that has
been provided in most cases using Federal State and Local Government funds, should be
required to have a percentage of their staff reside in that area.
(B) The Federal Government could use its taxation powers to make the FIFO option less
attractive for the employer.
(C) Many FIFO workers claim “A” or “B” zone tax rebates, but spend their monies and invest in
the area that their families reside, not in Regional Australia, and therefore should not qualify
for this concession.
(D) During the Census of Population, most FIFO workers record their residential address as
where their family lives and therefore the region where they work is not recognised and as a
result the regional or remote Council’s miss out on many/less grants for that Local
Government. Many grants are based on population numbers.
(E) Council recognises that some FIFO is inevitable (specialised and short term contractors etc).
(F) An incentive that would provide some benefit to residents of remote areas is a large increase
in Zone “A” and “B” tax rebates. Zone Tax rebates have not increased for many years and
are not of the incentive value that they used to be when they were introduced. An increase in
Zone Tax rebates to a realistic level is requested.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 44
9.2.3 Strategic Community and Corporate Plan
File: Integrated Planning
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 14th
September 2011
Application:
To provide Council with information relating to the amendments to the Local Government
Administration Regulations
Background:
Council would be aware that the Local Government Industry is moving towards more
regulation with the requirement to undertake Integrated Planning.
An application for funding, on behalf of the Murchison Shires was submitted to a
Government funding grant program for $500,000 to assist these Shires with completing this
work.
Comment:
The Department of Local Government have now advised that these new planning
requirements come into operation on 26th
August 2011, however transitional provisions
clarify that full compliance with the regulations will neither be required nor enforced until
30th
June 2013.
All Council will have to have prepared a strategic Community Plan, a Corporate Business
Plan as well as information to assist with asset management and long term financial
planning.
The Department has a website on this subject: integratedplanning.dlg.wa.gov.au
Consultation:
Nil
Statutory Environment:
Local Government Administration Regulations
Local Government Act Section 5.56
Policy Implications:
New Integrated Requirements
Financial Implications:
Some costs in preparing these plans
Strategic Implications:
Should provide for better long term planning
Voting Requirements:
Simple Majority
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 45
OFFICER RECOMMENDATION
Moved: Cr Jensen Seconded: Cr Scott
That Council note the new requirements detailed above and draw these to the attention
of the new CEO Geoff Brooks.
RESOLUTION 2011-09-06 CARRIED 6/0
Cr Williams left the meeting at 2.52pm and returned to the meeting at 2.55pm
Mr Geoff Schafer left the meeting at 2.55pm
Cr McGorman & Cr Brand declared an impartiality interest in Item 9.2.4
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 46
9.2.4 Use of Portion of Old Hospital building by Mount Magnet Scout Group
File: CP-HOSP
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 15 September 2011
Application:
The Mount Magnet Scout Group seek approval to use the room formally used by the “Little
Ducklings”.
Background:
Currently they use the Recreation Centre. This has many practical difficulties including a
carpeted floor which means they are limited in the activities which they are able to do inside
the building and they are unable to store their equipment on site. Due to the central location
of the Recreation Centre they also have large numbers of children who are not in Scouts and
Cubs sitting on the verandah, asking for drinks and to use the toilets while they are trying to
run their sessions.
Comment:
An inspection of this room was carried out by EHO Bill Atyeo. His report is attached.
The Scout Group have advised that they can handle the cleaning and labour side of works
required if Council can cover the cost of paint, locks, lino etc.
Consultation:
Ms Danelle Fauntleroy
Mr Bill Atyeo
Statutory Environment:
Local Government Act – General Provisions
Policy Implications:
Nil
Financial Implications:
Council’s budget for 2011/12 includes $7,500 for maintenance materials.
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Cr Williams Seconded: Cr G Scott
That Council grant approval for the use of the room formally used by “Little
Ducklings” at the old hospital, subject to the Mount Magnet Scout Group providing
labour and Council will provide materials to a cost of $5,000.00.
