CAMARINES SUR POLYTECHNIC COLLEGES Nabua, Camar ines Sur
Revised 2016
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Greetings!
As a State College, Camarines Sur Polytechnic Colleges is mandated to serve for the benefit of its clienteles and
stakeholders. The true essence of its existence, therefore, depends on how it delivers its services. Furthermore,
continual improvement within the College’s quality management systems is crucial being an ISO Certified
Institution.
Adhering to RA 9485 or The Anti-Red Tape Act (ARTA) of 2007 which ultimate goal is to improve efficiency
in the delivery of government service to public, an innovative system geared towards effective delivery of
services has to be implemented. This College Citizen’s Charter is the product of conceptualization of an
effective mechanism to provide the stakeholders with clear information on the services offered by the College
along frontline services including requirements, fees, and responsible persons and divisions to its clients. This
initiative will make a difference in promoting transparency and encourage citizen’s participation.
To make Citizen’s Charter ready for further enhancement, CSPC is always open to all comments and
suggestions that will consequently enhance the performance of the College’s public functions. With this, let us
conjointly and consistently provide the quality service for our clientele.
All this in the glory of God!
DR. DULCE F. ATIAN
SUC President II
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Section 2, Republic Act No. 9485 (Anti-Red Tape Act 2007)
“It is hereby declared the policy of the state to promote integrity, accountability, proper
management of public affairs and public property as well as to establish effective practices aimed at the
prevention of graft and corruption in government. Towards this end, the state shall maintain honesty and
responsibility among its public officials and employees, and shall take appropriate measures to promote
transparency in each office or agency with regard to the manner of transacting with the public, which
shall encompass a program for the adoption of simplified procedures that will reduce red tape and
expedite transactions in government.”
Section 2(b), Rules II of CSC Resolution No. 08-1491 (IRR of RA 9485)
“Citizen’s charter” refers to an official document, a service standard, or a pledge, that
communicates, in simple terms, information on the services provided by the government to its citizens. It
describes the step-by-step procedure for availing a particular service, and the guaranteed performance
level that they may expect for that service.”
Section 1, Rule III of CSC Resolution No. 08-1471 (IRR of RA 9485)
“Within one (1) year from effectivity of the rules, each office or agency shall:
a) Determine which processes or transactions constitute frontline service;
b) Undertake reengineering of transaction systems and procedures, including time motion studies, if
necessary; and after compliance thereof,
c) Set up their respective service standards to be known as the “citizen’s charter.
The Legal Basis of the Citizen’s Charter
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Pages
TABLE OF CONTENTS
The President’s Message
The Legal Basis of the Citizen’s Charter
Table of Contents
The Site Plan
The Physical Plant and Facilities
The Law Establishing the CSPC
The Governing Board of the College
The College Administration
The College Mandate
The Vision
The Mission
The Quality Policy
Goals and Objectives
The Communication Channel/Flow of Communication
The Courses Offered
The School Fees
The Top Twenty (20) Frontline Services
Accepting Payment of Tuition and Miscellaneous Fees during Enrolment and
Periodical Examinations
Applying for Authentication of Scholastic Records
Applying for College Entrance Examination
Applying for Enrolment
Applying for Certification, Authentication and Verification (CAV)
Applying for Graduation
Applying for the Issuance of Credentials
Applying for Reissuance of Diploma and Transcript of Record
Applying for New/Renewal of Student Identification Card
Applying/Renewing Application for Bed Space at the College Dormitory
Availing of Physical Examination
Availing of Dental Treatment
Availing of Medical Consultation and Treatment
Claiming of School/Clinical Uniform
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TABLE OF CONTENTS
Paying of other Fees
Requesting for Refund of Payment
Requesting for Statement of Accounts/Balances/Payment History
Requesting for Examination Permit
Securing Final Examination Clearance
Securing Health/Medical Certificate
Other Services
Student Records and Other Related Services
Applying for Enrolment by Old & Returning Students
Applying for the Issuance of Honorable Dismissal Certificate/Transfer Credentials
Applying for Cross Enrolment
Adding/Dropping of Subjects
Student Activities Related Services
Applying for Institutional Scholarship
Applying for Student Loan
Applying for Student Organizations Accreditation
Complaining or Seeking Redress of Grievances
Requesting Permit to Conduct Campus Activity/Educational Tour and Other
Related Student Activities
Securing Certificate of Good Moral Character
Guidance and Counseling Services
Availing of Counseling Services
Referring a Student/s for Counseling
Internet Services
Availing of the School’s Internet access
Applying for Renewal of Internet Access Card
Applying for the School’s Wi-Fi Internet Access
Information Services
Requesting Assessment of Fees
Requesting Statement of Student Accounts Balances
Securing Certified Copies of Documents
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Personnel Records and Other Services
Applying for a Job in the College
Applying for Leave of Absence
Securing Employee’s Identification Card
Securing Service Records, Certificate of Employment and Other Personnel Record
Utilization of College Facilities and Other Related Services
Borrowing Equipment and Other Facilities
Photocopying of Documents
Renting Academic Gown, Caps and Hoods during Graduation
Renting College Equipment and Facilities
Requesting Issuance of Trip Tickets
Requesting Issuance/Release of Supplies and Materials, Equipment,
Accountable Forms and Gasoline
Lodging Services
Checking In and Checking Out at the Staff House (Nabua Campus)
Collection and Disbursement Services
Paying of Scholarship Grants/Aides and Financial Assistance to Students
Paying of Adding/Dropping/Special and Entrance Examination Fees
Paying of Rentals, IGP Fees, Bidding Fees, etc.
Requesting for reimbursement and Liquidation of Petty cash Expenses
Receiving of Salaries, Wages, Refunds of Fees for Scholarship Grants and
Payment of Delivered Goods and Services/Supplies and Materials
Requesting for an Obligation of Claim for Payment
Others Borrowing of Books and other Library Materials
Securing Permit to Hang Streamer
The Procedure in the Filing of Complaint in Relation to Request/Application
Annexes:
A The Organizational Structure (General Administration)
B The Board of Trustees
C The Administration Council
D The Academic Council
E The Communication Channel
F Directory of College Officials
TABLE OF CONTENTS
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THE PHYSICAL PLANT AND FACILITIES
2 STOREY MULTI-PURPOSE BUILDING ADMINISTRATION BUILDING D U R A N H A LL
LIBRARY BUILDING FOOD LABORATORY BUILDING I.T. BUILDING
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THE PHYSICAL PLANT AND FACILITIES
MULTI-PURPOSE BUILDING LABORATORY AND SHOP BUILDING CSPC STUDENT PARK
CSPC GYMNASIUM STUDENT COUNCIL BUILDING COLLEGE DORMITORY
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THE PHYSICAL PLANT AND FACILITIES
STAFF HOUSE COLLEGE OF MANAGEMENT AND A C A D - l
ENTREPRENUERSHIP BUILDING
VILLAFUERTE HALL
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The Colleges was established by virtue of Batas Pambansa Bilang 512, otherwised known as “An Act Establishing A
Polytechnic College in the Municipality of Nabua, Province of Camarines Sur To Be Known as the Camarines Sur Polytechnic Colleges
and Appropriating Funds Therefor” which was approved into law on June 10, 1985.
BP 512 was later amended by R.A. No. 8292, otherwise known as “An Act Providing for the Uniform Composition and Powers
of the Governing Boards, the Manner of Appointment and Term of Office of the President of chartered State Colleges and Universities,
and For Other Purposes”, which was approved into law on June 6, 1997 by then President Fidel V. Ramos.
a) Composition – The governing body of the college is vested in the Board of Trustees which shall be composed of the
following:
1. Chairman of the Commission on Higher Education (CHED), as chairman;
2. President of the College, as Vice Chairman;
3. Chairman of the Congressional Committees on Education and Culture;
4. Regional Director of the National Economic Development Authority (NEDA);
5. Regional Director of the Department of Science and Technology (DOST);
6. President of the Faculty Association;
7. President of the Central Student Council;
8. President of the Alumni Association;
9. Two (2) prominent citizens who have distinguished themselves in their profession or field of specialization chosen from
among a list of at least five (5) persons qualified in the city or the province where the school is located, as recommended
by the Search Committee constituted by the President in consultation with the chairman of CHED based on the normal
standards and qualifications for the position.
The faculty and the student council shall be represented by the president of their respective federations.
The private sector representatives shall be appointed by the Board of Trustees upon recommendation of a duly
constituted search committee (Section 3 (a), RA 8292).
Please refer to Annex B for the incumbent members of the Board of Trustees
The Law Establishing the Camarines Sur Polytechnic Colleges
The Governing Board of the College; Manner of Appointment of Members
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b) Term of Office – The president of the faculty and alumni associations and student trustees shall sit in the Board until the
expiration of their term of office in such capacities (Section 3 (b), RA 8292).
The prominent citizens shall serve for a term of two (2) years.
Powers and Duties of the Board of Trustees - The governing board shall have the following specific powers and duties in addition to its general powers of administration and the exercise of all the powers granted to the board of directors of a corporation under Section 36 of Batas Pambansa Big. 68 otherwise known as the Corporation Code of the Philippines; (section 4, RA 8292)
1. To enact rules and regulations not contrary to law as may be necessary to carry out the purposes and functions of the
college;
2. To receive and appropriate all sums as may be provided, for the support of the college in the manner it may determine,
in its discretion, to carry out the purposes and functions of the college;
3. To receive in trust legacies, gifts and donations of real and personal properties of all kinds, to administer and dispose the
same when necessary for the benefit of the college, subject to limitations, directions and instructions of the donors, if
any. Such donations shall be exempt from all taxes and shall be considered as deductible items from the income tax of
the donor: Provided, however, That the rights, privileges and exemptions extended by this Act shall likewise be
extended to non-stock, non-profit private colleges: Provided, finally, That the same privileges shall also be extended to
city colleges and universities with the approval of the local government to city colleges and universities with the
approval of the local government unit concerned and in coordination with the CHED;
4. To fix the tuition fees and other necessary school charges, such as but not limited matriculation fees, graduation fees and laboratory fees, as their respective boards may deem proper to impose after due consultations with the involved sectors;
Such fees and charges, including government subsidies and other income generated by the college, shall constitute special trust funds and shall be deposited in any authorized government depository bank, and all interests shall accrue therefrom shall form part of the same fund for the use of the college: Provided, That income derived from university hospitals shall be exclusively earmarked for the operating expenses of the hospitals.
Any provision of existing laws, rules and regulations to the contrary notwithstanding, any income generated by the
college from tuition fees and other charges, as well as from the operation of auxiliary services and land grants, shall be
retained by the college, and may be disbursed by the Board of Trustees for instruction, research, extension, or other
programs/projects of the college: provided. That all fiduciary fees shall be disbursed for the specific purposes for which
they are collected
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If, for reasons beyond its control, the college shall not be able to pursue any project for which funds have been
appropriated and allocated under its approved program of expenditures. The Board of Trustees may authorize the use of
said funds for any reasonable purpose which, in its discretion, may be necessary and urgent for the attainment of the
objectives and goals of the college;
5. To adopt and implement a socialized scheme of tuition and school fees for greater access to poor but deserving
students;
6. To authorize the construction or repair of its buildings, machineries, equipment and other facilities and the purchase and acquisition of real and personal properties including necessary supplies, materials and equipment. Purchases and other transactions entered into by the college through the Board of Regents/Trustees shall be exempt from all taxes and duties;
7. To appoint, upon the recommendation of the president of the college, vice presidents, deans, directors, heads of departments, faculty members and other officials and employees;
8. To fix and adjust salaries of faculty members and administrative officials and employees subject to the provisions of the revised compensation and classification system and other pertinent budget and compensation laws governing hours of service, and such other duties and conditions as it may deem proper; to grant them, at its discretion, leaves of absence under such regulations as it may promulgate, any provisions of existing law to the contrary notwithstanding; and to remove them for cause in accordance with the requirements of due process of law;
9. To approve the curricula, institutional programs and rules of discipline drawn by the administrative and academic councils as herein provided;
10. To set polices on admission and graduation of students;
11. To award honorary degrees upon persons in recognition of outstanding contribution in the field of education, public service, arts, science and technology or in any field of specialization within the academic competence of the college and to authorize the award of certificates of completion of non-degree and non-traditional courses;
12. To absorb non-chartered tertiary institutions within their respective provinces in coordination with the CHED and in consultation with the Department of Budget and Management, and to offer therein needed programs or courses, to promote and carry out equal access to educational opportunities mandated by the Constitution ;
13. To establish research and extension centers of the SUC where such will promote the development of the latter;
14. To establish chairs in the college and to provide fellowships for qualified faculty members and scholarships to deserving students;
15. To delegate any of its powers and duties provided for hereinabove to the president and/or other officials of the college as it
may deem appropriate so as to expedite the administration of the affairs of the college;
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16. To authorize an external management audit of the institution, to be financed by the CHED and to institute reforms,
including academic and structural changes, on the basis of the audit results and recommendations;
17. To collaborate with other governing boards of SUCs within the province or the region, under the supervision of the CHED
and in consultation with the Department of Budget and Management, the restructuring of said colleges to become more efficient, relevant, productive, and competitive;
18. To enter into joint ventures with business and industry for the profitable development and management of the economic
assets of the college or institution, the proceeds from which to be used for the development and strengthening of the college;
19. To develop consortia and other forms of linkages with local government units, institutions and agencies, both public and
private, local and foreign, in furtherance of the purposes and objectives of the institution;
20. To develop academic arrangements for institution capability building with appropriate institutions and agencies, public or private, local or foreign, and to appoint experts/specialists as consultants, or visiting or exchange professors, scholars, researchers, as the case may be;
21. To set up the adoption of modern and innovative modes of transmitting knowledge such as the use of information
technology, the dual system, open learning, community laboratory, etc., for the promotion of greater access to higher education;
22. To establish policy guidelines and procedures for participative decision-making and transparency within the institution;
23. To privatize, where most advantageous to the institution, management and non-academic services such as health, food,
building or grounds or property maintenance and similar such other objectives; and
24. To extend the term of the president of the college beyond the age of retirement but not later than the age of seventy (70), whose performance has been unanimously rated as outstanding and upon unanimous recommendation by the search committee for the president of the institution concerned.
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a) College President - The administration of the College shall be vested in the President of the College who shall render full time
service. He shall be appointed by the Board of Trustees, upon the recommendation of a duly constituted search committee. He
shall have a term of (4) years and shall be eligible for reappointment for another term.
He shall be assisted by a vice president for academic affairs who shall be appointed by the Board of Trustees upon the former’s
recommendation without prejudice to the appointment of more than one vice president when so warranted. Please see Annex A
for the Organizational Structure of the College.
In case of vacancy by reason of death, resignation, removal for cause or incapacity of the President to perform the functions
Officer-in-Charge pending the appointment of a new president.
In case of vacancy in the Office of the President as mentioned in the immediately preceding paragraph, his successor shall hold
office for the unexpired term.(Section 6, RA 8292).
b) Administrative Council – There shall be an Administrative Council consisting of the President of the College as Chairman, the
vice presidents, deans, directors and other officials of equal rank as members, and whose duty is to review and recommend to
the Board of Trustees policies governing the administration, management and development planning of the College for
appropriate action (Sec 9, RA 8292) Please see Annex C for the incumbent members of the Council.
c) Academic Council – There shall be an academic council with the President of the College as Chairman and all members of the
instructional staff with the rank of not lower than assistant professor as member. Please see Annex D for the incumbent
members of the Council.
The academic council shall have the power to review and recommend the curricular offerings and rules of discipline of the
College subject to appropriate action of the Board of Trustees. It shall fix the requirements for the admission of students as
well for graduation and the conferment of degrees subject to review and/or approval by the Board of Trustees through the
President of the College. (Section 10, RA 8292)
The College Administration
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The College shall primarily provide higher technological,
professional and vocational instruction and training in fisheries,
trade and technology, arts and sciences, as well as short term
technical and vocational courses, as the Board of Trustees may
deem necessary, and shall promote researches in the exploration
and conservation of natural resources in the province. (Section 2, BP
Blg. 512)
The College Mandate
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CSPC as the regional center of excellence in polytechnic education
CSPC shall take the lead in providing highly technical and professional quality education through
ladderized curricula in fisheries, trades & technology, arts & sciences, generating technology and
undertaking sustainable community development in accord with the College mandate, thrusts and
directions of higher education and national development goals.
CSPC commits to provide quality education and services that satisfy its clients and stakeholders
thereby producing world class professionals through continual improvement of all its programs.
The Vision
The Mission
The Quality Policy
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Specifically, the College is strongly committed to:
1. Provide quality instruction, learning environment and other support services to produce graduates
who are morally upright, service-oriented, technologically & professionally competitive and
innovative;
2. Conduct research and development to generate new scientific knowledge and advanced technology
through appropriate utilization and conservation of natural resources for sustainable development;
3. Implement viable production and income generating projects;
4. Undertake responsive and relevant extension and community development services; and
5. Strive to be a self-sufficient and self-sustaining higher educational institution.
GOALS AND OBJECTIVES
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1. The Records Section shall serve as the Central Channel of all incoming and outgoing communications to
other agencies, as indicated in the flow of communication hereto attached as Annex "E".
