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Information Management
I TUCE
:: Project co-ordination, the needs and benefits ::
In the traditional method of procurement, there are many parties involved
directly in a wide range of activities. One of these activities is the
translation of the client brief into design or from design into a constructedbuilding.
For example, during the pre-tender stage, the architect, engineers, client
and cost advisor share and exchange information and data that evolves
as the design progresses. At the early stage of project life cycle, such co-
ordinations are essential to ensure the success of the project.
Co-ordination is basically a management tool and can be defined as the
bringing into a proper relation of the various activities related to a project,
or causing these activities to function together, or in a proper order .
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Information Management
I TUCE
:: Project co-ordination, the needs and benefits (cont…) ::
Feasibility Program Conceptual
Design
Detail
Design
Construction
Planning
Construction Operation
Sketches
Spec. Drawings Drawings
Estimate
Schedule
As-Built
Drawings
Data
Output
& Input
Project
Phase
Report
Data is prone to errors because it is extracted, transferred, interpreted, and
repackaged very frequently.
Therefore, it is important to manage the flow of information in order to avoid
or minimise the problems.
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Information Management
I TUCE
:: Project information and information technology ::
Project information can be defined as the information that describes the
physical facility (product) and is required for managing its process. A
typical set of project information may include site survey, cost analysis,
design drawings, specifications, regulations, bill of quantities, project
planning, job costing, estimates, valuations, material management, facility
management, etc.
This information is usually handled by different departments within one
organisation or different organisations, resulting in long loops. These
loops can cause lengthy delays and inconsistencies of data used by
different departments.
Sharing and maintaining this information among multiple disciplines and
throughout a project’s life cycle is a complex and difficult task. However,
such flow of information needs to be managed so that it will be received or
accessed when required.
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information technology (IT) becomes a vital tool for managing the
information. IT is a generic term used to describe all types of computer
and communication technologies applied in the acquisition, storageand retrieval of information.
Current IT tools provide excellent means of transmitting the syntax of
information, but do not as yet have the capability to communicate the“meaning” of the information which are supposed to be conveyed to
other participants in the construction process.
Many studies have suggested that IT has the potential to be the most
powerful tool for re-engineering the construction process by improving
the performance of traditional processes.
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Despite the potential use of IT as a tool for managing the information flow,
the supply of information to the industry is still in poor condition.
Information does not follow in a common format or description and is
hard to find and use;
The source of information to the construction industry is fragmented
and diverse;
Information is often of unreliable quality and is not easily searchable oruseable;
Different access methods and user interfaces make it difficult to use a
variety of information sources;
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
The above statements is also supported by other construction organisations,
which also revealed that the underlying causes of the problems in the
adoption and utilisation of integrated IT systems, can be attributed to;
poor management and communication;
the fragmented nature of the industry;
lack of standardisation and uniform procedures;
the number of participants involved in construction projects;
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information ManagementWhat is Information?
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
Umur Calon Ibu = 31
Mula Mengandung = Bulan Apr il
Anak = Perempuan
Umur Calon Ibu = 23
Mula Mengandung = Bulan Nov.
Anak = Lelaki
Umur Calon Ibu = 23
Mula Mengandung = Bulan Sept.
Anak = Lelaki
Umur Calon Ibu = 45
Mula Mengandung = Bulan Jun Anak = Lelaki
Umur Calon Ibu = 18
Mula Mengandung = Bulan Mei. Anak = Lelaki ……….
Ramalan Anak Lelaki atau Perempuan
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
not really understand with the given information
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
not Complete Information
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
Information management ?
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
Data
Management
Information
Management
Knowledge
Management
Wisdom
Management
Management Evolutions
?????Management
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Information Management
I TUCE
:: Project information and information technology (cont…) ::
Information Management
What is
Information management System?
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Structural Information System
Example…..
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http://www.emporis.com
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http://www.structurae.de/en
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Geological Information System
Example…..
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Hydrological Information System
Example…..
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Information Management:: Project information and information technology (cont ) ::
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I TUCE
:: Project information and information technology (cont…) ::
Information Management
How to develop Information
management System?
Information Management
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I TUCE
System Development Life CycleThe six Phases of Systems Analysis & Design
1 . Preliminary
investigation
1 . Preliminary
investigation
2 . Systems
analysis
2 . Systems
analysis
3 .Systemsdesign
3 . Systems
design
4 . Systems
development
4 . Systems
development
5 . Systemsimplementation5 . Systems
implementation
6 . Systems
maintenance
6 . Systems
maintenance
Williams & Sawyer (2003). Using Information Technology , McGraw-Hil
Information Management
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I TUCE
Conduct a Preliminary Investigation
Phase 1
Preliminary analysis
– starting the objectives, defining nature and scope of problem
Propose alternative solution
– leave system alone, make it more efficient, or build a new system
Describe cost and benefits of each solution
Submit a preliminary plan with recommendations
– written report
Information Management
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I TUCE
Do an Analysis of the System
Phase 2
Gather Data
– using tools of written documents, interviews, questionnaires & observations
Analyze The Data
– using modeling tools: grid chart, data flow diagrams, connectivity diagrams
Write a Report – phase documentation
Information Management
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I TUCE
Design the System
Phase 3
Do a preliminary design
– using CASE tools, prototyping tools & project management software.
Do a detail design
– defining requirements for output, input, storage & processing and system
controls and backup
Write a Report
– phase documentation
Information Management
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I TUCE
Develop the System
Phase 4
Acquire software
Acquire hardware
Test the system
Information Management
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I TUCE
Implement the System
Phase 5
Convert to the new system
– convert hardware, software & files through one of four types of
conversations : direct, parallel, phased or pilot.
Compile final documentation
– all-phase documentation
Train the user
– in-house training
Information Management
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I TUCE
Maintain the System
Phase 6
Keep the system running through system audits and by making
changes based on new conditions.
Information Management
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I TUCE
Staying Dynamic! Information Systems
are dynamic, areever changing, and
must be constantlyupgraded.
Monthly
Technology
Update
Information Management
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I TUCE
The System Life Cycle
BirthBirth DeathDeathDevelopmentDevelopment ProductionProduction