Returning to School During the COVID-19 Pandemic
Maximizing Student Safety, Learning, Engagement, & Support
16/23/2020 DRAFT
State Guidance
26/23/2020 DRAFT
Considering Risk
Lowest Risk • Virtual-only classes, activities, & events
More Risk
• Small, in-person classes, activities, & events.
• Students stay with the same teacher, at least 6 feet apart, & objects are not shared
• Includes hybrid virtual/in-person class structures, or staggered/rotating schedules to facilitate social distancing.
Highest Risk
• Full-sized, in-person classes, activities, & events.
• No social distancing, shared classroom materials/supplies
• Students move between classes & activities
Source: VDOE & CDC 3DRAFT 6/23/2020
VDOE Phase II OverviewCurrent Phase of School Reopening
• Predominately remote instruction• Phase I options continue• In-person instruction may be offered for special education
programs, PK – 3rd grade students, and/or English Learners.• Summer camps may be offered in schools• Social distancing will need to be implemented, across buses and
buildings:• 6 foot separation whenever possible• Large gathering limits in accordance with existing Executive Orders• Restrict mixing groups of students• 50 person limit on large gatherings• Close communal spaces if possible; otherwise stagger use & disinfect in
between use• Limited extracurricular activities & athletics with mitigation strategies
4DRAFT 6/23/2020
VDOE Phase III OverviewWhere We Anticipate to Be When School Starts
• Instruction will include more in-person instruction for all students.
• Remote instruction will support in-person instruction. • Childcare & before/aftercare may be offered in
schools• Social distancing will need to be implemented, across
buses and buildings:• 6 foot separation whenever possible• Large gathering limits in accordance with existing Executive
Orders
5DRAFT 6/23/2020
VDOE Phase III Overview Where We Anticipate to Be When School Starts (Continued)
• To support social distancing, schools may need to:• Stagger student schedules• Adopt methods to restrict mixing groups of students• Adjust schedules• Minimize transitions• Consider appropriate recess options
• School systems can expand athletics & extracurricular activities with mitigation measures
• Limit outdoor activities/recess to 50 people
6DRAFT 6/23/2020
Stafford’s Recovery Task ForceIdentified Priorities
• Development of strategies to get students back into the classroom as much as possible, particularly for our youngest students and other students with special and unique learning needs.
• Provision of tailored training and professional learning for staff will be imperative to ensure educators are equipped for new ways of facilitating education and supporting social-emotional wellness.
• Consideration of safety, budget, and systems logistics in all planning.• Development and maintenance of effective communication with all
stakeholders. • Consideration of social emotional wellness needs of students, parents,
and staff.• Assurance that an equity lens guides all education models as we return
to buildings.
7DRAFT 6/23/2020
Stakeholder Feedback
8DRAFT 6/23/2020
Staff Survey• 2,698 total responses (raw data) with 1,616 responses from
licensed staff (teachers, counselors, etc.)• Top challenges of licensed staff working remotely included:
• Internet issues• Support with transitioning the work into a virtual environment• Professional learning on how to use tools such as Google Classroom,
Canvas, etc.• Top three issues for personal readiness for the fall for licensed
staff:• Clarity/certainty about what reopening looks like• Ability to build connections with students/families to effectively partner
together.• Safety of classroom environment
• Top two issues for food services/bus drivers and related support personnel:• Clarity/certainty about what reopening looks like• Access to safety equipment
9DRAFT 6/23/2020
Planning for Staff Concerns
Provide transparent process for requesting alternative assignments for staff with health concerns
Ensure staff calendar provides sufficient time for practicing and implementing new procedures for teaching and operations
Offer flexible, accessible, and reliable option for school age child care for children in grades K-5 for staff
10DRAFT 6/23/2020
Parent SurveysResponses
• Raw data responses totaling 9,426 responses with a fairly even breakdown across grade levels:• 257 pre-school• 2,810 K-2• 3,487 3-5• 3,724 6-8• 4,471 9-12
• Most parents plan to have their students return to school next year, with a significant number undecided: • 61.5% (5,746) plan to have their students return to school next year; • 35.3% (3,302) will decide based on the adopted learning model; • 3.3% (306) will not.
• Parents are split about having their students ride the bus:• 38.6% plan to have their student(s) ride the bus• 31.8% do NOT plan to have their student(s) ride the bus• 29.6% are unsure
11DRAFT 6/23/2020
Parent SurveysInstructional Models
• 65% of parents want as much in-person instruction as possible; 27% would like the option of a virtual-only model.