RESOLUTION 2011-09-07 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 47
To: Murray Brown – CEO Date: 13th September 2011
REPORT ON THE “UGLY DUCKLINGS” FACILITIES – SCOUTS TO USE:
When I inspected the premises it was obvious that there needed to be a thorough clean-up of the internal of the building as the build-up of dust, dirt etc was excessive. However the building is sound and could easily be utilised for the activities. It is recommended that the following matters be addressed before occupation and use of the building is commenced:
1. That all doors and locks are fixed so that ease of entry is attained. 2. The slats to the paths/verandahs are to be made secure and all loose and protruding nails
removed with re-fixing with screws. Alternatively the whole flooring of the verandahs should be replaced or covered with alternative materials.
3. The heavily stained and dirty carpet to be removed and recovered with a lino if required. 4. The toilets are designed for small kids under supervision, with no segregation of sexes.
Given that both male and female will require use of them, I do not know how this will be arranged, other than to use the other toilets in the craft area to be used by one sex, and the ones at the Ugly Ducklings to be used by the other.
5. All toilets will need to be thoroughly cleaned and made to be operating as they should. 6. An evacuation plan will need to be devised by the operators of the activities there, and
appropriate fire extinguishers will need to be provided and maintained on site at all times. 7. The painting of the inside of the building is highly recommended, and repairs carried out
on the ceilings as required.
I am unsure of the impact the activities envisaged to be carried out here will have on the building. The building is old, and is therefore susceptible to damage if not cared for and respected. Regards
W.V. Atyeo Principal Environment Health Officer Building Surveyor SHIRE OF MOUNT MAGNET
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 48
9.2.5 Use of Shade Structures – Currently at the Racecourse
File: CP-RACE
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 19th
September 2011
Application:
Cr Williams has requested that Council request the Race Club for approval to use 2 x Shade
Structures at present stored at the Racecourse. One to cover the new Barbecue at Federation
Park and the other to be erected at the Tourist Centre Park
Background:
I am unsure who owns these structures, however I believe that they were originally used at
the Harmony Accommodation site.
Comment:
Nil
Consultation:
Cr Williams
Statutory Environment:
Local Government Act – General Provisions
Policy Implications:
Nil
Financial Implications:
Minimal
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded:
To be determined by Council.
CARRIED/LOST __/__
COUNCIL RESOLUTION
Moved: Cr Williams Seconded: Cr McGorman
That the Shire writes to the President of the Mount Magnet Race Club requesting a
donation of two shade structures for the use in Federation Park and the Tourist Centre
Park.
RESOLUTION 2011-09-08 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 49
LATE AGENDA ITEMS
9.2.6 Recreation Ground Power Supply
Letter from Mr Geoff Schafer : Suggesting a new supply route and upgrade in capacity
of underground cable to recreation Centre.
Mr Barry Wallace will search for the underground cable leading to the Recreation centre
next week.
Noted
9.2.7 Garden Competition
Judging carried out by Councillor Williams and Councillor Brand
Results:
1st Prize $400 Sophie Singh
2nd
Prize $200 Edna Sutherland
3rd
Prize $100 Monica Watson
Native Garden $200 Marilyn Davies/Jim Nash (Jones Street)
Encouragement $50 Jason Brown (Attwood Street)
$50 Dave Hinds (Hepburn Street)
Judging carried out by Councillor Williams and Councillor Brand
Noted
Cr McGorman declared an interest in Item 9.2.8 (She is has an interest in Murchison
Carpentry) and left the meeting at 3.20pm
9.2.8 Museum Project - Shed
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr G Scott
That Item 9.2.8 be accepted as a late item
RESOLUTION 2011-09-09 CARRIED 5/0
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr G Scott
That Council accept the quote from Murchison Carpentry for $7640.00 for the supply
and installation of insulation to the North and West walls of the new Museum Shed.
RESOLUTION 2011-09-10 CARRIED 5/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 50
Cr Brand left at 3.23
Mr Dillon left the meeting at 3.23 and returned at 3.24
Cr McGorman returned at 3.24
Cr Brand returned at 3.24
9.2.9 MWDC – Mid West Improvement Plan
Set out hereunder is a copy of a self explanatory email I have sent to Yalgoo, Sandstone and
Cue Shires
Yesterday we should have all received a letter from Steve Douglas (MWDC) advising that
the MWIP has been allocated $220M over 4 years (Royalties to Regions) to deliver "Flag
Ship" priority infrastructure projects throughout this region.
