PowerPoint - Intermediate Level Help guide
Slide Layout and Design
Step 1: When you open PowerPoint click on
the ‘new slide’ icon to view the drop down
list. You can then choose the layout you like
by clicking on the image. You can also click
on the ‘duplicate selected slides’ which is
very useful if you have a completed slide
you wish to duplicate.
Step 2: You can also add notes to your slide
in the section shown here. These will not be
displayed to your audience but when you
print out your PowerPoint you can select the
‘notes option’ so you can view them
yourself.
Step 3: Type your chosen text into the boxes and ensure you save your PowerPoint regularly. As
you add slides to your PowerPoint they will be displayed in numerical order down the left hand
side of the screen. If at any time you want to change the slide order, click on the slide in the pane
and holding down the left mouse button drag it up or down the list and then ‘drop’ the slide into
its new position.
Step 4: To add a design theme to your slideshow click on the ‘design tab’ and
then the drop down arrow to view all the options. Click on the design you like to
apply to all slides.
Step 5: Once you have chosen a design, if you click on the ‘colours’
icon you can change the colour of the theme.
Step 6: You can also change the
page orientation by clicking on the
icon in the ‘design’ tab
Step 7: In the bottom right hand corner of the screen there are numerous icons you can
select to choose your viewing options. There is also a zoom function so you can zoom in
and out of the screen.
1: Normal view – Shows all the slides down the left hand side and the ‘current slide’ in large
view.
2: Slide Sorter – Allows you to view all the slides in a smaller scale so you can easily
change slide order
3: Reading View – Enlarges slide size and has arrows for you to navigate backwards and
forwards through the slide show
4: Slide Show – This is the format in which you show your audience the presentation.
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Using the Yeovil College PowerPoint template
Embedding a Hyperlink
To access the college PowerPoint presentation template you need to go to:
Staff Portal – Departments – Customer Services, Marketing and communications – Marketing
& communications – Templates – Yeovil College.
Below are the 2 examples you can use – make sure you save your own version and
don’t edit the marketing master copy.
Step 8: Click into the box where you would like the hyperlink to be
displayed. Next, open the ‘Insert’ tab and click the ‘Hyperlink’ button.
Step 9: The dialogue box
will then open. Using the
options down the left hand
side you can link the
hyperlink to either a
webpage, a particular slide
within the presentation, in a
new document or to an
email address.
Step 10: To add a website enter the web address in the ‘Address box’ and write
in the ‘Text to display’ what wording you would like to be displayed in your
PowerPoint. You can also click on ‘Screen tip’ where you can type in hints or
tips which will be displayed when the cursor hovers over you hyperlink.
Slide in ‘Slideshow view’. Click
on the words ‘BBC News’ to go
straight to the web page.
Text to display
Screen tip
Step 11: To use the hyperlink to navigate to another slide within the PowerPoint click on
the ‘Place in this document’ and then select the slide you want to link to the current slide.
Type in the text you wish to display and click OK. The hyperlink will then be displayed in
the format as the web address hyperlink.
Consolidation Task
Step 1: Open a new PowerPoint
Step 2: Choose slide layout ‘Section Header’
Step 3: In the design tab choose the theme ‘Concourse’
Step 4: Change the colour of the theme to ‘Opulent’
Step 5: In the top box write ‘My New PowerPoint’
Step 6: In the bottom box write ‘Section 1’
Step 7: In the notes field add comment ‘Must give out my hand out’
Step 8: Open a new slide – ‘Title Slide’ layout
Step 9: Add a hyperlink to the slide in the ‘Click to add title’ box
- Address: www.yeovil.ac.uk
- Text to display: Yeovil College website
- Screen tip: Click here to view the website
Step 10: Delete the ‘subtitle’ text box
Step 10: Finished (yours should look similar to the image below)
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