2. All incoming and outgoing communications shall pass the Records Section and shall be stamped "RECEIVED"
or "RELEASED" as the case may be. A logbook shall be maintained indicating the file and code number of
every correspondence received or released. The time and date shall be indicated.
3. The arrows pointing upward indicate that the document shall be forwarded directly to the addressee.
4. The arrows pointing downward indicate that the document shall be transmitted to the addressee for appropriate
consideration or for information purposes only.
5. The broken lines indicate that certain offices shall be furnished copies of the communication.
6. All communication/requests from students or employees which need to be acted upon by Department
Heads/Section or Unit Heads shall be received by the concerned office, copy furnished the Records Section and
other offices.
7. All communication intended for the Vice Presidents or the President shall also be received directly by said
offices, copy furnished other offices.
8. The addressee/approving officer shall be responsible in providing copies of his/her action those offices entitled
to receive copies.
9. The flow of communications as indicated in the diagram is anchored on the matrix of communications duly
adopted by the College. (ADCO Resolution No. 72-07, dated November 9, 2007)
The Communication Channel/Flow of Communication
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GRADUATE PROGRAM
Master in Engineering (ME)
Master of Arts in Nursing (MAN)
Master in Business Management (MBM)
UNDERGRADUATE PROGRAMS
ENGINEERING TECHNOLOGY
One- Year Certificate in Building Wiring Electrician
Two-Year Certificate in Electrical Technology
Three-Year Diploma in Electrical Technology
Bachelor in Electrical Engineering
Bachelor of Science in Electrical Engineering
One- Year Certificate in Automotive Technology
Two-Year Certificate in Machine Shop Technology
Three-Year Diploma in Mechanical Technology
Bachelor in Mechanical Engineering
Bachelor of Science in Mechanical Engineering
One- Year Certificate in Construction Craftsman
Two-Year Certificate in Construction Technology
Three-Year Diploma in Civil Technology
Bachelor in Civil Engineering
Bachelor of Science in Civil Engineering
One- Year Certificate in Consumer Electronics
Two-Year Certificate in Consumer Electronics Technology
Three-Year Diploma in Electronics Technology
Bachelor in Electronics Engineering
Bachelor of Science in Electronics Engineering
INFORMATION AND COMMUNICATION TECHNOLOGY
One- Year Certificate in PC Operations / Data Encoder
Two-Year Certificate in Computer Hardware Servicing / Technician
Three-Year Diploma in Computer Programming
Bachelor of Science in Information Technology
One- Year Certificate in PC Operations / Data Encoder
Two-Year Certificate in Computer Hardware Servicing / Technician
Three-Year Diploma in Computer Programming
Bachelor of Science in Computer Science
HEALTH CARE TECHNOLOGY
One- Year Certificate in Health Aide
Two-Year Certificate in Midwifery
Three-Year Diploma in Practical Nursing
Bachelor of Science in Nursing
Two-Year Certificate in Computer Hardware Servicing/Technician MANAGEMENT AND ENTREPRENEURSHIP
One- Year Certificate in Junior Secretarial
Two-Year Certificate in Associate in General Secretaryship
Three-Year Diploma in Specialized Secretaryship
Bachelor of Science in Office Administration
One- Year Certificate in Food Servicing
Two-Year Certificate in Food Preparation
Three-Year Associate in Hotel and Restaurant Management
Bachelor of Science in Food Service Management
The Courses Offered
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One- Year Certificate in Tour guiding
Two-Year Certificate in Tourism Planning and Development
Diploma in Ecotourism Management
Bachelor of Science in Tourism Management
One- Year Certificate in Entrepreneurial Management
Two-Year Certificate in Basic Entrepreneurship
Diploma in Entrepreneurship
Bachelor of Science in Entrepreneurial Management
EDUCATION, ARTS AND SCIENCES
One- Year Certificate in Food Preparation and Servicing
Two-Year Certificate in Food and Beverage Service
Management Three-Year Diploma in Food Catering Service
Management
Bachelor in Technical Teacher Education (Major in Food
Service Management)
One- Year Certificate in Consumer Electronics
Two-Year Certificate in Electronics Technician
Three-Year Diploma in Electronics Technology
Bachelor in Technical Teacher Education (Major in Electronics
Technology)
One Year Certificate in BPO Servicing
Two Year Certificate in BPO Servicing Management
Associate in Servicing Management
Bachelor of Arts in English
Two-Year Certificate in Electronics Communication and Service
Technology
Bachelor of Science in Mathematics
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1. New Tuition Fee Rates (Undergraduate) Entrance Exam Fee (per BOT Res. No. 01-066) P 50.00
S/Y 2004-2005 (BOT Res. No. 04-253) P 120.00/unit Medical & Dental Fee (per BOT Res. No. 01-066)
S/Y 2005-2006 (BOT Res. No. 04-253) P 150.00/unit Undergraduate P 50.00
S/Y 2006-2007 (BOT Res. No. 04-253) P 150.00/unit Graduate P 75.00
S/Y 2007-2008 (BOT Res. No. 04-253) P 150.00/unit Library Fee
S/Y 2008-2009 (BOT Res. No. 08-441) P 180.00/unit Undergraduate (per BOT Res. No. 04-272) P 100.00
S/Y 2012-2013 (BOT Res. No.12-763 ) P 250.00/unit Graduate (per BOT Res. No. 01-066) P 100.00
Tuition Fee Rate (Graduate School) - subject to 10% increase per year until Band Fee (per BOT Res. No. 01-066) P 50.00
reaching P500.00/unit, effective 2003-2004 (BOT Resolution No. 02-140)
ROTC/NSTP Fee (RA 9163) P 375.00
S/Y 2004-2005 P 330.00/unit Athletic Fee (per BOT Res. No. 01-066) P 150.00
S/Y 2005-2006 P 363.00/unit Cultural Arts Fee (per BOT Res. No. 15-32) P 100.00
S/Y 2006-2007 P 399.30/unit ID Fee (per BOT Res. No. 14-41) P 150.00
S/Y 2007-2008 P 439.25/unit Student Handbook (per BOT Res. No. 15-31) P 100.00
S/Y 2008-2009 P 483.00/unit Hands-On Fee
S/Y 2009-2010 P 500.00/unit Computer (per BOT Res. No. 01-066) P 500.00/subject
2. School Facilities Fee (BOT Resolution No. 14-39) P200.00/semester Typing (per BOT Res. No. 06-332) P 150.00/subject
3. Itemized Rate of Graduation Fee - Undergraduate (per BOT Res. No. 15-33)
Steno Machine (per BOT Res. No. 06-332) P 200.00/subject
For Graduates of Terminal and Degree Courses:
All Engineering Courses with laboratory and
Graduation Fee P 200.00 laboratory equipment (per BOT Res. No. 14-38)
Yearbook w/ Diploma Jacket 1,400.00 Major subjects P 500.00/subject
Academic Gown / Toga Rental 150.00 Minor subjects P 100.00/subject
Transcript Fee 50.00 On-the-Job Training Fee (per BOT Res. No. 01-006) P 300.00
Diploma Fee 100.00 Laboratory Fee - CHCT Dept. (per BOT Res. No. 01-066)
Class Memorial 75.00 Chemistry P 60.00/subject
TOTAL P 1,975.00 Physics P 40.00/subject
For Graduates of Non-Degree Courses:
Laboratory Fee - Other Dept. (per BOT Res. No. 14-38)
Graduation Fee P 200.00 Chemistry P 100.00/subject
Academic Gown / Toga Rental 150.00 Physics P 100.00/subject
Diploma Fee 100.00 Affiliation Fee (HCT) (per BOT Res. No. 01-066)
Class Memorial 75.00 1st year Based on the computation
TOTAL P 525.00 2nd year to 4th year of the number of hours
4. Graduation Fee (Graduate School) Changing/dropping subjects (per BOT Res. No. 01-066) P 15.00/subject
Graduation Fee P 300.00 Late Enrolment (per BOT Res. No. 01-066) P100.00/student
Yearbook w/ Diploma Jacket 1,450.00 Special Examination (per BOT Res. No. 01-066) P 20.00/subject
Academic Gown / Toga Rental 200.00 Completion/removal exam. Fee (per BOT Res. No. 01-066) P 20.00/subject
Transcript Fee 50.00 Re-issuance of Diploma : (per BOT Res. No. 15-33)
Diploma Fee 100.00 Undergraduate P 100.00
Class Memorial 75.00 Graduate P 100.00
TOTAL P 2,175.00 Certification Fee (per BOT Res. No. 15-33) P 30.00
CAV Fee (per BOT Res. No. 01-066) P 40.00
5. Internet Fee (BOT Res. No. 03-170) P 150.00 Authentication Fee (per BOT Res. No. 01-066) P 10.00/page
6. RLE Fee - based on the formula per CMO No. 30 s. 2001
Transcript Fee (per BOT Res. No. 01-066) P 50.00/page
7. Undergraduate Thesis Writing Fee P 4,000.00/group ID Re-issuance Fee (per BOT Res. No. 14-41) P 150.00
8. Graduate Thesis Oral Exam. Related Fee (per BOT Res. No. 06-346) P 7,600.00 Publication Fee (per BOT Res. No. 14-40)
9. Other School Fees
Undergraduate P 100.00
Admission Fee (per BOT Res. No. 01-066)
Graduate P 100.00
Undergraduate P 40.00 Uniform Fee (per BOT Res. No. 15-30)
Graduate P 75.00 Male P 300.00
Misc./Matriculation Fee: (per BOT Res. No. 01-066)
Female P 500.00
Undergraduate P 50.00 Fine for delayed return of Academic Gown P5.00/day/piece
Graduate P 100.00
Guidance and Testing Fee: (per BOT Res. No. 01-066)
Undergraduate P 30.00
Graduate P 50.00
The School Fees
13
1. Accepting payment for Tuition and Miscellaneous Fees During Enrolment and Periodical Examinations
2. Applying for Authentication of Scholastic Records
3. Applying for College Entrance Examination
4. Applying for Enrolment
5. Applying for Certification, Authentication and Verification (CAV)
6. Applying for Graduation
7. Applying for the Issuance of Credentials
8. Applying for Reissuance of Diploma and Transcript of Record
9. Applying for New/Renewal of Student Identification Card
10. Applying/Renewal of Application for Bed Space at the College Dormitory
11. Availing of Annual Physical Examination
12. Availing of Dental Treatment
13. Availing of Medical Consultation and Treatment
14. Claiming of School/Clinical Uniform
15. Paying of Other Fees
16. Requesting for Refund of Payment
17. Requesting for Statement of Accounts/Balances/Payment History
18. Securing Examination Permit
19. Securing Final Examination Clearance
20. Securing Medical Certificate
The Top 20 Frontline Services
14
ACCEPTING PAYMENT OF TUITION AND MISCELLANEOUS FEES DURING ENROLMENT AND PERIODICAL EXAMINATIONS
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1 2
1 2
3
Tuition and Miscellaneous fees during enrollment Secure Priority Number from the Students Kiosk
Go to the Cashier’s Office and Pay the required amount Tuition and Miscellaneous fees during periodical examinations: Secure Priority Number from the Student Kiosk Go to the Cashier’s Office
Claim OR for payment made
Checks/verifies amount in the Assessment Form and
receives Cash Counts/checks authenticity of Cash tendered and issues
OR/s Counts/checks authenticity of Cash tendered and issues
OR/s Verifies amount due from the computer and checks cash
tendered Issues OR/s Releases OR/s and change if there is any
30 seconds
1 minute
30 seconds
1 minute
30 seconds
Cash Clerk / Cashier
Cash Clerk / Cashier
Cash Clerk /
Cashier
Upon Enrolment P1,000.00 or
more
Balance is divided into 3 payments for
Pre-lim. Mid-term
finals
Assessment Form
ABOUT THE SERVICE
It provides an effective and efficient delivery of service to Students during enrollment and periodical examinations
REQUIREMENTS
Assessment form Print Out from SIAS. Order of Payment or Official Receipt/s (OR/s)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
15
STEPS
SERVICE PROVIDER
DURATION
(under Normal Circumstances
PERSON IN CHARGE
FEES
(subject to change)
Form (free of charge)
1
2
3
4
Secure transaction slip at the Registrar’s Office Proceed to the Cashier’s Office for the payment of fees Present the OR and submit the documents
Release documents
Receives supporting documents and advises students to proceed to the Cashier’s Office Receives payment and issues official receipt Registrar authenticates the documents,
records in the logbook and releases the documents
-
30 seconds
2 minutes
2 minutes
-
Registrar’s Staff Cashier Registrar and Staff Releasing Clerk
-
10.00 per page
-
CSPC-F-REG-07
APPLYING FOR AUTHENTICATION OF SCHOLASTIC RECORDS
ABOUT THE SERVICE
This service is for authenticating photocopies of original records to be used for
employment, board examination and for record and reference purposes. REQUIREMENTS
Original copies of scholastic records HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
16
APPLYING FOR COLLEGE ENTRANCE EXAMINATION
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subjects
to change)
FORM (free of charge)
Checks the completeness of the requirements and advises the student to pay testing fee. Issues Official Receipt. Issues Admission Slip and schedules applicant when to take the College Entrance Tests.
Conducts the Entrance Tests on the scheduled time.
Posts Entrance Tests Results one (1) week after the date of examination.
PHP. 50. 00 Testing Fee
CSPC-F-GUID-02
CSPC-F-GUID-05
1 2 3 4 5
Secure an application form from the Guidance Office.
Pay the testing Fee at the Cashiers' Office. Go back to the Guidance Office and Submit the accomplished Application Form together with the required requirements and receipt. Come back and take the College Entrance Test on the scheduled date. Wait for the results to be released one (1) week after the date of examination.
3 minutes
5 minutes
3 minutes
4 hours
One (1) week after the date of examination
Guidance Counselor/ Staff
Cashier / Collecting
Officer
Guidance Counselor/ Staff
Guidance Counselor
Guidance Counselor
ABOUT THE SERVICES
It caters to freshmen and transferees applying for enrol ment in the College. It includes testing and monitoring of the Enrollment process.
The school’s administration must take into account the predominantly human element that it serves. Based on its mission and vision, it has the freedom to determine its own policies, standards, regulations for making the education it provides accessible. The Admission Service is foremost in promoting the CSPC’s Education through first-hand information and the assessment and placement of student applicants.
REQUIREMENTS For fourth year HS Students: 1. Duly accomplished Application Form; 2. Two (2) copies of 1 1/2 by 1 1/2 inch pictures w/ blue background; and 3. Testing Fee receipt from the Cashier’s Office.
For Students who are already HS Graduates and Transferees: 1. Duly accomplished Application Form; 2. Photocopies of: Report Card, Transcript of Records, and Certificate of Good Moral Character/
Honorable Dismissal; and 3. Testing Fee receipt from the Cashier’s Office.
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Guidance Office, 2nd Floor of Duran Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
17
HOW TO AVAIL OF THE SERVICE
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
3
4
NEW STUDENTS
Secure Students Profiling form Submit for Health Assessment Proceed to the Deans Office for
Pre-registration Pay the required fees at the
Cashier’s office and claim receipts
Receives accomplished
form/credentials Receive & checks data on the form
-
Receives payment and issues
official receipts
1 minute
1 minute
5-minutes
5 minutes
Receiving Clerk College Nurse CME HCT COE Dean’s Clerk CICT CEAS
Cashier and Staff
-
-
-
25% of the total assessment
CSPC-F-REG-06
APPLYING FOR ENROLMENT
ABOUT THE SERVICE The Office of the College Registrar adopts the computerized program on Student Information and Accounting System (SIAS) for effective and efficient processing of application for enrolment.
REQUIREMENTS
For New Student Entrance Examination Result Transcript of Record Transfer Credentials F 138-Report Card
For Old Student
Evaluation of grades duly certified by the Dean
HOW TO AVAIL OF THE SERVICE
Certificate of Good Moral Character One copy of 2x2 colored pictures with white
background Photocopy of NSO birth certificate Board Rating (Graduate School) Long Size brown envelope (undergraduate) and Short size brown envelope (Graduate School)
Registrar’s Office, 2nd Floor of Food Laboratory Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
OFFICE LOCATION
18
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
3
Claim official enrolment certificate at
the Registrar’s Office
OLD STUDENT
Present Clearance and Examination Permit to the Dean. Regular student waits for assessment Irregular student waits for the evaluation of subjects by the Dean before asking for assessment Pay the required fees at the Cashiers office and claim Official Receipts Claim print out of the Official enrolment certificate at the Registrar’s Office
Prints and Issues Print-out of
official enrolment certificate Receives clearance and
Examination permit Prints assessment Evaluates subjects Receives payment and issues
official receipt. Prints and Issues print-out of
official enrolment certificate
16 minutes
1 minute
3 minutes
15 minutes
5 minutes
16 minutes
CME HCT Deans Clerk COE CICT CEAS GS, Buhi - Registrar
Deans/Receiving Clerk CME HCT Deans Clerk COE CICT CEAS
Cashier’s Staff CME HCT Deans Clerk COE CICT CEAS
-
25% of the total assessment
enrolment certificate
CSPC-F-ACCTG-26
Assessment form
Enrolment certificate
19
STEPS
SERVICE PROVIDER
DURATION
(under Normal Circumstances
PERSON IN CHARGE
FEES
(subject to change)
Form
(free of charge)
1 2
3 4 5
Fill up Transaction Slip at the Registrar’s Office
Submit the above documents to the Registrar’s Office, request for payment /charge slip
Pay CAV fee at the Cashier’s Office
Present OR for CAV to the Registrar’s Office
Claim CAV claiming stub
Receives Transaction Slip
Receives supporting document and advises student to proceed to the Cashiers Office.
