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Quality Control of Shelf Ready at the University of Warwick
Christina ClaridgeMetadata Librarian at the University of Warwick
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• Process includes all three divisions of the library (Client Services, Digital Services, Academic services)
• Politics & structural issues
Library Structure at WarwickAcademicSupport
Librarians
Reading ListsTeam
Acquisitions
Data Services
CollectionManagement
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Shelf Ready Trial
• Previously, work done by Acquisitions and Data Services– books arrived, processed, catalogued and
classified• Trial ran from Oct 2011-July 2012
– 743 books– Including mid-August, 805 books
• Limited subjects – Medicine and Science – part of Philosophy– Law (Moyes classification) added later
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Internal Issues• Structure
– general process problems– slow/difficult feedback system– delays in seeing results (my backlogs)
• Items – our fault, items added at receipt
• Early teething problems– record download settings– Solved by creating new load table into
Millennium (only for shelf ready books)
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External Issues
• Lower quality records • Classification problems • Bad processing
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The Process of Checking
• Every book was checked against the bibliographic record.
• Each bibliographic record was printed out, and changes to the record were noted.
• Changes were transcribed into a spreadsheet, so that patterns could be tracked through the trial.
• Books were then sent to Collections Management to be made available and shelved or relabelled (if neccessary).
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Criteria for Checking
• Is the classmark correct?• Does the record need significant corrections?
– Right title (including series) / authors– Right information about book (numbers)– Subject headings, Mesh heading if possible
• Other issues: 856, 020, 505, 504, 440 fields.• Processing: label over edition or volume, title. • Item problems: multiple locations and statuses
within individual bibliographic records.
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Example of a good record - 1
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Example of a good record - 2
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Example of a bad record – 1
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Example of a bad record - 2
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Good records
Oct Nov Dec Jan Feb Mar Apr May June July Aug0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
26%
10%14%
21% 21%
28%
34%32%
27%
59%
35%
4%
11%
19%
13%
19% 20%
16%
36%
24%
14%
24%
Good %
Minor Problems %
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Books requiring correction
Oct Nov Dec Jan Feb Mar Apr May June July Aug0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
65%
80%
67% 67%
60%
52% 51%
32%
49%
26%
44%
35%40%
43%
31%
37%41%
34%
22%
36%
12%
26%
Correction %
Reclass %
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Current State of Play
• No longer a trial.• No longer checking books against records; only
checking records.• No longer printing out records unless required for
documentation of corrections.• What error rate will we, our partners and our users
accept?
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Questions?• Christina Claridge• [email protected]
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