Andy Jordan, Kristyn Medeiros & Tushar Patel
September 24th, 2014
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2
Tushar Patel
VP of Marketing, Innotas
12+ years experience leading product / program management efforts across S/W & H/W
Andy Jordan
Founder & President, Roffensian Consulting Inc.
Author of Risk Management for Project-Driven Organizations
Contributing author for ProjectManagement.com
Kristyn Medeiros, PMP, ITIL, Certified Scrum Master, Six Sigma
Sr. Solutions Consultant, Innotas
8+ years in Project Management for Johnson & Johnson, Sandia National Labs, Others
Introduction
Recent history – how we got here
What you still need – even if you don’t know it ◦ Improved agility
◦ Resource maximization
◦ Better relationships
◦ Save time & money
The future is here!
Questions
3
A few years ago resource management was purely tactical ◦ Resources assigned for project kick-off
◦ Assignment based on availability and fit on an individual initiative basis
Resource management was reactive ◦ People moved in response to challenges
◦ Problems / delays drove resource ‘clustering’
Resource management was ineffective ◦ Management by rear view mirror
◦ Short term management
4
5
Resources in
planning
•Consideration of current
skills
•Consideration of resource
capacity
Proactive
management
•Managing ahead of issues
•Using resources to
prevent problems, not
respond
Resources drive
planning
•Selection considers
capability and capacity
•Resource management
integrated into
organizational planning
6
Faster
response
•More efficient planning / selection
•Ability to respond to opportunity before opportunity is lost
•Less time spent analyzing options and impacts
More options
•Better application portfolio management (APM) to better understand available options
•Outside the box resource thinking / management – not faster execution of existing
approaches
•Greater understanding of how to leverage resources optimally
Lower change
costs
•Reduced productivity loss during transitions / changes
•Resources capable of switching / adjusting more rapidly
•Improved value add utilization
7
What needs doing?
•Which projects have the highest
impact (value)?
•What are our strategic essentials?
•Where can we differentiate?
•What is ‘mandatory overlay’?
What can you do?
•What do we have the
capacity to deliver?What
are we capable of doing
(skills)?
•Are we optimizing the
resources that are
available?
•What is the best
execution approach?
How sure are you
that you got it right?
•Is your analysis
accurate?
•Are you optimizing what
you need?
•Is resourcing holding
you back?
•How much are you
leaving on the table?
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Forecasting
Customers
Executives
Business Functions
Project Execution
Better project
selection
Fewer changes /
adjustments
Less change impact
Higher confidence in
ability to execute
Better expectation
management
Better portfolio
performance
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Proposed Mix
Capability & Capacity
Selection
Change
This cannot take hours or days and deliver suspect results! Assignments should be executed in minutes
The longer change takes, the more you lose.
These should not be unrealistic expectations
Why shouldn’t executives expect this level of information and performance?
If you accept current resource management performance and your competitor’s refuse to settle – you lose!
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This is real, this is here.
This is a game changer!
Innotas © 2014
Cloud Portfolio Management For Visibility & Alignment
Project Portfolio Management (PPM)
Application Portfolio Management (APM)
Agile Portfolio Management
Resource Management
Predictive Portfolio Analysis
Innotas Overview
“Leader” in Cloud PPM –
Three Years Running
“Leader” “Winner” in Project
Management Software “Top 10” - Three
Years Running
400+ Customers – Healthcare, Education, Technology, Retail, Government, and Financial Services
Innotas © 2014
Real World Example: PMO of Healthcare / Biotech Product Organization
# of Projects: ~100
Key Stakeholders: 5 Groups
Planning Cycle: 6-8 weeks
Dedicated Planning Staff: 3 FT
Re-Alignment: Quarterly
PMO Maturity: Low / Medium
Portfolio selection & resource planning is exceptionally manual & labor intensive – have to account for a myriad of variables.
Insufficient time and resources to plan effectively with maximum accuracy
Inability to adapt to change & efficiently re-plan throughout the year
Imprecise plans producing improper expectations for management & stakeholders
PR
OF
ILE
C
HA
LL
EN
GE
S
RE
SU
LT
S
Innotas © 2014
Predictive Portfolio Analysis™ (PPA)
Real benefits for your organization:
• Better alignment to business goals
• Increase business agility
• Save time and money
Predict, plan, and re-plan your optimal project
and resource roadmap – within minutes
• Recommends & schedules the highest value
portfolio
• Centered on organizational resource & budget
constraints
• Utilizes a patent-pending predictive engine
Innotas © 2014
Contact Innotas
Headquarters : 111 Sutter Street, Suite 300 San Francisco, CA 94104
Phone: +1 866-692-7362
Email: [email protected]
Twitter: @innotas
LinkedIn: http://www.linkedin.com/company/innotas