I have discussed this matter with Trevor Price at MWDC.
My proposal is that our 4 Shires apply jointly for funding to supplement proposed CLGF
Regional funding that our Shires may/should/want allocated in 2011/12 for housing, to
enable the construction of additional housing for key people in our towns. With CLGF
regional funding this year, funding will only cover the cost of one or perhaps two houses per
Shire.
With funding from MWIP our sub Region may be able to construct additional housing in
our Shires.
MWDC have indicated that there may be funds available to pay for the business case to be
prepared by a consultant on our behalf.
I have a consultant in mind who could prepare the business case for us!
If this project proceeds, I believe that Peter at Cue should take the lead role, as Mount
Magnet did and are continuing to do with the MRVC Fence Project.
I have a Council Meeting tomorrow and I would appreciate your comments before then.
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Brand Seconded: Cr G Scott
That Item 9.2.9 be accepted as a late item
RESOLUTION 2011-09-11 CARRIED 6/0
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr G Scott Seconded: Cr Williams
That the CEO be authorised to follow this matter up.
RESOLUTION 2011-09-12 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 51
9.2.10 Council and Committee Meeting Arrangements
It is necessary to review the arrangements relating to the holding of Committee meetings.
Council’s Ordinary meeting in October is scheduled to be held on Thursday 27th
. At this
meeting Council elects the Shire President, Deputy Shire President and various Committees.
(It is Proposed to commence this meeting at 11.00AM as we have visitors from Crossland
Resources attending at about 2.00pm to address/meet with Council.
Currently the Finance Committee is due to meet on Wednesday 19th
October, however this
will not be possible as it will not have a quorum.
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr McGorman
That Item 9.2.10 be accepted as a late item
RESOLUTION 2011-09-13 CARRIED 6/0
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr McGorman Seconded: Cr Jensen
That Council change the meeting date for the Finance Committee from 19th October
2011 to Wednesday 16th November 2011
RESOLUTION 2011-09-14 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 52
9.2.11 Confidential - Valuation Lot 223 Hepburn Street Mount Magnet
A valuation of Lot 223 was requested by Council. This valuation has been received. In
addition the valuation a property report was also included, making comments relating to
health issues with regard to the septic and drainage.
These matters have been referred to Council’s EHO for action.
COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr Brand
That Item 9.2.11 be accepted as a late and confidential item.
RESOLUTION 2011-09-15 CARRIED 6/0
Noted
9.2.12 Confidential - Staff Matter
Council was advised of the resignation of the Works Manager Mr Bradden Corlett. This
position will be advertised and applications will close on 21st October 2011.
COUNCIL RESOLUTION
Moved: Cr Brand Seconded:Cr Williams
That Item 9.2.12 be accepted as a late and confidential item.
RESOLUTION 2011-09-16 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 53
CEO left the meeting at 3.45pm
CEO returned to the meeting at 3.46pm
9.3 HEALTH
9.3.1 Ramelius Camp – Sewerage Disposal Request
Location: Reserve 11342–Part of Common Applicant: Mt Magnet Gold NL
File Reference: A452
Disclosure of Interest: Nil
Date of Report: 14th
September 2011
Author: W.V. ATYEO
Environmental Health Officer/
Building Surveyor
Signature of Author:
Senior Officer: Murray Brown
Chief Executive Officer
Signature of Senior Officer:
Summary:
Mt Magnet Gold NL (MMG) requests permission from the Shire to dispose of the effluent
generated by the use of the Ramelius Camp on Lot 555 Naughton Street to the ponds
situated to the rear of the cemetery on a permanent basis.
Background:
Council would be aware of the development of the camp on Lot 555 Naughton Street, and
that Council approved the use of the ponds as a temporary solution to the difficulties
experienced by the Company to obtain clearances and permits to pipe the effluent to their
mining operations.
I have now been approached by the Administration manager for permission from Council to
use the ponds on a permanent basis as the obstacles they face will be ongoing and
considered unreasonable. They have undertaken to:
Test the quality of the effluent on a monthly basis.
Apply mosquito control chemicals to the ponds on recommended timeframes.
