Download - Inventory Management

Users Guide for Inventory Management

NOTICE This material is for informational purposes only. Navision a/s disclaims all warranties and conditions with regard to use of the material for other purposes. Navision a/s shall not, at any time, be liable for any special, direct, indirect or consequential damages, whether in an action of contract, negligence or other action arising out of or in connection with the use or performance of the material. This material is subject to change without notice. According to Danish copyright legislation it is against the law to reproduce any part of this material in any form or by any means without the permission of Navision a/s. The software described is supplied under license and must be used and copied in accordance with the enclosed license terms and conditions. COPYRIGHT NOTICE Copyright 2002 Navision a/s, Frydenlunds All 6, DK-2950 Vedbaek, Denmark. All rights reserved. TRADEMARKS The trademarks referenced herein and marked with either TM or are either trademarks or registered trademarks of Navision a/s or Navision Development a/s. However, the trademarks Microsoft, Windows, Windows NT, SQL Server and BackOffice are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Any rights not expressly granted herein are reserved. The trademarks of Navision a/s and Navision Development a/s are listed on this Web site: http://trademarks.navision.com The Arial font was used. Published by Navision a/s. Published in Denmark 2002. DocID: AX-300-USG-006-v01.00-ENUS

TABLE OF CONTENTS

CHAPTER 1. CREATING ITEMS ........................................................................................... 1-1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 Create an item.................................................................................. 1-2 Edit item numbers ............................................................................ 1-3 About item dimensions ..................................................................... 1-4 Set up item dimensions .................................................................... 1-7 Rename item dimensions................................................................. 1-8 Create and maintain item dimensions .............................................. 1-9 Create and maintain item dimension combinations........................ 1-10 Create a warehouse ....................................................................... 1-11 Change BOM item.......................................................................... 1-12

CHAPTER 2. RESERVING INVENTORY ................................................................................. 2-1 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 About inventory reservations............................................................ 2-2 About setting up inventory reservations ........................................... 2-4 About setting up automatic or manual reservations ......................... 2-5 Set up automatic or manual inventory reservations ......................... 2-7 Set up which items to reserve .......................................................... 2-8 Set up warehouse reservations........................................................ 2-9 About setting up date-controlled reservations ................................ 2-10 Set up date-controlled reservations................................................ 2-12

2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17

About reserving items for sales orders ...........................................2-13 Reserve inventory manually for a sales order.................................2-14 Reserve inventory automatically for a sales order ..........................2-16 View reservations on items or orders..............................................2-17 About changing reservations ..........................................................2-19 Change reservation on a single order.............................................2-20 Change reservation on several orders (batch reservation).............2-21 Cancel reservations .................................................................2-22 Mark orders...................................................................2-23

CHAPTER 3. PACKAGING MATERIAL AND PACKAGING MATERIAL FEES ................................3-1 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 About packaging materials and packaging material fees..................3-2 Create packaging groups..................................................................3-5 Assign packaging groups to items ....................................................3-6 Create packaging material codes .....................................................3-7 Define packing units and materials ...................................................3-8 Add packing unit and quantity to a sales order line ..........................3-9 Create packaging material transactions..........................................3-10 Edit packaging material transactions ..............................................3-11 About setting up and calculating packaging material Fees.............3-12 Define packaging material fees.......................................................3-14 Set up license numbers.. ................................................................3-15 Print packaging material weights on invoices .................................3-16

3.13

Create reports. ................................................................. 3-17

CHAPTER 4. SETTING UP PARAMETERS ............................................................................. 4-1 4.1 4.2 About setting up inventory management parameters....................... 4-2 Set up inventory management parameters ...................................... 4-4

CHAPTER 5. REFERENCE .................................................................................................. 5-1 5.1 5.2 5.3 5.4 5.5 Transaction information.................................................................... 5-2 Item types......................................................................................... 5-5 Inventory dimensions ....................................................................... 5-7 Marking........................................................................................... 5-14 Inventory parameters ..................................................................... 5-16

Index .............................................................................................................. 1

Chapter 1. Creating Items

Creating Items

1.1

CREATE AN ITEM1. 2. From Inventory management, select Items. Press CTRL+N to create a new item. The Select a template for Item table dialog displays. Select the template to base the new item on. Select the template to use by selecting the check box next to the template. Click OK and the default values of the template are copied to the new item. Fill in the remaining information about the item.

3. 4.

5.

6.

Note Select the Don't ask again check box in the Select a template for Item table dialog if you do not want to see the templates list. When you press CTRL+N to create a new item, the new item will be created with the default values of the selected template but without prompting you. To switch on the Select a template for Item table dialog again, right-mouse click on an item, select Record info and Show template selection. Additional information

Create a template (See 'Create a template' in Users Guide for Administration) Modify a template (See 'Modify a template' in Users Guide for Administration)Item types (See 'Item types' on page 5-5)

1-2


1.2

EDIT ITEM NUMBERS1. 2. 3. 4. Right-click the Item number field. Select Record info, and then Rename. Type in the new item number. Click OK.

Note This action starts a search and replace job, which might be timeconsuming when running on large volumes of data.

1-3

Creating Items

1.3

ABOUT ITEM DIMENSIONSItem dimensions are used to describe an item, which has several attributes, for example model, color, and size. Instead of creating separate items per model, color, and size combination, item dimensions can be combined to describe an item. Available item dimensions are: Configuration, Color, and Size . For example, use the Configuration dimension to define models and the Color, and Size dimensions to define colors and sizes. You can create and maintain all three dimensions for on-hand inventory items and moreover, the Configuration dimension can be used for BOM items. For on-hand inventory items, the dimensions consist of a code and a description. For BOM items, the configuration dimensions must also be defined with a corresponding configuration group and item number. Item dimensions are created and maintained in the Configurations, Sizes, and Colors (See 'Create and maintain item dimensions' on page 1-9) forms. The dimensions can be selected anywhere items can be selected. The Color and Size item dimensions can be renamed if you want to use the dimension fields for other purposes than size and color. Renaming (See 'Rename item dimensions' on page 1-8) takes place in the Dimension groups form. Once the dimensions have been defined, you can set up combinations (See 'Create and maintain item dimension combinations' on page 1-10) of dimensions for items and define cost price per combination if the cost price differs from combination to combination of an item. Example A company sells jeans. The item "Jeans" uses the color and size dimensions. The jeans are sold in 3 different colors and 6 different sizes. Colors: Blue, Black, Brown Sizes: XS, S , M, L, XL, XXL If all combinations were valid, it would result in 18 different jeans types. In this example, not all 18 combinations are produced, which means that not all 18 combinations are valid - only the following 9 combinations are valid:

1-4


Color

Size

Blue

XS

Blue

S

Blue

M

Black

M

Black

L

Black

XL

Brown

L

Brown

XL

Brown

XXL

These 9 combinations must be defined as valid in the Item dimension combinations form. In all places where it is possible to look up the item "Jeans", only these combinations will be displayed, for example when creating sales or purchase orders

Setup The item dimensions are not activated by default when Axapta is installed. They must be enabled via the configuration keys. Activate the Product configurator, Item dimension - color, and Item dimension Size configuration keys in the Logistics area to make the item dimensions available through out Axapta. After having enabled the configuration keys, inventory dimension groups (See 'Set up item dimensions' on page 1-7) and item dimensions must be defined in the Dimension groups form.

1-5

Creating Items

Additional information

Set up Configuration Keys (See 'Set up Configuration Keys' in Users Guide for Administration)Inventory dimension groups (See 'Inventory dimensions' on page 5-7)

1-6


1.4

SET UP ITEM DIMENSIONS1. From Inventory management, select Setup, Dimensions, Dimension groups. At the top of the form, create a dimension group. Press CTRL+N and type a name for the dimension group in the Dimension group field and type a description of it in the Name field. Go to the Item dimensions - activation and setup table below. Select the Active check box next to the item dimension (Configuration, Color, and Size) that you want to include in the dimension group. The next step is to assign the dimension group to the relevant items in the Items form. From Inventory management, select Items. Select the item to assign a dimension group to. Go to the General tab and select a dimension group in Dimension group field.

