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Page 1: M/S ANDREW YULE &CO.LTD T & S UNIT, 5/346 OLD ...€¦ · PERUNGUDI, CHENNAI :600 096 TENDER DOCUMENTS FOR INSULATION PRESS BOARD KITS, & MOULDED COMPONENTS AS PER OUR DRAWING TENDER

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M/S ANDREW YULE &CO.LTDT & S UNIT,

5/346 OLD MAHABALIPURAM ROADPERUNGUDI, CHENNAI :600 096

TENDER DOCUMENTS FOR INSULATION PRESS BOARD KITS, &MOULDED COMPONENTS AS PER OUR DRAWING

TENDER NO T-20/13-14

ANDREW YULE & CO. LTD. Invites E-Tenders “Quotations” from reputed Manufacturers /Suppliers towards supply of the following item to AYCL :-

a) Tenders are invited for supply of Insulation Kits, Angle Ring and Angle washeras per our drawings. For reference we are enclosing typical drawings of theInsulation Kits, Angle Ring and Angle washer. The actual drawings will be issuedalong with our order and it will be similar to the typical drawings enclosed but thedimension will vary from job to job.

Approximate requirement

1) Insulation Kit for Winding : 51 Sets.2) Insulation Kit for Coil Assembly: 51Sets.3) Insulation Kit for Core : 51 Sets.4) Angle Ring : 51 Sets.5) Angle Washer : 51 Sets

Approximate weight of the Insulation material is 85 MT.

Any clarification or additional information if required, the tenderer should call onus to get those things clarified.

The quantity mentioned in the Tender is our approximate requirement up to30.04.2015.

The quantities mentioned are indicative only and the order will bereleased based on actual requirement.

Andrew Yule reserves the right to increase the tender quantity by 25 % .

Price quoted should be FOR destination.

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The process involves vendor’s registration with MSTC e-procurement

portal and this is free of cost. Only after registration, the vendors can

submit their quotation electronically. Electronic Bidding for submission of

Techno Commercial Bid as well as Price Bid over the internet will be done..

In case of any clarification vendors may visit our website

www.mstcecommerce.com . The vendors will have to submit the General

Information, Earnest Money deposit as per tender document, confirm

acceptance of technical specification and provide technical details as per

Tender Document to DGM- Materials ANDREW YULE & COMPANY LIMITED,

Chennai Operations, Electrical division, 5/346, Old Mahabalipuram Road,

perungudi, Chennai-600096..

NOTE : The documents asked for as above are for better evaluation of the

tenderer and hence it is in the interest of the tenderer that all such

documents are submitted alongwith the general Information & EMD.

The bidder has also to indicate the item for which they are submitting the

document (i.e) Insulation Kit, Angle Washer & Angle Ring.

LAST DATE OF SUBMISSION OF EMD AND OTHER DOCUMENTS AS

STIPULATED – 19/03/2014 up to 3.00 PM AT AYCL, CHENNAI.

SPECIAL NOTE : THE PRICE BID AND THE COMMERCIAL BID HAS TO BESUBMITTED ON-LINE AT www.mstcecommerce.com/eproc. THE DATE OFSUBMISSION OF ON-LINE PRICE BID AND COMMERCIAL BID WILL BEITIMATED LATER ON TO THE ELIGIBLE VENDORS.

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INSTRUCTION TO SUPPLIERS

1) Requirements of Vendor

P.C. connected with internet .

Registration with portal www.mstcecommerce.com and submission of

documents necessary to MSTC Ltd. before e-tender.

Class 2 or Class 3 digital certificate in the name of the Company of the

vendor ( in the name of the Company who will be submitting the EMD &

General Information). This may be obtained from any of the certifying

authorities. Bids will not be recorded without Digital Signature.

Note: Please check the digital certificate.

In case of any clarification please contact MSTC Ltd., before the schedule

time of the e-tender.

2) Contact Person:-

In case of any clarification, please obtain the same before the start of the E-tender.

