Monthly Expense calculator
Assumptions & Instructions :-12345678
Expenses for the month of Jul-10
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3.13.13.23.33.4
Today's Date 7-Apr-23Last Updated 20-Jun-10
This Expense template is designed for a household with a maximum of 2 income, 2 credit cards and 2 savings accountsCheque payment mode for credit cards will display an invalid mode of paymentEnter data only in cells highlighted in "Light Turquoise" Color (Entry Sheet), In the expense sheet the "Category" column is autopopulatedThis is a currency neutral file, please enter amounts in local currencyEnter expenses in the "Expense" sheet by selecting the relevant Expense HeadIf you want to add a new Expense Head, you can add it in the lookup sheet cell A58 onwards with a relevant category in Col B, if you add a new expense category, please add in Col CTo start calculation for new month, clear all the "Light Turquoise" entries in "Entry" Sheet, Cells. B4:I51 in "Expense" Sheet (except Col:C)Enter the actual cost in the "Expense Sheet" only after the expense has been incurred
Enter Bank and Credit card details
Enter Expenses for the Month
Calculation and Analysis Sheet
This Expense template is designed for a household with a maximum of 2 income, 2 credit cards and 2 savings accounts mode for credit cards will display an invalid mode of payment
"Light Turquoise" Color (Entry Sheet), In the expense sheet the "Category" column is autopopulated file, please enter amounts in local currency
sheet by selecting the relevant Expense Head, you can add it in the lookup sheet cell A58 onwards with a relevant category in Col B, if you add a new expense category, please add in Col C
To start calculation for new month, clear all the "Light Turquoise" entries in "Entry" Sheet, Cells. B4:I51 in "Expense" Sheet (except Col:C)"Expense Sheet" only after the expense has been incurred
Summary by accountSummary of account by Payment statusBreak up by payment mode, account type and statusExpense distibution by headProjected vs Actual by week
, you can add it in the lookup sheet cell A58 onwards with a relevant category in Col B, if you add a new expense category, please add in Col C
Bank Account and Income details
Enter Income details:-Sl No Name Bank Name Income amount Available Bal
1 John HDFC 30,000.00 2,000.00 2 Jenny CITI 22,000.00 1,000.00
Total 52,000.00 3,000.00
Enter names of Credit card holders and Bank (use suffix like VISA/Master to differentiate)Name Bank Name Credit Limit
1 John-Master CITI 100,000.00 2 Jenny CITI 50,000.00
Total 150,000.00
Enter names of Savings account and Bank (only if different from income account)Name Bank Name Available Bal
1 John ICICI 2,000.00 2 Jenny SBI 1,000.00
Total 3,000.00
* IA prefix denotes Income account** CC prefix denotes Credit Card*** SB Prefix denotes Savings Bank account
Identifier *IA-HDFC-JohnIA-CITI-Jenny
Enter names of Credit card holders and Bank (use suffix like VISA/Master to differentiate)Identifier **
CC-CITI-John-MasterCC-CITI-Jenny
Identifier ***SB-ICICI-JohnSB-SBI-Jenny
Back to Instruction PageCalculation and Analysis SheetEnter Expenses for the Month
Expense entry sheet
Expense head Category Due Date Actual CostEMI-Vehicle 1 LOANS 5-Jul-10 5,000.00 Mortgage or rent HOUSING 2-Jul-10 6,800.00 6,800.00 Mutual Funds SAVINGS/INVESTMENT 15-Jul-10 2,500.00 Fixed/Recurring Deposit a/c SAVINGS/INVESTMENT 20-Jul-10 2,500.00 Phone - Mobile PERSONAL 20-Jul-10 900.00 Groceries FOOD 20-Jul-10 1,500.00 Cable HOUSING 14-Jul-10 300.00 300.00 Children's Insurance INSURANCE 19-Jul-10 5,000.00 Clothing PERSONAL 30-Jul-10 3,000.00 CC-CITI-John-Master-Payment LOANS 25-Jul-10 1,000.00 1,000.00 Dining out FOOD 14-Jul-10 500.00 500.00 Electricity HOUSING 20-Jul-10 200.00 Fuel TRANSPORTATION 30-Jul-10 1,000.00 800.00 Internet Charges HOUSING 15-Jul-10 500.00 500.00 Movies ENTERTAINMENT 25-Jul-10 300.00 Savings a/c 1 SAVINGS/INVESTMENT 24-Jul-10 3,000.00 School Fee CHILDRENS EDU 3-Jul-10 5,000.00 5,000.00
