RCS High School Scheduling Process
High School Counseling Department
November 15th – course offerings recommended by content specialists and approved by administration.
November 15th - begin 9th grade programming in classes and follow up with individual meetings
December 10th – begin individual 11th grade scheduling
January 15th – begin individual 10th grade scheduling January 23rd – 8th grade scheduling in classes (review
electives and LOTE – “core courses” recommended by 8th grade teachers).
February 8th - submit course request numbers May? – begin building schedule
Programming Timeline
Course Selection Report – reviewed by administration, content specialists and guidance.
Individual meetings with each content specialist regarding recommendations for sectioning and teacher assignments.
Final sectioning and teacher assignments made by administration
Course Sectioning
Constraints determined (ie traveling teachers, part time teachers)
Creating of section chips Use of SchoolTool whiteboard 107 courses offered (59 + singletons, 19
doubletons) What does this mean? Extremely
challenging process!!!!! Singletons placed– use of conflict matrix Doubletons placed – use of conflict matrix Lay out “tracking scenario” (ie honors 9th
grader, special needs 9th grader etc)
Master Schedule Building
Other challenges to our schedule - CTE, linked labs, specialized CSE courses, co taught courses, integrated courses.
Section balancing Analysis of data – courses not placed
overview and section load report. “Fine tuning” and re running schedule
(“massaging”, “squeezing”) Primary Goal– Minimize Conflict Secondary Goal– strive for section balance Meet with students with conflicting courses
(often many of our AP/honors students.
Master Schedule Building
End of year - make course adjustments based on failures, rerun schedule, address final conflicts
Summer – determine AIS needs (8th grade assessments, regents failures, teacher recommendations) and adjust schedules by hand.
Run study halls Schedules handed out to 9th graders during
Freshmen Orientation – 8/22. All other schedules are mailed home.
Master Schedule Building
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