Receives payment/ charge slip
Dry-seals documents Advises client to come back the following day
to get the claim stub as proof of mailing to DFA
Claims stub & mails Documents to DFA
1 minute
20 minutes
5 minutes
2 minutes
2 minutes
Receiving Clerk
Registrar and Staff
Cashier and Staff
President Staff
Releasing Clerk
-
-
P40.00-CAV P10.00 per page
-
-
.
CSPC-F-REG-07
Payment/ charge slip
Claiming stub
APPLYING FOR CERTIFICATION, AUTHENTICATION AND VERIFICATION (CAV) ABOUT THE SERVICE CAV is issued to applicants applying for overseas employment and/or migration as required by the Department of Foreign Affairs (DFA). REQUIREMENTS 1. Transcript of Records (photocopy) 4. 1 pc. Documentary stamp 2. Diploma (photocopy) 5. Authorization letter (for third party 3. 2 pc. Pictures 1 ½” x 1 ½” claimants)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
20
HOW TO AVAIL OF THE SERVICE
STEPS
SERVICE PROVIDER
DURATION (under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1 2 3
Secure Application Form from the Registrar’s Office
Secure signature of the deans, advisers, College Registrar
Submit duly accomplished Application form to the Registrar’s Office for evaluation of grades
Checks and verifies student records
Signs application of students
Receives application for graduation and verifies student record and approves application, if no deficiencies noted, advises student to pay the required fees
1 minute
2 minutes
10 minutes
CME,CICT HCT COE GS, Buhi-Registrar
COE CME HCT CICT Class Advisers Registrar
COE CME,CICT HCT GS, Buhi - Registrar
-
-
-
CSPC-F-REG-01
APPLYING FOR GRADUATION ABOUT THE SERVICE A graduating student is required to file Application Form for Graduation within two months after enrollment in the last semester of the course to be included in the list of Candidates for graduation. REQUIREMENTS
Must have at least one year residency in College Must have submitted duly accomplish application form Must have complied with the Zero Unit Policy Must have passed the Comprehensive Examination (Graduate School) and Must have successfully defended his/her thesis and submitted bound copies of the Blue Book (Terminal Years).
Processing Clerk
Deans
Processing Clerk
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
21
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
3
Secure Transaction Slip Form at the Registrar’s Office
Secure clearance form from the
Billing Section Secure signatures of concerned officials such as: HCT,CME,COE,
CICT, CEAS (Deans Office) Library, Billing and Registrar’s Office
Receives duly accomplished form
Verifies student record and signs
clearance
-
1 minute
3 minutes
2 minutes
Receiving Clerk
Billing and Accounting Section
HCT CME COE CICT CEAS Lib. - Librarian Acctg.- Billing Clerk
-
-
-
CSPC-F-REG-07
CSPC-F-REG-04
APPLYING FOR ISSUANCE OF CREDENTIALS (TRANSCRIPT OF RECORDS, CERTIFICATIONS, & OTHERS) ABOUT THE SERVICE Credentials are issued to students of the College who wish to seek employment, take the board examinations and for purposes of admission. REQUIREMENTS
Duly approved Clearance 1 pc. Documentary Stamp Two copies of passport size pictures with white background and nametag (for
board examination).
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
Library, 2nd Floor of Library Building
Deans
22
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
4
5
6
Pay required fees at the cashier’s
office. Present the duly accomplished
clearance to the Registrar’s office Claim the credentials requested
Checks documents, receives
payment and issues receipts Receives and checks other
attached documents and prepares requested credentials
Issues authenticated credentials Including the original copies
5 minutes
5 minutes
1 minute
Registrar Cashier and Staff COE CME CICT HCT CEAS GS, Buhi – Registrar Registrar and Staff
P30.00 cert. fee 50.00 per page
-
-
Proce
ssing
Clerk
23
STEPS
SERVICE PROVIDER
DURATION
(under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
3
4
Secure Transaction Slip at the
Registrar’s Office Secure clearance form from the
Billing & Assessment office (for the first request)
Pay at the Cashier’s office the
required fees Present the official receipts of
payment to the Registrar’s Office
Claim the requested documents
Receives supporting document and advises
student to proceed to the Cashiers Office. Issues Clearance indicating fees to be paid Accepts payment and issues official receipt Verifies records and prepares requested
documents Advises the client to come back the following day
to claim the documents Issues requested documents
30 seconds
1 minute
2 minutes
45 minutes
2 minutes
Receiving Clerk
Billing and Accounting
Section
Cashier and Staff
Registrar and Staff
Registrar and Staff
-
- P100.00-Diploma P50.00-1 page TOR
-
-
CSPC-F-REG-07
CSPC-F-REG-04
APPLYING FOR REISSUANCE OF DIPLOMA & TRANSCRIPT OF RECORDS
ABOUT THE SERVICE Re-issuance of Diploma and Transcript of Records is granted to student whose diploma or transcript was lost and beyond recovery. REQUIREMENTS Affidavit of loss
Receipt of payment 1 pc. Documentary Stamp
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
24
APPLYING FOR NEW/RENEWAL OF STUDENT IDENTIFICATION CARD
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORM (free of charge)
1
Go to Internet Center
Checks the enrollment official receipt (OR) of Internet
Payment Fee and counter checks the ID picture against the bearer applicant.
Encodes client’s profiles to the Internet Accesses Client Database System. Prints client’s profile on the Internet Access Card. Attaches the 1”X1” ID picture and records the IA Card No.
on the log book indicating it as New application. Keep record on file
1 minute
Internet Assistant
-
2
Record your request of Internet Access Card application in a specified log-book by writing the date of application, name, and course & section.
3 minutes
Internet Assistant
-
3 Claim the Internet Access Card.
1 minute Internet Assistant -
ABOUT THE SERVICE
The CSPC Internet Center facility provides the school’s personnel and enrolled students an access to the Internet through its Internet facility. It provides a high speed Internet Access Service at a speed of 50 Mbps Mbps that is shared among the various clients within the campus through its cable and wireless (WiFi) LA N connections. REQUIREMENTS
Enrollment Form with the enrollment Official Receipt (OR) of payment.
1”x1” ID Picture
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Internet Center, 2nd Floor of Academic Building 1
25
APPLYING/RENEWING APPLICATION FOR BED SPACE AT THE COLLEGE DORMITORY
STEPS
SERVICE PROVIDER
DURATION (under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
3
Applying for bed space at the dormitory:
Go to the office of the Property Custodian (Secure Application form)
Submit duly accomplished application together with other requirements
If approved, go back to the office of the Property Custodian for issuance of order of payment slip.
Releases application/contract and informs students of requirements for submission
Checks completeness of requirements/attend
to student/parents queries. Consolidates application and submits to the
President thru the VP for Administration for approval.
Informs the applicants of the status of the
application Receives payment & issues receipt
1 minute
1 minute
A day after the last filing of application
2 minutes
Dorm Attendant /
Property Custodian
Cashier
P800.00 /month
CSPC-F-PC-26 CSPC-F-PC-27
ABOUT THE SERVICE
The College Dormitory is open to officially enrolled student of the college who is not residing within the Poblacion of Nabua. In the selection of the applicants, the criteria are the residence or place of origin and family income of the applicant.
REQUIREMENTS
Official Enrolment Certification Certificate of Residency issued by the Barangay Captain Income Tax Returns of Parents
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Supply and Property Office, 2nd Floor of Administration Building
26
4 5
1
2
3
4
5
6
7
Go back to the Property Office and present official receipt
Issuance of Room Key Renewing application for bed spacing: Present official receipt for dormitory
rental from previous semester
Secure clearance from the Property Office at the end of the semester
Submit duly accomplished contract and application form If approved go back to the office of the Property Custodian for issuance of order of payment slip
Go back to the Property office and present official receipt
Issuance of Room key
Receive duplicate of contract and occupancies room assigns.
Checks and verifies the official receipt, records and files the order of payment slip
Issues the room keys, copy of the contract and
dormitory rules The PC or one among the staff accompanies
the occupant to the College Dormitory Checks payment, releases contract and
application form to occupants with paid accounts.
Verifies entries, signs and releases duplicate. Files copy and transmits to Billing Section
Statement of Fees on integration in assessment of student.
2-5 minutes
2 minutes
10 minutes
1 minute
Dorm Attendant / Property
Custodian
Property Custodian
CSPC-F-PC-26 CSPC-F-PC-27
Clearance
27
AVAILING OF PHYSICAL EXAMINATION
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON
IN CHARGE
FEES
(subject to
change)
FORM
(free of charge)
1
Secure Health
Assessment
Provides the individual health record form and instructs client to fill
up the form on personal data and health portion if client does not have yet the record on file if otherwise, gets the record on file.
Checks the veracity of written entries on the form. Gets the vital
signs, height and weight and visual acuity if needed and records. Performs physical examination, evaluates and gives remarks and
recommendation. If needs referral, provide referral slip. Records the case in the logbook
2 minutes
5 minutes
10 minutes
Nurse
Nurse
Physician
Nurse
CSPC-F-MeD-01
CSPC-F-MeD-05
ABOUT THE SERVICE
Physical examination is conducted to students and employees to assess the
physical status as a baseline data of their health condition and for whatever purposes it
may serve.
REQUIREMENTS NONE
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Medical & Dental Clinic, 2nd Floor of Food Laboratory Building
28
AVAILING OF DENTAL TREATMENT
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
Submit for Dental Treatment Take note of dental advice after Treatment / receives medicine
(if any)
Asks the name of the client and gets the dental
form from files. Attends the need of the client and performs
appropriate treatment. Records the case in the logbook.
3 minutes
5 minutes to 1 hour
2 minutes
Dentist
Dentist
Dentist
none
CSPC-F-DeN-01
ABOUT THE SERVICE
This service is available to all the students and employees of CSPC to prevent and treat oral diseases.
Dentist perform the following o Consultations o Tooth extraction o Prescription of medicines, if needed
Dental treatment is available every
8:00 am – 12:00 nn Tuesdays 8:00 am – 5:00 pm Thursday s
REQUIREMENTS
For the new students – secure dental form from the School clinic and accomplish upon enrolment.
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Medical & Dental Clinic, 2nd Floor of Food Laboratory Building
29
AVAILING OF MEDICAL CONSULTATION AND TREATMENT
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
Seek Consultation and Treatment
Receives the client and asks reasons for consultation. Gets
personal data, takes vital signs and the chief complaints and records on the Treatment form and in the logbook.
Conduct physical examination, evaluates medical history and
prescribes medicine and or makes referral slip for referral Provides the prescribed medicine and/or gives the
prescription and referral slip, if to be referred to other health agency
5 minutes
10-15 mins.
5 minutes
Nurse
Physician/Nurse
Nurse
-
CSPC-F-MeD-08
CSPC-F-MeD-05
ABOUT THE SERVICE
The purpose of the service is to diagnose and treat illnesses and give appropriate medical services.
The school clinic caters to all students and employees of CSPC. The service includes consultations, emergency treatment and treatment of minor
medical cases.
Clinic Hours: Mondays thru Fridays- 8:00 a.m. – 12 noon; 1:00 p.m. – 5:00 p.m. Medical Consultation and Treatment by the Physician (Every Tuesdays and Thursdays; 8:00 – 5:00 pm) (Every Saturdays; 8:00 – 10: 00 am)
REQUIREMENT NONE
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Clinic, 2nd Floor Food of Laboratory Building
30
CLAIMING OF SCHOOL/CLINICAL UNIFORMS
STEPS SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
3
Go to the IGP office as
soon as notice of availability of school uniforms, clinical uniforms or ID cord is posted on conspicuous places in the College.
Present official Receipt
Receive the school, P.E.,
Clinical uniform or ID Cord
Checks the submitted documents and
records the official receipt in the logbook.
Check official Receipt Issues school, clinical uniform, PE uniform
or ID cord Signs and stamps “released” the Official
2mins/student
1 minute 11 minutes/student
1 minute
IGP In-Charge
and/or staff
IGP In-Charge
and/or staff
IGP In-Charge and/or staff
IGP In-Charge
and/or staff
School Uniform
Male – P 300.00 Female – P 500.00
Clinical Uniform
P 2,200.00 PE Uniform P 350.00
ID Cord P 100.00
ABOUT THE SERVICE
School uniforms, PE uniforms, Clinical Uniform and ID Cord are provided to freshmen and interested 2nd year to 5th year students. REQUIREMENT
Original official receipts for uniform fee and/or assessment form of enrolment HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
IGP Office, 1st Floor of Administration Building
31
PAYING OF OTHER FEES
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN-CHARGE
FEES (subject
to change)
FORM (free of charge)
1 2 3
Secure Priority number from the Student kiosk. Go to the Cashier’s Office and Pay any of the following:
a. Official Transcript of Record b. Certification Fee c. Graduation Fee d. CAV Fee e. Authentication Fee f. Renewal of Diploma g. Renewal of ID h. Dropping/Adding of subjects i. Rentals
Receive OR for payment made
Verifies authenticity of requirements presented Receives/checks cash tendered Issues OR Releases OR and change, if there is any
30 seconds
1 minute
5 seconds
Cash Clerk /
Cashier
ABOUT THE SERVICE It provides an effective and efficient delivery of service to Students/Clients paying
Other Fees.
REQUIREMENTS Accomplished Clearance Order of Payment or Photocopies of Documents to be authenticated Identification Card (ID)
FEES Transcript: ₱15.00/page CAV Fee: ₱40.00 Fee ₱50.00/set Authentication Fee: ₱10.00/copy Graduation: ₱525 - Non Degree Certification Fee: ₱30.00 Fee ₱1975 – Terminal courses Renewal of Diploma: ₱100.00
₱2175- Masteral Dropping/Adding of Subj. ₱15.00/subject Renewal of ID: ₱150 Rentals as billed HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
32
REQUESTING FOR REFUND OF PAYMENT
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
Go to the Billing and Assessment Section for the processing of the refund payment
Go to the Cashier’s Office to claim his refund.
Verifies as to completeness of the required entry in the request form correctness of the submitted requirement and the validity of the claim. Stamps documents as “certified true copy” Returns to the client the “Student’s Copy” of the request. Prepares the voucher for the payment of the refund. Verifies completeness of required documents and the identity of the claimant. Release the check/cash to the claimant
5 minutes 5 seconds 5 seconds 1 day for every batch of 50 students or below 10 minutes 5 minutes
Billing and Assessment In-
Charge
Cashier/Disburs
ing Officer
-
-
Request form
CSPC-F-ACCTG-01
ABOUT THE SERVICE
The students who have overpaid their assessment by reason of a scholarship grant subsequently credited, non-availment of any school uniforms and its accessories, erroneous charging of fees and other reasons which may result to an excess payment over the assessment may claim for a refund.
REQUIREMENT Official Receipt of Payment Certificate of Scholarship (if scholar) and: Certification from the Property Office that the student was not able to claim school
uniform or any accessories because of its unavailability (if applicable)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
33
REQUESTING FOR STATEMENT OF ACCOUNTS/BALANCES/
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subjects to
change)
FORM (free of charge)
1
Go to the Billing and Assessment Section
Verifies identity of requestor and checks student’s records. Indicates the balance of the student to his request form or prints his student ledger, if necessary.
5 minutes
Billing and
Assessment In-Charge
-
PAYMENT HISTORY ABOUT THE SERVICE
The students or alumni members may secure statement of accounts/balances or their payment history as basis for the amount to be paid during examination, request for credentials or for other purposes.
REQUIREMENT
Student ID/Alumni ID
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
34
REQUESTING FOR EXAMINATION PERMIT
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEE (subject to
change)
FORM (free of charge)
1
2
Go to the Cashier’s Office to pay his dues
Go to the Billing & Assessment Section
Processes payment and issues Official Receipt
Verifies the authenticity of the receipt and the amount paid by the student
Releases the examination permit
1 minute
3 minutes
Cashiers
Billing and Accounting
Office
-
-
CSPC-F-ACCTG-26
ABOUT THE SERVICE
Before taking the examination, the student must secure his exam permit; otherwise, grades will be withheld. As a pre-requisite of the issuance, student accounts due for the periodic examination must be paid.
