Reprographics

In offices many different types of documents have to be copied –

This is called REPROGRAPHICS

Reprographics Features In trays for

photocopying Photocopier for

long runs Colour

photocopier for short runs

Reprographics assistant makes copies of booklets etc

Types of Reprographic Equipment

Photocopier Document Loader Sorter Paper Trays Functions Keys Most firms have at

least one photocopier Available in a variety

of sizes also in colour

Features Of A Photocopier Provides exact copy

of a document Copies are

produced quickly Copies can be made

onto card, paper, OHP transparencies

Documents can be fed in quickly

Features Of A Photocopier cont. Copies can be

made in various sizes A4, A3

Copies can be made back-to-back

Documents can be collated

Original can be enlarged/reduced

Features Of A Photocopier cont. Some photocopiers

can staple documents

Can be adjusted for light/dark copies

Can produce colour copies using a colour copier

Some photocopiers require an ID code before use

Type of Printers Available

Ink Jet Printers Text and graphics

can be printed Different paper

sizes can be used Relatively portable Colour ink jets are

available Can print

envelopes, labels and OHP transparancies

Advantages & Disadvantages

Advantages

High Print quality

Quiet in use

Relatively inexpensive to buy and use

Disadvantages

Relatively slow

Suitable for short runs only

Only advanced models can produce high quality DTP work

Laser Printer Text and graphics

can be printed Different paper

sizes can be used A4, A5

Colour laser printers are available

Can print envelopes, labels and OHP tranparencies

Advantages and Disadvantages

Advantages

Excellent print quality

Quiet in use

Printing is relatively quick

Disadvantages

Relatively expensive to buy

Costs may be high eg Toner cartridges can be expensive

Other Machines used in the Reprographics Department

Binder A binder is a

machine which holds the pages of a book together

A Comb Binder puts a plastic spine on the book

A Thermal Binder uses heat to fasten an adhesive spine to the book

Laminator A machine used

to heat seal documents inside a plastic coating

Useful for producing posters, Staff ID’s

Scanner A scanner produces

an exact copy of a document or graphic for storage on a computer

2 types – Hand Held and a Flatbed (see right) Scanner

What Equipment Is Needed For Tasks

Photocopier/Laser Printer

Produce Multiple Copies Of WP Document

Photocopier/Ink Jet Printer/Laser Printer

Produce Copy Of WordProcessed Document

PhotocopierProduce Copies Of Handwritten Document

PhotocopierProduce Copy Of Handwritten Document

Equipment RequiredTask

What Equipment Is Needed For Tasks cont.

Colour Photocopier/Ink Jet Printer/Laser Printer/Laminator/Scanner/Binder

Produce Booklet Containing Text And Graphics

Photocopier/Ink Jet Printer/Laser Printer/Binder/Laminator

Produce Booklet Containing Text Only

What Staff Training Is Required How to use the

different equipment

How to carry out routine tasks eg changing toners

Health and Safety issues to do with equipment