Projected / Budgetted
Cost
Totals 39,000.00 14,900.00 Totals - Pending 22,400.00
Totals with Pending 37,300.00
Todays Date
Paid from Account Mode of Payment StatusIA-HDFC-John Cheque Pending -4659IA-CITI-Jenny Direct Debit/ECS DoneIA-HDFC-John Direct Debit/ECS Pending -4649IA-HDFC-John Cash Pending -4644IA-HDFC-John Direct Debit/ECS Pending -4644CC-CITI-Karthik-Master Direct Debit/ECS Partial-Done -4644IA-CITI-Jenny Cash DoneIA-HDFC-John Cheque Pending -4645CC-CITI-John-Master Direct Debit/ECS Pending -4634IA-HDFC-John Direct Debit/ECS DoneCC-CITI-Jenny Direct Debit/ECS DoneIA-HDFC-John Cash Pending -4644IA-CITI-Jenny Direct Debit/ECS Partial-Done -4634IA-HDFC-John Cheque DoneIA-HDFC-John Cash Pending -4639IA-CITI-Jenny Cash Pending -4640IA-HDFC-John Cheque Done
Days for Payment
7-Apr-23
Cheque payment by Credi card
Back to Instruction PageBack to Income and Bank EntryCalculation and Analysis Sheet
Add New Expense Head
displays "** Invalid mode of Payment" in Col L
Expenses for the month of Jul-10
Summary By AccountAccount Opening Balance Income
IA-HDFC-John 2,000.00 30,000.00 IA-CITI-Jenny 1,000.00 22,000.00
* CC-CITI-John-Master - * CC-CITI-Jenny -
SB-ICICI-John 2,000.00 SB-SBI-Jenny 1,000.00 TOTAL 6,000.00 52,000.00
* Projected balance of credit card is denoted in negative for account balance
Payments by StatusAccount Done Partial-DoneIA-HDFC-John 6,500.00 - IA-CITI-Jenny 7,100.00 800.00 CC-CITI-John-Master - - CC-CITI-Jenny 500.00 - SB-ICICI-John - - SB-SBI-Jenny - - TOTAL 14,100.00 800.00
Break up by status and mode of paymentMode Account Done
Cash IA-HDFC-John - Cash IA-CITI-Jenny 300.00 Cash CC-CITI-John-Master - Cash CC-CITI-Jenny - Cash SB-ICICI-John - Cash SB-SBI-Jenny -
Cash Total 300.00 Cheque IA-HDFC-John 5,500.00
Cheque IA-CITI-Jenny - Cheque SB-ICICI-John - Cheque SB-SBI-Jenny -
Cheque Total 5,500.00 Direct Debit/ECS IA-HDFC-John 1,000.00 Direct Debit/ECS IA-CITI-Jenny 6,800.00 Direct Debit/ECS SB-ICICI-John - Direct Debit/ECS SB-SBI-Jenny - Direct Debit/ECS CC-CITI-John-Master - Direct Debit/ECS ) -
Direct Debit/ECS Total 7,800.00 GRAND TOTAL 13,600.00
Distribution by categoryCategory Projected Completed - Actual
Housing 7,800.00 7,600.00 Entertainment 300.00 - Personal 3,900.00 - Loans 6,000.00 1,000.00 Food 2,000.00 500.00 Transportation 1,000.00 800.00 Insurance 5,000.00 - Savings/Investment 8,000.00 - Childrens Edu 5,000.00 5,000.00 Taxes - - Pets - - Gifts And Donations - - Legal - -
- - - -
Total 39,000.00 14,900.00
Expense By WeekWeek No Projected Actual
Week 1 11,800.00 11,800.00 Week 2 5,000.00 - Week 3 3,800.00 1,300.00 Week 4 13,100.00 - Week 5 - - Month Total 33,700.00 13,100.00
Current Balance Projected Balance 25,500.00 9,100.00 15,900.00 12,100.00 - (3,000.00) 500.00 500.00 2,000.00 2,000.00 1,000.00 1,000.00 44,900.00 21,700.00
* Projected balance of credit card is denoted in negative for account balance
Pending Total 16,400.00 22,900.00 3,000.00 10,900.00 3,000.00 3,000.00 - 500.00 - - - - 22,400.00 37,300.00
Partial-Done Pending Total - 3,000.00 3,000.00 - 3,000.00 3,300.00 - - - - - - - - - - - - - 6,000.00 6,300.00 - 10,000.00 15,500.00
Back to Instruction PageEnter Expenses for the Month
Cash Cheque Direct Debit/ECS GRAND TOTAL0
5,000
10,000
15,000
20,000
25,000
Expense by Mode and Status
Done Pending Partial-Done
IA-HDFC
-John
IA-CITI-Je
nny
CC-CITI-Jo
hn-Mast
er
CC-CITI-Je
nny
SB-IC
ICI-John
SB-SB
I-Jenny
TOTA
L -
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
Income vs Expense
IncomeExpense
IA-HDFC
-John
IA-CITI-Je
nny
CC-CITI-Jo
hn-Mast
er
CC-CITI-Je
nny
SB-IC
ICI-John
SB-SB
I-Jenny
TOTA
L -
5,000.00
10,000.00
15,000.00
20,000.00
25,000.00
DonePartial-DonePending
