Download - Job Action Guidelines Staff Training, HR Staff Training, Etc.

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Page 1: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Job Action Guidelines

Staff Training, HR Staff Training, Etc

Page 2: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Procedure

1. Verbal Warning

2. Letter of Warning

3. Probation

4. Termination

Page 3: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Verbal Warning:1st Time Offense

What is it?

A documented conversation between the AD and the HR/RA or the HR and the RA

What does it focus on?

Making the RA or HR aware of what they did wrong

Rectifying the behavior in question

Discovering the reasons why responsibilities are not being fulfilled, expectations aren’t being met, etc

What exactly happens?

A conversation will take place

This conversation will be summarized and documented

A change in behavior is expected

Page 4: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Letter of Warning:2nd Time Offense

What is it?

A formal letter sent to the staff member that includes a detailed description of the behavior warranting the warning, a detailed remedy for the behavior, and the consequences for not meeting the expectations presented in the verbal warning.

What does if focus on?

Explicit statement of wrong doings

Explicit statement of expectations

Consequence for behavior

What exactly happens?

Supervisor drafts a letter to the staff member

Staff member receives letter in staff mail box

A copy of the letter is placed within the staff member’s personnel file

Page 5: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Probation:3rd (or 4th) Time Offense

What is it?

A formal letter sent to the staff member that is similar to that of a letter of warning, however the letter is closed with a statement of probation. During the time of probation, the staff member’s behavior will be carefully watched and analyzed.

What does it focus on?

Giving the staff member a ‘last chance’ before termination

Forcing the staff member to seriously consider their commitment to the department

What exactly happens?

Supervisor drafts a letter to the staff member ( with a statement of probation)

Staff member receives letter in mail box

A copy of the letter is placed in within the staff members personnel file

The staff member is evaluated for the indicated probation time

Page 6: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Termination:4th Time Offense

What is it?

The formal termination of a staff member’s employment.

What exactly happens?

The staff member is informed of the decision to terminate in person if possible

The staff member will be relocated outside of the residence hall

The Staff member is required to re-locate in 48 hours upon room reassignment

The staff member must relinquish their sequence key

All staff member’s duties are suspended at the time of termination and during the appeal process

More information:

A staff member can attempt to appeal their case

Termination can take place at ANY time (staff members do not need to be subject to a verbal warning, letter of warning, or probation first)

Page 7: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Procedure for Appeal

A staff member may appeal any forms of job action to the director of Residential Education and Housing.

How?

Give verbal notice of their intent to appeal 24 hours before (the staff member has 3 days after initial notification to submit a written appeal)

The appeal letter should address the rationale for appeal in relation to the following grounds:

1. New information regarding the issue that has presented itself since the job action notification

2. The job action was extreme or arbitrary for the context

3. These was bias in the job action process

Page 8: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Behaviors Warranting Job Action

Late:

To a staff meeting

With paperwork

To A Res. Life event

Training

Opening

Closing

Absent:

For a staff meeting

For a Res. Life event

For training

For opening

For closing

Failed to submit paperwork

Page 9: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Behaviors Warranting Job Action

On Call-Late

Late to Duty (On Call log book must be signed for by 8pm)

< 30 minutes late will usually result in a letter of warning

On Call-Missed

Missed duty (i.e. forgot to switch or find a replacement or be present for the first round)

Will result immediately in probation

Page 10: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Behaviors Warranting Job Action

Policy Violation-Low

Level Eg. ???????

Will result possibly in a letter of warning or probation depending on the offense

Policy Violation-

Higher Levels Health, safety, local,

state, or federal laws violated

Eg. Caught with an illicit drug

Will result in probation or termination depending on the offense

Page 11: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Behaviors Warranting Job Action

Evaluations

Failure to meet performance expectation

Results in probation

GPA Drop

If below 2.5: GRP probation & academic support sanctions, then a review of the academic support plan. If unable to raise, termination is likely

If below 2.0 same as above except termination can be considered

If below 1.0—results in termination

Page 12: Job Action Guidelines Staff Training, HR Staff Training, Etc.

Behaviors Warranting Job Action

Community Development

Individual Relationships (not being visible or available, not knowing names, not being responsive to requests, etc)

Active Programs (not providing opportunities for residents to interact, not meeting program expectations)

Environmental (not reporting physical plant issues, not maintaining bulletin boards)

Keys

Misplace or loss of master/sequence key—results in probation or termination, restitution for cost, los of use for period of time. If happens again—results in termination and restitution for costs

Deliberate misuse of keys (results in probation or termination and loss of use for a period of time or immediate termination