REQUIREMENT
N O N E
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
35
SECURING FINAL EXAMINATION CLEARANCE
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN-CHARGE
FEE (subject
to change)
FORM (free of charge)
1
2
3
Go to the Billing and Assessment Section to secure the clearance form
For students: 2A. applying for graduation or transfer, signatures of the following officials must be sought: 1. College Registrar2. Guidance Counselor3. Director, Student Dev’t. Services4. Alumni Treasurer5. Concerned Dean6. CSC Treasurer
2B. For release of credentials e.g. diploma, TOR,Honorable dismissal, certification (GWA, CAV,COG) is subject only to clearance on property &financial accountability with the College, thesignature of the College Accountant must be sought
Present final examination clearance at Dean’s Office
Issues the clearance form and directs the student to secure the necessary signature of concerned officials and comply with their respective requirements
Verifies the clearance form
5 minutes
1 minute each office
1 minute
Billing and Assessment In-charge
College Registrar Guidance Counselor Director, Student Dev’t. Services
Alumni Treasurer Concerned Dean CSC Treasurer College Accountant
Dean’s Office Clerk
-
-
CSPC-F-ACCTG-04
ABOUT THE SERVICE
The students are required to secure final examination clearance. A duly accomplished clearance proves that students are cleared of all financial, property and other accountabilities with the College. This clearance is a requisite for the enrollment in the succeeding semester.
REQUIREMENT
Official Receipt of Payment
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Billing & Assessment Section, 2nd Floor of Food Laboratory Building Cashier's Office, 2nd Floor of Food Laboratory Building
36
SECURING MEDICAL CERTIFICATE
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN
CHARGE
FEES
(subject to
change)
FORM
(free of charge)
1
2
Secure Medical Certificate
form Receive the medical certificate
Provides the Form and instructs client to write the name and course on the Form. Takes the height and weight, vital signs if the purpose is
for OJT, Sport activities, scholarship and tour and records on the form. If it is for sick leave, the nurse takes the data from the treatment form and records in the medical certificate form
Conducts physical examination, signs and issues the
medical certificate. Records in the logbook and releases to the client
5 minutes
10-13 minutes
10-15 minutes
1 minute
Nurse Nurse
Physician
Nurse
none
CSPC-F-MeD-01
CSPC-F-MeD-02 CSPC-F-MeD-03
ABOUT THE SERVICE
Firms, government agencies and the colleges may require medical certificate from the students. This is especially true to those who are applying for OJT, on tours, Sports activities, scholarships, NSTP, and for students returning to classes after an illness. Medical certificate may be issued also to teaching and non-teaching personnel as they request. REQUIREMENTS
Schedule for issuance of Medical Certificate: Every Tuesday & Thursday only 8:00 – 12:00; 1:00 – 5:00
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Clinic, 2nd Floor Food of Laboratory Building
37
Other Services
Student Records and Other Related Services Applying for Enrolment (for Old & Returning students) Applying for the Issuance of Honorable Dismissal Certificate/Transfer Credentials Applying for Cross Enrolment Adding/Dropping of Subjects
Securing Certificate of Good Moral Character
Student Activities Related Services Applying for Scholarship Applying for Student Loan
Applying for Student Organizations Accreditation Complaining or Seeking Redress of Grievances
Requesting Permit to Conduct Campus Activity/Educational Tour and Other Related Student Activities
Guidance and Counseling Services Availing of Counseling Services Referring a Student for Counseling
Medical/Health Services Availing of Physical Examinations
Internet Services Applying for Renewal of Internet Access Card Applying for the School’s Wi-Fi Internet Access
Information Services Requesting Assessment of Fees Requesting Statement of Student Accounts Balances
38
Securing Certified Copies of Documents Personnel Records and Other Services
Applying for a Job in the College Applying for Leave of Absence Securing Employee’s Identification Card Securing Service Records, Certificate of Employment and Other Personnel Record
Utilization of College Facilities and Other Related Services Borrowing Equipment and Other Facilities Renting Academic Gown, Caps and Hoods During Graduation Renting College Equipment and Facilities Requesting Issuance of Trip Tickets and Inspection of Photocopied Documents Requesting Issuance/Release of Supplies and Materials, Equipment, Accountable Forms and Gasoline
Lodging Services Checking In and Checking Out at the Staff House (Nabua Campus)
Collection and Disbursement Services
Paying of Scholarship Grants/Aides and Financial Assistance to Students Paying of Adding/Dropping/Special and Entrance Examination Fees Paying of Rentals, IGP Fees, Bidding Fees, etc. Availing/Reimbursing/Liquidating of Petty Cash Expenses Receiving of Salaries, Wages, Refunds of Fees for Scholarship Grants and Payment of Delivered Goods and
Services/Supplies and Materials Requesting for an Obligation of Claim for Payment
Others
Securing Permit to Hang Streamer Borrowing Books and other Library Materials
39
Student Records and Other Related Services
Applying for Enrolment (for old and Returning Students)
Applying for the Issuance of Honorable Dismissal Certificate/
Transfer Credentials
Applying for Cross Enrolment
Adding/Dropping of Subjects
Securing Certificate of Good Moral Character
40
APPLYING FOR ENROLMENT BY OLD AND RETURNING STUDENTS
S T E P S SERVICE PROVIDER DURATION
(under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
3
Go to the Dean’s office and present accomplished clearance of the last attendance to the College
Pay the required fees
at the Cashiers Office
Proceed to the
Registrar for issuance of official certificate of enrollment
Receives clearance and issues preliminary registration form.
Checks and evaluates the subjects to be enrolled and
approves the preliminary Registration form. Issues and approves pre-registration form Receives payment and issues official receipt Issues and approves the official certificate of
enrolment and stamps it as enrolled.
5 minutes
5 minutes
1 minute
Clerk, Dean’s Office
CME- Dean HCT- Dean CICT- Dean COE- Dean Cash Clerk/ Cashier Registrar
- -
25% of the
total assessment
-
CSPC-F-ACCTG-04 CSPC-F-COL-61
CSPC-F-COL-61
Official Certificate of Enrolment
ABOUT THE SERVICE
The College admits/accepts old and returning students after the policies on admission and retention have been complied with by the students.
REQUIREMENT
Evaluation of grades and subjects taken
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
Registrar’s Office, 2nd Floor of Food Laboratory Building
41
HOW TO AVAIL OF THE SERVICE
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1 2 3
Fill up Transaction Slip Form at the Registrar’s Office
Secure Clearance Slip Form at the Billing Section
Secure signatures of concern officials such as: HCT,CME,COE,CICT, CEAS (Deans Office) Library, Billing Section and Registrar’s Office
Receives duly accomplished form and advise student to secure clearance Verifies student account records/ Verifies duly signed clearance
1 minute 2 minutes 2 minutes
Receiving Clerk Billing Clerk HCT CME COE CICT CEAS Lib.-Librarian & Staff Acctg.-Billing Clerk Registrar
P 30.00 -Transfer Credential 50.00-1 page TOR 30.00-Certification of good moral character
CSPC-F-REG-07 CSPC-F-ACCTG-04
APPLYING FOR THE ISSUANCE OF HONORABLE DISMISSAL/ TRANSFER CREDENTIAL
ABOUT THE SERVICE Honorable Dismissal is issued to students who will transfer to other school due to academic delinquency, change of course and transfer of residence. REQUIREMENTS
1. Duly Approved Clearance 2. 1 pc. Documentary Stamp 3. Receipts of Payment
Deans
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
Library, 2nd Floor of Library Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
Cashier’s Office, 2nd Floor Food Laboratory Building
42
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
4
5 6
Pay required fees at Cashier’s Office Present duly accomplish Clearance to the Registrar’s Office
Claim the Honorable Dismissal certificate
Receives and checks other requirements Prepares Honorable Dismissal Certificate/releases the original copy and files the duplicate copy
-
3 minutes 3 minutes 1 minute
Cashier and Staff COE CME,CICT HCT, CEAS GS, Buhi - Registrar
-do-
-
-
-
CSPC-F-REG-29
Processing Clerk
43
HOW TO AVAIL OF THE SERVICE
STEPS
SERVICE PROVIDER
DURATION (Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORMS (free of charge)
1 2 3 4 5 6
Secure Transaction Slip at the Registrar’s Office
Secure Dean’s recommendation
Submit recommendation to the Registrar’s Office
Pay the required fees at cashier’s Office
Present receipts of payment to
the Registrar’s Office
Claim approved request for cross enrollment
Advises student to secure recommendation from the Dean
Verifies student record
Evaluates the subjects and advises student to go Cashier, if qualified
Issues official receipts Prepares permit to cross enroll and release the
same to student
Keeps file copy
2 minutes
5 minutes 3 minutes
5-8 minutes 5 minutes 1 minute
Receiving Clerk
CME COE HCT CICT CEAS Processing Clerk
Cashier and Staff Registrar and Staff -do-
-
-
-
P30.00 – permit to cross enroll
-
-
CSPC-F-REG-04 CSPC-F-REG-31
APPLYING FOR CROSS ENROLLMENT ABOUT THE SERVICE Application to Cross enroll with other school shall be done by the student within the period of registration. A student may cross enroll if he is a member of the graduating class but with deficiency, subject to pertinent provisions of the college code. The concerned subject is not offered during the last semester preceding his/her graduation. REQUIREMENTS
1. Receipts of payment 2. Letter of recommendation from the Dean
HOW TO AVAIL OF THE SERVICE
Deans and Staff
OFFICE LOCATION
Registrar’s Office, 2nd Floor of Food Laboratory Building
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
44
ADDING /DROPPING OF SUBJECTS
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
Go to the Billing In-Charge
a. Adding of Subjects
b. Dropping of Subjects
Submit copies of the approved forms to the concerned offices:
Dean Registrar Billing & Accounting
CLEARANCE
A. Graduating Students
Computes adjustment consequent to either adding or
dropping of subjects and issues order of payment; Records Payment & validate adding by signing the adding
form. Effects corresponding adjustment in the student's billing
record and in the student's copy. Effects adjustment in subjects and release new
assessment to the student Verifies adjustment made to the subjects Verifies student account (current to prior years) & provides
order of payment (if w/ outstanding balance).
5 mins
1 min
3 mins
5 min
5 min
Billing Clerk
Collecting Officer/Cashier
Billing Clerk
Clerk Dean’s Office
Clerk Dean’s
Office
None
P15.00 per subject added
& dropping
None
None
CSPC-F-REG-02 CSPC-F-ACCTG-39 CSPC-F-REG-02
Assessment form CSPC-F-ACCTG-39
10 mins
Billing Clerk
none
ABOUT THE SERVICE
The service is to provide enrolled students with MODIFIED ASSESSMENT due to either adding or dropping of subjects. REQUIREMENT
Accomplished Adding or Dropping Forms duly approved by Department Deans and Registrar.
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
Registrar’s Office, 2nd Floor of Food Laboratory Building
45
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
B. Regular Non-Graduating Students
Updates the student balance upon receipt of proof of
payment (OR) & affixes initial signature on the verified clearance.
Signs the clearance. Verifies student account & issues order of payment if there
is an outstanding balance. Updates the student account upon receipt of proof of
payment & affixes initial signature on the clearance. Signs the clearance
5 mins
3 mins
3 mins
Billing Clerk
Billing Clerk
CSPC-F-ACCTG-04
46
Student Activities Related Services
Applying for Institutional Scholarship
Applying for Student Loan
Applying for Student Organization Accreditation
Complaining or Seeking Redress of Grievances
Requesting Permit to Conduct Campus Activity/Educational Tour and Other Related Student Activities
47
APPLYING FOR INSTITUTIONAL SCHOLARSHIP
a) Academic Excellence Scholarship
a.1 High school report card (Form 138); a.2 Medical certificate attesting to the fact that he/she is physically and
emotionally fit to continue tertiary education; a.3 Certification issued by the Principal and the Registrar attesting to
the fact that he/she graduated as valedictorian or salutatorian, a.4 Certificate of good moral character issued by the Guidance
Counselor, attested by the Principal; and a.5 Duly signed statement by an applicant attesting to the fact that he
or she is not a grantee of any scholarship offered by the College.
b) Residents Scholarship
b.1 Duly signed statement by an applicant attesting to the fact that he or she is not a grantee of any scholarship offered by the College.
b.2 Certified rating report for the immediately preceding semester or term duly signed by the College Registrar and the Dean; and
b.3 Duly approved enrolment form; In case of new applicant b.4 Medical certificate attesting to the fact that he/she is physically and
emotionally fit to continue tertiary education;
b.5 Certification issued by the SDS Director that the applicant has not been convicted by a Disciplinary Tribunal for violation of the College Code
c) Non-Academic Scholarship
c.1 Duly signed statement by an applicant attesting to the fact that he/she is not a grantee of any other scholarship offered by the College;
c.2 Duly approved enrolment form and assessment from c.3 Medical certificate attesting to the fact that the applicant is
physically and emotionally fit to undergo rigid practice/training; c.4 Favorable recommendation of the coach/trainer attesting to the
fact that the applicant qualifies for the scholarship applied for, supported with a duly signed result of screening; and
d.) Barangay Officials and their Legitimate Dependents Study Grant
d.1 For Legitimate children - dependents of barangay officials d.1.a Entrance test result and other documents required by the College
for admission; d.1.b Birth certificate; d.1.c High school report card (Form 138) for incoming freshmen or report
of rating last semester attended in college for non-freshmen; d.1.d Certificate of good moral character from the High School Principal or
Guidance Counselor; d.1.e Certification from COMELEC and certificate of incumbency of the
grantee’s parent barangay official from the Municipality/City Mayor and attested by the Local Government Operations Officer (LGOO) assigned in the city/municipality where the barangay is situated.
ABOUT THE SERVICE
It caters to students applying for scholarship being offered by the college. Pursuant to article 186 to 184, Book II of the College code, the following are the approved scholarship program of the college.
a. Academic Excellence Scholarship b. Resident Scholarship c. Non-academic Scholarship (Cultural, Sports and Athletics) d. Barangay Officials and their Legitimate Dependents Study Grant e. SK Officials Study Grant f. Employee Dependent Study Grant g. Publication Staff Study Grant h. CSC Officials Study Grant i. SAFE scholarship
j. Person’s with Disability
REQUIREMENTS
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Student Development Services Office, College Gymnasium, Right wing
48
In case of new applicant d.1.f Duly signed statement by an applicant attesting to the fact that he or
she is not a grantee of any scholarship offered by the College.
d.1.g Certification issued by the Student Affairs Moderator that the applicant has not been convicted by a Disciplinary Tribunal for violation of the College Code
d.1.h Duly approved enrolment form and assessment from
d.2 For Barangay Officials
d.2.a Certification from COMELEC and certificate of incumbency from the Municipal/City Mayor, and attested by the Local Government Operations Officer (LGOO) assigned in the city/municipality where the barangay is situated; and
d.2.b All other documents required by the College for admission.
e. For SK Officials
e.1 Certification from COMELEC and certificate of incumbency from the Punong Barangay attested by the LGOO assigned in the city/municipality covering the barangay; and
e.2 All other documents required by the College for admission
f. Employee Dependent Study Grant Program
f.1 Must submit a photocopy of his Birth Certificate f.2 Be a legitimate dependent of a employee of the College occupying
plantilla positions; and f.3 Have qualified for admission in the College and met the requirement of
the course applied for. f.4 Medical certificate attesting to the fact that he/she is physically and
emotionally fit to continue tertiary education; f.5 Duly signed statement by an applicant attesting to the fact that he or she is
not a grantee of any scholarship offered by the College;
f.6 Certification issued by the Student Affairs Moderator that the applicant has not been convicted by a Disciplinary Tribunal for violation of the College Code
f.7 Duly approved enrolment form and assessment from; and f.8 2 Certified rating report for the immediately preceding semester or term duly
signed by the College Registrar and the Dean
g. Publication Study Grant Program
g.1 Certification of Grades from the Registrar
g.2 Certificate of recommendation by the Publication Moderator that the prospective grantee passed the screening and qualifying tests supported by the Summary Results of screening and selection
g.3 Certification issued by the Student Affairs Moderator that the applicant has not been convicted by a Disciplinary Tribunal for violation of the College Code
h. CSC Study Grant Program
h.1 Certification from the Registrar, attested by the Dean that the student is carrying regular academic load units as prescribed by the approved curriculum and maintaining passing grades in all subjects enrolled during his term of office
h.2 Certification issued by the CSC Secretary, attested by the CSC President and CSC Adviser that the prospective grantee is a duly appointed official (for appointed officials)
h.3 Certification issued by the CSC Secretary, attested by the CSC President and CSC Adviser as to compliance of the required attendance as pre-condition to the entitlement of study grant privileges (in case of renewal)
h.4 Certification issued by the Student Affairs Moderator that the applicant has not been convicted by a Disciplinary Tribunal for violation of the College Code
49
i. SAFE Scholarship
i.1 Duly accomplished application form i.2 High school report card (form 138) i.3 Certification issued by the College Registrar that the
applicant is officially enrolled and carried a full semestral load as prescribed in the curriculum.
i.4 Letter of commitment that, if awarded the SAFE Scholarship, he/she shall finish the same within the normal duration of the program
j. Person’s with Disability
j.1 Certificate of Good moral character issued by the Guidance counselor, attested by the principal
j.2 Duly signed statement by an applicant attesting to the fact that he/she is not a grantee of any other scholarship offered by the college
j.3 form 138 for freshmen applicant; or Certified report of rating duly signed by the Registrar, as the case maybe
j.4 duly approved preliminary enrolment j.5 Medical Certificate attesting to the fact that the applicant is
physically and emotionally fit j.6 Copy of identification card issued by the city or municipal
mayor or the barangay captain of the place where the person with disability resides, or identification card issued by the National Council for the Welfare of Disabled Persons (NCWDP)
HOW TO AVAIL THE SERVICE
STEPS SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
Secure application form from the SSFAU secretariat
Receive the scholarship certification
Checks the completeness of entries in the application form and the
requirements and forwards the application to the SSFAU Provides the members of the SSFAU with the application forms and
with the requirements Evaluates and makes the necessary recommendations to the
college president Note: If lacking documents or deficiencies were noted, informs the
applicants why their applications were not recommended for approval or disapproval.
