Introduction to Retrospective Facilitation
Ville Ruuskanen
@_wjr_
About me
2010 Agile! 2011 Retrospectives in own team2012 Retrospectives for others
What?
When?
Why?
Who?
What?
ImprovementFollow-up on
previous actionsOne of the Scrum
ceremoniesInformal
meeting
When?
End of projectEnd of iterationAgreed
cycle
Why?
Lessons learnedImprovementSharing
experiences
Who?
The teamParticipates
Facilitates
Scrum MasterAnyoneAll involvedExperienced
facilitator
Structure of a Retrospective
1. Set the Stage2. Gather Data3. Generate Insights4. Decide What to Do5. Close the Retrospective
Set the StageStructure of a Retrospective
Gather Data
Generate Insights
Decide Whatto Do
Close the Retros.
State the focus of the retrospectiveGet everyone "alert"Review previous decisions and actionsPrime DirectiveTest the group
Set the Stage
Prime Directive
"Regardless of what we discover, we understand and truly believe that everyone did the best job they could, given what they knew at the time, their skills and abilities, the resources available, and the situation at hand. At the end of a project everyone knows so much more. Naturally we will discover decisions and actions we wish we could do over. This is wisdom to be celebrated, not judgement used to embarrass."
Collect facts and feelingsCreate shared understanding of what happened
Gather Data
Interpret the data for causes and effects, strengths and issues etc.
Generate Insights
great success!
do more often
no time for testing
add a tester to the team
refine DOD?
PO should know this
Pick a few actionable improvements
Decide Whatto Do
What about project retrospectives?
Review the resultsFeedback!
Close the Retros.
Structure of a Retrospective
1. Set the Stage2. Gather Data3. Generate Insights4. Decide What to Do5. Close the Retrospective
Structure of a Retrospective
0. Preparation1. Set the Stage2. Gather Data3. Generate Insights4. Decide What to Do5. Close the Retrospective
Preparation
SpaceActivitiesTimeMaterials
Example
Retrospective at the end of a release
(4 weeks) for a team of 8
Example - Space
Large enoughMovable furnitureWhiteboard / Flipchart
Example - Activities
1. Set the Stage check-in2. Gather Data mad-sad-glad3. Generate Insights prioritize with dots4. Decide What to Do SMART goals5. Close the Retrospective +/delta
Example - Time
0. Preparation 60 minutes
1. Set the Stage 10 minutes2. Gather Data 40 minutes3. Generate Insights 30 minutes4. Decide What to Do 15 minutes5. Close the Retrospective 10 minutes + buffer 15 minutes
Total: 1 h + 2 h
Example - Materials
Facilitator?
one that helps to bring about an outcome (as learning, productivity, or communication) by providing indirect or unobtrusive assistance, guidance, or supervision Merriam-Webster online dictionary
Facilitation = Management + Leadership
Manage
time
activities
group
Lead
the people
Warning!
Do not steer or manipulate the group
Practice!
http://pragprog.com/book/dlret/agile-retrospectives
http://leanpub.com/the-retrospective-handbook
Thank you!
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