Microsoft®
PowerPoint 2010
Lesson 4: Working with Charts and Tables
Courseware #: 3246
Microsoft Office PowerPoint 2010
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Lesson Objectives
• create a chart
• manipulate chart elements
• create a table
• format and enhance a table
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Using Charts
• present information visually
• give instant impression of trends, proportions or comparisons between sets of data over time
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Chart Types
• Most common chart types:
Column Compare values over time or categories in a vertical presentation. The column shapes can be rectangular, cylindrical, conical, or pyramid-shaped.
Line Compare continuous trends.
Pie Compare series that make up the whole.
Bar Compare values over time or categories in a horizontal presentation. As with the column chart type, you can select various bar shapes.
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Area Compare a continuous change in volume.
XY (Scatter) Determine data patterns.
Stock Display high-low-close data. To use this display, you must have at least
three sets of data.
Surface Display trends in values with a 3-D presentation and a continuous surface.
Doughnut Similar to the pie chart, but for more than one set of data points.
Bubble Compare three values. The values are displayed like a scatter chart, with
the points presented by bubbles.
Radar Determine patterns or trends with points matched up by lines.
Other Chart Types
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Inserting Charts
• Click Insert Chart in a placeholder; or
• on the Insert tab, in the Illustrations group, click Chart.
• Enter chart data in Excel spreadsheet
• Can change chart type after entering data
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Selecting and Editing Chart Data
• To edit data:
– click a chart, then under Chart Tools, on the Design tab, click Edit Data; or
– right click on a chart and click Edit Data.
• To select data:
– click a chart, then under Chart Tools, on the Design tab, click Select Data.
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Changing the Chart Style
• Chart styles: selections of colors and designs
• enhance the visual appeal of a chart
• quickly and easily applied
• under Chart Tools, on the Design tab, in the Chart Styles group, select a quick style.
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Adding Chart Elements
• Chart elements:
– chart title (e.g. Budgeted Sales Figures);
– vertical and horizontal axis titles (e.g. Locations and Thousands);
– legend (e.g. years 2011, 2012, 2013 and 2014).
– data table
• Chart layout determines placement of elements on slide
• Access elements on Layout tab under Chart Tools
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Formatting Chart Elements
• change appearance of chart elements to make them more or less prominent
• Select chart elements on Format tab, in Current Selection group
• Choose Shape Styles and WordArt on Format tab
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Using Tables
• organize information into rows and columns
• show the relationship among sets of data
• Insert simple tables or draw complex ones
• apply Table Styles to quickly format table
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PowerPoint 2010
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Inserting Tables
• Click the table option in a content placeholder; or
• on the Insert tab, in the Tables group, click the Table arrow, then click Insert Table.
• Specify number of rows and columns.
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Drawing Tables
• draw tables to create a unique or complex table structure
• First draw outer table boundaries
• Next, draw horizontal and vertical borders
• Erase unneeded borders
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• Type text in cells
• Press Tab to advance to next cell
• Press Shift+Tab to move to previous cell
• Press Tab in last row to add another row
• Press Enter within cell for additional lines
Working with Text in Tables
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Rows and Columns
• Add and delete rows and columns under Table Tools, on the Layout tab, in the Rows & Columns group.
• Merge or split cells under Table Tools, on the Layout tab, in the Merge group.
• Adjust cell size and distribute equally
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Changing the Alignment or Orientation
• Change horizontal and vertical alignment of text
• Change orientation of text to fit table design
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Using Table Styles
• Table Style: combination of formatting options, including colors
• derived from presentation theme colors
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• reuse tables from Microsoft Word or Excel
• Create table in Word or Excel, copy to Office clipboard, and paste into presentation; or
• on the Insert tab, in the Tables group, click the arrow for Table and click Excel Spreadsheet.
Inserting Tables from Microsoft Word or Microsoft Excel
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Lesson Summary
• create a chart
• manipulate chart elements
• create a table
• format and enhance a table
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Review Questions
1. What type of chart is more appropriate to display a trend?
2. How do you add a primary horizontal axis title to a chart?
3. How do you hide a chart legend?
4. How do you add a table of data to a chart?
5. What is the benefit of displaying gridlines on a chart?
6. How do you edit chart data?
7. How do you merge table cells vertically?
8. How do you rotate the text in a cell table 90°?
9. How do you apply a table style to a table?