Communication Address:MSTC LIMITED225-F, AJC Bose Road, 2nd FloorKolkata-700020Email:- [email protected] PersonsShri Sanjib PoddarSr. Manager (e-Commerce)Mobile- +919830156246e-mail: [email protected]

Shri Arindam Bhattacharjee,Assistant Manager(e-Commerce)Mobile-+919330102643Ph no.- (033) 2290 1004Email:[email protected]

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Sabyasachi MukherjeeJr. Manager (e-Commerce)Mobile-+917278030407e-mail: [email protected]

TERMS & CONDITIONS AT THE TIME OF RUNNING THE EVENT IS FINAL.

PROCESS of E-Tender:

Vendors are required to register themselves online with

www.mstcecommerce.com/eproc. Registered Vendors are to submit EMD &

other required information to ANDREW YULE & COMPANY LIMITED,

Chennai Operations, Electrical division, 5/346, Old Mahabalipuram Road,

Perungudi, Chennai-600096.

The process involves Electronic Bidding for submission of Techno

Commercial Bid as well as Price Bids. The vendors will have to submit the

General Information, Earnest Money deposit as per tender document,

confirm acceptance of technical specification and provide technical details

as per Tender Document within the schedule date as mentioned above. The

documents needed to be submitted as mentioned in the tender documents

are also to be submitted along with EMD .

The eligible vendors based on the information submitted along with EMD

then can only submit their Techno Commercial Bids through internet in

MSTC website www.mstcecommerce.com → e-procurement → Login →

view live auction → Techno Commercial Bid. After filling the Techno

Commercial Bid, vendors should click ‘save’ for recording their techno-

Commercial bid. Once the same is done, the Price Bid link becomes active

and the same has to filled up and then vendors should click on “save” to

record their price bid. Then once both the techno-Commercial bid & price

bid has been saved, the vendors can click on the “Submit “ button to

register their bid. NOTE:- The Techno-Commercial Bid & price bid cannot

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be revised once the submit button has been clicked by the Supplier. In all

cases, vendors should use their own ID and password alongwith Digital

Signature at the time of submission of their bid.

During the entire e-tender process, the bidders will remain completely

anonymous to one another and also to every body else.

The e-tender floor shall remain open on the pre-announced date as

mentioned above, for the period as will be mentioned in the intimation e-

mail detailing the schedule of on-line price bidding.

All electronic bids submitted during the e-tender process shall be legally

binding on the bidder. Any bid will be considered as the valid price bid

offered by that bidder (and acceptance of the same by the Buyer will form a

binding contract between Buyer and the bidder.

All the bids will have to be mandatorily submitted with digital certificate

otherwise the same will not be considered.

Buyer reserves the right to reject or accept or withdraw the tender in full or

part as the case may be without assigning any reason thereof.

No deviation of the terms and conditions of the tender document is

acceptable. Submission of bid in the e-tender floor by any bidder confirms

his acceptance of terms & conditions for the tender .

UOM is indicated in the e-tender Floor. Rate to be quoted in Indian Rupee

Terms & Conditions at the time of e-tender is Final.

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TENDER DOCUMENTS FOR INSULATION PRESS BOARD KITS, &MOULDED COMPONENTS AS PER OUR DRAWING

Tenders are invited for supply of Insulation Kits, Angle Ring and Angle washeras per our drawings. For reference we are enclosing typical drawings of theInsulation Kits, Angle Ring and Angle washer. The actual drawings will be issuedalong with our order and it will be similar to the typ ical drawings enclosed but thedimension will vary from job to job.

Approximate requirement

1) Insulation Kit for Winding : 51 Sets.2) Insulation Kit for Coil Assy : 51 Sets.3) Insulation Kit for Core : 51 Sets.4) Angle Ring : 51 Sets.5) Angle Washer : 51 Sets.

Approximate weight of the Insulation material is 85 MT.

Any clarification or additional information if required, the tenderer should call onus to get those things clarified.

The quantity mentioned in the Tender is our approximate requirement up to30.04.2015.

The quantities mentioned are indicative only and the order will bereleased based on actual requirement.

Andrew Yule reserves the right to increase the tender quantity by 25 % .

Price quoted should be FOR destination.

DELIVERY: To be intimated from time to time as per our requirement,commencing within 3- 4 weeks from the placement of our P/Order.

The buyer reserves the right to accept or reject any or all the tenders or to waiveany informality, minor deviation or omission without assigning any reasonswhatsoever.

