Reclaimed InputsFSC-STD-40-007 Version 1-0FSC-STD-40-007 Version 1-0

Supplementary standard to CoC FSC-STD-40-004

Version: 02 Oct 2008

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TOPICS

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Introduction to FSC-STD-40-007•Applicability•Effective Dates•Definitions & Examples

The Standard

Complete Overview

CB Auditing of Reclaimed Suppliers

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Introduction to FSC-STD-40-007

FSC Standard for Sourcing Reclaimed Material for Use in FSC Product Groups

or FSC-certified Projects

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Applicability

FSC-STD-40-007 applies to any Organization using FSC-STD-40-007 applies to any Organization using reclaimed inputs in its FSC Product Groupsreclaimed inputs in its FSC Product Groups

Post-consumer Post-consumer reclaimed inputsreclaimed inputs

Pre-consumer Pre-consumer reclaimed inputsreclaimed inputs

FSC Mixed Product GroupsFSC Mixed Product Groups

FSC Recycled Product GroupsFSC Recycled Product Groups

NOT applicable to FSC Recycled inputs from FSC-certified suppliersNOT applicable to FSC Recycled inputs from FSC-certified suppliers

For:

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Effective Dates

11stst April 2008 April 2008

Required for all new assessments, all companiesRequired for all new assessments, all companies

11st st January 2009January 2009

Required for all annual audits, all reassessments, Required for all annual audits, all reassessments,

all companiesall companies

Systems for reclaimed inputs shall meet 40-007 requirements when the Organization is evaluated against 40-004V2:

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Definitions

Post-consumer:Post-consumer: reclaimed from a consumer or reclaimed from a consumer or commercial product that has been used for its commercial product that has been used for its intended purpose by individuals, households, or intended purpose by individuals, households, or by commercial, industrial, institutional facilities.by commercial, industrial, institutional facilities.

Pre-consumer:Pre-consumer: reclaimed from a process of reclaimed from a process of secondary manufacture or further downstream secondary manufacture or further downstream industry in which the material has not been industry in which the material has not been intentionally produced.intentionally produced.

Reclaimed material: Reclaimed material: material that demonstrably material that demonstrably would have been otherwise disposed of as would have been otherwise disposed of as waste or used for energy recovery.waste or used for energy recovery.

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Examples

POST-consumerPOST-consumer

Commercial Commercial transport transport packagingpackaging

Pallets, crates, cases

*Must be at the end of useful life!

Demolition/ Demolition/ deconstruction deconstruction debrisdebris

From buildings such as timbers, joists, doors, flooring, moulding, cabinet fixtures, lumber

Damaged or Damaged or rejected rejected productsproducts

Products or fixtures removed from sites based on damages or other rejections

Other used Other used productsproducts

Telephone poles, railroad ties, furniture, cabinets

Solid Wood Materials

NOTNOT reclaimed: reclaimed:By-products capable of being reused in the same manufacturing process

Co-products from primary manufacturing

PRE-consumerPRE-consumer

Damaged or Damaged or rejected stockrejected stock

Products not sold or returned due to damage, overstock; surplus products (items not used for intended purpose)

Manufacturing Manufacturing by-productsby-products

Off-cuts, sawdust, shavings generated during secondarysecondary manufacturing processes

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Examples

POST-consumerPOST-consumer

Commercial Commercial transport transport packagingpackaging

Boxes, wrappers

Commercial/Commercial/residential residential wastewaste

Direct mail, office paper, print outs, magazines, newspapers

Fiber Materials

NOTNOT reclaimed: reclaimed:Mill broke, butt rolls, dry paper trimmings/other dry and wet paper by-products at

the paper millForest debris remaining from harvest or otherwise collected

PRE-consumerPRE-consumer

Manufacturing Manufacturing by-productsby-products

Printer and bindery trim and scrap, scrap from packaging manufacture, converter scrap, generated during secondarysecondary manufacturing processes

Damaged or Damaged or rejected stockrejected stock

Merchant returns, items unfit for distribution

Surplus stockSurplus stock Over issue publications, discontinued items

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The Standard

Complete Overview

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1. Input Specifications

1.1 Ensure reclaimed inputs are described in 1.1 Ensure reclaimed inputs are described in purchase purchase and deliveryand delivery documentation in accordance with documentation in accordance with Annexes I and IIAnnexes I and II

•Define Define reclaimed inputs based on FSC definitions and examples provided

•Use clear language in purchasing systempurchasing system to specify post- vs. pre- consumer

•Ensure supplier documentationsupplier documentation provides a clear description of the input to verify it as post- or pre- consumer