Remove and keep clear the ponds of all vegetation.
Carryout any reasonable requests made by Council.
Comments:
I inspected the ponds in the presence of Paul Moroney and discussed the use of the ponds
with him. Paul is willing to fully co-operate with the Shire in regard to the requirements the
Shire determines is necessary. These ponds have been used for the disposal of effluent
generated by the camp for many years prior to me taking up the position in 1998.
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 54
The reason why these ponds had problems in regard to the emission of foul odours was
because raw sewage was pumped to them from the Hill 50 camp. When I inspected the
ponds with Paul there were no odours (which was expected given that pumping of effluent
from the new camp had only commenced three weeks earlier), and the banks of the ponds
were relatively clear of vegetation.
The main difference is that the sewage from the new camp is fully treated to Class A
effluent, which could easily be reticulated to gardens etc without further treatment. The
quality of the effluent is therefore of an extremely good quality, without the solids and
bacteria found in raw sewage.
Given that Paul has committed to ensuring that the ponds are kept in good working order at
all times, and is prepared to comply with any reasonable requests of Council, I feel that
Council can approve such use as requested by the Company.
As Paul stated, the first in line people that would be adversely affected by a non-compliant
sewerage pond are the residents of the camp. Something they will do everything to avoid.
Consultation:
Murray Brown – Chief Executive Officer – Shire of Mount Magnet
Paul Moroney – Ramelius Resources
Statutory Environment: Health Act 1911 – as amended from time to time
Policy Implications:
Nil
Financial Implications: Nil
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
Moved: Cr Williams Seconded: Cr Brand
That standing orders be suspended at 3.49pm
RESOLUTION 2011-09-17
Moved: Cr Jensen Seconded: Cr Brand
That standing orders be resumed at 4.03pm
RESOLUTION 2011-09-18
Mr Jim Dillon left the meeting at 3.53pm
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 55
OFFICER RECOMMENDATION
Moved: Seconded:
That Council:-
Approve the use of the existing sewage ponds located on R11342 on a permanent basis
by Hill 50 Gold NL camp providing the following conditions are always fully complied
with.
Test the quality of the effluent pumped to the ponds on a monthly basis and
have that data available at any time the Environmental Officer wishes to inspect
it.
Apply mosquito control chemicals to the ponds on a regular basis to ensure that
mosquito breeding is not occurring.
Remove and keep clear the ponds of all vegetation.
Carryout any reasonable and legal requests made by the Chief Executive
Officer and or Environmental Health.
Install a method of effluent delivery to the pond that does not result in the
erosion of the banks of the first pond which is acceptable to the Environmental
Health Officer.
CARRIED/LOST __/__
COUNCIL RESOLUTION
Moved: Cr McGorman Seconded: Cr G Scott
That Council is not in favour of using the evaporation ponds and Councils preferred
method of waste water disposal is the recycling of the water onto community amenities.
RESOLUTION 2011-09-19 CARRIED 6/0
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 56
9.4 WORKS
Nil
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 57
9.5 TOURISM
Nil
Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 58
9 CONFIDENTIAL BUSINESS
Items 9.2.11 and 9.2.12
11 NEW BUSINESS
Cr Jensen
Volunteer Community Services – Ramelius Employees
Cr Williams
Water on the road after heavy rain - Some action taken in Laurie Street - Works
Manager to meet with Ronnie Hamilton
Growth of the grass as around town possible Fire Hazard
Cr Brand
Disclosure of Financial Interest Register - Location
Cr McGorman
Poor state of the Geraldton – Mount Magnet Road – Main Roads
Bougainvillea – Suggest we work with the Seasons
Swimming Pool – Information given to the public to in regards to works to be
completed on the pool – Possible public consultation
Youth Centre – Renovations – Research to what part of the old school building is
heritage listed
Cr Jensen left the meeting at 4.22pm
Cr Jensen returned to the meeting at 4.28pm
12 NEXT MEETING
The next meeting to be held on Thursday 27th October 2011
13 CLOSURE OF MEETING
This meeting closed at 4.35pm
14 CERTIFICATION BY CHAIRMAN
Confirmed this day 27 October 2011
____________________________
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