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TERMS AND CONDITIONS

EMD: `.50000/- (Rupees Fifty Thousand only) by way of Cash Receipt/ DemandDraft/Bank Guarantee drawn in favour of M/S ANDREW YULE & CO.LTDPayable at CHENNAI. Bank Guarantee from any nationalised / Scheduled /Multinational Bank for the EMD amount can also be accepted and the BG shouldbe as per the specimen enclosed

For bidders already enlisted with AYCL- T&S Unit, having outstanding amountmore than the EMD amount or who have already submitted the EMD againstour earlier tenders or who have security deposit available with us, may apply foradjustment of the same /by extending the validity of BG available with us asEMD/security deposit. The total EMD should be `: 50,000/=

Bidders who are MSMED units may apply for exemption from furnishing EMD bymaking a specific request in writing and enclosing the necessary document insupport of the same .

Bidders whose turnover is more than Rs: 50 crores may apply forexemption from furnishing EMD by making a specific request in writingand enclosing the necessary document in support of the same

If reason for non-submission of EMD or adjustment against the outstandingbalance for EMD is not mentioned in Techno-commercial bid of tender, thetender will be rejected.

The rate quoted should be for individual component of the insulation kits inRate/Kg basis. The formula for arriving at the weight for calculating the kit cost isas per Annexure I.

For arriving at the L1 price, typical jobs (FO 3371 & FO 3391) will be used forcalculating the cost of the Insulation kit and moulded component. The L1 pricewill be arrived based on the insulation kit cost only and not on the individualcomponents cost.

The order will be released in Kit form only.

Distribution of Tender quantity among all the qualified bidders.

Negotiated L1 price will be offered to other bidders whose price bid was opened.The tender quantity will be split among bidders as follows.

a) If only one bidder (among L2, L3, L4, L5, L6, etc) agrees to match thenegotiated L1 bidder’s price then tender quantity will be split as follows

L1 bidder will get 70 % of Tender quantity

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Other bidder who agreed to match the negotiated L1 price will get 30 % ofTender quantity

b) If two or more bidders (among L2, L3, L4, L5, L6, etc) agree to match thenegotiated L1 bidders’ price then Tender quantity will be split as follows

L1 bidder will get 60 % of Tender quantity

Next higher bidder than L1 bidder who agrees to match the negotiated L1 price(Bidder’A’) will get 25 % of Tender quantity

Next higher bidder than Bidder ‘A’ who agrees to match the negotiated L1 pricewill get 15 % of Tender quantity.

c) If none of the other bidders accept the L1 price, AYCL reserves the right toplace the entire tender quantity on the L1 bidder.

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TECHNO COMMERCIAL BID /QUALIFICATION

Techno Commercial Bid should contain the following:

1. List of customers

2..Copies of purchase orders & Performance Certificate from at least threereputed transformers manufacturers for having supplied Insulation Kit & AngleWasher for transformer above 10 MVA /132 KV rating for Price Bid-A during theyear 2012-2013. Offers received without copies of purchase orders &performance certificate for the year 2012-2013 will be rejected

3. Bidders should have a minimum turnover of .̀ 80 lakhs per annum in last threefinancial years. Please enclose copy of balance sheets and P&L Account (2010-11, 2011-12 & 2012-13).

4. Cash receipt/ Demand Draft / Bank Guarantee for `:.50000/= (Rupees FiftyThousand only) in favour of ANDREW YULE & CO.LTD, Payable at Chennai towards EMD.

Bidders who are MSMED units may apply for exemption from furnishing EMD bymaking a specific request in writing and enclosing the necessary document insupport of the same

Bidders whose turnover is more than Rs: 50 crores may apply forexemption from furnishing EMD by making a specific request in writingand enclosing the necessary document in support of the same

5. For supplying Angle Rings, purchase orders & Performance Certificate from atleast three reputed transformers manufacturers for having supplied Angle Ringfor transformer above 10 MVA /132 KV rating during the year 2012-2013. Offersreceived without copies of purchase orders & performance certificate for the year2012-2013 will be rejected

6. PackingAll the Insulating kits, Angle washer and Angle ring are to be supplied in transit

worthy packing to avoid any transit damage. If any transit damage happens dueto poor packing then the damaged material has to be replaced immediately onfree of cost basis.