2.

3. 4.

5. 6. 7.

Notes

It is possible to rename (See 'Rename item dimensions' on page 18) the Color and Size dimensions to use the dimensions to describe other attributes. The actual item dimensions (See 'Create and maintain item dimensions' on page 1-9) are created and maintained in the Configurations, Sizes, or Colors forms.

1-7

Creating Items

1.5

RENAME ITEM DIMENSIONS1. 2. 3. From Inventory management, select Setup, Dimension groups. Go to the Item dimensions - activation and setup table. Select the dimension to rename (Only the Size and Color dimensions can be renamed). Go to the Rename tab and click the Rename button. In the Language field, change the language of the dimension texts if needed. Edit the texts in the Text fields as needed. A check mark will appear in the Changed labels field if the dimension text has been changed. The Original text field at the bottom of the form displays the original texts. Next time you open a form, the labels have been renamed. Notes

4. 5.

6.

If multiple languages are used, the dimension texts must be typed in for each language. Renamed text(s) will be lost when upgrading to a new version of Axapta.

1-8


1.6

CREATE AND MAINTAIN ITEM DIMENSIONS1. From Inventory management, select Setup, Dimensions, Item dimensions. Select Configurations, Sizes, or Colors depending on the item dimension to create or maintain. Press CTRL+N to create a new dimension or select an existing dimension to modify it. If creating a new dimension, enter an item number in the Item number field. In the Configuration, Size, or Color field, type a value, for example S, M, L, and XL if the item dimension is Size, and in the Name field type a description of the size, for example Small, Medium, Large, and Extra Large. Optionally, go to the Description tab and type a description of the dimension. Click Combinations to create or edit the item dimension combinations (See 'Create and maintain item dimension combinations' on page 110) that the current dimension is part of. Click On-hand to view the inventory on-hand for the selected item dimension.

2.

3.

4.

5.

6.

7.

8.

Tips

Item dimensions can also be created and maintained directly from the Items form by clicking Setup, Configurations, Sizes, or Colors. Default values for the dimensions can be specified. The default values are suggested when creating orders. Default values are set up in the Items form (General tab). Select the default value in the Default configuration field or in the Size and Color fields.

Additional information Rename item dimensions (See 'Rename item dimensions' on page 1-8)

1-9

Creating Items

1.7

CREATE AND MAINTAIN ITEM DIMENSION COMBINATIONS1. From Inventory management, select Setup, Dimensions, Item dimensions, Item dimension combinations. To create combinations, select the item number in the Item number field to create dimension combinations for a particular item. Enter values in the Configuration, Size, and Color fields to create the desired combination of dimensions and type a description of it in the Name field. Click Create combinations to automatically generate a list of possible item dimension combinations for the selected item. In the Create combinations form, select the Select combination check box next to the desired item combinations. Click OK to create the combinations and return to the Create combinations form. Click the Cost price tab if you want to define a cost price for the selected item combination.

2.

3.

4.

5.

6.

7.

Notes

Item dimension combinations can be created automatically by selecting the Auto-create combinations check box in the Items form (General tab). To define and use a cost price per item dimension combination, select the Use combination cost price check box Items form (General tab).

Tip The Item dimension combinations form can also be accessed directly from the Configurations, Sizes, and Colors forms and from the Items form by clicking Setup, Item dimension combinations.

1-10


1.8

CREATE A WAREHOUSE1. From Inventory management, select Setup, Inventory breakdown, Warehouses. Press CTRL+N to create a new item. The Select a template for Warehouses dialog displays. Select the template to base the new warehouse on. Select the template to use by selecting the check box next to the template. Click OK and the default values of the template are copied to the new warehouse. Fill in the remaining information about the warehouse.

2.

3. 4.

5.

6.

Note Select the Don't ask again check box in the Select a template for warehouses dialog box if you do not want to see the templates list. When you press CTRL+N to create a new item, the new item will be created with the default values of the selected template but without prompting you. To switch on the Select a template for warehouses dialog box again, rightclick on an item, select Record info and Show template selection. Additional information

Create a template (See 'Create a template' in Users Guide for Administration) Modify a template (See 'Modify a template' in Users Guide for Administration)

1-11

Creating Items

1.9

CHANGE BOM ITEMThis procedure describes how to replace items in all/selected Bills of Material (BOM) or to append items to existing items in BOMs. 1. Access the Change BOM item dialog via the Inventory management module, click Periodic and Bills of material and Change BOM item. Click Select to choose the item (s) in all BOMs which you wish to be replaced (select Overwrite in the Update lines list) or to which you want to have an item appended to in the BOMs (select Append in the Update lines list) Click Edit BOM line to see which BOMs will be affected by the changes. Delete those BOMs that you do not want to be affected by the changes. When Append is selected, set the From item number valid until calendar to specify when the unappended to Item number in the BOM lines section of the dialog is valid until. After this, set the To item number valid from calendar to indicate when BOMs with the appended item are valid from. Click OK to make the changes.

2.

3.

4.

5.

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Chapter 2. Reserving Inventory

Reserving Inventory

2.1

ABOUT INVENTORY RESERVATIONSInventory quantities can be automatically reserved for a specific sales order. This means that reserved inventory cannot be withdrawn from the warehouse for other orders unless the inventory reservation, or part of it is cancelled. Reasons for reserving inventory:

First ordered, first delivered, means that customers will get available items in the order that their orders are placed. Shortage of items in case of long or unknown delivery time from the vendor. You may want to ensure certain customers or orders delivery of the first available items. Certain customers, types of orders, etc. have first priority with regards to delivery. Items with serial or batch number. You can mark certain items that have been or will be delivered to specific orders. Special ordered items are reserved for certain orders. Production orders. You can, for example, mark items that are produced for and adjusted to specific orders.

Inventory can be auto reserved when a new order line is created, or reserved manually on the individual orders. This is a parameter in the Accounts receivable, Parameters form. The setup applies when a new order is created but setup on individual orders or even on specific order lines can also be changed in the Sales order form. Only items and BOMs can be reserved for sales orders. Services cannot be reserved because there is no on-hand inventory. Both physical on-hand inventory and ordered, but not yet received, inventory can be reserved. If a higher quantity is reserved than the on-hand inventory, a warning displays saying that it is not possible to reserve such a high quantity. You can then choose either to reserve the quantity anyway, or change the ordered quantity. The quantity can either be reserved or changed. If more items are reserved that available, the shortage is covered next time items are available for delivery.

2-2


Additional information About setting up accounts receivable parameters (See 'About setting up accounts receivable parameters' in Users Guide for Accounts Receivable)

2-3

Reserving Inventory

2.2

ABOUT SETTING UP INVENTORY RESERVATIONSDefault inventory settings can be specified in three different forms:

The Accounts receivable, Parameters form defines whether items should be reserved manually or automatically (See 'About setting up automatic or manual reservations ' on page 2-5). The Inventory model groups form defines date-controlled reservations (See 'About setting up date-controlled reservations' on page 2-10). Datecontrolled reservation takes the date of receipt of goods into consideration when auto reserving batches. The Customers form is used to set up from which warehouse (See 'Set up warehouse reservations' on page 2-9), inventory should be reserved for the customer. Normally, inventory is reserved from the warehouse from which it is most convenient to deliver to the customer.

