Total Employee Mobility
Effectively Managing the Policies and Costs of the Mobile Workforce
Consolidating Policies and Controls
Employee Mobility Categories as Percent of Direct Spend
Travel & Corporate Aircraft, 52%
Virtual Office 2.4%
Business Vehicle
13%
Relocation 10%
International
Assignments 16%
Corporate Aircraft
10%
Travel 49%
Integrating Total Employee Mobility Functions
► Cost savings; 1% - 4% OI improvements
► Better employee relationships
► Corporate agility
Benefits of Integration
Business Travel
Business Vehicles/Fleet
Corporate Aircraft
Relocation
Virtual Office
International Assignments
About Runzheimer
• Global Leader in Total Employee Mobility
• Service Provider to More Than 60% of Fortune 500
Companies
• Partner of the IRS to Establish Annual Cents-Per-Mile Rate
• Direct Source of >$16 Billion of Annual Reimbursement to
2,000,000 Employees
• Trusted Resource for Accurate, Fair & Defensible
Geographical Cost Information Since 1933
• Service Provider to U.S. Dept. of Defense & Dept. of
Transportation
• One of the Best Small & Medium Size Companies to
Work for in America (2005, 2006, 2007, 2008)
• Received the Governors Award for Operational Excellence
by the Wisconsin Forward Award
Confidential. February, 2010
Industries Served
• Analyze needs and objectives
– Policy review – vehicles or allowances
– Tax issues surrounding choices
– Exposure; risk mitigation; safety; training.
– Cost controls and employee retention
• Develop specific programs and policies
• Implement communications, administration and payment strategy
Runzheimer Fleet Policy Expertise
Benefit from Runzheimer Experience
• FAVR Plan innovator and advisor to IRS
• Research and data modeling expertise
• Customizable service design for each client
• Implementation team – policy to training
• Dedicated account manager’s support
Comprehensive Reimbursement Policy
• Drive personal vehicle for company travel
• Reimbursed based on a “standard vehicle”
• Local costs are recognized
• Differing business mileage is recognized
• Equitable to all drivers
An IRS compliant FAVR Plan
The Runzheimer Plan of Vehicle Standard Costs
• Allows non-taxed reimbursements
• No W-2 reporting
• No federal, state or FICA withholding
FAVR Plan - Revenue Procedure 2010-51
Optimize Route
Integration
• Plugs into power adapter of any vehicle
• Records automatically when powered on
• Uploads mileage data through USB connection
Mileage
Runzheimer Mileage LogConnected Device
Integration
• Works on Windows Mobileand BlackBerry devices
• Easy-to-use start and stop trip buttons
• Uploads mileage data wirelessly over the web
Mileage
Runzheimer Mileage LogWireless Device
Outsourced Administrative Services
Experienced Runzheimer administrator works on your behalf:
• Dedicated, fast customer support
• IRS compliance expertise.
• Weekly, monthly, quarterly and annual functions to actively manage your policy
• Eliminates costs of internal administrative FTE and the retraining during normal turnover
The most effective allocation of your resources
Driver Safety Is A Corporate Policy
• Well-being of your valued workforce
• Avoid negligent entrustment exposure
• Shares responsibility equitably
• “Safe Driver Plan”
– Annual Motor Vehicle Record check (MVR)
– Violation “points” equalized nationwide
– On-line training; defensive & proactive
– Simple and confidential administration
1. Unparalleled experience drives your success
2. Data accuracy controls your costs
3. Technologically superior-security and function
4. Industry recognized leader in excellence
Why Choose Runzheimer?
Your team of professionals deserve what only our team of experts can deliver
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