7. Andrew Yule reserves the right to increase the tender quantity by 25 % .Please confirm your acceptance

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Techno-Commercial template for INSKIT Tender

Sl.No

Terms & Conditions Options

1 The lead time required for the supply of Insulation Kit &Moulded Component should be clearly indicated here.

TEXTBOX

2 The committed delivery quantity of Insulation kits, AngleWasher and Angle Ring per month should be clearly indicatedhere.

TEXTBOX

3 VALIDITY: The offer should be valid for acceptance for aminimum period of 90 days from the date of tender opening andfor supplies up to 30.04.2015.

Agree

3A Andrew Yule reserves the right to increase the tender quantityby 25 % .

Agree

4 Security Deposit - The EMD amount of the successful Bidderwill be retained as security deposit towards the execution ofthe order and the same will be released after completion oforder.

Agree

5 The credit period will start from the date of receipt of material atAndrew Yule, Perungudi, Chennai.

AGREE

6 PAYMENT TERMS: -Minimum 90 Days direct credit from the dateof receipt of materials at our works. Please confirm acceptance.

Agree/NotAgree

6A Bidders who have not accepted the payment terms given above willnot be qualified and their price bid will not be opened. Howeveracceptance of any deviation in the above payment terms will be atthe sole discretion of Andrew Yule & if the deviation is accepted,price of bidders who quote other payment terms will be loaded asper Andrew Yule’s norms. Accordingly, BIDDERS MAY ENTERTHEIR SPECIFIC TERM IN THE ADJACENT TEXT BOX.

TEXTBOX

7 Liquidated damage -

If the delivery is delayed beyond the scheduled date ofdispatch in the purchase order, penalty will be levied @ 1/2%per week subject to a maximum of 5%

Agree

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8 Risk purchase clause: The company reserve the right toimpose risk purchase clause as " For delay in execution /supply we shall have every right to do the same through someother agency/s which shall deemed fit and the additional costof the same (Incidental/Consequential) shall be to youraccount which with respect to our intimation or observationwhatsoever.

Agree

9 Legal condition: Any contract entered against this tender willbe as per the following legal condition

It is recorded that this purchase order / contract / agreement isexecuted and concluded by and between the parties hereto atpremises No.5/346, Old Mahabalipuram Road, Perungudi,Chennai 600 096 and in the event any dispute arises out ofthis agreement between the parties only the appropriate CivilCourt in the City of Kolkata shall have the exclusivejurisdiction to entertain, try and determine the saidproceedings in exclusion of all other courts.

Agree

10 a) INSULATION KITS : As per AYCL materialSpecification : SMI 104 R 0

b) ANGLE RING & ANGLE WASHER: IEC 60641-3-1B4.1/WEIDMANN T III.The raw material used for manufacturing the Insulation kits,Angle ring & Angle washer should be manufactured by anyone of AYCL, Chennai approved suppliers as indicatedbelow only.

1) M/s ABB (RAMAN BOARDS LTD)., MYSORE.

2) M/s SENAPATHY WHITELEY PVT LTD.,BANGALORE.

3) M/s H.WEIDMANN, GERMANY.

4) M/s FIGEHOLMS BRUK, SWEDEN.

5) M/S THE WESTERN INDIA PLYWOODS, KANNUR.

Agree

11 While supplying the Insulation Kit for core, the listels are tobe pasted over the yoke insulation.

Agree

12 Insulation kit for winding are to be supplied with the spacers& dove tails in assembled condition and the ducts pieces areto be pasted on base strip.

Agree

13 Material test Certificate should be send along with eachconsignment

Agree

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14 Demand Draft /BG for `.50,000 (Rupees fifty thousand only)

in favour of ANDREW YULE & CO.LTD, Payable at Chennai

towards EMD has been submitted to AYCL, Chennai .

However those who are registered with MSME units are

exempted from furnishing EMD on the basis of specific request

of the bidder in writing along with a copy of certificate. Bidders

whose turnover is more than Rs: 50 crores may apply for

exemption from furnishing EMD by making a specific request

in writing and enclosing the necessary document in support of

the same

REQUIRED DOCUMENTS (ARE TO BE SUBMITTED AT THE OFFICE OF DGM

(Materials),T&U Unit, Electrical Division,ANDREW YULE & COMPANY

LIMITED Chennai within the date mentioned above for submission of EMD &

General Information.