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2. Supplier Audit Program

2.1 Specify the evidence for the reclaimed category:2.1 Specify the evidence for the reclaimed category:• Identify the documents Identify the documents and and other evidence demonstrating other evidence demonstrating

reclaimed materials comply with standard requirementsreclaimed materials comply with standard requirements• Provide rationale for this evidenceProvide rationale for this evidence

•Documents Documents may be supplier product descriptions, supplier invoice, supplier shipping documents, agreement/contract with supplier

•Other Other evidence evidence may be pictures, reports, on-site investigations, declarations

•RationaleRationale provides the company’s reasons behind this evidence as support of the reclaimed category

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2. Supplier Audit Program

2.2 Specify 2.2 Specify andand implement implement supplier audit programsupplier audit program to toverify authenticity of evidence (at least annual)verify authenticity of evidence (at least annual)

2.3 Specify personnel and qualifications / training2.3 Specify personnel and qualifications / trainingmeasures to carry out supplier auditsmeasures to carry out supplier audits

•Frequency

•Intensity

•Auditors

•Auditor qualifications and training

•Implement supplier audits prior to or soon after receiving reclaimed inputs for use in FSC products

*External auditors (including CBs) may be hired to conduct the audit program

Specify audit program in documented procedures including

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3. Supplier Audits

3.1 Auditors shall 3.1 Auditors shall demonstratedemonstrate expertiseexpertise and and competence competence in implementing the auditsin implementing the audits

Expertise and competence Expertise and competence are verified through:

•Interviews

•Written reports

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3. Supplier Audits

3.2 On-site visits to supplier sites:3.2 On-site visits to supplier sites:

y = 0.8√xy = 0.8√x

y = number of sites to visity = number of sites to visit

x = total number of sites across all suppliersx = total number of sites across all suppliers

Sample is alternating and representative in terms of:Sample is alternating and representative in terms of:• Geographic distributionGeographic distribution• Activities and/or productsActivities and/or products• Size and/or annual productionSize and/or annual production

[Supplier site “any facility acting as physical point of delivery of the [Supplier site “any facility acting as physical point of delivery of the material received by the organization”]material received by the organization”]

Audit program Audit program shall demonstrate a sampling minimum that meets the FSC equation and selection process

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3. Supplier Audits

3.3 Supplier audits shall be conducted in timely fashion after 3.3 Supplier audits shall be conducted in timely fashion after receipt of the reclaimed materialreceipt of the reclaimed material

3.4 Auditor shall check and verify authenticity of evidence 3.4 Auditor shall check and verify authenticity of evidence pertaining to the inputs, in terms ofpertaining to the inputs, in terms of

• QuantityQuantity• QualityQuality• Compliance with FSC definitions and examples for post- or Compliance with FSC definitions and examples for post- or

pre- consumer reclaimedpre- consumer reclaimed

•““Timely fashion” Timely fashion” has not been defined, but needs to proceed shortly following use of the inputs for FSC products

•Compliance with FSC definitions Compliance with FSC definitions is the key aspect to the supplier audit program

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4. Verification by the Certification Body

4.1 Required 4.1 Required documents and other evidence documents and other evidence are are

available to CB auditorsavailable to CB auditors

4.2 Supplier 4.2 Supplier audit records audit records and reports:and reports:– Include findings of the audit– Experience & qualifications of the auditor(s)– Are maintained for 5 years

4.3 Supplier 4.3 Supplier audit recordsaudit records are available to SW auditors are available to SW auditors

•Documents and other evidence Documents and other evidence are reviewed for adequacy to support the reclaimed classification

•Supplier audit records Supplier audit records are reviewed to verify the audit process, auditor expertise, findings to support reclaimed classification

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TOPICS

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CB Auditing of Reclaimed Suppliers

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CB shall conduct on-site audits of reclaimed suCB shall conduct on-site audits of reclaimed suppliers:ppliers:

• 20% sampling of supplier sites audited in the Organizati20% sampling of supplier sites audited in the Organization’s sampleon’s sample

• Implemented with first annual audit (but not at the assesImplemented with first annual audit (but not at the assessment phase)sment phase)

• CB audit functions to confirm the results of the OrganizaCB audit functions to confirm the results of the Organization’s audittion’s audit

CB audit sampling not necessary when the Organization has hired a CB to conduct all audits

Audit Evaluation (FSC-STD-20-011)

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LINK TO EXERCISE

7. Exercises

Note: you must exit presentation mode and double-click on the ‘word’ icon to open exercise

Reclaimed Exercises

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THANK YOU!