- - - - - - - - - - 10,000.00 15,500.00 - 3,400.00 4,400.00 800.00 - 7,600.00 - - - - - - - 3,000.00 3,000.00 - - - 800.00 6,400.00 15,000.00 800.00 22,400.00 36,800.00 Back to Instruction Page
Enter Expenses for the Month
Back to Instruction PageEnter Expenses for the Month
Housing20%
Entertainment1%
Personal10%
Loans15%
Food5%
Transportation3%
Insurance13%
Savings/In-vestment
21%
Childrens Edu13%
Category Distribution - Projected
Cash Cheque Direct Debit/ECS GRAND TOTAL0
5,000
10,000
15,000
20,000
25,000
Expense by Mode and Status
Done Pending Partial-Done
Housing51%
Loans7%
Food3%
Transportation5%
Childrens Edu34%
Category Distribution-Actual
Week 1 Week 2 Week 3 Week 4 Week 5 Month Total
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Expense by Mode and Status
Projected Actual
Back to Instruction PageEnter Expenses for the Month
Week 1 Week 2 Week 3 Week 4 Week 5 Month Total
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Expense by Mode and Status
Projected Actual
Cash Cheque Direct Debit/ECS GRAND TOTAL0
5,000
10,000
15,000
20,000
25,000
Expense by Mode and Status
Done Pending Partial-Done
IA-HDFC
-John
IA-CITI-Je
nny
CC-CITI-Jo
hn-Mast
er
CC-CITI-Je
nny
SB-IC
ICI-John
SB-SB
I-Jenny
TOTA
L -
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
Income vs Expense
IncomeExpense
IA-HDFC
-John
IA-CITI-Je
nny
CC-CITI-Jo
hn-Mast
er
CC-CITI-Je
nny
SB-IC
ICI-John
SB-SB
I-Jenny
TOTA
L -
5,000.00
10,000.00
15,000.00
20,000.00
25,000.00
DonePartial-DonePending
2728293052
Cash Cheque Direct Debit/ECS GRAND TOTAL0
5,000
10,000
15,000
20,000
25,000
Expense by Mode and Status
Done Pending Partial-Done
Housing51%
Loans7%
Food3%
Transportation5%
Childrens Edu34%
Category Distribution-Actual
Week 1 Week 2 Week 3 Week 4 Week 5 Month Total
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Expense by Mode and Status
Projected Actual
Week 1 Week 2 Week 3 Week 4 Week 5 Month Total
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Expense by Mode and Status
Projected Actual
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Housi
Housi
Entert
Loan
Perso
Food
Loan
Tran
Food
Childr
Tran
Insur
Savin
Childr
Expense Head Category Expense Head - MasterBus/taxi fare TRANSPORTATION TRANSPORTATIONCable HOUSING HOUSINGCDs ENTERTAINMENT ENTERTAINMENTChildren's Coaching/Extra cCHILDRENS EDU PERSONALChildren's Insurance INSURANCE LOANSClothing PERSONAL FOODConcerts ENTERTAINMENT TRANSPORTATIONCC-CITI-John-Master-Paym LOANS INSURANCECC-CITI-Jenny-Payment LOANS SAVINGS/INVESTMENTDairy Products (Milk, Curd..HOUSING CHILDRENS EDUDining out FOOD TAXESDry cleaning PERSONAL PETSElectricity HOUSING GIFTS AND DONATIONSEMI-Vehicle 1 LOANS LEGALEMI-Vehicle 2 LOANS ###Fixed/Recurring Deposit a/ SAVINGS/INVESTMENT ###Fuel TRANSPORTATION ###Gas HOUSING ###Gift Expenses GIFTS AND DONATIONS ###Groceries FOOD ###Hair/nails PERSONAL ###Health INSURANCE ###Health club PERSONAL ###Home Insurance INSURANCE ###Hospital Expenses PERSONAL ###Insurance Transportation TRANSPORTATION ###Internet Charges HOUSING ###Investment a/c 1 SAVINGS/INVESTMENT ###Laundry PERSONAL ###Licensing TRANSPORTATION ###Life Insurance INSURANCE ###Maintenance TRANSPORTATIONMaintenance or repairs HOUSINGMedical PERSONALMiscellaneous-housing HOUSINGMiscellaneous-Personal PERSONALMortgage or rent HOUSINGMovies ENTERTAINMENTMutual Funds SAVINGS/INVESTMENTNews Paper/Magazine/JourPERSONALOrganization dues or fees PERSONALPersonal LOANSPhone - Mobile PERSONALPhone-Landline HOUSINGRetirement account SAVINGS/INVESTMENTSavings a/c 1 SAVINGS/INVESTMENTSavings a/c 2 SAVINGS/INVESTMENT
School Expenses CHILDRENS EDUSchool Fee CHILDRENS EDUSchool Transport CHILDRENS EDUServant HOUSINGSporting events ENTERTAINMENTStudent LOANSSupplies HOUSINGVegetables & Fruits HOUSINGVehicle payment TRANSPORTATIONVideo/DVD ENTERTAINMENTWaste removal HOUSINGWater and sewer HOUSING
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