Approves of the recommendation of SSAFU, and signs Certificate
of Scholarship of those found eligible/qualified Releases the certificate of scholarship
5 minutes
5 minutes
2 hours
2 minutes
2 hours
1 minute
SSFAU Secretariat/
SDS Director SSFAU
SSFAU Secretariat
SSFAU
SDS Director
College President
SDS Director
CSPC-F-SDS-30 CSPC-F-SDS-31 CSPC-F-SDS-32 CSPC-F-SDS-33 CSPC-F-SDS-34 CSPC-F-SDS-35 CSPC-F-SDS-36 CSPC-F-SDS-51
CSPC-F-SDS-38 CSPC-F-SDS-39 CSPC-F-SDS-40 CSPC-F-SDS-41 CSPC-F-SDS-42 CSPC-F-SDS-43 CSPC-F-SDS-44 CSPC-F-SDS-45
50
APPLYING FOR STUDENT LOAN
a. SAFE Loan
a.1 Duly accomplished application form a.2 Certification issued by the College Registrar that
the applicant is officially enrolled and carried full semestral load as prescribed in the curriculum, and that he/she has no failing grades;
a.3 Certification issued by the Dean that the applicant is regularly attending classes and not academically delinquent;
a.4 Income Tax Return of parents showing total family income of P150,000.00;
a.5 Letter of commitment that, if awarded the Safe Loan he/she shall finish the course within the normal duration of the program;
a.6 Photocopy of co-makers’ GSIS/SSS ID.
b. STUFAP Loan
b.1 Original copy of the latest BIR Income Tax Return (ITR) of guardian or parent;
b.2 Certification issued by Dean indicating the course enrolled in and year level, attested by the College Registrar;
b.3 Certification issued by the Dean attested by the Registrar that the applicant has no failing grades;
b.4 Pro forma loan agreement/promissory note duly signed by the student and his co-maker/borrower and Authorization to Deduct from His Salary by Future Employer;
b.5 Certificate of employment of co-borrower/co-maker indicating the fact of his membership with GSIS or SSS issued by the Head of Office
b.6 Letter of commitment that, if awarded the Safe Loan he/she shall finish the course within the normal duration of the program; and
b.7 Photocopy of co-makers’ GSIS/SSS ID.
c. SELAP Loan c.1. Duly accomplished applicant form; c.2 Certification issued by the Dean attesting to the fact that the student is regularly
attending classes and is not academically delinquent; c.3 Original copy of the latest BIR income tax returns; and c.4 Letter of intent
ABOUT THE SERVICE
Students who have financial problems are provided financial assistance such as: a. Student Emergency Loan assistance Program (SELAP) b. SAFE Loan c. STUFAP Loan
REQUIREMENTS
OFFICE LOCATION
Student Development Services Office, College Gymnasium, Right wing
51
HOW TO AVAIL THE SERVICE
STEPS
SERVICE PROVIDER
DURATION (Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORM (free of charge)
1
2
3
Secure application form
from the SSFAU secretariat
Follow up disbursement voucher at the Accounting Office Claim checks of loan proceeds at the
Checks the completeness of the application form and the
requirements and forwards documents Evaluates and makes the necessary recommendations to
the college president Note: If the applications are not considered, inform the
applicants why their applications were not recommended for approval or disapproval.
Approves or disapproves the loan application and signs
loan contract for approved loans and forwards documents to Accounting Section
Releases the check and have it received by the student
5 minutes
2 hours
2 minutes
2 hours
1 hour
SSFAU Secretariat/
Student Affairs Moderator SSFAU
SSFAU Secretariat
SSFAU
College President Accounting Clerk/
Accountant
Cashier
Application
form
Contract
52
APPLYING FOR STUDENT ORGANIZATION ACCREDITATION
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORM (free of charge)
1 2 3 4
Secure application form from the
Office of Student affairs Go back to the office of student affairs to submit the application with the attached documents. Prepare Office for the visit of the
SOAB Receive results of Accreditation
Issues the application form with the list of attached
requirements Receives the Application for Accreditation of Student
Organization with the required documents Reviews the completeness of the documents submitted Endorses the application with the attached documents to the
Student Organization Accreditation Board (SOAB) SOAB deliberates on the findings and recommendations Issues results of accreditation
I minute
2 minutes
10 minutes
2 minutes
1 day
1 day
SDS Director SOAB Secretariat
SDS Director SOAB Secretariat
SDS Director SOAB Secretariat
SDS Director SOAB Secretariat
SOAB
SOAB Secretariat
none CSPC-F-SDS-16 CSPC-F-SDS-17 CSPC-F-SDS-18
CSPC-F-SDS-17
ABOUT THE SERVICE
The College adopts a system of accrediting campus organizations designed to monitor their activities and performance assist them in availing benefits accorded to accredited campus organization.
REQUIREMENT
Application form and the required documents
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Student Development Services Office, College Gymnasium, Right wing
53
COMPLAINING OR SEEKING REDRESS OF GRIEVANCES
STEP
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
Go to the Office of Student
Development Services Director
Attend hearings called by the
committee
Receives the written complaint Reviews the submitted complaint and determines
the completeness of the required documents attached.
Submits the written complaint to the Office of the
President for his appropriate action, If the need for an investigation warrants creates an Investigation Committee, and appoints members.
5 minutes
1 hour
2 hours
SDS Director
SDS Director
SDS Director
none
CSPC-F-SDS-19
ABOUT THE SERVICE
An assistance provided to student complaining by explaining to them the procedure in handling their complaint against other student, teacher or employee of the colleges.
REQUIREMENTS
1. A written complaint specifying the following: a. Full name, course and year, and address of the complaint b. Full name, course and year, and address of the respondent c. Specifications of charges d. Brief statement of relevant and materials facts, accompanied by certified true
copies of documentary evidences e. Sworn statement covering testimonies of witness
HOW TO AVAIL OF THE SERVICE
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Student Development Services Office, College Gymnasium, Right wing
54
REQUESTING PERMIT TO CONDUCT CAMPUS ACTIVITY/ EDUCATIONAL TOUR AND OTHER STUDENTS ACTIVITIES
STEP
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1 2 3 4 5
Secure the request form from the Office
of Student Services Submit accomplished form and
attached necessary requirements Secure necessary action or concerned
offices Request for the approval of the College
President for student activities beyond the region and all activities requiring funding assistance
Go back to the office of Student Affairs
to submit the approved communication
Issues the request form Pre-checks the request form with the attached
requirements Endorses the request to concerned official for
their signature and appropriate action Endorses the request to VPAEA and to the
College President for proper action Receives the approved request for the conduct of
the activity
1 minute
2 minutes
2 minutes
1 minute
1 minute
SDS Director Students
SDS Director Students
Adviser/Dean SDS Director
VPAEA
VPAEA/ President
SDS Director
none
CSPC-F-SDS-05 CSPC-F-SDS-07
ABOUT THE SERVICE
Facilitates students request in the conduct of student activities
REQUIREMENTS
1. Form to conduct activity 2. Budget allocation specifying the source of fund 3. Proposed Program 4. Adviser’s responsibility form 5. Parent consent (for the conduct outside campus activity)
HOW TO AVAIL OF THE SERVICE
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Student Development Services Office, College Gymnasium, Right wing
Vice President For Academic Affairs, 2nd Floor of Duran Building
55
SECURING A CERTIFICATE OF GOOD MORAL CHARACTER
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1 2 3
Pay the required fees at the Cashier’s
Office Go to SDS office Claim the document requested
Accepts payment and issues official receipt. Checks official receipt of payment and receives
the copy of transaction slip. Prepares the requested document Signs the requested document. Goes to President’s Office for dry seal of the
document. Issues the requested document with dry seal
after recording.
1 hour after filing the request.
Cash Clerk/Cashier SDS Director/SDS Staff SDS Director/SDS Staff
P 30.00
CSPC-F-SDS-20 CSPC-F-SDS-21B CSPC-F-SDS-21A CSPC-F-SDS-22
ABOUT THE SERVICE
Any student, alumni and other stakeholders of the College may request the needed documents from the SDS office.
REQUIREMENTS
1. Fully accomplished transaction slip and logbook. 2. Official receipt of payment
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Student Development Services Office, College Gymnasium, Right wing
Cashier’s Office, 2nd Floor of Food Laboratory Building
56
Guidance and Counseling Services
Availing of Counseling Services
Referring a Student/s for Counseling
57
AVAILING OF COUNSELING SERVICES
STEPS SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEE
(subject to change)
FORMS
(free of charge)
1
2
3
Avail of Counseling at any time.
Provide necessary guidance and counseling intervention
Go back to the Guidance Office for follow-up or clarifications if needed
Conducts a short informal interview. Conducts necessary guidance and counseling
intervention. a. Records any data obtained.
Conducts follow-up sessions if needed.
Immediately
(session may last up to 1 hour)
Guidance Counselor
None
ABOUT THE SERVICE
Counseling Service is the heart of the Guidance Services, the most vital part of the entire guidance program. The Counseling Program requires an awareness of the real-life environment in order to reveal the dynamic conditions, which include social, cultural, economic and political factors, especially the value structure. Counseling is aimed at assisting an individual towards self-knowledge, self-realization and self-development by facilitating progressive improvement so that students can eventually solve their own problems unassisted.
A. FOR WALK-IN COUNSELEES- students may avail of the counseling services anytime as self-referral.
REQUIREMENT
none
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Guidance Office, 2nd Floor of Duran Building
58
REFERRING A STUDENT/S FOR COUNSELING
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(Subject to
change)
FORM
(free of charge)
1 2 3
Secure a Referral Slip form from the Guidance Office or the Deans Offices. Go back to the Guidance office and submit the duly accomplished Referral Slip Form.
Conduct a follow-up or refer back to the Guidance Counselor
Issues the Referral Slip Form. Receives the accomplished Referral Slip and checks the completeness and issues Call Slip to the student being referred.
Upon visit of the student to the Guidance Office, the Guidance Counselor will:
a. Conduct initial counseling session and conduct a needs assessment to find out if the counselee needs further counseling or follow-up.
b. Accomplish the Return Slip for Referral and sends it to the person who referred the student/s.
2 minutes
At least w/in the day after the receipt of the Referral Slip
(session may last up to 1 hour)
A minimum of 30 minutes up to one
hour
Guidance
Counselor / Staff
Guidance Counselor / Staff
Guidance Counselor
None
CSPC-F-GUID-18 CSPC-F-GUID-26
ABOUT THE SERVICE
Counseling Service is the heart of the Guidance Services, the most vital part of the entire guidance program. The Counseling Program requires an awareness of the real-life environment in order to reveal the dynamic conditions, which include social, cultural, economic and political factors, especially the value structure. Counseling is aimed at assisting an individual towards self-knowledge, self-realization and self-development by facilitating progressive improvement so that students can eventually solve their own problems unassisted.
A. FOR REFERRALS-referrals maybe made by the class advisers, administrators, teachers, or peers/co-students.
REQUIREMENT
Duly accomplished Referral Slip Form
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Guidance Office, 2nd Floor of Duran Building
COE Dean’s Office, 2nd Floor of Duran Building
CHCT Dean’s Office, 2nd Floor of Duran Building
CME Dean’s Office, 2nd Floor of Duran Building
CEAS Dean’s Office, 2nd Floor of Duran Building
CICT Dean’s Office, 2nd Floor of I.T. Building
59
Internet Services
Availing of the Schools Internet Access
Applying for Renewal of Internet Access Card
Availing of the School’s Wi-Fi Internet Access
60
AVAILING OF THE SCHOOL’S INTERNET ACCESS
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORM (free of charge)
1
Proceed to the Internet Center and inquire if a slot is available
Checks the Control Manager Software for slot availability.
Tells client if a slot is available, otherwise, tells him/her the least remaining time before a slot will be available.
Enters an access code to the available remote workstation. Tells the client to proceed to the specified workstation. Monitors the client from time to time seeing to it that the
prescribed Internet house rules are followed. Sends warning messages to violators.
Affixes the Internet Assistant’s initial on the client’s IA card
to mark the client’s Internet session for the day. This client will not be allowed to use the Internet facility again on the same day.
<1 minute
<1 minute
< 1minute
1 hour
1 minute
Internet Assistant
Internet Assistant
Internet Assistant
Internet Assistant
Internet Assistant
none
ABOUT THE SERVICE
The CSPC Internet Center facility provides the school’s personnel and enrolled students an access to the Internet through its Internet facility. It provides a high speed Internet Access Service at a speed of 50 Mbps that is shared among the various clients within the campus through its cabled and wireless (WiFi) LAN connections
REQUIREMENTS
Access Card Proper School Uniform with ID
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Internet Center, 2nd Floor of Academic Building 1
Cashier’s Office, 2nd Floor of Food Laboratory Building
61
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
2 3 4 5
Claim back the Internet Access Card.
Note: If printing is requested
Proceed to the Cashier Office and pay the specified printing amount.
Go back to the Internet Center and Approach again the Internet Assistant
Receive printed documents
Note: If CD Burning is requested
Follow Step No. 3 Follow Step No. 4
Gives back the Internet Access Card. Remotely accesses the document. Issues an assessment of the cost of printing. Accepts printing payment and issues official
receipt. Prints the documents. Records the client’s name,
cost of printing, and OR number in the log book.
Keeps logbook on file Issues an assessment of the cost of CD burning. Accepts CD burning payment and issues official
receipt. Burns the CD and records the client’s name, cost
of CD burning, and OR number on the log book.
Keeps logbook on file
<1 minute
1 minute
3 minutes
3-5 minutes
Time varies. Depends on the type of printing and number of pages.
1 minutes
2 minutes
Time varies. Depends on the type of burning speed and number of
CDs.
30 seconds
Internet Assistant Internet Assistant Internet Assistant College Cashier Internet Assistant Internet Assistant Internet Assistant College Cashier Internet Assistant Internet Assistant
None
-do-
-do-
Assessment cost.
-do-
-do-
-do-
Assessment cost.
-do-
-do-
62
APPLYING FOR RENEWAL OF INTERNET ACCESS CARD
STEPS
SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1 2 3 4
Visit the Internet Center and apply for renewal of IAC Receive the IAC renewal assessment and proceed to the Cashier Go back to Internet Center for the updating of data file Claim the new Internet Access Card.
Checks the old Internet Access Card and ID picture against the bearer applicant.
Records the clients IA Card application request in the log-book by
writing the date of application, name, and course & section. Issues an Internet Access Card renewal assessment. Issues official receipt Encodes profiles to the Internet Access Client Database System. Prints client’s profile on the Internet Access Card. Detaches the 1”X1” ID picture from the old IAC, pastes it in the new
IAC and then records the IA Card No. on the log book indicating it as Renewal.
Keeps logbook
<1 minute
<1 minute
<1 minute
3-5 minutes
1 minute
<1 minute
3 minutes
30 seconds
Internet Assistant
Internet Assistant
Internet Assistant
Collecting Officer / Cashier
Internet Assistant
Internet Assistant
Internet Assistant
Internet Assistant
None
-do-
-do-
P20.00
None
-do-
-do-
-do-
CSPC-F-IC-01
ABOUT THE SERVICE
The CSPC Internet Center facility provides the school’s personnel and enrolled students an access to the Internet through its Internet facility. It provides a high speed Internet Access Service at a speed of 50 Mbps that is shared among the various clients within the campus through its cabled and wireless (WiFi) LAN connections
REQUIREMENT Enrolment form with the enrolment official receipt (OR) of payment
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Internet Center, 2nd Floor of Academic Building 1
Cashier’s Office, 2nd Floor of Food Laboratory Building
63
AVAILING OF THE SCHOOL’S WI-FI INTERNET ACCESS
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
2
Proceed to the Internet Center and approach the Internet Assistant. Claim back configured portable PC and ID
Checks the portable PC for Wi-Fi readiness and checks
other hardware requirements. Configures portable PC and checks wireless connectivity
with the school’s wireless LAN. If connected successfully, enters the wireless connection access code.
Records the client’s name, course, school’s ID number,
portable PC’s brand and Network Interface Card (NIC) MAC Address for monitoring purposes, and Returns the clients school ID card and portable PC.
Checks entries and keeps logbook on file
3 minutes
5 minutes
1 minute
1 minute
Internet Manager
Internet Manager
Internet Manager
Internet Manager
none
ABOUT THE SERVICE
The CSPC Internet Center facility provides the school’s personnel and enrolled students an access to the Internet through its Internet facility. It provides a high speed Internet Access Service at a speed of 50 Mbps that is shared among the various clients within the campus through its cabled and wireless (WiFi) LAN connections
REQUIREMENTS
School ID Portable Personal Computer (Laptop or Notebook PC)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Internet Center, 2nd Floor of Academic Building 1
64
Information Services
Requesting Assessment of Fees
Requesting Statement of Student Accounts Balances
Securing Certified Copies of Documents
65
REQUESTING ASSESSMENT OF FEES
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject of
change)
FORM (free of charge)
A.