Additional information About setting up accounts receivable parameters (See 'About setting up accounts receivable parameters' in Users Guide for Accounts Receivable)

2-4


2.3

ABOUT SETTING UP AUTOMATIC OR MANUAL RESERVATIONSIn the Accounts receivable, Parameters form, items can be reserved automatically (auto reservation) when creating a sales order line, or manually on the individual order line. If auto-reservation is selected, Axapta always reserves inventory automatically when an order line is created. If manual reservation is selected, inventory for the individual order line must be reserved manually. The method of reservation will be the same for all orders and items. It is not possible to specify manual reservations of some items and automatic of others. Likewise, manual reservation on some orders, customers, locations, etc., and automatic reservation on other orders, customers, locations, etc. cannot be specified. If item types are mixed, and some are suitable for manual reservation and others are suitable for automatic reservation, it is recommended to select manual reservation as the general parameter. Typically the individual company's business structure decides whether inventory is reserved automatically or manually. If in doubt, see the recommendations below. Auto reservation Recommendations for selecting automatic inventory reservation:

You always want to make sure that the units are reserved for the orders upon creation of every new order line, and therefore, available at the delivery date. Items are normal inventory items. They are not produced for, adjusted to or purchased for one specific order. Any unit of the item on-hand can be picked for an order. Deliverables from vendors are uncertain and not an on-going receipt of goods. You might want to ensure that the items are reserved and delivered in the order that the order lines are created. The selection from inventory is optional, meaning that you do not have to pick a specified batch and serial number of an item until the delivery date.

Note Inventory is reserved in the same order as the order lines are created, independent of the delivery date. This means that even though there might

2-5

Reserving Inventory

be items on-hand, they cannot be delivered because they are reserved for orders with a later delivery date. Manual reservation Recommendations for selecting manual inventory reservation:

You do not normally make inventory reservations when creating order lines. Orders for delivery are marked manually. For example, if inventory ordered by specific customers or special orders should be served first. Items are produced for, adjusted to, or purchased for specific orders. Not any unit of the item number on-hand can be picked for an order. Inventory is not reserved in the same order as the order lines are created. A specified batch and serial number should be picked for each order. Limited number of items on-hand should be split between manually selected orders.

2-6


2.4

SET UP AUTOMATIC OR MANUAL INVENTORY RESERVATIONS1. 2. From Accounts receivable, select Setup, Parameters. On the General tab, select the method of inventory reservation from the Reservation list:Reserves inventory manually for orders.

Manual

Automatic

Reserves inventory automatically upon creation of order lines. Inventory is reserved in the order that the order lines are created. Regarding BOMs, the reservation is on the BOM item number, not on the BOMs elements.

Explosion

Works the same way as Automatic but with regards to BOMs, the reservations are on the BOM elements, not on the BOM item number.

Note Any change in the setup has no effect on existing reservations, order lines, or orders. Changes only affect future orders and order lines. Tip If you have a number of orders or order lines to create with items that use the same method of reservation, manual or automatic, you can switch the reservation parameter temporarily according to the method of reservation needed for those order lines. Afterwards, switch the parameter back again to fit the most frequent method of reservation.

2-7

Reserving Inventory

2.5

SET UP WHICH ITEMS TO RESERVE1. 2. From Inventory management, select Setup, Parameters. On the General tab, select the Reserve ordered items check box if inventory reservations are allowed on items that are only ordered on purchase orders. Clear the check box if inventory reservations are only allowed on items on-hand.

Additional information About setting up inventory management parameters (See 'About setting up inventory management parameters' on page 4-2)

2-8


2.6

SET UP WAREHOUSE RESERVATIONS1. 2. From Accounts receivable, select Customers. In the Customers form, select the customer for which you want to specify a default warehouse. On the Setup tab, select the default warehouse from the Warehouse list.

3.

Note If using warehouse management, you would normally reserve inventory from the warehouse, which is most convenient to deliver from.

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Reserving Inventory

2.7

ABOUT SETTING UP DATE-CONTROLLED RESERVATIONSIn the Inventory model groups form you can choose to use the date of receipt of goods when auto reserving batches. When creating order lines, and when automatic reservation is selected in the Accounts receivable Parameters, the date of receipt of items from the vendor can be taken into consideration when reserving batches. You can choose to reserve batches with the first date of receipt (FIFO) and thereby ensure that the goods that have been received first are reserved first. You can also choose to reserve batches with the date of receipt closest to the sales order delivery date (DATE LIFO and backward from delivery date) and thereby ensure that the latest received batches are delivered first. This method is often used during vendor supported price campaigns periods to keep up the contribution ratio on orders.

Date-controlled and Backward from delivery date check boxes (Setup tab) If the Date-controlled check box is selected, the inventory reservation is done according to a sorting date after the FIFO principle. If the Backward from delivery date date is also selected, the inventory reservation is done by the LIFO principle, backward from the wanted delivery date. If no receipts are available before the delivery date, Axapta switches to a FIFO reservation. Example Below are three purchase order lines with three different delivery dates:Purchase order line Item number Batch number Quantity Delivery date

1

A

1000

5

02-02-2002

2

A

1001

3

01-01-2002

3

A

1002

7

03-03-2002

2-10


A sales order that should be auto reserved and delivered 04-04-2002 will reserve the following batch: 1. Both Date-controlled and Backward from delivery date are cleared: Batch 1000 is reserved because it is the batch with the lowest number. Date-controlled is selected and Backward from delivery date is cleared: Batch 1001 is reserved because it is the batch with the first date of receipt (FIFO). Both Date-controlled and Backward from delivery date are selected: Batch 1002 is reserved because it is the batch receipt closest to the sales order delivery date. (DATE LIFO)

2.

3.

Additional information Set up automatic or manual inventory reservations (See 'Set up automatic or manual inventory reservations' on page 2-7)

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Reserving Inventory

2.8

SET UP DATE-CONTROLLED RESERVATIONS1. From Inventory management menu, select Setup, Inventory, Inventory model groups. In the Inventory model groups form, select the inventory model to set up the date reservation. On the Setup tab, select the Date-controlled check box to take the date of receipt of items into consideration when reserving items. If the Date-controlled check box is cleared, available inventory with the lowest batch number will be reserved for sales orders. 4. Select the Backward from delivery date check box to reserve available inventory batches with the date of receipt closest to the sales order delivery date. It requires that the Date-controlled check box is selected. If the Backward from delivery date check box is cleared, available inventory batches with the first date of receipt will be reserved for sales orders.

2.

3.

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2.9

ABOUT RESERVING ITEMS FOR SALES ORDERSYou can reserve inventory quantities for sales orders when creating or editing sales order lines. Axapta reserves available inventory quantities, which means that reserved inventory cannot be withdrawn from the warehouse for any other orders. Inventory is reserved according to the setup of:

Manual or automatic reservation. Reserve ordered items or only items on-hand. Warehouse proposal. Date reservation.

Note The general setup and reservation rules that are valid at creation of an order will be valid for the order until you make manual changes to the base data of the order. For example, if automatic reservation was selected at the time an order where created, any changes or additions to the order lines will be reserved automatically until you change the value in the Reservation field on the order header (Setup tab).

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Reserving Inventory

2.10

RESERVE INVENTORY MANUALLY FOR A SALES ORDERThe procedure applies when Manual is selected in the Account receivable Parameters, or when Manual selected in the Reservation field (Setup tab) on the order header of a specific order. 1. 2. 3. 4. 5. From Account receivable, select Sales order. Create a sales order line. Enter quantity and other relevant data. Click the Inventory button, and select Reservation. In the Reservation form, select the warehouse(s) from which inventory should be reserved, and enter the quantity to be reserved in the Reservation field.

Notes

If Physical negative inventory is selected in the Inventory model groups form, you can reserve more than the available inventory. Inventory is reserved according to the setup of the Date-controlled reservation in Inventory model groups form, and, eventually, warehouse on the customer account. You can change inventory reservations on items that are not delivered by repeating step 4 and 5. You cannot reserve more than the quantity entered on the sales order line. If you increase the quantity on the sales order line, the reserved quantity is not changed accordingly. You have to reserve the extra quantity manually. If you decrease the quantity on the sales order line, and the new quantity is less than the existing reservation, Axapta changes (decreases the reserved quantity) accordingly.

