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SAP AG 2005, Intercompany Reconciliation, 2
Closing Process Without Intercompany Reconciliation
Corporate Group
Group Closing Process
Elimination of AP/AR
Receivables 1000 Payables 2000
EUR 5.000 EUR 3.000USD 2.000
Payables 1000 Receivables 1000
USD 3.000 USD 3.500
Company 1300
Local Closing Process
Company 1200
Local Closing Process
Company 1100
Local Closing Process
Company 1000
Local Closing Process
Receivables 2000: EUR 5.000
Payables 2000: USD 3.000
Company 2300
Local Closing Process
Company 2200
Local Closing Process
Company 2100
Local Closing Process
Company 2000
Local Closing Process
Receivables 1000: USD 3.500
Payables 1000: EUR 3.000
USD 2.000
• Analysis of differences
difficult
• No communication support
between local and group
accountants
• Posting Period closedalready
• …
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SAP AG 2005, Intercompany Reconciliation, 3
Closing Process With Intercompany Reconciliation
Corporate Group
Group Closing Process
Elimination of AP/AR
Receivables Payables
EUR 5.000 EUR 5.000Payables Receivables
USD 3.500 USD 3.500
Company 1300
Local Closing Process
Company 1200
Local Closing Process
Company 1100
Local Closing Process
Company 1000
Local Closing Process
Receivables 2000: EUR 5.000
Payables 2000: USD 3.000
Company 2300
Local Closing Process
Company 2200
Local Closing Process
Company 2100
Local Closing Process
Company 2000
Local Closing Process
Receivables 1000: USD 3.500
Payables 1000: EUR 3.000
USD 2.000
Intercompany Reconciliation•
Find differences as part of local closing process
• Communicate with responsible
accountants
Company 1300
Local Closing Process
Company 1200
Local Closing Process
Company 1100
Local Closing Process
Company 1000
Local Closing Process
Receivables 2000: EUR 5.000
Payables 2000: USD 3.000
Company 2300
Local Closing Process
Company 2200
Local Closing Process
Company 2100
Local Closing Process
Company 2000
Local Closing Process
Receivables 1000: USD 3.500
Payables 1000: EUR 3.000
USD 2.000
Intercompany Reconciliation• Communicate with responsible
accountants
• Post corrections
Company 1300
Local Closing Process
Company 1200
Local Closing Process
Company 1100
Local Closing Process
Company 1000
Local Closing Process
Receivables 2000: EUR 5.000
Payables 2000: USD 3.500
Company 2300
Local Closing Process
Company 2200
Local Closing Process
Company 2100
Local Closing Process
Company 2000
Local Closing Process
Receivables 1000: USD 3.500
Payables 1000: EUR 5.000
Intercompany Reconciliation• Enable analysis early in the
closing process
• Avoid differences altogether
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SAP AG 2005, Intercompany Reconciliation, 5
New Reconciliation Functionality in mySAP ERP
Agenda
Single Steps of Intercompany Reconciliation
Supported Business Processes
Data model
Data selection and storage
Data presentation and reconciliation
Communication support
Availability
Technical aspects
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SAP AG 2005, Intercompany Reconciliation, 6
Single Steps of Intercompany Reconciliation
Retrieve relevant data from various source systems
Store relevant data in central system
Assign documents automatically based on customizable
business rules (hard rules; e.g. same reference number)
Access central system (local or group accountants)
Find matching documents using customizable business rules
(soft rules; e.g. same document date, transaction currency,and amount)
Assign matching documents
Communicate with other users
Enhancement of functionality possible through BAdI (e.g.
posting of correction documents in operative and/or
reconciliation system)
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Supported Business Processes
Reconciliation of Open Items at key date
GL accounts with open item management
Customer/vendor accounts with open item management
Reconciliation of documents according to posting date
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Data Model
Mandatory characteristics
Company
Partner company
Document Number
Transaction currency
Amount in transaction currency
Additional characteristics
Any additional document characteristics
Profit Center
Partner Profit Center
…
Any customer definable characteristics
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Data Selection with SAP-Integration
SAP Integration
Data selection across SAP systems
Access via RFC (Remote Function Call)
Function modules for data selection are available for
4.6C
R/3 Enterprise
SAP ERP
Components for data selection
FI – Documents
FI – Open Items on GL accounts
FI – Open Items from sub-ledgers
Automatic derivation of
Company from company code
Group account from operative account
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Data Selection from Non-SAP Systems
Non-SAP systems
SAP provides a programming interface for the data selection of
documents and/or balances
Pull principle
Data selection program calls customer specific data selection logic (BAdI)
Data selection program stores data in ICR database
Example: Read from legacy system
Push principle Non-SAP application calls SAP function module
SAP function module stores data in ICR database
Example: customer creates web transaction for supplying data
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Data Selection & Storage: Open Items
Control tables
• RFC destinations
• Last selection
• ...
Reconciliation System
Data selection process
SL Ledger in Table
Group FBICRC00x
BKPF BSEG
Open ItemsBAdI
BAdI
BKPF
BSEG
SAP System A
Open Items
BAdI BKPF
BSEG
SAP System B
Open Items
BAdI
Non-SAP System 1
Documents
BAdI
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Data Selection & Storage: GL Accounts
Reconciliation System
Non-SAP System 1
Documents
BAdI
Control tables
• RFC destinations
• Last selection
• ...
Data selection process
BAdIBAdI
SL Ledger B in Table
Group FBICRC002
SL Ledger A in Table
Group FBICRC002
FI Posting
SAP System A
BAdI
SL Ledger in Table
Group FBICRC002
SAP System B
BAdI
SL Ledger in Table
Group FBICRC002
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Data Selection – Further Aspects
Pre-requisites
Data delivery from the source systems contains global
characteristics
Standard validations
Valid companies
Valid group accounts
Customer specific validations SAP provides BAdI
Examples for customer specific validations
Valid combinations of company/profit center
Valid characteristics for any sub-assignments
. . .
Monitoring
Storing of logs for data selection per company
Information: date, time, user, …
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Data Selection, Storage, Presentation, Analysis
Summary
Select data from operative systems (e.g. as scheduled
background job from SAP systems and flat file upload
for non SAP systems)
Store data in central Reconciliation System (ERP2004)
Assign documents automatically using customizable
rules (e.g. matching reference numbers) Present data to accountants responsible for reconciling
differences (local accountants or group accountants –
depending on organizational structures)
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Data Presentation: User Interface Layout
Differences to be
reconciled per
partner
Unassigned documents of
selected company; flexible
layout to show any information
contained in Reconciliation DB
Unassigned documents of
selected partner; flexible layout
to show any information
contained in Reconciliation DB
Assigned documents for selected business relationship
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Data Presentation: User Interface Functions
Show/Hide
Navigation Tree
Assign
Documents
Find matching document using
customizable business rules
Send template based mails using
information from selected documents
Add any customer definable function (e.g.
post correction document)
Display original FI document in
operative system
Create private and public notes; create
attachments; start workflow
Delete assignments
Change layout: Display other fields, change
sort order, create subtotals, etc,
Set communication and
processing status
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Data Presentation and Reconciliation Functionality
Functionality
Assign documents / delete assignments
Set status (e.g. communication and processing status)
Find matching documents using customizable rules
Correct transaction currency and amount
Correct amount, wrong transaction currency
…
Communication support
Template based mails
Contact person database
Customer specific functions through BAdI
Standard functions can be deactivated
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