A.
B.
C.
Under-graduate (1st to 5th year);re-admission; transferee
ASSESSMENT OF BALANCES
PRE-LIMS; MID-TERM & FINALS (CURRENT)
PRIOR YEAR BALANCE
ADDING OF SUBJECTS
Encodes subject indicated in the pre-registration
form Prints schedule of assessment.
Verifies & provides order of balance.
Updates the student's account. Verifies & provides order of balance
Updates the student's account. Provides order of payment. Updates student balance upon receipt of proof of
payment and signs adding form.
5 mins
2 mins
3 mins
1 min
3 mins
1 min
1 min
3 mins
Deans Office Clerk Deans Office Clerk Billing Clerk Billing Clerk Billing Clerk Billing Clerk Billing Clerk Billing Clerk
none
none
none
none
CSPC-F-ACCTG-24
ABOUT THE SERVICE
The service is to provide enrollees with assessment due for a particular academic period. REQUIREMENT
Pre-Registration Form duly approved by the Deans and Registrar
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
66
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject of
change)
FORM (free of charge)
D.
A.
B.
DROPPING/ REMOVAL OF SUBJECTS
CLEARANCE
GRADUATING STUDENTS
REGULAR NON-GRADUATING STUDENT
Provides order of payment. Updates student balance upon receipt of proof of
payment and signs dropping form. Verifies student account (current to prior years) and
provides order of payment (if w/ outstanding balance). Updates the student balance upon receipt of proof of
payment (OR) & affixes initial signature on the verified clearance
Signs the clearance. Verifies student account & issues order of payment in
there is an outstanding balance. Updates the student account upon receipt of proof of
payment & affixes initial signature on the clearance. Signs the clearance.
1 min
3 mins
10 mins
5 mins
3 mins
3 mins
Billing Clerk Billing Clerk
Billing Clerk Billing Clerk Accountant Billing Clerk Billing Clerk Accountant
none
none
none
CSPC-F-ACCTG-39
CSPC-F-ACCTG-04
67
REQUESTING STATEMENT OF STUDENT ACCOUNTS BALANCES
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM (free of charge)
1.
Go to the Billing In-Charge, Accounting Office and request for account balances for a particular billing period
Verifies record and prints balance of requesting
student/client Issues Statement of Account
5 mins
2 mins
Billing Clerk
Billing Clerk
none
none
CSPC-F-ACCTG-25
Statement of Account
ABOUT THE SERVICE
The service is to provide enrolled students with information of account balances still due for a particular academic period. REQUIREMENTS
Student Identification Card For purposes of validation & cross-check, student may present their copy of
Assessment and Proof HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Billing & Assessment Section, 2nd Floor of Food Laboratory Building
68
SECURING CERTIFIED COPIES OF DOCUMENTS SECURING CERTIFIED COPIES OF DOCUMENTS
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM (free of charge)
1
2
Go to the Records Office and submit letter request
Receive the documents
Receives/reads the content of the letter request. Searches/retrieves the requested
documents/records. If records are available, it will be
photocopied/reproduced and certified as true copies.
If records are not available, informs the client that the requested documents/ records are not available.
Records documents in the logbook. Releases requested documents/records to clients.
2 minutes
10 minutes
1 minute
Administrative
Officer IV (Records)
Administrative
Officer IV (Records)
Administrative Officer IV (Records)
- -
-
ABOUT THE SERVICE
The students/employees may request for certified copies of documents. These documents include memoranda, orders issued by the College President and duly approved requests. REQUIREMENT
Letter-request specifying the documents needed. HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Record’s Office, 2nd Floor of Administration Building
69
Personnel Records and Other Services
Applying for a Job in the College
Applying for Leave of Absences
Securing Employees’ Identification Card
Securing Service Records, Certificate of Employment
and Other Personnel Record
ER SERVICES
70
APPLYING FOR A JOB WITH THE COLLEGE
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM
(free of charge)
1 2
Proceed to the CSPC campus and check on the Bulletin of Vacant Positions in the Government posted in the bulletin boards or visit the college website or call the HR Office thru tel. no. 288-4425 local 105 In case of job vacancy, go to the HR office.
Makes sure that the Bulletin of Vacant
Positions is properly published or posted in all available media; answers phone -in queries on job vacancies.
Receives and reviews submitted
application as to completeness of required documents.
5 minutes
2 minutes
Clerk
Clerk
-
ABOUT THE SERVICE
Application for employment with the college is open to all interested applicants provided that they meet the qualification standards for the position. Job vacancies are published in the Bulletin of Vacant Positions in the Government and posted in three (3) conspicuous places within the college and in the college website. Application for employment shall be addressed to the SUC President.
REQUIREMENTS - Application letter - Curriculum vitae with latest passport size picture - Authenticated copy of Diploma and Transcript of Records - Original and machine copy of Certificate of Eligibility (for checking against the
original copy) - Original and machine copy of Certificate of Employment, if any - Original and machine copy of Certificate for Seminars/Trainings attended - Other credentials/supporting documents, if any
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Human Resource Development Office, 2nd Floor of Administration Building
71
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
3
4
Wait for the notice for the conduct of Tests, Class Demo and Interview. Wait for the Notice of Appointment
Conducts preliminary interview with the
applicant to assess whether or not the applicant meets the minimum qualification standards required for the position. Advises the applicant to wait for a notice as to the conduct of Tests, Classroom Demonstration
Notifies applicants who meet the minimum
qualification standard to undergo the selection process. After the selection process, the Personnel Selection Board submits its evaluation result to the College President.
Issues a notice of appointment to the
appointee
5 minutes
Administrative Officer - HRMO
Administrative
Officer – HRMO, Personnel
Selection Board
Office of the
President Staff
-
Notice of Appointment
72
APPLYING FOR LEAVE OF ABSENCE WITH/WITHOUT PAY
ABOUT THE SERVICE
Officials and employees on casual, temporary and permanent status of employment are entitled to vacation and sick leave. Employees earn 1.25 days leave credits for vacation and sick leave every month. Authorized leave of absence/s and tardiness/under time incurred by the official/employee are deducted from earned leave credits.
Absences/tardiness/under time incurred in excess of the earned leave credits are deducted
from the salaries of the official/employee concerned. Application for vacation leave must be filed at least 5 days before the leave of absence. For sick leave, the application must be filed on the date the employee returns to work. In case of scheduled medical check-up, the application for sick leave may be submitted before the employee goes on sick leave of absence.
REQUIREMENTS
For Vacation Leave 1. Application for Leave (CS Form No. 6) 3 copies 2. Personnel Clearance (for absence of 30 calendar days or more)
For Sick Leave 1. Application for Leave (CS Form No. 6) 3 copies 2. Medical Certificate (for absence of more than 5 days) 3. Personnel Clearance (for absence of 30 calendar days or more)
For Maternity Leave 1. Application for Leave (CS Form No. 6) 3 copies 2. Birth Certificate of child, in case of child delivery
(2 Xeroxed copies authenticated by the LCR); or Medical Certificate, in case of miscarriage, abortion and the like. 3. Personnel Clearance (for absence of 30 calendar days or more)
For Paternity Leave 1. Application for Leave (CS Form No. 6) 3 copies 2. Birth Certificate of child, in case of child delivery by the legal wife (2 Xeroxed copies authenticated by the LCR); or Medical Certificate, in case of miscarriage, abortion by the legal wife
For Special Leave Privilege 1. Application for Leave (CS Form No. 6) 3 copies
For Parental Leave 1. Application for Leave (CS Form No. 6) 3 copies 2. Valid Solo Parent ID Card
For Monetization of Leave 1. Application for Leave (CS Form No. 6) 3 copies
2. Approved Request for Monetization of Leave (3 copies)
OFFICE LOCATION
Human Resource Development Office, 2nd Floor of Administration Building
73
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
3
Go to the HRM Office and
secure Application for Leave form.
Go to the office of the
Immediate Supervisor/Division Chief
Go to the Office of the College
President
Reviews the application submitted; makes sure
that the form is completely filled out and supporting documents are complete and in order.
Certifies as to available leave credits and
returns to the employee concerned duly certified application for leave.
Countersigns/signs in item 7.b of the application
for leave. Acts on the application for leave and returns to
the HRMO the approved/ disapproved application.
Furnishes copy of approved/disapproved
application for leave to the applicant and concerned offices.
2 mins
5 mins.
2 mins
5 mins.
Immediately upon receipt of approved/
disapproved application for
leave
Clerk
Administrative Officer V –
HRMO
Immediate Supervisor/
Division Chief
College President/ Authorized
Representative/ Staff
Clerk
- - - - -
CSPC-F-HR-01
74
SECURING EMPLOYEES’ IDENTIFICATION CARD
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON
IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2 3
For new employee:
Go to the HR Office
Wait for the availability of the new ID.
Claim the new Identification Card
Receives and reviews accomplished
Identification Data sheet; assigns employee number
Submits the filled-out Identification form to the
Data center for the printing of the new ID Notifies the employee of the availability of the
new ID
Releases the Identification Card; requests the client to sign in the log-book
5 seconds
3 days/subj. to
availability of PCV materials
5 seconds
Clerk
Data Center/ID maker In-charge
Clerk
Clerk
-
CSPC-F-HR-08
ABOUT THE SERVICE
Officials and employees are required to pin their ID before entering the college premises. Wearing of ID is part of the school's official uniform, hence securing of official ID card is required.
REQUIREMENTS
- Notice of Appointment/Contract of Service (for new employee) - Old Identification Card, if still available (for incumbent employee) - 1x1 picture
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Human Resource Development Office, 2nd Floor of Administration Building
75
STEPS SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1
2
3
For incumbent employee: Go to the HR Office
Wait for the availability of the new ID
Claim the new Identification Card
Receives the old Identification card; requests
the client to fill-out the Identification Data sheet if there is new data to be replaced/supplied.
Submits the filled-out Identification form to the
Data center for the printing of the new ID Notifies the employee of the availability of the
new ID Releases the Identification Card; requests the
client to sign in the log-book
5 seconds
3 days/subj. to availability of
PCV materials
5 seconds
Clerk
Data Center/ID
maker In-charge
Clerk
Clerk
-
CSPC-F-HR-08
76
SECURING SERVICE RECORD, CERTIFICATE OF EMPLOYMENT AND OTHER PERSONNEL RECORDS
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM (free of charge)
1 2
For Incumbent officials / employees:
Go to the HR Office
Wait while the requested document is being prepared
Checks on the nature of requested
document/s. Prints requested document/s. Reviews and signs document/s. Proceeds to the President Staff's Office
for the dry seal. Releases the requested documents to
official/employee
5 seconds
3 minutes
3 seconds
5 seconds
3 seconds
Clerk
Clerk
Administrative
Officer V – HRMO
Clerk
Clerk
-
ABOUT THE SERVICE
Officials and employees may secure copy/ies of Service Record, Certificate of Employment and other personnel records. Such documents are usually required in the applications for loans, claim for loyalty pay, retirement, terminal leave, employment by other firms/agencies and other legal purposes. Separated employees of the college may also secure the said personnel records for reference purposes.
REQUIREMENTS For separated/former employees:
- Copy of accomplished Personnel Clearance - Official receipt for the payment of certification fee
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Human Resource Development Office, 2nd Floor of Administration Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
77
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1 2 3
For separated/former employee:
Go to the HR Office
Proceed to the Cashier's Office Go back to the HR Office
Checks on the nature of requested
document/s. Advises client to pay the certification fee.
Receives payment and issues Official
Receipt Prints requested document/s. Reviews and signs document/s. Proceeds to the College President
Staff's Office for the dry seal. Releases the requested document/s
to client
5 seconds
5 minutes
3 minutes
3 seconds
5 seconds
3 seconds
Clerk
Cashier/Cash
Clerk
Clerk
Administrative Officer V –
HRMO
Clerk
Clerk
-
P 25.00
78
Utilization of College Facilities and Other Services
Borrowing Equipment and Other Facilities
Photocopying of Documents
Renting Academic Gown, Caps and Hoods during Graduation
Renting College Equipment and Facilities
Requesting Issuance of Trip Ticket and Inspection of Photocopied Documents
Requesting Issuance/Release of Supplies and Materials, Equipment,
Accountable Forms and Gasoline
79
BORROWING EQUIPMENT AND OTHER FACILITIES
STEPS SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1 2
3 4 5
Go to the Property Office with the letter-request addressed to the VP for Administration thru the Supply & Property Officer Go to the office of the VP for Administration
Go back to the Property office with the approved request Receive borrower’s slip and equipment borrowed Return borrowed equipment immediately after its use
Determines the availability of requested equipment or
facility and endorses to the VP for Admin for approval or disapproval
Approves/disapproves request Prepares borrower slip Returns approved request and releases a copy of the
borrower’s slip Inspects the returned equipment as contained in the
borrower’s slip and acknowledges receipt of equipment
2-4 minutes
1-2 minutes
1 minute
1 minute
5 min
Admin. Aide V
Property Custodian/Supply Officer
VP for Admin.
Admin. Aide V Property Custodian
Supply Officer
Admin. Aide V Property Custodian
Supply Officer
Admin. Aide V
none
CSPC-F-PC-03
ABOUT THE SERVICE
Services offered may be availed of by the students and employees of the college
as provided in the approved guidelines governing borrowing of college equipment and
facilities of the college
REQUIREMENT
Approved letter-request
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Supply and Property Office, 2nd Floor of Administration Building
Vice President for Administration, 2nd Floor of Food Laboratory Building
80
PHOTOCOPYING OF DOCUMENTS
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
1
2
3
Go to the Supply and Property
Office
Submit duly accomplished form together with the documents to be photocopied
If finished, go back to the Supply
and Property Office for inspection of Photocopied documents
Issues Photocopying Request Slip Photocopies of Documents Inspects Photocopied Docs, Signs the photocopy slip and records in the logbook
1 min
1 day
5-10 mins
Admin. Aide
Supplier (Photocopying space
leasor)
Admin. Aide Supply Officer
-
- -
CSPC-F-PC-28
ABOUT THE SERVICE
The Supply and Property Office inspects photocopied documents used by
different offices, both academic and administrative.
REQUIREMENT Fully accomplished Photocopying Request Slip
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Supply and Property Office, 2nd Floor of Administration Building
81
RENTING ACADEMIC GOWN, CAPS AND HOOD DURING GRADUATION
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORM
(free of charge)
1 2
3
4
Go to the Cashier’s office
Go to the Property Office Receive rented academic attire
Return the rented academic attire as scheduled (If not returned as scheduled, a fine of P5.00 per item per day shall be imposed)
Accepts payment and issues official receipt Issues Academic Attire Rental Slip Records the OR No. in the rental slip and signs the
OR “released” and the date academic attire was released
Releases the rented academic gown Student signs in the received copy of the office Inspects the returned item and records in the logbook
2-3 minutes
10 seconds
1 minute
5 min/student
2 min/student
Cashier
Admin. Aide
Supply Officer
Supply Officer
Supply Officer Admin. Aide
Admin. Aide
Degree 200
Non-degree 150
Masteral
200
CSPC-F-PC-01 CSPC-F-PC-02
ABOUT THE SERVICE
Renting of academic gown, caps and hood during graduation may be availed of by
graduating students after payment of graduation fee.
REQUIREMENT
Graduation fee Official Receipt (original)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
Supply and Property Office, 2nd Floor of Administration Building
82
RENTING OF COLLEGE EQUIPMENT AND FACILITIES
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
1
2
3
Go to the Property Section and present the letter-request addressed to the VPA thru the Supply Officer Go to the VPA to secure his approval
Pay the required rental fees at the Cashier’s office
Determines availability of the requested
equipment or facilities and endorses to the VPA for approval or disapproval
Approves /disapproves request If approved by the VPA, the Supply Officer
issues Billing Statement to the borrower Issues the official receipt
3-5 minutes
1 minute
1 day
10-20 sec
Admin Aide
Supply Officer
Vice President for Administration
Supply Officer
Cashier
Based on the
Approved Rental rates per BOT
Resolution No. 08-488 dated
September 30, 2008
Based on the Approved Rental
rates per BOT Resolution No. 16-29 dated June 9, 2016.
CSPC-F-PC-48c
ABOUT THE SERVICE
Services offered may be availed of by the public after payment of rental fees
approved per Board of Trustees Resolution No. 08-488 dated September 30, 2008
REQUIREMENTS
1. Approved letter-request
2. Advance payment of rental for equipment / facilities to be borrowed
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
Supply and Property Office, 2nd Floor of Administration Building
Vice President for Administration’s Office, 2nd Floor of Food Laboratory Building
83
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
4
5
6
Go back to the Property Office
Receive equipment rented, gate pass, approved order of payment slip and a copy of MOA
Return the equipment rented
Records the OR No. in the Billing Statement Prepares Memorandum of Agreement Signs the MOA and secures signature of the Supply Officer and the President Issues gate pass and the items rented
Checks items/equipment as contained in the gate pass
Inspects the returned equipment and acknowledges receipt of equipment
20 sec
5 mins.