• Parents are split on whether or not they would want virtual learning expectations when students are not physically in the classroom:• 29.9% do not want virtual when students are not in school• 32.2% would want virtual when students are not in school• 32.8% may or may not depending on the amount of face-to-face learning
• Parents top 3 concerns:• Whether their students will make sufficient academic progress• What the school experience will be like with social distancing• Access to sports, music, and extracurricular activities
12DRAFT 6/23/2020
Systems Considerations
13DRAFT 6/23/2020
Facilities• VDOE’s definition of social distancing is “maintain 6-foot
separation to the greatest extent possible”.• The Centers for Disease Control (CDC) suggests that
school administrators rearrange student desks to maximize the space between students, and turn desks to face in the same direction.
• To meet social distancing requirements, Facilities and Operations is actively:• Examining rooms to consider different layout possibilities to
maximize social distancing• Considering what ‘excess’ furniture could be removed • Considering what spaces in school buildings could be
repurposed
DRAFT 6/23/2020 14
Socially Distanced ClassroomExploring a Sample Layout for 50% Capacity
15DRAFT 6/23/2020
FacilitiesOutlining Next Steps
• Schools will work with Facilities to determine individual classroom layouts and determine the expected number of students in each classroom.
• Staff will continue monitoring VDOE and CDC websites for the latest updates and guidelines.
• Building administration will verify that final room arrangements meet social distancing spacing guidelines.
16DRAFT 6/23/2020
Transportation
• Staggered start schedules
• Increase in the number of daily bus routes from 462 to 571 with 50-60% of the student body attending school daily
• Consideration of opt-in approach to transportation• This will help with bus efficiency, maximizing student
participation in face to face learning
17DRAFT 6/23/2020
Transportation
• Social distancing will result in approximately 20-24 students being able to ride a bus at a time.
• This is less than a third of normal capacity.
18DRAFT 6/23/2020
Mitigation StrategiesHealth Services Strategies to Prevent COVID-19 Spread
19DRAFT 6/23/2020
Prevention• Health screenings • Encourage families to make appointments for school visits• Cloth face covers/bus driver face shields• Department of Labor and Industry Executive Order• Diligent cleaning with electrostatic disinfecting between
shift A/B• Plexiglass shields in front office• Hand hygiene• Town hall sessions with VDH for family, students, & staff to
discuss mitigation strategies and how to respond to an outbreak if/when one occurs
20DRAFT 6/23/2020
Responding to Cases
• Protocol for care of suspected COVID-19 case in students and staff during the school day.• Establish clinical isolation room to separate sick students• Control clinic traffic to prevent potential exposures• Protocol for Return to School/Work post positive COVID-19 illness.
• Procedure for reporting suspected exposure events to:• VDH• Administration• Maintenance• Families impacted
21DRAFT 6/23/2020
Equipping StaffNurses• Encourage nurses to train
to become contact tracers for COVID-19. Identify places of contact to include the following:• Bus used• Lunch shift• Student Schedule• Staff contacts
• Train nurses in new clinic management procedures.
All Staff• Train staff in classroom/bus
sanitation. • Transition mandated annual
staff training to virtual media.
• Provide COVID-19 specific training.• COVID-19 information
and Procedures• Hand Hygiene• Respiratory Etiquette• Safe Use of Face Covering and
Care of Cloth face coverings
22DRAFT 6/23/2020
Incorporating Blended LearningEnsuring Meaningful, Equitable Learning Experiences
23DRAFT 6/23/2020
Implementing Blended Learning
• Adoption of pedagogical practices based on elementary, middle, & high school student needs.
• Attendance will be taken in both face-to-face (F2F) and online learning environments.
• Students will be provided feedback and work will be graded where appropriate.
• Virtual learning options will align with identified student learning needs.
• Multimodal delivery model• Virtual learning rules of engagement• Parent support and help desk
24DRAFT 6/23/2020
Facilitation of Blended LearningComplementing Face-to-Face Instruction
Elementary
• May have synchronous and asynchronous components.