Additional information Set up automatic or manual inventory reservations (See 'Set up automatic or manual inventory reservations' on page 2-7)

2-14


Set up date-controlled reservations (See 'Set up date-controlled reservations' on page 2-12) Set up warehouse reservations (See 'Set up warehouse reservations' on page 2-9)

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Reserving Inventory

2.11

RESERVE INVENTORY AUTOMATICALLY FOR A SALES ORDERThe procedure applies when Automatic is selected in the Account receivable Parameters, or when Automatic selected in the Reservation field (Setup tab) on the order header of a specific order. 1. 2. 3. From Account receivable, select Sales order. Create a sales order line. Enter quantity and other relevant data. If the quantity is on-hand in the specified warehouse, the items are reserved for the order. If you attempt to reserve more than the available inventory from the specified warehouse, a warning displays saying that it is not possible to reserve this number of items. You can select Continue to order the quantity anyway, or select Update quantity to edit the quantity and reserve the order line. If you attempt to reserve more than the quantity on-hand, Axapta acts according to the inventory model group of the item: If physical negative inventory is allowed, it is possible to reserve more than the quantity on-hand. If physical negative inventory is not allowed, Axapta decreases the value automatically according to what is on-hand. 4. Eventually, click Inventory , and select Reservation to view and edit the reservations on the item.

Notes

Inventory is reserved according to the setup of the Date-controlled reservation in Inventory model groups form, and, eventually, warehouse on the customer account. You can change inventory reservations on items that are not delivered by repeating step 4. You cannot reserve more than the quantity entered on the sales order line. If you increase or decrease the quantity on the sales order line, the reserved quantity is changed accordingly.

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2.12

VIEW RESERVATIONS ON ITEMS OR ORDERSThere are several ways to view reservations on items or orders. The purpose of viewing reservations might, for example, be to answer questions about available items, delivery dates, need for new purchases, and to see how items, on-hand or ordered, are reserved for various orders. These procedures describe how to view reservations on a single item, on a list of all orders for an item, and how to print a report. On items 1. 2. 3. From Inventory management, select Items. Select the item for which you want to view reservations. Click the On-hand button to view reservations on various item dimensions. Click Transactions to view reservations per order. The list displays all ordered, but not delivered, items on sales and purchase orders.

4.

On orders 1. 2. 3. From Inventory management, select Inquiries. Click On-hand to view the totals on each item. In the On-hand form, click the Transactions button to view reservations per order. The list shows all ordered, but not delivered, items on sales and purchase orders. In the Issue field, you can see the status of reserved quantity in relation to issues:On order No reservations have been made.

4.

Reserved physical

Reserved from physical inventory.

Reserved ordered

Reserved from on-hand inventory (might include purchase ordered items).

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Reserving Inventory

5.

Click the Inventory button, and select Reservation to view the total quantity to be/has been reserved (both physical and ordered) for the order from on-hand inventory.

Print a report You can print a report from Inventory management, click Reports, Onhand, and select Reservations.

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2.13

ABOUT CHANGING RESERVATIONSReservations on sales orders can be changed if, for example:

Priorities on existing reservations should be reordered. For example if an important customer places a large order with your company and requests immediate delivery. In this case, you might have to cancel some reservations in order to be able to deliver. Deliveries are unfulfilled or cancelled, and the inventory on-hand must be shared among customers waiting for goods. If items were not reserved at creation of sales orders as it was planned to be done manually later.

You can change reservations on a single order (See 'Change reservation on a single order' on page 2-20) or for several orders (See 'Change reservation on several orders (batch reservation)' on page 2-21) at the same time (batch reservation).

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Reserving Inventory

2.14

CHANGE RESERVATION ON A SINGLE ORDER1. 2. From Accounts receivable, select Sales order. Select the order for which the reservations should be changed and select the appropriate order line. Click the Inventory button and select Reservation to change the reservations.

3.

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2.15

CHANGE RESERVATION ON SEVERAL ORDERS (BATCH RESERVATION)Change reservation on all locations This procedure describes how to change reservations on several orders at the same time, independent of location. 1. 2. 3. From Inventory management, select Items. Select the item for which you want to change reservations. Click the Transactions to display a list of total reservations on all locations per order. The list shows all ordered, but not delivered, items on sales and purchase orders. Click the Inventory and choose Reservation. Enter the number of items to reserve from each location.

4. 5.

Tip When you close the Reservation form and return to the Transactions form, you might have to press F5, Restore, or re-open the Transactions form to update the totals. Change reservation on an individual location This procedure describes how to and change reservations on several orders at the same time from a view of an individual location. 1. 2. 3. From Inventory management, Inquiries, On-hand. Select the location on which you want to change reservations. Click Transactions to display a list of reservations per order on the location. The list shows all ordered, but not delivered, items on sales and purchase orders on the location. Click the Inventory and choose Reservation. Enter the number of items to reserve from the location.

4. 5.

Tip When you close the Reservation form and return to the Transactions form, you might have to press F5, Restore, or re-open the Transactions form to update the totals.

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Reserving Inventory

2.16

CANCEL RESERVATIONSReservations on items and orders can be cancelled if, for example,

Existing reservations must be re-prioritized. You might have to cancel reservations for smaller and less important customers in order to be able to deliver to the bigger and more important customer. Deliveries are unfulfilled or cancelled, or the items cannot be delivered anymore. The rest of the inventory on-hand must be shared among customers waiting for goods.

The procedures are the same as for changing reservations.

Additional information Change reservation on a single order (See 'Change reservation on a single order' on page 2-20) Change reservation on several orders (batch reservation) (See 'Change reservation on several orders (batch reservation)' on page 2-21)

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2.17

MARK ORDERS1. Open the sales order, purchase order, journal transaction, inventory transaction, or production order from which to mark orders. Select a sales order line, purchase order line, inventory transaction, journal transaction, or production line. Click Inventory and choose Marking to open the Marking form. The top half of the Marking form lists inventory transactions for the selected sales order line, purchase order line, inventory transaction, or production line. In the bottom half of the form, enter the number of items to mark in the Mark now field, or select the Set mark now check box to automatically fill in the Mark now field with the available number of items, or click Auto to have Axapta suggest which orders to mark. Click Apply to update the marking and keep the form open or click OK to update the marking and close the form.

2.

3.

4.

5.

Tips

Click Auto if the selected lot is reserved by inventory dimensions. This way the reserved batch and serial numbers will be marked accordingly if possible. The Auto button can also be used to clean up markings across inventory dimensions. If a question mark is shown next to the Set mark now check box, it means that the inventory dimensions are different for issue and receipt, which might not be the intended. Click Auto to cancel the marking.

Additional information Marking (See 'Marking' on page 5-14)

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Chapter 3. Packaging Material and Packaging Material Fees

Packaging Material and Packaging Material Fees

3.1

ABOUT PACKAGING MATERIALS AND PACKAGING MATERIAL FEESPackaging material fees are fees, which are paid within certain periods to a recycling company. An amount per kg (or another unit) has to be paid for each material that a packing unit consists of. Packaging material fees are calculated and reported but Axapta does not post any ledger transactions as the fees are not regarded as taxes, which have to be paid to an authority. Even if your company does not pay packaging material fees, the functionality can be used to calculate statistics for packaging material weights. You define one or more packing units for an item, a packaging group of items, or for all items. A packing unit consists of the different packaging materials and their weights as well as the number of items included in the packing unit. The packaging materials are defined as packaging material codes. For the packaging material codes and periods, you can specify prices, which are used to calculate packaging material fees. Packaging material weights and fees are calculated for both sales and purchase order lines. Base data Before calculating packaging material weights and/or fees, create the following base data:Packaging groups Creates packaging groups to assign to items.

Packaging material codes

Creates packaging material codes corresponding to the packaging materials.

Packing units

Specifies a packing unit for an item, a packing group, or for all items. For each packing unit, define which packaging materials are included, assign weights, and add the number of items included in the packing unit (Packing unit factor1).

1

Enter number of items included in the packing unit. The number is used to calculate the packing unit quantity.

3-2


Packaging material fees

Specifies packaging material fees per packaging material code. For each type of material, define the period of validity, price per material, currency, and the unit.