1 day
1-5 mins
1-2mins
2-5 mins
Supply Officer
Supply Officer
President
Admin Aide
Gate Guard on duty
General Services Aide
CSPC-F-PC-40 CSPC-F-PC-07
84
REQUESTING ISSUANCE OF TRIP TICKETS
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
1
Go to the Property Office for any of the following needs:
a. Issuance of vehicle request form
b. Issuance of trip ticket
Issues vehicle request form Signs the availability of the vehicle Records in the logbook Approves/Disapproves DTT
10 seconds
24 hours
Supply Officer
Supply Officer , VPA, President
none
CSPC-F-PC-47
CSPC-F-PC-05
ABOUT THE SERVICE
The Property office issues trip tickets for all official trips using any of the College
Service Vehicles
REQUIREMENT
For trip ticket, TRAVEL ORDER and approved Vehicle Request Form or approved letter-request to travel HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Supply and Property Office, 2nd Floor of Administration Building
Vice President for Administration’s Office, 2nd Floor of Food Laboratory Building
President’s Office, 2nd Floor of Administration Building
85
REQUESTING ISSUANCE/RELEASE OF SUPPLIES AND MATERIALS, EQUIPMENT, ACCOUNTABLE FORMS AND GASOLINE
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
1 Go to the Property Office for any of the following needs:
a. Supplies and Materials
b. Equipment
Issues RIS (Request and Issue Slip)
Signs the “issued by” portion
Signs the “approved by” portion
Prepares PAR (Property Acceptance Receipt) upon receipt of the Purchase Order and equipment received
Inspects the equipment received Types data on the sticker to be placed in the
equipment received Signs the “Issued by” portion of the PAR
5 sec
5 seconds
5 seconds
3-5 minutes
5-15 minutes
1 minute
5 seconds
Property Custodian
Admin. Aide
Admin. Aide
Property Custodian
Property Custodian
none
CSPC-F-PC-14 CSPC-F-PC-20
ABOUT THE SERVICE
The Property office issues/releases supplies and materials, equipment,
accountable forms and gasoline to the different offices of the college as the need arises.
REQUIREMENT
none
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Supply and Property Office, 2nd Floor of Administration Building
86
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON
IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
2
c. Accountable Forms
d. Diesel Fuel
Receive supplies and materials, equipment, accountable form and gasoline
Signs the “approved by” portion of the PAR Records in the stock card Signs the “Issued by” portion of the RIS Signs the “approved by” portion of the RIS Checks the needed no. of diesel fuel as to the
destination as contained in the Trip ticket Types RIS and record in the stock card Releases the requested items Records released item
5 seconds
1-5 minutes
5 seconds
5 seconds
1 minute
1-3 minutes
Less than 1 hour
1-3 mins
Admin. Aide
Admin. Aide
Property Custodian Property Custodian
Admin. Aide Property Custodian
Admin. Aide
Property Custodian Admin. Aide
none
87
Lodging Services
Checking in and checking out at the Staff House
88
CHECKING IN AND CHECKING OUT AT THE STAFF HOUSE OF PHOTOCOPIED DOCUMENTS
STEPS
SERVICE PROVIDER
DURATION (Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
1
2 3
Go to the Property Office for checking in at the staff house Proceed to Accounting Office Proceed to the cashier’s
office
Issues the form Prepares the room at the staff house Issues Billing Statement Issues order of payment slip Issues official receipt
5 seconds
5-15 seconds
5 minutes
3 minutes
10–15 seconds
Staff House Caretaker
Staff House Caretaker
Supply Officer
Clerk
Accountant/Clerk
Cashier
P 300/day for Non CSPCean
P 200/day for
CSPCean
CSPC-F-PC-48a CSPC-F-PC-48c CSPC-F-PC-48b
ABOUT THE SERVICE
Any CSPC or non-CSPC personnel may be allowed to stay at the Staff House subject to the approval of the College President and upon payment of lodging fee. REQUIREMENTS
1. authority to stay at the staff house 2. check-out time shall be at 12:00 o’clock noon 3. check-in time shall be from 4:00 o’clock in the morning until 12:00 o’clock
midnight of the day only 4. Extra bed foam shall be charged the same lodging fee
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Supply and Property Office, 2nd Floor of Administration Building
Cashier’s Office, 2nd Floor of Food Laboratory Building
Accounting Office, 2nd Floor of Food Laboratory Building
89
STEPS
SERVICE PROVIDER
DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES
(subject to change)
FORMS
(free of charge)
4
5
6
Go back to the Property office Go back to the Property
Office for checking out at the staff house
Leave the campus
Checks the official receipt presented
and records in the logbook Issues the key to the assigned room Accompanies the client to the staff
house Acknowledges receipt of the key Inspects the room occupied Cleans the occupied room Checks the official receipt presented
1-2 mins
3-5 mins
2-5 mins
5-15mins
10-20 mins
2 mins.
Staff House Caretaker (Main or Manila)
Property Custodian Admin. Aide
Staff house caretaker
-do-
-do-
-do-
Security Guard assigned at the
Administration Building and Main Gate
90
Collection and Disbursement Services
Paying of Scholarship Grants/Aides and Financial Assistance to Students
Paying for Adding/Dropping/Special and Entrance Examination Fees
Paying for Rentals, IGP Fees, Bidding Fees, etc.
Requesting for Reimbursement and Liquidation of Petty Cash Expenses
Receiving of Salaries, Wages, Refunds of Fees for Scholarship Grants and
Payment of Delivered Goods and Services/Supplies and Materials
Requesting for an Obligation of Claim for Payment
91
PAYING OF SCHOLARSHIP GRANTS/AIDES AND FINANCIAL
ASSISTANCE TO STUDENTS
S T E P S SERVICE PROVIDER DURATION
(under Normal Circumstances)
PERSON IN
CHARGE
FEES (subject to
change)
FORMS (free of charge)
1
2
Paying Scholarship Grants/ Aides and Financial Assistance
Go to the Cashier’s Office Claim the OR for payment made
Checks presented requirements Receives and counts cash/ verifies check &
issues OR/s Releases corresponding OR/s or change if there
is any
10 minutes
Cash Clerk /
Cashier
As per
OP/Check Amount
ABOUT THE SERVICE
It provides an effective and efficient delivery of service to Clients paying scholarship grants/aides and Financial Assistance to Qualified Students
REQUIREMENTS
MOA Certificate of Scholarship Advice of Checks Issued and Cancelled for Check Payments/Validated LDDAP-ADA Order of Payment or Assessment Form & Receipts of Student if there is previous
payment / list of scholars
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
92
PAYING FOR ADDING/DROPPING/SPECIAL & ENTRANCE EXAMINATION FEES
S T E P S SERVICE PROVIDER DURATION
(under Normal Circumstances)
PERSON IN-CHARGE
FEES (subject to
change)
FORMS (free of charge)
1
2
Proceed to the Cashier’s Office and pay any of the following:
a. Adding Fee
b. Dropping Fee
c. Special Exam Fee
d. Entrance Exam Fee
Claim OR for payment made
Checks fees from ERS/OP and receives/counts
cash Issues corresponding OR/s Checks fees from OP and receives/counts cash Issues corresponding OR Issues corresponding OR Releases corresponding OR/s
2 minutes/
transactions
Cash Clerk /
Cashier
P15.00/subj.+ the corresponding
tuition/other fees
P15.00/subj.
P20.00/subj.
P50.00 for undergraduate.
P100.00 for undergraduate
ABOUT THE SERVICE
It provides an effective and efficient delivery of service to Students who are dropping/adding subjects and to those taking the Special and Entrance Examinations.
REQUIREMENTS
Adding/dropping/Special or Entrance Exam Form Order of Payment
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
93
PAYING FOR RENTALS, IGP FEES AND BIDDING FEES
S T E P S SERVICE PROVIDER DURATION
(under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORMS (free of charge)
1 2
2
Secure order of payment from Accounting Section
Go to the Cashier’s Office and pay any of the
following: Rentals and IGP Fees: a. Student Locker
b. Dorm Fee
c. Lodging Fee (Staff House)
d. Internet Card/ Printing
e. Rental of School Facilities/Equipment
Bidding fee & Other BAC required fees a. Bidding Documents b. Bid Security c. Performance Bond
Claim OR for payment made
Provides Order of Payment form Verifies/check amount in the OP Receives/checks cash tendered Issues OR Release OR and change, if there is any Verifies/checks amount in the OP
Receives/checks cash tendered
Issues OR
Releases OR and change, if there is any
5 minutes
5 minutes/ transaction
Accounting Clerk
Cash Clerk / Cashier
-
P 150.00/sem
P 800.00/mo.
P 200.00 P300.00- others
As stated in OP
As stipulated in the contract/OP
As stated in OP
CSPC-F-ACCTNG-39
ABOUT THE SERVICE
It provides an effective and efficient delivery of service to Students/Clients paying Rentals/IGP Fees and Bidding Fees.
REQUIREMENTS
Order of Payment Approved Contract for Rentals
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
94
REQUESTING FOR REIMBURSMENT AND LIQUIDATION OF PETTY CASH EXPENSES
S T E P S SERVICE PROVIDER DURATION
(under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORMS (free of charge)
1
2
3
Go to the cashier’s Office and inquire from D.O./Cashier on the following:
a. Availability of petty cash fund
b. Reimbursement of petty expenses
Proceed to the Office of VP for Administration Go back to the Office of the DO/Cashier and claim the amount due
Note: for Liquidation of Petty Cash Expenses
Informs the Claimant re: availability/inavailability of PCF If available, checks If the requestor has no unliquidated PC, if there
is, liquidation is required before granting another PC Checks accuracy of OR/s attached to PR Releases Petty Cash Voucher Receive/records in the Log Book Affixes Signature in the Approved Portion Releases approved PCV/PR to concerned employee Verifies Approved PCV/PR Releases triplicate copy of PR and/or the corresponding cash Verifies completeness of OR/s Returns PCV to concerned Employee Checks totals if there is refund or reimbursement If there is refund, receives the cash refunded or releases cash if for
reimbursement
2 minutes
3 minutes
2 minutes
3 minutes
Disbursing Officer/ Cashier
Secretary of VPA
VPA
Disbursing
Officer/ Cashier
Disbursing Officer/ Cashier
CSPC-F-CASHIER-DO-02
ABOUT THE SERVICE
It provides an effective and efficient delivery of service to employees requesting for reimbursement and liquidation of Petty Cash Expenses in the Office.
REQUIREMENTS
Duly Accomplished and Approved Purchase Request Duly Inspected Official Receipt/s (OR/s)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
95
RECEIVING OF HONORARIUM, WAGES, REFUNDS OF FEES FOR SCHOLARSHIP GRANTS AND PAYMENT OF DELIVERED GOODS AND SERVICES/SUPPLIES AND MATERIALS /INFRASTRUCTURE
S T E P S SERVICE PROVIDER DURATION
(under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORMS (free of charge)
A 1 2
B 1 2
Receiving of Salaries/Wages and Refunds of Fees for Scholarship Grant.
Go to the Cashier’s Office and inquire from D.O./Cashier for the availability of the claim Receive cash
Receiving of Payment for delivered Goods and services/supplies and Materials
Go to the Cashier’s Office and inquire from D.O./Cashier for the availability of the claim
Receive check
Informs the claimant re: Status of Claim Verifies the identity of claimant and the validity of
presented requirements. Releases Cash to Claimant Informs the claimant re: Status of Claim Verifies the identity of claimant and the validity of
presented requirements. Presents the disbursement voucher to claimant Checks if OR issued is accurate and Voucher is signed
completely If complied, releases check to claimant
15 minutes
15 minutes
Disbursing Officer/ Cashier
Cashier
none
CSPC-F-ACCTNG-01 CSPC-F-ACCTNG-110
ABOUT THE SERVICE
It provides an effective and efficient delivery of service to employees/students/outside clients on the receiving of Salaries, Wages, Refund of Fees for Scholarship Grants and payment of delivered goods and services/supplies and materials.
REQUIREMENTS
Valid Identification Card (ID) For Representatives: Valid ID's of both the Claimant and Authorized
Representatives, 3 copies of Authorization. Official Receipt (OR)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Cashier’s Office, 2nd Floor of Food Laboratory Building
96
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORMS (free of charge)
1 2 3
4 5
Secure Claims Documents Checklist (CDC) and ticks appropriate box for each document.
Submits the CDC together with the documents for
preparation of Obligation Request and Status (ORS)/ Budget Utilization Request and Status (BURS)
Secure the authorized official’s signature on Box A of
the form Go back to Budget Office for signature in box B Forward ORS/BURS to Accounting Office for the
preparation of disbursement voucher of the Accountant
Provide CDC Receives Documents and verifies its completeness per CDC Checklist Prepare ORS/BURS Signs Box A Receives Documents Reviews completeness of the documents and affix signature Records in Logbook
1 min.
2 mins.
3 mins.
2 mins.
Upon receipt of complete documents per checklist
-10 mins. For single transaction -30 mins. For 2 to 5 transactions
-One hour for more than five transactions
Clerk
Budget Clerk
Budget Clerk
Admin. - Chief Admin. Officer Acad. – VP for Acad. Affairs
Supplies – Supply Officer Salaries/Wages/
Travel(Local)–HRMO Budget Officer /Clerk
Budget Officer /Clerk
none CSPC-F-BUDGET-01A CSPC-F- BUDGET-01B
REQUESTING FOR AN OBLIGATION OF CLAIMS FOR PAYMENT ABOUT THE SERVICE Obligations are amounts which are committed to be paid by government which arise from an act of a duly authorized officer which binds the government to the immediate or eventual payment of a sum of money.
REQUIREMENTS
For PS Claims 1. Payroll - appointment 2. DTR - DTR
For MOOE Claims 1. Travel - Appendix A,B, travel order 2. Supplies - approved PR, approval BAC Resolutions
For CO Claims 1. BAC Documents - Abstract of quotations, delivery receipts
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Budget Office, 2nd Floor of Food Laboratory Building
97
Others
Borrowing of Books and other Library Materials Securing Permit to Hang Streamer
98
BORROWING BOOKS AND OTHER LIBRARY MATERIALS
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject to
change)
FORM (free of charge)
1
A. FOR OVERNIGHT USE BY STUDENTS.
Go to the College Library Note: Only 1 Book can be borrowed by every students Note: For Alumni, must present Alumni ID and all the materials are for room use only.
Search the book using the OPAC- Online Publishing
Access Catalog Assist the client to locate the book from the shelves Checks the validity of the library card Let the client fill out in the book card and log book Enters the students number and scans the barcode of
the book Indicate whether the book is for photocopy or for
overnight use
4 minutes
Library Staff/ Student Aide
Library Staff/ Student Aide
Librarian
Library Staff
Library Staff
none
CSPC-F-LIB-01 CSPC-LB-LIB-12
ABOUT THE SERVICE
The College Library lends library resources to students, faculty, non-teaching staff
and walk-in researchers.
REQUIREMENTS
Library Cards (For students only) Referral Letter (For non-CSPCean)
HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Library, 2nd Floor of Library Building
99
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORM (free of charge)
2
3
4
5
6
1
2
3
Receive Books Borrowed Return Borrowed Books and claim Library Card.
Note: if the book/material borrowed is returned after 9:00 am the following day, an order of payment slip is given. Fine P1.00 per hour
Pay to the Cashier the required amount
Go back to the College Library
Claim Library Card
B. FOR OUTSIDE RESEARCHERS
Present Referral Letter to the library staff on-duty
Pay to the Cashier’s Office the
Research fee Ask for assistance to get the
needed reference materials in the collection
Releases the book and inform the due date Checks-in the book from the system Inserts the book card in the book pocket and returns the
book to the shelves Releases the library card Computes appropriate fine/penalties and issues Payment
Order slip Accepts payment and issues receipts Checks the student’s name from the system and enters
OR number, returns the library Card. Inserts book card in the book pocket and returns to the
shelves Receives and Files Referral Letter Accepts payment and issues receipts Once payment is done, records the researcher in the log
book Assist the outside researcher in locating the reference
materials
1 minute
2 minutes
2 minutes
1 minute
2 minutes
2 minutes
Library Staff
Library Staff
Cashier’s office
Library Staff
Library Staff Cashier’s office
Library Staff/ Student Aide
Library Staff/ Student Aide
CSPC-F-LIB-01
CSPC-F-LIB-01
100
STEPS SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN CHARGE
FEES (subject
to change)
FORM (free of charge)
1
2
3
4
5
6
7
C. FOR FACULTY AND NON-TEACHING PERSONNEL
Go to the College Library
Note: Only 1 Book can be borrowed by every Faculty and Non-Teaching Personnel Present Valid Identification Card Receive Books Borrowed Return Borrowed Books and claim Library card Note: If the book/material borrowed is returned after 1 week, an order of payment slip is given. Fine P9.00 per day Pay to the Cashier’s Office the required amount Go back to the College Library Claim Valid ID
Search the book using the OPAC – Online Public Access
Catalog Assist the client to locate the book from the shelves Checks the validity of the Valid ID Let the client fill out in the book card and log book Enters the employees number and scans the barcode of
the book Releases the book and inform the due date Check-In the Book from the library system Insert the book card in the book pocket and returns the
book to the shelves Releases the library card Computes appropriate fine/penalties and issues Payment
Order Slip Accepts payment and issues receipts Checks the employee’s name from the system and enters
OR number, return the valid ID Insert book card in the book pocket and return the book to
the shelves
4 minutes
1 minute
2 minutes
2 minutes
Library Staff/ Student Aide
Library Staff/ Student Aide
Librarian
Library Staff
Library Staff
Library Staff
101
S T E P S SERVICE PROVIDER DURATION
(Under Normal Circumstances)
PERSON IN-CHARGE
FEES (subject to
change) FORM
(free of charge)
1 2
Go to the Office of the VPA Receive copy of letter-request containing action of the office
Records in the Logbook
Refers letter request to VPA and approves/disapproves
the same Files duplicate copy and sends copies to Security Guard,
President’s Office
1 min.