• Skills practice• Application of learning• Teacher monitoring of
progress• Tools that may be used
to facilitate include:• Google Classroom• Lexia• Dreambox
Middle
• May have synchronous and asynchronous components
• Teacher check-ins• Tools that may be used
to facilitate include:• Edgenuity• Virtual Virginia• Google Classroom• Lexia• Dreambox
High
• May have synchronous and asynchronous components
• Teacher check-ins• Tools that may be used
to facilitate include:• Edgenuity• Virtual Virginia• Google Classroom
25DRAFT 6/23/2020
Commonalities across Grade LevelsCreating consistency for learners and families
26DRAFT 6/23/2020
Schedule Option AAll Levels
Student
Group
Monday Tuesday Wednesday Thursday Friday
Group A Remote Learning with Targeted Faceto Face Instruction
Learning at School
Learning at School Remote Learning
Remote Learning
Group B Remote Learning with Targeted Faceto Face Instruction
Remote Learning
Remote Learning Learning at School
Learning at School
*Health circumstances may require pivoting to a more robust virtual learning strategy for students.
27DRAFT 6/23/2020
Schedule Option AAll Levels
Highlights
• Allows additional time for staff to develop quality remote learning
• Creates consistency for students and families
• Provides specialty programs a day for specific competency & licensure hour requirements.
Concerns
• Does not allow as much face-to-face instruction
• Depending on schedule used at the secondary level, students may only attend certain courses once a week, with a maximum of twice a week.
28DRAFT 6/23/2020
Schedule Option BAll Levels
Student
Group
Monday Tuesday Wednesday Thursday Friday
Group A Learning at School Alternating Weeks
Learning at School
Learning at School
Virtual Learning Virtual Learning
Group B Learning at SchoolAlternating Weeks
Virtual Learning
Virtual Learning Learning at School
Learning at School
*Health circumstances may require pivoting to a more robust virtual learning strategy for students.
29DRAFT 6/23/2020
Schedule Option BAll Levels
Highlights
• Maximizes student time in class to the extent possible under Phase III
• Creates consistency for students and families
Concerns
• Does not allow as much time for staff to develop quality virtual learning experiences
30DRAFT 6/23/2020
Schedule Option C For Health Risk and Other Unique Circumstances
• Will be developed in more detail once need levels are determined.
• If state remains or returns to Phase II, a virtual model may become the primary option.
Monday Tuesday Wednesday Thursday Friday
Virtual Learning Virtual Learning Virtual Learning Virtual Learning Virtual Learning
31DRAFT 6/23/2020
Meal Considerations
32DRAFT 6/23/2020
Student MealsKey Considerations: Elementary and Middle Schools
• Lunch delivered to & consumed in the classroom.• Teachers/Paras will place student lunch orders via
Google Docs each morning.• Hot meals are pre-packed and placed in insulated
food totes for classroom delivery.• A designated time for students to wash and sanitize
hands.• Some students may eat in cafeteria when applicable.• When not in school, students would receive
prepackaged take home meals delivered to the classroom prior to school dismissal.
33DRAFT 6/23/2020
Student MealsKey Considerations: High Schools
• Meal service will take place in the cafeteria & classrooms
• Considering options to prevent overcrowding in serving lines and promote greater social distancing.
• Handwashing/sanitizing routinely encouraged:• Sufficient time provided• Hand sanitizing stations in common areas
• Lunch served on disposable trays to avoid groups standing in the tray return line.
• Covered trays will for students who choose to eat outside the cafeteria.
• Students may scan school ID or smartphone to purchase meals & limit exchange of cash.
• Students pick up pre-packaged take-home meals at central locations prior to dismissal before beginning blended learning.