Yes/no

15 The vendor has to enclose his List of customers.Note : The List has to be submitted along with EMD positively.** However those who are in the approved list of vendors of AndrewYule (T & S Unit) need not submit the documents.

Text Boxto indicatethe List ofcustomers

16 Copies of purchase orders & Performance Certificate from at

least three reputed transformers manufacturers for having

supplied Insulation Kit & Angle Washer for transformer above

10 MVA /132 KV rating for Price Bid-A during the year 2012-

2013.Offers received without copies of purchase orders &

performance certificate for the year 2012-2013 will be rejected

** However those who are in the approved list of vendors of Andrew

Yule (T & S Unit) need not submit the documents.

AGREE

17 Bidders should have a minimum turn over of RS. 80 lakhs per

annum in each of the last three financial years. Please enclose

copy of balance sheet and P&L Account (2010-11, 2011-12 &

2012-13).

** However those who are in the approved list of vendors of Andrew

Yule (T & S Unit), proof of turnover for year 2012-13 alone needs to be

submitted.

AGREE

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18 Bidders should enclose a DD for `: 500 /= in favour ofANDREW YULE & CO.LTD, Payable at Chennai towardscost of tender document.DD for `:500/= Should be submitted along with EMD

Positively.

Only yes

19 The rate quoted should be on FOR destination basis. AGREE

20 For supplying Angle Rings, purchase orders & PerformanceCertificate from at least three reputed transformersmanufacturers for having supplied Angle Ring for transformerabove 10 MVA /132 KV rating during the year 2012-2013.Offers received without copies of purchase orders &performance certificate for the year 2012-2013 will berejected.

Note : A copy of the certificate to be submitted along with EMD

positively.

** However those who are supplying the Angle Ring toAYCL(T&S Unit) need not submit the documents.

AGREE

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BG SPECIMEN

(To be typed on Rs.100/- non-judicial stamp paper)BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

TO BANK GUARANTEE NO....M/S ANDREW YULE &CO.LTDT & S UNIT,5/346 OLD MAHABALIPURAM ROADPERUNGUDI, CHENNAI :600 096

IN ACCORDANCE WITH YOUR TENDER for the supply INSULATION KITS,ANGLE WASHER & ANGLE RING, M/s ...... (hereinafter called the "Bidder")having its Registered Office at ......., wish to participate in the said bid for thesupply INSULATION KITS ,ANGLE WASHER & ANGLE RING as anirrevocable Bank Guarantee against Earnest Money Deposit for an amount of Rs.(Rupees.....) valid up to 31.07.2015, is required to be submitted by the bidderas a condition precedent for participating in the said bid, which amount is liableto be forfeited by the Purchaser on (1) the withdrawal or revision of the offerby the bidder within the validity period, (2) Non acceptance of the Letter ofIndent / Purchase order by the Bidder when issued within the validity period,(3) failure to execute the contract as per contractual terms and condition with inthe contractual delivery period and (4) on the happening of any contingenciesmentioned in the bid documents.

During the validity of this Bank Guarantee: -

We, ..................(Bank name) having its registered Office at.............................guarantee and undertake to pay immediately on first demandby Andrew Yule & Company Ltd., Chennai 600 096, the amount ofRs.................(Rupees.........) without any reservation, protest, demur andrecourse. Any such demand made by the purchaser shall be conclusive andbinding on the Bank irrespective of any dispute or difference raised by theBidder.

The Guarantee shall be irrevocable and shall remain valid up to 31.07.2015. Ifany further extension is required, the same shall be extended to such requiredperiod on receiving instruction from the Bidder, on whose behalf this Guaranteeis issued.

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Notwithstanding anything contained herein:

* Our liability under this Bank Guarantee shall not exceed`. (Rupees.....)

* This Bank Guarantee shall be valid up to 31.07.2015.

We are liable to pay the guaranteed amount or any part thereof underthis Bank Guarantee only and only if you serve upon us a written claimor a demand on or before 31.07.2015.

In witness whereof the Bank, through its authorized officer, has set its hand andstamp on ....... day of ...... 2014 at..........