5 mins.
5 mins.
Clerk/Secretary
VP for Admin./
Chief Admin. Officer
Clerk/Secretary
none
SECURING PERMIT TO HANG STREAMER
ABOUT THE SERVICE
Hanging of streamer(s) within the College premises is subject to prior
approval by the Office of the Vice President for Administration. Removal of
streamer is the responsibility of the person/organization concerned.
REQUIREMENT
Letter Request HOW TO AVAIL OF THE SERVICE
OFFICE LOCATION
Vice President for Administration’s Office, 2nd Floor of Food Laboratory Building
102
1. The client may secure an audience with the immediate supervisor of the person complained of, and ventilates the grievance/complaint against any personnel of the College in relation to his/her transaction.
2. The immediate supervisor hears the grievance/complaint. If necessary, he may call the person complained of and
inform him of the nature of complaint/grievance against him in the presence of the client. (Effort should be exerted to settle the matter amicably at his level).
3. If the client is not satisfied of the explanation and he is desirous to pursue his complaint, then he may be advised to
file his complaint in writing and subscribed and sworn to by him. The complaint shall contain the following: a. Full name and address of the complainant; b. Full name and address of the person complained of as well as his position and office of employment; c. A narration of the relevant and material facts which show the acts or omissions allegedly committed by the person
complained of; d. Certified true copies of documentary evidence and affidavits of his witnesses, if any; and e. Certification on statement of non form shopping.
4. The administrative complaint may be filed at anytime with the Office of the College President.
Note: The withdrawal of the complaint does not result in its outright dismissal nor discharge the person complained of from any administrative liability. Where there is obvious truth or merit to the allegation in the complaint or where there is documentary evidence that would tend to prove the guilt of the person complained of, the same should be given due course. (Section 10, CSC res. 99-1936 (URACCS))
5. Upon receipt of a complaint which is sufficient in form and substance, the College President shall require the person
complained of to submit a counter-affidavit/comment under oath within three (3) days from receipt. 6. A preliminary investigation committee shall be created by the College President that shall conduct an ex parte
examination of records and documents submitted by the complainant and the person complained of, as well as documents readily available from other offices. During said investigation the parties are given opportunity to submit
The Procedure in the Filing of Complaint in Relation to Request/Application
103
affidavits and counter affidavits. Failure of the person complained of to submit his counter-affidavits shall be considered a waiver thereof.
Thereafter, if necessary the parties may be summoned to a conference where the members of the preliminary investigation may profound clarificatory and other relevant questions.
The preliminary investigation shall commence not later than five (5) days from receipt of the complaint by the College President and shall be terminated within thirty (30) days thereafter.
7. Within five (5) days from the termination of the preliminary investigation, the Preliminary Investigation Committee
shall submit the Investigation Report and the complete records of the case to the College President. 8. The College President shall issue the Formal Charge if a prima facie case is established during the investigation.
Otherwise, the complaint shall be dismissed.
9. The respondent shall file his answer which is in writing and under oath and specific, and contains material facts and applicable laws, if any, including documentary evidence, sworn statements covering testimonies of witnesses in support of his case. It shall include a statement indicating whether or not he elects a formal investigation.
10. The College President shall create the Formal Investigation Committee that shall conduct the investigation not earlier
than five (5) days nor later than ten (10) days from receipt of the respondent’s answer. The investigation shall be finished within thirty (30) days from the issuance of the Formal Charge or the receipt of the answer unless the period is extended by the College President in meritorious cases.
11. Within fifteen (15) days after the conclusion of the formal investigation, a report containing a narration of the material
facts established during the Investigation, the findings and the evidence supporting said findings, as well as the recommendation shall be submitted by the Formal Investigation Committee with the College President.
12. The College President shall render his decision or shall forward his recommendation to the Board of Trustees, as the case maybe, within thirty (30) days from receipt of the Report of Investigation.
13. The Board of Trustees shall promulgate its decision.
104
A - The Organizational Structure
(General Administration)
B - The Board of Trustees
C - The Administrative Council
D - The Academic Council
E - Communication Flow
F - Directory of College Officials
The Annexes:
105
Annex A
The Organizational Structure (General Administration)
106
Annex B
HON. RUPERTO S. SANGALANG
Commissioner
Commission on Higher Education
Chair & Presiding Officer
HON. DULCE F. ATIAN HON. PAOLO BENIGNO “BAM” AQUINO
President, CSPC Chairman, Committee on Education
Vice Chairman Senate of the Philippines
Member
HON. ANN K. HOFER HON. AGNES M. ESPINAS
Chairman, Committee on Higher Regional Director, NEDA V
and Technical Education Member
Congress of the Philippines
Member
HON. TOMAS B. BRIÑAS HON. MARIA TERESA J. MANZANO
Regional Director, DOST V President, Faculty Association, Inc.
Member Member
HON. LUNIGNING Q. BREGALA HON. NICOLAS BEDA A. PRIELA
President, Alumni Association Private Sector Representative
Member Member
HON. LORENZO B. BALLECER HON. CHARLES MICHAEL G. SALAS
Private Sector Representative President, Student Council Federation
Member Member
The Board of Trustees
107
Annex C
DR. DULCE F. ATIAN
President
Chair and Presiding Officer
MR. FERDINAND B. VALENCIA
VP for Administration /
Chief Admin. Officer
Vice-Chairman
DR. TERESITA B. SALAZAR ENGR. SETH B. BARANDON
VP for Academic & External Affairs Director for Research
Member Member
DR. AMADO A. OLIVA JR. DR. JOSE ARIEL R. IBARRIENTOS
Director for Extension Services Director for Student Development Services
Member Member
DR. MA. LAARNI M. SALCEDO PROF. EMILDA E. ESCOLANO
Dean, College of Health Care Tech. Dean, College of Mgt. & Entrepreneurship
Member Member
DR. ARLY B. BALINGBING ENGR. FRANCIA H. TOMENIO
Dean, College of Education, Arts & Sciences Dean, College of Engineering
Member Member
PROF. CHALLIZ D. OMOROG
Dean, College of Information and Communications Technology
Member
The Administrative Council
108
Annex D
DR. DULCE F. ATIAN
President
Chair and Presiding Officer
DR. TERESITA B. SALAZAR
Asso. Prof. V/VPAA
Vice-Chairman
Members
1. Dr. Arly B. Balingbing 19. Engr. Cayetano B. Ricafrente
2. Dr. Maria Teresa J. Manzano 20. Dr. Marilyn N. Rivera
3. Dr. Jose Ariel R. Ibarrientos 21. Mr. Elias L. Tomenio
4. Engr. Seth B. Barandon 22. Engr. Lino D. Berango
5. Engr. Irene Virginia C. Blanquera 23. Prof. Emilda B. Escolano
6. Engr. Virginia V. Pontillas 24. Engr. Rizza T. Loquias
7. Dr. Marietta A. Tataro 25. Mr. Roberto A. Masalunga
8. Engr. Henry P. Turalde 26. Mrs. Angela Concepcion A. Nolasco
9. Mrs. Alice S. Almazan 27. Dr. Maria Teresa V. Septimo
10. Engr. Eddie L. Cabaltera 28. Mrs. Hejie A. Dimabogte
11. Engr. Francia H. Tomenio 39. Mr. Filmor J. Murillo
12. Dr. Maria Laarni M. Salcedo 30. Dr. Rosanna V. Oliveros
13. Engr. Radmar B. Tañamor 31. Mrs. Alicia D. Nuyda
14. Mrs. Helen M. Alde 32. Engr. Yolanda A. Santorcas
15. Engr. Bonifacio B. Buyet 33. Dr. Maria Visitacion M. Taburnal
16. Engr. Wenceslao D. Gavina 34. Dr. Domingo Rollei C. Agonos
17. Mrs. Grace E. Pacer 35. Engr. Christopher T. Oares
18. Engr. Wenifredo L. Pacer 36. Mrs. Naneth O. Oida
37. Mr. Samuel L. Royol
The Academic Council
109
Annex E
1. The Records Section shall serve as the Central Channel of all incoming and outgoing communications to
other agencies, as indicated in the flow of communication hereto attached as Annex "E".
2. All incoming and outgoing communications shall pass the Records Section and shall be stamped "RECEIVED"
or "RELEASED" as the case may be. A logbook shall be maintained indicating the file and code number of
every correspondence received or released. The time and date shall be indicated.
3. The arrows pointing upward indicate that the document shall be forwarded directly to the addressee.
4. The arrows pointing downward indicate that the document shall be transmitted to the addressee for appropriate
consideration or for information purposes only.
5. The broken lines indicate that certain offices shall be furnished copies of the communication.
6. All communication/requests from students or employees which need to be acted upon by Department
Heads/Section or Unit Heads shall be received by the concerned office, copy furnished the Records Section and
other offices.
7. All communication intended for the Vice Presidents or the President shall also be received directly by said
offices, copy furnished other offices.
8. The addressee/approving officer shall be responsible in providing copies of his/her action those offices entitled
to receive copies.
9. The flow of communications as indicated in the diagram is anchored on the matrix of communications duly
adopted by the College. (ADCO Resolution No. 72-07, dated November 9, 2007)
The Communication Channel/Flow of Communication
110
THE DIRECTORY OF COLLEGE OFFICIALS Annex F
Directory of College Officials
NAME POSITION TITLE Dr. Dulce F. Atian President (054) 2884425
Dr. Teresita B. Salazar Vice President for Academic Affairs (054) 2884421 loc. 124
Mr. Ferdinand B. Valencia Vice President for Administration (054) 2884421 loc 108
Engr. Francia H. Tomenio Dean, College of Engineering (054) 2884421 loc. 126
Dr. Arly B. Balingbing Dean, College of Education & Arts & Sciences (054) 2884421 loc. 129
Prof. Emilda E. Escolano Dean, College of Management & Entrepreneurship (054) 2884421 loc. 128
Dr. Maria Laarni N. Salcedo Dean, College of Health Care Technology (054) 2884421 loc. 127
Prof. Challiz D. Omorog Dean, College of Information & Comm. Tech. (054) 2884421 loc. 144
Dr. Amado A. Oliva Jr. Director, Extension (054) 2884421 loc. 150
Dr. Jose Ariel R. Ibarrientos Director, Student Development Services (054) 2884421 loc. 122
Dr. Seth B. Barandon Director, Research (054) 2884421 loc. 125
Mrs. Ruby Jane S. Gonzales Director, BCIERD (054) 2884421 loc. 148
Mrs. Shirley M. Illo Budget Officer III (054) 2884421 loc. 112
Mrs. Arlene O. Malaya Registrar III (054) 2884421 loc. 115
Mr. Oscar T. Caroche Supply Officer III (054) 2884421 loc. 104
Mrs. Luningning Q. Bregala HRMO III (054) 2884421 loc 105
Mrs. Nancy S. Penetrante Cashier III (054) 2884421 loc. 111
Mrs. Precy O. Gonowon Librarian III (054) 2884421 loc. 122
Mrs. Genna B. Serrano Internal Auditor III (054) 2884421 loc. 166
Ms. Hazel V. Paguio Accountant III (054) 2884421 loc. 110
Mrs. Alicia D. Nuyda Principal, School of Midwifery (054) 2884421 loc. 117
Dr. Myrna D. Bañal College Physician (054) 2884421 loc. 117
Dr. Domingo Rollie C. Agonos College Dentist (054) 2884421 loc. 116
Mr. Abraham B. Betito Board Secretary V/Security Management Officer/Building & Grounds Supervisor
(054) 2884421 loc. 117
Mrs. Hernani B. Fortuno College Nurse & CSPC Smoke Free Program Coordinator (054) 2884421 loc. 125
Mr. Gerald V. Malate Guidance Counselor (054) 2884422 loc. 125
Mrs. Leny Figuracion Guidance Counselor (054) 2884421 loc. 133
Ms. April Z. Luzon Planning Officer/International Affairs Coordinator (054) 2884421 loc. 133
Dr. Marilyn N. Rivera Graduate Program Coordinator (054) 2884422 loc. 107
Mrs. Marilyn M. Ramos Educ. Program Specialist (054) 2884421 loc. 123
Directory of College Officials
Council
111
Mrs. Liezl B. Namoro Program Chair, CEAS (054) 2884421 loc. 129
Dr. Rosanna B. Oliveros Program Chair, Food Service Management (054) 2884422 loc. 149
Mrs. Jocelyn O. Jintalan Program Chair, Office Administration (054) 2884421 loc. 133
Mrs. Lynn C. Villar Program Chair, Tourism Management (054) 2884421 loc. 128
Ms. Crezel D. Barbonio Program Chair, Entrepreneurial Management (054) 2884421 loc. 133
Engr. Irene Virginia Blanquera Program Chair, Civil Engineering & In-Charge, Materials Testing Lab. (054) 2884421 loc. 163
Engr. Radmar B. Tañamor Program Chair, Mechanical Engineering (054) 2884421 loc. 126
Engr. Keith Marlon Tabal Program Chair, Electronics Engineering (054) 2884421 loc. 124
Engr. Virginia V. Pontillas Program Chair, Electrical Engineering (054) 2884421 loc 108
Mrs. Jocelyn Lipata Program Chair, Information Technology (054) 2884421 loc. 126
Mr. Ian B. Benitez Internet Manager (054) 2053009
Engr. Wenceslao D. Gavina Technical Staff/IPR Coordinator (054) 2884421 loc. 124
Engr. Edna Montañez Research Coordinator (054) 2884421 loc 108
Mrs. Hejie A. Dimabogte Extension Coordinator, CEAS (054) 2884421 loc. 126
Engr. Harold Jan Terano Extension Coordinator, COE (054) 2884421 loc. 129
Mr. Alvin Agtarap Extension Coordinator, CHCT/DRRM Coordinator (054) 2884425 loc. 127
Mr. Niño Jeffrey Luzon Extension Coordinator, CICT (054) 2884421 loc. 144
Mrs. Lelit M. Odiame Extension Coordinator, CME/Laboratory Canteen In-Charge (054) 2884421 loc. 128
Dr. Leni M. Malabanan GAD Coordinator (054) 2884421 loc. 150
Ms. Brenda D. Benosa Pollution Control Officer (054) 2884421 loc. 144
Mrs. Helen V. Zaballa CSPC Buhi Campus Coordinator (054) 2884421 loc. 148
Mrs. Maria Francia S. Abaca Accountant I (054) 2884421 loc. 110
Mrs. Marites A. Bermal Records Officer & Procurement Officer (054) 2884421 loc. 113
Arch. Mary Ann A. Martinez Physical Planning Officer (054) 2884421 loc. 136
Engr. Henry P. Turalde College Engineer (054) 2884421 loc 133
Engr. Wenifredo L. Pacer Preventive Maintenance Coordinator (054) 2884421 loc. 121
Ms. Marivel Paycana Quality Assurance Coordinator (054) 2884421 loc. 166
Mrs. Ruvelyn R. Martinez Property Custodian (054) 2884421 loc. 104
Dr. Ma. Visitacion M. Taburnal Sports Coordinator (054) 2884421 loc. 127
Mrs. Edessa R. Saclag Cultural Coordinator (054) 2884421 loc. 117
Mrs. Helen M. Alde NSTP Coordinator (054) 2884421 loc. 117
Dr. Marietta A. Tataro Publication Moderator (054) 2884421 loc. 116
Engr. Eddie L. Cabaltera Electrical Maint. & Devt. Supervisor (054) 2884421 loc. 117
Engr. Cayetano B. Ricafrente Mechatronics Laboratory In-Charge (054) 2884421 loc. 125
Mr. Rodel Saño Nursing Arts Laboratory In-Charge (054) 2884422 loc. 127
Mrs. Grace E. Pacer Birthing Home and Child Minding In-Charge (054) 2884421 loc. 133
Mrs. Maruja Carilo Coffee Shop In-Charge (054) 2884421 loc. 133
112
Mr. Filmor J. Morillo Speech Laboratory In-Charge (054) 2884422 loc. 133
Mr. Joseph M. Illo CSPC-TESDA Assessment Center Focal Person (054) 2884422 loc. 149
Engr. Oares T. Oares PABX In-Charge (054) 2884421 loc. 133
Mr. Leo Francis Barbonio Choir Trainer (054) 2884421 loc. 122
Mr. Noel R. Lopez Majorette Trainer (054) 2884421 loc. 133
Mr. Aaron Colarina Performing Arts & Dance Troupe Trainor (054) 2884421 loc. 122
Engr. Renato Sernande Band Director (054) 2884421 loc. 122
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