34DRAFT 6/23/2020
Elementary SchoolPrioritizing Our Youngest Learners
35DRAFT 6/23/2020
Elementary School ScheduleOption A: Instructional Framework Sample
Block MondayTuesday
Group A
Wednesday
Group A
Thursday
Group B
Friday
Group B
7:00- 7:30
Blended Learning Activities to
Support Face-to-Face Instruction
with Targeted Face-to-Face Instructional Support for
Certain Students
Student Arrival/Personalized
Learning
Student Arrival/Personalized Learning
Student Arrival/Personalized
Learning
Student Arrival/Personalized
Learning
7:30-7:50 Morning Meeting Morning Meeting Morning Meeting Morning Meeting
7:50-9:50 Language Arts Language Arts Language Arts Language Arts
9:50-10:30 Encore Encore Encore Encore
10:30-12:00 Math Math Math Math
12:00-12:25 Lunch Lunch Lunch Lunch
12:25-1 Recess/Pack Up Recess/Pack Up Recess/Pack Up Recess/Pack Up
1-2:15Student
Dismissal/PlanningStudent
Dismissal/PlanningStudent
Dismissal/PlanningStudent
Dismissal/Planning
36DRAFT 6/23/2020
Elementary School ScheduleOption B: Instructional Framework Sample
Block Monday
Group A or B
Tuesday
Group A
Wednesday
Group A
Thursday
Group B
Friday
Group B
7:00- 7:30Student Arrival/
Personalized LearningStudent Arrival/
Personalized LearningStudent Arrival/
Personalized LearningStudent Arrival/
Personalized LearningStudent Arrival/
Personalized Learning
7:30-7:50 Morning Meeting Morning Meeting Morning Meeting Morning Meeting Morning Meeting
7:50-9:50 Language Arts Language Arts Language Arts Language Arts Language Arts
9:50-10:30 Encore Encore Encore Encore Encore
10:30-
12:00 Math Math Math Math Math
12:00-12:25 Lunch Lunch Lunch Lunch Lunch
12:25-1 Recess/Pack Up Recess/Pack Up Recess/Pack Up Recess/Pack Up Recess/Pack Up
1-2:15Student
Dismissal/PlanningStudent
Dismissal/PlanningStudent
Dismissal/PlanningStudent
Dismissal/PlanningStudent
Dismissal/Planning
37DRAFT 6/23/2020
Key Considerations
• Preserving the emotional and social aspects of caring for elementary students.
• Extended planning will take place at least one day a week, in addition to daily planning from 1-2:15.
• Prioritization of language arts and math, with a focus on essential concepts and skills.
• Integration of science and social studies through reading, writing, math, and exploratory rotations.
• Provision of time for student remediation and enrichment.
• Development of meaningful, appropriate blended learning experiences in alignment with curriculum.
38DRAFT 6/23/2020
Middle School
39DRAFT 6/23/2020
Middle School ScheduleOption A
Block Monday Tuesday
Group A
Wednesday
Group A
Thursday
Group B
Friday
Group B
7:45-9:00Teacher
PLC/PlanningTeacher
PLC/PlanningTeacher
PLC/PlanningTeacher
PLC/PlanningTeacher
PLC/Planning
1
9:00-10:0415 min Check in With each Block X Day -1 Y Day -1 X Day -1 Y Day -1
2
10:09-11:1315 min Check in With each Block X Day -2 Y Day -2 X Day -2 Y Day -2
Lunch
11:18 – 12:00Lunch Lunch Lunch Lunch
3
12:04 – 1:0915 min Check in With each Block X Day -3 Y Day -3 X Day -3 Y Day -3
4
1:13 – 2:1715 min Check in With each Block X Day -4 Y Day -4 X Day -4 Y Day -4
2:15 – 3:15 Student Office Hours Student Office Hours Student Office
Hours Student Office Hours Student Office Hours
40DRAFT 6/23/2020
Middle School ScheduleOption B
BlockMonday
Group A or B
Tuesday
Group A
Wednesday
Group A
Thursday
Group B
Friday
Group B
7:45-9:00 Teacher PLC/Planning Teacher PLC/Planning Teacher PLC/Planning Teacher PLC/Planning Teacher
PLC/Planning
1
9:00-10:04 X Day -1 X Day -1 Y Day -1 X Day -1 Y Day -1
2
10:09-11:13 X Day -2 X Day -2 Y Day -2 X Day -2 Y Day -2
Lunch
11:18 – 12:00Lunch Lunch Lunch Lunch Lunch
3
12:04 – 1:09 X Day -3 X Day -3 Y Day -3 X Day -3 Y Day -3
4
1:13 – 2:17 X Day -4 X Day -4 Y Day -4 X Day -4 Y Day -4
2:15 – 3:15 Student Office Hours Student Office Hours Student Office Hours Student Office Hours Student Office Hours
41DRAFT 6/23/2020
Key Considerations• In Option A, each teacher would check-in with their classes
on Mondays.• Desire to maintain consistency between middle and high
school schedules• Capitalizes on the staffing provided by the school board for
world language and fine and performing arts • Ensures maximum utilization of existing staff by ensuring that
teachers are teaching in their content areas• The schedules allow for students to benefit from the changes
in the middle school program• Ensures that teachers have planning time necessary to
prepare and deliver both face to face and virtual learning
