Page 1 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
LARS Users Guide for Employers (LARS – Louisiana Registration System for CNAs)
LARS was created to provide CNAs with the ability to access information related to their Nurse Aide
Certification. The system allows CNAs to view/update their personal information, review their current
certification status, and to track and verify their employment history information. Nurse Aides who are
“certified” with the Louisiana Nurse Aide Registry may apply for online access to LARS. The CNA has access
to his or her information only.
The LARS system also provides functionality which is important for the nursing facilities. LARS allows facilities
the ability to view the nurse aides who are listed in the registry as being currently employed or recently
terminated by the facility. The system also allows for the creation of online NAT-7’s (eNAT-7) for notification of
a new employee being hired or an existing employee being terminated. This online process saves both time
and money. It also improves the accuracy of the information in the Nurse Aide Registry system. By using the
eNAT-7 process within LARS you are no longer required to submit a paper NAT-7 to the Nurse Aide
Registry.
To gain access to LARS, appropriate individuals at a facility must request and be granted a LARS user
account. The administrative staff at the facility who are responsible for the hiring process and who are
involved in creating and approving NAT-7’s will need to request and be granted LARS user accounts.
Accounts which are created must be for a specific individual and will not be granted to a generic
administrative position.
The information below will walk you through the process required to gain access to LARS and provide
information needed to utilize the features within LARS. If you have questions contact the Louisiana Nurse
Aide Registry at (225) 295-8575 or find information on the LABENFA website (www.labenfa.com).
Page 2 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
How to Establish a LARS Employer Account
1. Enter URL (or Internet address) for LARS in your web browser..
https://bhsfweb.dhh.louisiana.gov/LARS/Views/Public/LogIn.aspx
Or access LARS from the link provided on www.labenfa.com
Page 3 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
2. If this is your first time to use LARS, click “Register” located in the “Sign Up” box.
Page 4 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
3. Click Employer access…”Register.”
Page 5 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
4. Enter the CAPTCHA code in box.
5. Enter Employer Registration information including a unique “email address” and your facilities “Tax
ID”. Click “Submit.” (Note: All fields are required).
Page 6 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
6. If there were no errors a confirmation message will be displayed.
7. An email similar to the sample message below will be sent to the email account you provided in the
online employer registration form. Click the link at the bottom of the email to complete the second
phase of the registration process. (Note: It may take a few minutes to receive the email. Please
check your “Inbox” and “Junk Mail” for the message)
Subject: Louisiana Registry System - web registration
From: "Louisiana Registry Notification" <[email protected]>
Date: Thu, May 12, 2011 8:29 pm
The request to create a LARS Employer account has been received and processed. To complete
your account activation click the link included at the bottom of this email.
This e-mail may contain Protected Health Information, Individually Identifiable Health Information
and other information which is protected by law. The information is intended only for the use of
the intended recipient. If you are not the intended recipient, you are hereby notified that any
review, disclosure/re-disclosure, copying, storing, distributing or the taking of action in reliance
on the content of this E-mail and any attachments thereto, is strictly prohibited. If you have
received this E-mail in error, please notify the sender immediately and destroy the contents of
this E-mail and its attachments by deleting any and all electronic copies and any and all hard
copies regardless of where they are maintained or stored.
https://bhsfweb.dhh.louisiana.gov/LARS/Views/Public/Register/EmployerConfirm.aspx?id=ff93ec
98765333499a040f329e
Page 7 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
8. Enter your Employer “Tax ID” for validation and click “Submit”.
Page 8 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
9. After completing the confirmation, a request is sent to the Nurse Aide Registry to approve or deny
the creation of your LARS Login account. This process typically takes 1 to 2 business day.
10. After the Registry accepts the request, a second email similar to the example below is sent to the
email address entered. Click the link at the bottom of the email to complete the final phase of the
registration process.
Subject: Louisiana Registry System - account activation
From: "Louisiana Registry Notification" <[email protected]>
Date: Thu, May 12, 2011 8:40 pm
The request to create a LARS Employer account has been received and processed. To
complete your account activation click the link included at the bottom of this email.
This e-mail may contain Protected Health Information, Individually Identifiable Health
Information and other information which is protected by law. The information is intended
only for the use of the intended recipient. If you are not the intended recipient, you are
hereby notified that any review, disclosure/re-disclosure, copying, storing, distributing or
the taking of action in reliance on the content of this E-mail and any attachments thereto, is
strictly prohibited. If you have received this E-mail in error, please notify the sender
immediately and destroy the contents of this E-mail and its attachments by deleting any
and all electronic copies and any and all hard copies regardless of where they are
maintained or stored.
https://bhsfweb.dhh.louisiana.gov/LARS/Views/Public/Activate/Employer.aspx?id=ff93ec91
dbd54sdrhl40f329e
Page 9 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
11. Enter Employers “Tax ID” for verification purposes and click “Submit”.
12. Read the Disclaimer that is displayed. Click “Accept” or “Reject”.
Page 10 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
13. Create a password and correct any account information. Click “Submit”
Page 11 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
14. Select 3 unique security questions from the list and set an appropriate answer for each question.
Click “Save”.
Page 12 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
15. Once the questions are saved, your employer account activation is complete. Click “Go.”
Page 13 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
16. You will be directed to the LARS homepage.
Page 14 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
Creating LARS Accounts for Additional Administrative Staff for a Facility
1. From the LARS homepage, click “Add User.”
2. Enter authorized personnel information. Click “Save.” (Note: You will need to create accounts for
personnel listed on the “Designated Signature Form” which your facility has submitted to the
Registry. Only personnel with a LARS account and who the Registry has listed as a
“Designated Signee” for your facility can be used to electronically sign the eNat-7.)
3. An email confirmation with a link to complete the registration process will be sent to email address
which was entered for the new user. (Note: this email address must be unique to this user and
must be unique within the LARS system)
4. The new user must access the email sent from LARS and click the link at the bottom of the email to
complete the process of activating the account.
5. The user will be required to set a password and security questions for the account. Once the questions
are saved the employer account activation is complete and the “Welcome Screen” is displayed.
6. Click “Go” to display the LARS homepage.
Page 15 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
LARS How to Guide
View Employees
From the LARS homepage click on “View Employees”. This function will display all CNAs on the Registry
with employment history indicating they are currently or recently employed by the facility. From the list of
employees displayed you can “Terminate” an employee. (Note: This eNAT-7 function can be used in
place of the paper NAT-7 termination request)
Page 16 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
Search Registry
Search the Registry for a specific CNA to verify certification status. From the employees diaplayed, you
can choose to submit a “New Hire” eNAT-7 request. (Note: This eNAT-7 function can be used in
replace of the paper NAT-7 new hire notification form)
Page 17 of 17 LARS Online Employer Registration (Version 1.1 05/26/2011)
View Users
View all LARS user accounts associated with your facility. These are accounts which were created using
the standard LARS registration process or accounts created by the LARS administrator for your facility. To
deactivate accounts or request password resets please contact the Nurse Aide Registry.