Sales orders When creating a sales order line, it is checked if packing units have been specified for the item. If this is the case, the sales order line is updated automatically with the specified packing unit and the packet unit quantity. The packet unit quantity is calculated automatically based on the ordered quantity divided by the number of items in the selected packing unit. If a packing unit has not been specified, you can enter a packing unit and a packing unit quantity manually on the sales order line. It is also possible to change the packing unit and the packing unit quantity when posting the sales order line. This is relevant if the sales order line is only partly delivered or invoiced. When the sales order is invoiced, packaging material transactions are created, which contain the weights of the packaging materials for the sales line. You can also edit the transactions after invoicing and create new transactions. The information about packaging material weights can be printed on the invoice and/or you can print a Packing material weight report. Packaging material fees are calculated when printing the Packing material fee calculation and ARA notification reports. Purchase orders Packaging material transactions for purchase order lines are not created automatically as for sales order lines. You create transactions for invoiced purchase orders manually in the Packing material transactions form. To calculate packaging material weights, print the Packing material weight - purchase report. Packaging material fees are calculated when printing the Packing material fee calculation and ARA notification reports.

3-3


Reports You can create the following reports on packaging material weights and fees:Packing material weight Prints the sales packaging material transactions within a specific period. The report summarizes the weights by packaging material codes.

Packing material weight purchase

Prints the purchase packaging material transactions within a specific period. The report summarizes the weights by packaging material codes.

Packing material fee calculation

Prints the packaging material weights and fees summarized by packaging material code based on the sales and purchase packaging material transactions within the specified period.

ARA notification

Prints the notifications to the Altstoff Recycling Austria AG (ARA) per month, per quarter or per year.

Additional information About setting up and calculating packaging material fees (See 'About setting up and calculating packaging material fees' on page 3-12) Create reports (See 'Create reports' on page 3-17)

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3.2

CREATE PACKAGING GROUPS1. 2. 3. From Inventory management, select Setup, Packing groups. Type a short name for the group in the Packing group field. Type a description of the group in the Name field.

Note You assign packaging groups to items in the Items form.

3-5


3.3

ASSIGN PACKAGING GROUPS TO ITEMS1. 2. 3. Select Inventory management, Items. Select the item to assign a packaging group. Go to the General tab and select a package group in the Packing group field.

3-6


3.4

CREATE PACKAGING MATERIAL CODES1. 2. 3. 4. From Inventory management, select Setup, Packing material codes. Type a code for the material in the Code field. Type a description of the material in the Packing material field. Select a unit in the Unit field.

Note If you create packaging material codes with the purpose of generating an ARA notification report to send to Altstoff Recycling Austria AG, the packaging material codes must have the format "1.1." - "9.2.". Additional information Create reports (See 'Create reports' on page 3-17)

3-7


3.5

DEFINE PACKING UNITS AND MATERIALS1. 2. From Inventory management, select Setup, Packing units. Select an item code in the Item code field.Table Defines a packing unit for a specific item.

Group

Defines a packing unit for a packaging group.

All

Defines a packing unit for all items.

3.

In the Item relation field, select an item or packaging group depending on your selection above. Enter item dimensions in the Configuration, Color, and Size fields if item dimensions have been assigned to the item. Select a unit in the Unit field. Enter a Packing unit factor.

4.

5. 6.

Note To load the packing unit and calculate the packing unit quantity automatically in sales order lines, the unit must be the same as the unit specified in the sales order lines. Additional information Create packaging groups (See 'Create packaging groups' on page 3-5) Assign packaging groups to items (See 'Assign packaging groups to items' on page 3-6) Create packaging material codes (See 'Create packaging material codes' on page 3-7) About item dimensions (See 'About item dimensions' on page 1-4)

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3.6

ADD PACKING UNIT AND QUANTITY TO A SALES ORDER LINE1. 2. 3. Select Account receivable, Sales order. Select a sales order at the top of the form. Select the sales order line to which you want to add a packing unit and quantity and go to the Other tab. Select a packing unit in the Packing unit field. Enter the packing unit quantity in the Packing unit quantity field.

4. 5.

When sales order line is invoiced, packaging material transactions are created and the packaging material weights are calculated. Packaging material fees are not calculated when the invoice is posted nor are they invoiced.

Notes

If a packing unit has been assigned to the item in the selected sales order line, the packing unit and packing unit quantity are loaded automatically. In this case, the quantity is calculated based on the ordered quantity (in inventory units) divided by the packing unit factor. When the sales order line is posted, the packing unit and packing unit quantity is taken from the sales order line. You can, however, change the values in the Update, print, edit and inquire in connection with invoice form (Line details tab). This is relevant when the sales order is partly invoiced.

Additional information Print packaging material weights on invoices (See 'Print packaging material weights on invoices' on page 3-16) Create reports (See 'Create reports' on page 3-17)

3-9


3.7

CREATE PACKAGING MATERIAL TRANSACTIONS1. From Accounts receivable/Accounts payable, select Inquiries and Packing material transactions. Press CTRL+N to open the Create packing material transaction form. In the Create packing material transaction form, press CTRL+N to create a new transaction and fill in the information, or select an invoice line and enter the packaging material code. Click OK and a new packaging material transaction is created. Fill in the Packing unit fields at the bottom of the form.

2. 3.

4. 5.

Note If you do not have any transactions, the Create packing material transaction form appears when selecting Packing material transactions in the menu, which allows you to create packaging material transactions after invoicing. Additional information About packaging materials and packaging material fees (See 'About packaging materials and packaging material fees' on page 3-2) Edit packaging material transactions (See 'Edit packaging material transactions' on page 3-11)

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3.8

EDIT PACKAGING MATERIAL TRANSACTIONS1. From Account receivable/Accounts payable, Inquiries, Packing material transactions. Select the transaction line you want to edit. Modify the information in the fields as needed.

2. 3.

Note You can edit the following fields in the Packing material transactions form:Purchase order lines Purchase order, Code, Weight, Packing unit, Packing unit quantity, and Packing unit weight.

Sales order lines

Code, Weight, Packing unit, Packing unit quantity, and Packing unit weight.

3-11


3.9 ABOUT SETTING UP AND CALCULATING PACKAGING MATERIAL FEESIn addition to the base data defined for the packaging material, you need to specify packing material fee base data and set up license numbers for your company and your customers in order to calculate fees and print reports. Define packaging material fees For each type of material, define the period of validity, price per material, currency, and unit. Define packaging material fees (See 'Define packaging material fees' on page 3-14) Set up your company's packaging material fee license number The company license number is printed in the ARA notification report, which is used to report packaging material fees to the Altstoff Recycling Austria AG (ARA). Set up license numbers (See 'Set up license numbers' on page 3-15) Create reports (See 'Create reports' on page 3-17) Set up customer packaging material fee license numbers If the customers pay the packaging material fees, specify the customers' packaging material license fee numbers in the Customers form. When a license number has been assigned to a customer, the packaging material fees are calculated automatically when invoicing sales orders. After invoicing, the Calculate fee check box is cleared in the Packing material transactions form as you do not need to calculate and print a Packing material fee calculation or an ARA notification report. You can choose to print the packaging material weights on the invoice and inform the customers that they will pay the fees (see below). If your company pays the packaging material fees, do not fill in the customer license numbers. After invoicing, the Calculate fee check box is selected in the Packing material transactions form, which indicates that the fees will be calculated when creating the Packing material fee calculation and ARA notification reports. You can choose to print the weights on the invoice and indicate that your company will pay the fees. (See below). Set up license numbers (See 'Set up license numbers' on page 3-15)

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Create reports (See 'Create reports' on page 3-17) Print packaging material weights on invoices You can choose to print the packaging material weights and indicate who will pay the packaging material fees on the invoice. The weights are summarized per packaging code. Print packaging material weights on invoices (See 'Print packaging material weights on invoices' on page 3-16) Additional information About packaging materials and packaging material fees (See 'About packaging materials and packaging material fees' on page 3-2)

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3.10

DEFINE PACKAGING MATERIAL FEES1. 2. 3. From Inventory management, select Setup, Packing material fees. Enter a code in the Code field. Enter the period of validity for the fee using the From date and To date fields. In the Price field, enter the fee to assign to selected packaging material code. Select the currency in the Currency field.