42DRAFT 6/23/2020
High School
436/23/2020 DRAFT
High School ScheduleOption A
Block Monday Tuesday
Group A
Wednesday
Group A
Thursday
Group B
Friday
Group B
9:00-10:00 Planning/PLC Planning/PLC Planning/PLC Planning/PLC Planning/PLC
10:00 – 11:10
70 min15 min
Check inw/ea Block
Y Day -1 X Day -1 X Day -1 Y Day -1
11:15-12:15
60 min15 min
Check inw/ea Block
Y Day -2 X Day -2 X Day -2 Y Day -2
12:20 - 1:20
Lunch
60 min
15 minCheck in
w/ea BlockLunch Lunch Lunch Lunch
1:25-2:25
60 min15 min
Check inw/ea Block
Y Day -3 X Day -3 X Day -3 Y Day -3
2:35 - 3:30
60 min15 min
Check inw/ea Block
Y Day -4 X Day -4 X Day -4 Y Day -4
3:35-4:30 Student Office Hours
Student Office Hours
Student Office Hours
Student Office Hours
Student Office Hours
446/23/2020 DRAFT
High School ScheduleOption B
Block Monday
Group A or B
Tuesday
Group A
Wednesday
Group A
Thursday
Group B
Friday
Group B
9:00-10:00 Planning/PLC Planning/PLC Planning/PLC Planning/PLC Planning/PLC
10:00 – 11:10
70 min Y Day -1 X Day -1 Y Day -1 X Day -1 Y Day -1
11:15-12:15
60 min Y Day -2 X Day -2 Y Day -2 X Day -2 Y Day -2
12:20 - 1:20
Lunch
60 min
Lunch Lunch Lunch Lunch Lunch
1:25-2:25
60 min Y Day -3 X Day -3 Y Day -3 X Day -3 Y Day -3
2:35 - 3:30
60 min Y Day -4 X Day -4 Y Day -4 X Day -4 Y Day -4
3:35-4:30 Student Office Hours Student Office Hours
Student Office Hours
Student Office Hours
Student Office Hours
456/23/2020 DRAFT
Key Considerations• In Option A, each teacher would check-in with their
classes on Mondays.• Desire to maintain consistency between middle and
high school schedules• Both models allow for continuation of travel programs
with slight adjustments aligned to staggered starts• Ensures maximum utilization of existing staff by
ensuring that teachers are teaching in their content areas
• Ensures that teachers have planning time necessary to prepare and deliver both face to face and virtuallearning
466/23/2020 DRAFT
Considerations across Schedules
476/23/2020 DRAFT
Equity ConsiderationsOverarching
• Help families connect with resources to address childcare needs.
• Ensure students have access to instructional materials needed in blended instructional model.
• Provide parent support:• Workshops on blended learning and student support• Multilingual hotline for technology questions• Easy to use web tools for technology support
• Multimodal communication approaches• Ensure students have needed technology access for
blended model.
486/23/2020 DRAFT
Equity ConsiderationsSupporting Students with Individual Education & 504 Plans
• Special education services will be determined by IEP teams and will be based on individualized student needs, as well as each student's least restrictive environment.
• Professional development will be provided for staff and parents to help support students with IEPs/504s remotely.
• Instructional materials will be provided and modified to meet the needs for students with IEPs/504s to use at home, to include assistive technology.
• IEP/504 meetings will be encouraged to discuss the unique needs of these students.
• For students not covered through an IEP or 504, but who need support in accessing remote learning, refer to an SEC team.
496/23/2020 DRAFT
Social Emotional NeedsAddressing Student Well-Being
• Monitoring of students’ social emotional well-being to help prioritize the needs of individuals & groups of students.
• Social emotional learning lessons, classroom circles, and collaboration with families at each level.
• Psychologists, social workers, counselors, and other staff will be provided with training to support the social emotional well being of students.
• Staffing will be assessed to efficiently support needs at each level.• Professional Learning for staff related to Social-Emotional
Learning platforms and resources. • Implementation of telehealth protocols for school, mental health
teams & additional identified staff supporting students/families.
506/23/2020 DRAFT
Projected Preliminary CostsAnticipated Annual Costs
• Enhanced Contracted Cleaning: $1.25M• Additional Transportation Costs: $2.10M• Additional Counselor Hours: $100k• Meal Distribution: $160k• Supplies (Cleaning, Masks, Thermometers): $1.14M
Total: $4.75M
Note: Costs are not final and are subject to change. Still identifying costs/needs. Does not include expanded learning and remediation funded by School's Cares Act Funding.
Questions?
526/23/2020 DRAFT
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