Open Access at the Coal Face – Attitudes and Practical Responses
Yvonne BuddenUniversity of Warwick and UKCoRR
DARTS4 Conference, Dartington Hall, Totnes.
6th June 2014
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Overview
• Setting the scene• Open Access at the University of Warwick• United Kingdom Council of Research
Repositories• Top tips!• Where next and future plans
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Current Developments in the UK
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Future Developments
• SHARE / CHORUS– Which approach will be taken by the US?
• Horizon 2020– European Commission mandate
• REF2020 Open Access Mandate– What will implementation look like?
• Reporting on RCUK Mandate– Can we prove 45% compliance?– What will reporting look like?
• Open Access monographs– How will they change the landscape?
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Discussion
• How have these developments affected your services?
• What are the attitudes of your researchers to open access?
• What are the issues/concerns for your institution generally?
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Attitudes to Open Access
• 79.4% of responders in favour of OA principles
• 70.8% have made work open access – Of those 67.1% used WRAP
• 70.4% believe copyright of articles should remain with the author
• 93.5% keep a copy of the AAM• 48.6% are happy with CC-BY licenses for
their work
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However…
• Real concerns about: – ‘Gold’ open access and effect on research
funds– Intellectual property rights and copyright– Quality of ‘pure’ open access journals– Time needed and difficulty of navigating
policies and processes– Concerns projects jointly funded by RCUK
and commercial companies
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Some comments…“I think I just need someone to sit me down and
make me hunt through the computer for the files needed to put into wrap... It's a task I know I ought
to do but never get round to”
“I would just prefer to upload my accepted version on the arXiv web pages and on my own/group web pages. I think this whole business of paying journals is
a gross waste of money.”
“The problem is not whether to choose open access or not. The problem is that the current model where UK universities pay extra for open access and
still pay the library subscription means we pay twice - and thus less money for actually doing the research. Also, I think at some point we need to move to a
model where we actually pay the reviewers and editors.”
“WRAP is excellent. It would be a good idea to send regular
reminders to academics to update their deposited material. I am
guilty of not doing this regularly.”
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The Warwick Context
• Founded 1965• Currently boasts:
– 988 academics, 617 of which are research active
– ~ 2,000 Postgraduate research students– DTCs, Institute of Advanced Study
• In the 2011/12 year– Research grants and contracts = £85 million– HEFCE grant for research = £33 million
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Practical responses to OA
• Institutional buy-in• Motto – ‘Advocacy, Advocacy, Advocacy’• The ‘Rule of Three’ / Trebling
– Need to tell people something– 3 different times– In 3 different ways– Before they remember
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Open Access @ Warwick
• WRAP launched in 2008• Publications service launched in 2011• RCUK block grant awarded:
– 2013/14 = £352,781– 2014/15 = £415,036
• University of Warwick Open Access policy launched 1 April 2013
OA Buttons by h_pampel (made available under the Creative Commons Attibution Share-Alike 2.0 license.)
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WRAP growth
Dec-12
Jan-13
Feb-13
Mar-13
Apr-13
May-13
Jun-13Jul-1
3
Aug-13
Sep-13
Oct-13
Nov-13
Dec-13
Jan-14
Feb-14
Mar-14
Apr-14
May-14
0
2,000
4,000
6,000
8,000
10,000
12,000
0
50
100
150
200
250
300
350
No. AddedTotal Number
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WRAPping it up!• Services for researchers
– Copyright checking and assurance– WRAP@mydesk and weekly drop-in
sessions– Monitoring alerts and soliciting deposits– Auto-generated publication lists -
http://wrap.warwick.ac.uk/view/author_id/7577.html
• Training events and tools• Metadata changes• New ‘Data Registry’
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Deposit incentives…
Image © Yvonne Budden, 2012
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RCUK Grant Management
• Dedicated member of staff• Coordinates, developed and delivers targeted
advocacy for ‘gold’ OA particularly• Oversees the allocations from the RCUK and
Wellcome Trust Grants– Follows the process from allocation to journal
publication
• Works closely with financial colleagues to ensure invoice payments
• Liaises closely with Publisher colleagues as well
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Other activities…
• Hosted publisher events
• ‘Exchanges – The Warwick Research Journal’– http://exchanges.warwick.ac.uk– Partnership between the Library and
Institute of Advanced Study– Journal hosted on OJS– Training and publishing for ECRs– Innovative formats of articles– Features ‘conversations’ or ‘exchanges’– Gold OA without a fee
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• New Moodle course looking at key tools aimed at PGRs and ECRs
• 3 core modules • 7 option modules
available flexibly• Tutor support via
forums
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OA Collaboration
• Student Careers and Skills– Publication strategy training– ‘Hot Topics’ sessions
• Graduate School– PGR training around deposit of theses
• Research Support Services– Training for staff supporting researchers in grant
preparation– WRAP linkup with Research Information System
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The ‘Cat’s Eye View’
• Promote the use of OA materials
• Make sure OA resources are listed in your catalogue
• Link OA promotion to other work:– REF preparations– Research Data Management– PhD Supervisors Training
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UKCoRR – Support for repository staff
• Dedicated community• Use of closed email discussion list to create a
‘safe’ space– Discussions cover practicalities, theory and latest
developments
• Yearly member’s events– Presentations and videos of the sessions openly
available on our website:– http://ukcorr.org
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UKCoRR – advocacy and engagement
• Representative body for repository
staff undertakes advocacy in this area– 2 x Government consultation responses– 2 x HEFCE Consultation responses– Continued work with HEFCE on their policy FAQs
• Work in Jisc coordinated groups covering their areas of activity in this area and more generally
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Discussion
• If you could give the group one ‘top tip’ from your experience, what would it be?
• What approaches have worked for your institution?
• What other things would you like to try?
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Open Access – Top Tips (DARTS Edition)• …
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OA Top Tips
• You are the expert – believe in this!• Use the ‘rule of three’ – keep getting the
message out there• Personal contacts can be more successful
than mass mailings• Prove it!
– Case studies, statistics, citation score information
• Track the process – can be more time consuming than you’d think
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OA Top Tips
• Try as many different approaches as your imagination (and budget) allows
• This is a sensitive topic and people are reacting to it differently
• Get on the lists!– There’s no such things as a stupid question!
• Judge when to be cautious• Get involved:
– UKCoRR, SPARC, CILIP
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Where next for us?
• Survey has given us much food for thought!
• Continue to work on processes• My may have won over the ‘hearts’ but the
‘minds’ may be some time coming• New Research Information System• And as always…
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Advocacy
Advocacy
Advocacy
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Thanks for listening!
Yvonne Budden
Academic Support Manager (Research)
Chair, UK Council for Research Repositories
+44 2476 151275
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