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ANNEXURE - A

FORMULA FOR ARRIVING AT THE WEIGHT OF INDIVIDULA COMPONENTS

CORE KITFLITCH PLATE L X B X T X D/1000000YOKE INS L X B X T X D/1000000CORE SHEET L X B X T X D/1000000LISTEL L X B X T X D/1000000FOOT IRON L X B X T X D/1000000WINDING KITDOVE TAIL LISTEL L X B X T X D/1000000SPACER L X B X T X D/1000000RECT RUNNER L X B X T X D/1000000CYLINDER L X B X T X D/1000000PACKING STRIP L X B X T X D/1000000DISTANCE PIECE L X B X T X D/1000000BASE STRIP L X B X T X D/1000000DUCT PIECE L X B X T X D/1000000COIL ASSY KITWASHER ODXODXTXD/1000000SEGMENT ODXODXTXD/4000000CYLINDER L X B X T X D/1000000COMMON BLOCK L X B(Max) X T XD/1000000BLOCK L X B X T X D/1000000RECT RUNNER L X B X T X D/1000000SWG CONN PAD L X B X T X D/1000000BARRIER L X B X T X D/1000000P.WALL L X B X T X D/1000000FLITCH PLATE L X B X T X D/1000000CORE BELT L X B X T X D/1000000

L- LENGTH IN MMB- BREADTH IN MMT- THICKNESS INMMD - DENSITY IN g/ccDensity of PCPB - 1.2, PB-1.1 & GR 4.3 - 1.0

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PRICE BID FORMAT FOR INSKIT ITEMS (PRICE BID TO BE FILLED ON-LINE)

A)COREKIT

FLITCHPLATE

YOKEINS

CORESHEET

LISTEL FOOTIRON

a)Up to6 mm

b)8 mm- 10mm

c) > 10mm

PB PB PB PCPB PCPB PCPB PB`/Kg `/Kg `/Kg `/Kg `/Kg `/Kg `/Kg

B)WINDINGKIT

DOVE TAIL LISTEL SPACER RECT RUNNER

a)Upto 6mm

b)8mm -10 mm

c) > 10mm

a)LengthUp to 30mm

b)Lengthabove 30mm

a)Upto6 mm

b)8mm -10 mm

c) > 10mm

PCPB PCPB PCPB PCPB PCPB PCPB PCPB PCPB

`/Kg `/Kg `/Kg /̀Kg `/Kg `/Kg `/Kg `/Kg

B)WINDINGKIT

CYLINDER PACKINGSTRIP

DISTANCEPIECE

BASE STRIP

Up to 3 mm a)Upto3 mm

b) > 3mm

a)Upto3 mm

b) > 3mm

a)Upto3 mm

b) > 3mm

PCPB PB GR4.3

GR4.3

GR4.3

GR4.3

GR4.3

GR4.3

`/Kg `/Kg `/Kg `/Kg `/Kg /̀Kg `/Kg `/Kg

B)WINDINGKIT

DUCT PIECE

a)Upto3 mm

b) > 3mm

PB PB`/Kg `/Kg

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C)COILASSYKIT

WASHER SEGMENT CYLINDER COMMONBLOCK

3 mm 5 mm a)Upto5 mm

b) > 5mm

Up to 3 mm a)Upto5 mm

b) > 5mm

PCPB PCPB PCPB PCPB PCPB PB PCPB PCPB`/Kg `/Kg /̀Kg `/Kg `/Kg `/Kg `/Kg `/Kg

C)COILASSYKIT

BLOCK RECT RUNNER SWG CONNPAD

BARRIER

a)Upto5 mm

b) > 5mm

a)Upto6 mm

b) 8mm-10mm

c)>10mm

PCPB PCPB PCPB PCPB PCPB PCPB PB PCPB PB

`/Kg `/Kg `/Kg /̀Kg `/Kg `/Kg `/Kg `/Kg /̀Kg

C) COILASSYKIT

P.WALL FLITCHPLATE

COREBELT

PCPB PB PCPB PB PCPB`/Kg `/Kg `/Kg /̀Kg `/Kg

D) ANGLE WASHER

PRICING FORMULA :

TO BE INDICATED BY THE BIDDER

E) ANGLE RING

PRICING FORMULA :

TO BE INDICATED BY THE BIDDER

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