4.

5.

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3.11

SET UP LICENSE NUMBERSSet up company license number 1. 2. Select Basic, Setup, and Company information. Click the Other tab and type the license number in the Packing material fee license number field.

Set up customer license numbers 1. 2. 3. Select Account receivable, Customers. Select the customer to add a license number to. Click the Setup tab and type the license number in the Packing material fee license number field.

Additional information About setting up and calculating packaging material fees (See 'About setting up and calculating packaging material fees' on page 3-12)

3-15


3.12

PRINT PACKAGING MATERIAL WEIGHTS ON INVOICES1. 2. Select Account receivable, Setup, and Parameters. Click the Updates tab and select the Print packing material weight check box.

Notes

If the customer pays the packaging material fees, a packaging material license number has to be assigned to the customer, and "The packing material fees have to be paid by you. " will be printed on invoices. If your company pays the fees, "The packing material fees will be paid by us." will be printed on the invoices.

Additional information Set up license numbers (See 'Set up license numbers' on page 3-15)

3-16


3.13

CREATE REPORTSCreate a packaging material weights report 1. 2. From Inventory management, select Reports, and Packing material. Select Packing material weight (sales orders) or Packing material weight - purchase (purchase orders). In the From date and To date fields, enter the period for which to calculate and print the material weights. Click the Select button to specify criteria for the report (optional).

3.

4.

Create a packaging material fee calculation report 1. 2. 3. From Inventory management, select Reports, Packing material. Select Packing material fee calculation. In the From date and To date fields, enter the period for which to calculate and print the material fees. Click the Select button to specify criteria for the report (optional).

4.

Note The packaging material fees are calculated per packaging material code using all packaging material transactions for sales and the purchases within the specified period. A transaction is included in the report if the Calculate fee field is selected in the Packing material transactions form. The weights of the packaging material transactions for sales and purchases are summarized by packaging material code and multiplied with the price of the packaging material code. Create an ARA notification report 1. From Inventory management, select Reports, Packing material, ARA notification. Select a month or a quarter for which to print the ARA report in the Month/Quarter field. Enter a year in the Year field. The year must always be specified.

2.

3.

Note This report can be printed for your company's packaging license number. The packaging material fees are calculated in the same way as in

3-17


the Packing material fee calculation report except that only the packaging material codes for ARA (1.1. 9.2.) are selected for printing. If you want to print a report with fees for all the packaging codes in the system, create the Packing material fee calculation report. The report has two different layouts:

If a month or a quarter is entered, the annex 9 of the license agreement with the Altstoff Recycling Austria AG is printed (continuous notification per month or quarter). If only the year is entered, the annex I of the license agreement with the Altstoff Recycling Austria AG is printed (notification for the whole year).

Additional information Set up license numbers (See 'Set up license numbers' on page 3-15)

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Chapter 4. Setting Up Parameters

Setting Up Parameters

4.1

ABOUT SETTING UP INVENTORY MANAGEMENT PARAMETERSThe inventory management parameters are used to vary and control functionality of Axapta according to the needs and wishes of your company. It is recommended to go through all parameters and set the necessary parameters before starting to use Axapta, and especially before invoicing, since the parameters determine how the data generated by the transactions are handled throughout Axapta. To open the Inventory management parameters form, click Inventory management, Setup, Parameters. The parameters are grouped on tabs according to functionality. The inventory management parameters form consists of the following tabs:Tab Description

General

Sets the inventory parameters used in connection with inventory creation, reservation, and closing.

Journals

Specifies a default journal name for each inventory journal type used when no other journal name is specified.

Bills of material

Specifies how BOMs should be checked for circularity and controls how, and whether price agreements should be used in BOM calculations.

Locations

Defines the parameters that are needed to generate the names of new locations. Under Location sizes, you can enter the default physical dimensions for new locations.

Transport

Indicates the priorities for each type of pallet transport that you want to create.

Inventory dimensions

Lets you select which default inventory dimensions you want to be shown on the Overview tab in the inventory journals, BOM lines, and quarantine orders.

Number sequences

Defines number sequences that are relevant for the Logistics module.

4-2


For more information, refer to the What's this help on each parameter in the Inventory parameters form. For an overview of dependencies between parameters, refer to Parameters (See 'Inventory parameters' on page 516).

4-3

Setting Up Parameters

4.2

SET UP INVENTORY MANAGEMENT PARAMETERS1. 2. From Inventory management, select Setup. From Setup, select Parameters to open the Inventory management Parameters form. The parameters are grouped on tabs according to their functionality. Click the relevant tab and define the parameters.

3.

Additional information Inventory parameters (See 'Inventory parameters' on page 5-16)

4-4

Chapter 5. Reference

Reference

5.1

TRANSACTION INFORMATIONThis form is used to display information about the current record

If the data source has a one-field primary index and the extended type of the field is self-related to this data source, the value of the primary field is displayed. If the data source does not have a primary key or if the type of the primary key field is not self-related, the field is blank. If the data source consists of several joined tables the value of the primary key of the main table is displayed.Buttons Description

Rename

Assign a new value to the primary key. By using this function, other tables referencing this key are updated to ensure referential integrity. This button is only visible if a primary key exists.

Show all fields

Opens a new form displaying all field values for the current record.

Print all fields

Creates a report displaying all field values for the current record.

5-2


Buttons

Description

Company accounts template or System template

The window from where Record Info was activated decides the type of button that appears. Company accounts template button Click this button to use the current record as a company template. Only the Admin user can create a company template, which can be used by all users for the current company. System template button Click this button to use the current record as a system template. Only the Admin user can create a system template, which can be used by all users for all companies. When the user presses CTRL+N to create a new record, a template dialog appears with the templates that are available. Select a template, click OK, and the template fills in information as default, which of course can be overwritten. Tip The template dialog can be switched off when creating new records by selecting the Don't ask again check box.

User template

Click this button to use the current record as a template. The template is created in the current company and can only be used by the user who created it. When the user presses CTRL+N to create a new record, a template dialog appears with the templates that are available. Select a template, click OK, and the template fills in information as default, which of course can be overwritten. Tip The template dialog can be switched off when creating new records by selecting the Don't ask again check box.

Show template selection

Click this button to enable templates window when creating a new record. The template window is disabled by selecting the Don't ask again check box.

5-3

Reference

Additional information Create a table template (See 'Create a table template' in Users Guide for Administration)

5-4


5.2

ITEM TYPESItem Contains finished items, semi finished items, or raw materials. You cannot attach BOMs or routes to the item number.

BOM (Bill of material)

Contains items, services, and other bills of materials. BOMs can be semi finished items or finished items. You create the items in a bill of material in the inventory table with an item number. An item number that is to be produced in the production module must be created as a bill of material. Bills of materials can also be used in connection with sets of products, such as a garden furniture set, consisting of a table and four chairs. The furniture set is the BOM, while the table and chairs are individual item numbers. The advantage of creating product sets as BOMs is that the parts can be selected both individually and as a set.

Service

Service is used, for example, for wages and consulting services, but is registered with physical on-hand inventory a inventory value on lines with the type Item and BOM. The value of services figuring in bills of materials should, however, be posted to separate accounts in Ledger. Therefore, it is recommended that you assign services a separate item group with corresponding accounts when setting up item groups. If services belong to the same item group as items of the type Item or BOM , the value of the services is credited to the same account as "physical" items, which is not desirable when you reconcile inventory values between inventory and ledger. At the same time, it is recommended that you attach services to a service inventory model group, where the Post financial inventory 1 check box is clear, and where the Physical negative inventory 1 and Financial negative inventory 2 check boxes are selected.

1

Post financial inventory: Checked Updated financial value of items is posted in the ledger. When a purchase order is invoice-updated, the value of the items is posted to the inventory receipt account. When a sales order is invoice-updated, the value of the items is posted to the inventory issue and consumption accounts. The posted inventory value can then be easily reconciled with the related status accounts in the General ledger module. Blank Purchases are posted to the item consumption account when the purchase is invoice-updated. No posting takes place in the inventory receipt account when purchases are invoice-updated. Likewise, no posting occurs in the item consumption account, or the issue account when sales orders are invoice-updated.

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Reference

Leave blank for groups associated with service-type items, if item consumption should not be posted when sales orders are invoiced. When left blank, records in the Movement and Profit/Loss inventory journals will not generate ledger postings.

1

Physical negative inventory When checked, negative physical inventory is allowed for the Inventory model group. The system does not check whether items are physically in inventory when picking items. Example A production is started, but not all items for the production are in inventory. The items have been ordered, and delivery is scheduled. Alternately, an order for an item is updated, and even though the item is not in inventory, it has been purchased and will soon be in inventory.

2

Financial negative inventory Checked Negative financial inventory is allowed for the Inventory model group. (Often used for services) Blank Cost price must be known for the quantity being financially pulled from inventory. Example Eight items are invoice-updated, and another five are packing-slip updated, making the physical onhand inventory 13. When Financial negative inventory is not allowed (left blank), only 8 are available for invoice-updating of a sales order, even though 13 are physically available in inventory.

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5.3

INVENTORY DIMENSIONSInventory dimensions are used to:

Determine variants of items. Determine how items are stored in the inventory. Track inventory transactions. View on-hand inventory per dimension. Link issues to receipts (marking).

Use the inventory dimension group setup to assign the level of detail applied in the above uses. First, create a dimension group and then add inventory dimensions as needed. Inventory dimensions consist of two types: item dimensions and storage dimensions. Note There are no set guidelines for selecting dimensions, however it is recommended to use only the number of dimensions that will actually be used for each item. If some items are tracked, and others are not, create several dimension groups. Carefully consider how inventory should function prior to setting up inventory dimensions and dimension groups. Dimension groups Set up a dimension group for a group of items that have similar characteristics or should be handled or categorized the same way. Activate one or more inventory dimensions for the inventory dimension group by select the Active check box next to the dimension. Each inventory dimension has the same setup for all items belonging to that dimension group. The dimension group is a mandatory field in the Item form. However, if only a few dimension groups are used, include the dimension group in the item templates used when creating new items. This way, the dimension group does not have to be selected manually for each item being created.

Additional information Create a template (See 'Create a template' in Users Guide for Administration)Item dimensions

5-7

Reference

An item dimension is used to identify item attributes, for example model, size, color. The following item dimensions are available:

Configuration Size Color

The following rules apply to item dimensions: 1. The dimension must be specified when creating item transactions, for example, when a purchase or sales order line is created. The specified dimension applies only to the item transaction. In other words, you can neither fully nor partly change the dimension value for the related inventory transactions upon physical issue or receipt. Items are always reserved per dimension. That means you cannot reserve items for dimension values other than those specified on the actual item transaction.

2.

3.

Storage dimensions A storage dimension is used to identify where and how an item is stored. The following storage dimensions are available:

Warehouse Batch number Location Pallet ID Serial number

Specify mandatory storage dimensions for an inventory group can control the level of detail used when linking issues to receipts (marking). For example, if all five dimensions are mandatory, only one receipt posting will match an issue posting. On the other hand, to avoid this high level of detail, the inventory dimension group can be set up to allow blank dimensions, or editing of dimensions in order lines. Dimension handling for items is adjusted based on the dimension setup.

5-8


Tabs The General and Editing tabs are common to both item dimensions and storage dimensions and include the following options:

General tab Primary stocking Inventory dimensions can be set up as primary stocking by selecting the Primary stocking check box or as secondary stocking by leaving the check box clear. A primary stocking dimension appears automatically on the onhand and reservation forms and affects how ordered items are re-reserved upon physical item receipts. The following rules apply: 1. The dimension must be specified when physically updating item receipts or issues. When automatic reservation is active, items are reserved per the selected dimension, providing that the dimension is also specified for the actual item transaction. In other words, if the warehouse is specified on a sales order line and primary stocking is specified, automatic reservation will only reserve items at this warehouse. Ordered reservations are not re-reserved upon physical receipt. In other words, if a sales order line is reserved at warehouse A and location 1, and warehouse is set to primary stocking, and location is set to secondary stocking, then the sales order line will not automatically be rereserved if the warehouse is changed when the receipt is physically updated. On the other hand, if you change the location to 2, the order line will automatically be re-reserved for location 2.

2.

3.

Serial number control When selected, Axapta only allows inventory movements with a quantity of one to prevent an item from having two or more identical serial numbers. When physically receiving or updating items as arrived in the Warehouse management module, the physical on-hand quantity plus the arrival quantity cannot exceed one.

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Reference

Furthermore, Physical inventory is automatically selected to handle the control properly, and normally the Physical negative inventory 1 field in the Inventory model groups form would not be selected. If not selected, the functionality is unchanged. Tips

The serial numbers are maintained in the Serial numbers form under Inquiries . To use this functionality on an existing installation, select Serial number control for the relevant inventory dimension groups, and then run Consistency check company accounts under Periodic with Correct error enabled.

Blank receipt allowed If the dimension is not selected as primary stocking, then by selecting this check box, you can leave out specification of the dimension when physical receipts are updated. This functionality is useful if, for example, you do not want to specify the serial/lot number upon input but you do for picking and output. Blank issue allowed If the dimension is neither marked as item dimension nor primary stocking, by selecting this field, you can leave out specification of the dimension when updating physical issues. Physical inventory Select this check box to specify that the dimension is input to the on-hand inventory when Axapta checks whether the item is on hand in the inventory. For example, an item is stored in two warehouses with the following on-hand inventory:

1

Physical negative inventory: When checked, negative physical inventory is allowed for the Inventory model group. The system does not check whether items are physically in inventory when picking items. Example A production is started, but not all items for the production are in inventory. The items have been ordered, and delivery is scheduled. Alternately, an order for an item is updated, and even though the item is not in inventory, it has been purchased and will soon be in inventory.

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Item number

Warehouse

On-hand inventory

Item 1

A

10

Item 1

B

5

You create an order line on 7 that is to be picked from warehouse B. You are not operating with negative inventory. When the order line is packing slip updated, an error message will display if the warehouse is in on-hand inventory since only 5 are available at the warehouse. If, however, the warehouse is not included in on-hand inventory, the order line can be updated successfully. Upon update, the item location is ignored when checking the on-hand inventory. In other words, Axapta checks the 7-item pick against a physical on-hand inventory of 15. Financial inventory You can select this field to indicate that the dimension is part of the financial inventory. The parameter is of significance if you are not operating with financially negative inventory in connection with the financial update of item issues, for example invoice-updating in the Accounts receivable module. The financial on-hand inventory is checked upon item issues according to the same logic as that described under physical inventory. The parameter also determines how item consumption is calculated upon invoice- updating, as well as inventory closing and cost accounting of the cost value. Take a look at the following example. An item is purchased in 3 purchases at different cost prices:Date Item number Batch number Quantity Price

1/1

Item 1

Batch 1

1

10

2/1

Item 1

Batch 2

1

20

3/1

Item 1

Batch 3

1

30

You create, reserve, and pick a sales order line for Batch 3. Invoice-updating determines the item consumption based on the average cost price for the

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Reference

dimensions included in the financial inventory. In other words, if the batch number is included in the financial inventory, then the cost price will be 20, based on the average of the three on-hand inventories. When you close inventory, the cost price is not adjusted if the batch number is part of the financial inventory. If not, the item consumption is adjusted to 10 when you use FIFO and to 30 when you use LIFO. In short, if you only want to use an inventory dimension for physical tracking and not for calculating item consumption, then you should not select the Financial inventory check box. For purchase prices Searches purchase price based on the following rules: 1. 2. Search price per item, item dimensions, and storage dimensions Search price per item and item dimensions (storage dimensions are blank) Search price per item (both item dimensions and storage dimensions are blank)

3.

For sales prices Searches sales price based on the following rules: 1. 2. Search price per item, item dimensions, and storage dimensions Search price per item and item dimensions (storage dimensions are blank) Search price per item (both item dimensions and storage dimensions are blank)

3.

Editing tab Select the check boxes to be able to change and specify the dimension when creating sales lines, purchase lines, inventory transactions, production orders, and so on. Rename tab The Color and Size item dimensions can be used for other purposes than color and size variants and if this is the case dimensions can be renamed to describe the new variant. Use the Rename tab to rename the dimensions.

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Additional information Rename item dimensions (See 'Rename item dimensions' on page 1-8)

5-13

Reference

5.4

MARKINGUse this form to mark lots for specific orders. The top half of the form displays the quantity from the current reference. If the form is activated from a sales order line, the form lists the inventory transactions grouped according to the inventory dimensions, which are part of the financial inventory. If the inventory dimensions are not part of the financial inventory, only one summarized transaction will be shown. The bottom half of the form shows available lots that can be used for marking. Example A sales order line has two inventory transactions. One transaction, which reserves 25 pieces from warehouse A and one, which reserves 75 pieces from warehouse B. If the warehouse dimension is not included in the financial inventory, only one transaction with the total quantity 100 will be shown in the top half of the Marking form. If, on the other hand, the warehouse dimension is included in the financial inventory, two transactions will be shown; one with the quantity 25 and one with the quantity 75. The bottom half of the form displays available lots that can be used for marking. Again, if the warehouse dimension is not included in the financial inventory, available lots from all warehouses will be shown. If the warehouse dimension is included in the financial inventory, only lots from the same warehouse as the selected transactions in the top half of the form will be shown. Enter the quantity to be marked in Mark now field or select the Set mark now check box to automatically fill in the field with the available quantity. Finally your can also click Auto to have Axapta suggest the marking. Click Apply or close the form to update the marking for the currently selected lot. When the marking has been updated between issue and receipt with the same value in all inventory dimensions, a green check mark appears next to the Set mark now check box. If a question mark is displayed, it means that there is a difference in receipt and issue. Note Only open transactions can be marked and will be shown in this form. If the transactions have been closed as a result of closing or adjusting the inventory, they are not displayed in this form. Use the Settlement forms to view how items have been marked.

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Additional information Mark orders (See 'Mark orders' on page 2-23)

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Reference

5.5

INVENTORY PARAMETERSSets up your inventory management parameters. The parameters are grouped on tabs according to their overall use. Use inventory management parameters to:

choose between two or more different types of functionality enter default information to be used by Axapta if the information has not been specified at a lower level select number sequences for the module

Dependencies

When setting field...

also consider setup on...

Comments

General

Automatic addition 1

If you experience long response times in relation to the inventory, it is recommended to clear this parameter.

Minimum average quantity 2

Inventory model 1( Inventory management, Setup, Inventory, Inventory model groups, Setup tab)

For this parameter to take effect, the inventory model must be either of the type Weighted avg. or Weighted avg. date(Weighted difference).

1

Combines all identical inventory transactions automatically, with the exception of quantity and amount fields. Normally, you can select this parameter uncritically. However, if you experience long response times in relation to the inventory, it is recommended to clear this check box.

2

Type a default quantity for the lowest value to be used for settling a quantity when closing the inventory. For this parameter to take effect, the inventory model must be either Weighted avg. or Weighted avg. date (Weighted difference). If this is not the case, the value of this parameter will be insignificant. If, on the other hand, you have selected one of the two models but have not filled in a value here, Axapta settles the minimum quantity with 1 as the default value.

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When setting field...

also consider setup on...

Comments

Number sequence

Number sequence code 2

To define number sequence codes, select Basic, Setup, Number sequences, Number sequence.

Follow 3

Reference that may be followed

More help on fields Use purchase price

It is not recommended to use many decimals, such as 0.01 because the allocation affects transactions going back to the previous year's inventory transactions. This happens particularly in cases where the inventory level did not become 0, as there will always be transactions (contributions to the settlement) from the previous years. To set up an inventory model, select Inventory management, Setup, Inventory, Inventory model groups and go to the Setup tab.

1

Select the Inventory forecast model used for Inventory closing and adjustments . Inventory is closed according to the rules of this model, which determines how the value of issues from inventory is calculated. FIFO LIFO Date LIFO Weighted avg. Date weighted avg.

2

Select this option only if you want the selected reference to follow the number sequence specified for another reference, e.g. you want the invoice voucher number sequence or your credit note voucher number sequence to follow the number sequence specified for the Invoice Reference.

If selected, you must specify the reference to follow in the Reference that may be followed field.

3

Select this option only if you want the selected reference to follow the number sequence specified for another reference, e.g. you want the invoice voucher number sequence or your credit note voucher number sequence to follow the number sequence specified for the Invoice Reference.

If selected, you must specify the reference to follow in the Reference that may be followed field.

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Reference

Specifies whether Axapta shall use purchase price agreements when calculating a BOM. If the parameter is cleared, the production costs from the inventory base data in the Items form will be used. If it is selected, the purchase price agreements will be used. If you have created purchase price agreements in Trade agrmt., the result of a calculation will be more accurate if you use the agreements as a basis. However, a calculation will also require more resources and therefore take longer if calculations are to be made with agreements. Level of circularity Click the level of circularity drop down box when you want to check for circular structures in Bills of Material (BOM). A circular structure is where a BOM is a component of itself, either directly or further down the tree. Circular structures may occur in BOM base data but they must not occur when you use a BOM item for production. Use of configurations and/or validity intervals for BOM versions and/or BOM lines can result in a BOM having a circular structure as base data. But if a specific configuration and/or date are specified when you use a BOM item, it will not have a circular structure.Never Does not test for circular structures. You can, yourself, ensure that the structure is not circular. However the program will always report a circular structure when the BOM is processed.

BOM

Tests for a circular structure when you exit the BOM after having created it. It is possible to create a BOM line resulting in a circular structure however a notification is sent when you exit the BOM.

Line.

Tests for a circular structure for each BOM line that is created/edited.

Testing for circular structures can be time consuming if you have many BOMs, or BOMs that are particularly complex. Use this option for determining the appropriate test level.

Additional information About setting up inventory management parameters (See 'About setting up inventory management parameters' on page 4-2) Set up inventory management parameters (See 'Set up inventory parameters' on page 4-4)

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INDEX

add item ................................1-12 ARA.........................................3-2 ARA notification..............3-2, 3-17 auto reservations............2-7, 2-16 Bills of Material......................1-12 BOM ......................................1-12 BOM line ...............................1-12 color dimensions ..............1-4, 1-8 company license numbers ....3-15 configuration dimensions ........1-4 customer license numbers ....3-15 date-controlled reservations...2-4, 2-10, 2-12 dimensions1-4, 1-7, 1-8, 1-9, 1-10 edit BOM line.........................1-12 FIFO ......................................2-10 inventory model groups.2-4, 2-10, 2-12 inventory reservations 2-2, 2-4, 27, 2-8, 2-9, 2-10, 2-12, 2-13, 214, 2-16, 2-17, 2-19, 2-20, 2-22 items...1-2, 1-3, 1-4, 1-7, 1-8, 1-9, 1-10, 1-12, 2-8, 2-13, 2-17

license numbers ....................3-15 LIFO ......................................2-10 marking .................................2-23 materials................... 3-2, 3-7, 3-8 packaging groups.............3-5, 3-6 packaging material transactions, creating..............................3-10 packaging material transactions, editing ................................3-11 packaging materials 3-2, 3-7, 3-8, 3-10, 3-11, 3-16, 3-17 packing units ....................3-8, 3-9 parameters ..............................4-2 replace item...........................1-12 reports ..........................2-17, 3-17 reservations.. 2-2, 2-4, 2-7, 2-8, 29, 2-10, 2-12, 2-13, 2-14, 2-16, 2-17, 2-19, 2-20, 2-22 sales orders. 2-13, 2-14, 2-16, 3-9 size dimensions................1-4, 1-8 transactions...........................3-10 warehouses....................1-11, 2-9

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